Loading...
Parks and Recreation - 05/16/1994 * t...�`.ol..f�f a14::��;h�,t 1994 MAY 2 16 MINUTES CITY OF EDEN 1'- - X%.I E APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION �. MONDAY, May 2, 1994 7:00 P.M. CITY CENTER COUNCIL CHAMBERS ,. COMMISSION MEMBERS PRESENT: Diane Popovich Lynch, Chair; David Kracum, Richard Brown, Claire Hilgeman, Vicki Koenig, Joanne Kube-Harderwijk COMMISSION MEMBERS ABSENT: Bruce Bowman STUDENT MEMBER: Mark Bremer COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Laurie Helling, Manager of Recreation Services, Bob Lanzi, Athletic Coordinator I. ROLL CALL Meeting called to order at 7:00 p.m, by Chair, Diane Popovich Lynch IL APPROVAL OF AGENDA Hilgeman added "Presentation of the Problem called Review of Policies Concerning Use of Park Facilities for Nonprofit Organizations". Brown requested discussion to find out what ordinances are concerning boats, sizes, etc. 111. APPROVAL OF MINUTES - April 18. 1994 Moved by Brown, seconded by Kracum to amend page 2, C. to read Retractable. Moved by Koenig, seconded by Kracum to approve with these amendments: pg 3 - 6th paragraph, delete "5 - 6 a.m. depending on time of year". pg 6 - Greg Sumner, second paragraph to read " fishing" instead of"vegetation". pg 8 - Sue Mock, add " She recommends use of a citizens committee to help regulate sharp shooting." pg 9 C and D - add "Motion passed 6 - 0". Motion passed as amended 6 - 0. IV. PETITIONS. REQUESTS AND COMMUNICATIONS A. Letter from Paul Becker RE: Elite Team use of City Facilities - Lambert referred to the letter he received from a concerned citizen about the trend for elite teams. In response, Lambert prepared the memo of 5/3/94 giving some background and reasons why some teams have nonresidents and made recommendations of priority usage. He reviewed his memo. There's also the issue of association control of { reservations of facilities. The City should be maintaining control of public facilities with some sort of master schedule. Control has been given to the associations rather than the City. Lambert suggested we need a committee of Approved Minutes Parks, Recreation and Natural Resources Commission Monday, May 2, 1994 representatives from the City, School and each athletic association to talk about issues. We need to have good/fair answers to all who come to the City with requests for facility usage. Everyone needs to be treated equally and consistently. We need to have standards. We could have a computerized program and input the facility needs and use any open times for neighborhood games. This is a big issue; he thinks the only way to resolve this is to appoint a committee that addresses all needs,not just athletic associations and adult athletic program needs. Brown asked how many Eden Prairie children we are trying to accommodate in summer programs. Lambert indicated about 5,000. Lynch invited persons from the audience to speak. Paul Bcckcr - He wrote the letter to Mr. Lambert. Iie got concerned when he heard about the Soccer situation. Kids are disappointed when they don't make a team. As a taxpayer he's concerned that we have a situation starting to develop to exclude kids in the community. We can't short change kids in this community for kids in some other community. Steve Michener - President of the Eden Prairie Soccer Club, which is a competitive soccer club. He gave registration figures for the past several years, information on how the Club was formed, the various division levels, and the number of Eden Prairie students v,s non-residents students that are involved in some of the various soccer teams/divisions. He indicated that under MYSA there is no such thing as a star team. The Soccer Club allows for membership to any person regardless of, among other things, residency. There are a number of Eden Prairie students that go outside the community each year. Under no circumstances have they cut an Eden Prairie kid who met Division 1, 2 or 3 standards. They have never cut an Eden Prairie kid because of outside players. He's not in favor of running all scheduling through the City. Brown asked out of the 394 students signed up to play competitive soccer, how many actually get to play on the Division 1, 2 and 3 levels. Michener indicated there are 26 teams with 16 players on a team. The Soccer Club has one Division 1 team with 9 Eden Prairie residents and 7 nonresidents. Six Eden Prairie boys did not make that team in a try out. Those boys chose not to play in Division 2 or 3. Becker asked Michener if the boy from England would be considered a resident player. On the Division I team only 9 boys out of 16 are resident. Michener indicated there is no boy from England (registered for Soccer). Michener explained the situation involving boys that didn't make Division 1, and were originally put in Division 3 because they didn't have a Division 2 coach to take F on another team. 2 .o , Y Approved Minutes Parks, Recreation and Natural Resources Commission Monday, May 2, 1994 Don Jacobsen- President of the Soccer Association. He's in favor of a committee to determine priority field scheduling. His biggest problem is with the city in providing the service they think they will provide for the associations. Mike Jenson -Commissioner of Girl's Softball. They have 700 girls on 52 teams. They've addressed the issue of outside players. They voted this year, that beginning next year, no outside players will be allowed except when additional players arc needed to avoid cutting Eden Prairie players. He said they play two games on any field they have responsibility for. They have four Class A teams and 8 class B teams. The remainder are recreational, in house type teams (non- classified). Jim Hi - Represents Eden Prairie boy's basketball, baseball and football. He stated that all players must live in Eden Prairie or attend Eden Prairie High School and that there isn't anybody on the teams who doesn't. They have 150 - 170 boys who play baseball in Bloomington for lack of facilities in Eden Prairie. Marty Kissel - He's in charge of a private soccer club which has 3 Eden Prairie residents on it. He has tried to rent Eden Prairie fields. He looks for fields within the community and pays for them. Hilgeman stated we need a committee to determine who can use facilities, what priorities should be and how we can reduce use and still fairly portion out facilities. Brown indicated that 5000 kids deserve consideration. Lambert indicated that the scheduling for this year has been worked out and that any planning would be for next year. Lanzi indicated the need for both outdoor and indoor facility scheduling. He gets at least 50 requests per season from companies to use a facility (just once a year) for company picnics and also from neighborhood residents who want to play a game. He'll get about 150 requests during the April through August season to use outside facilities. Lynch asked Lanzi when the committee should be put together. Lanzi replied that anytime will be an on/off season for some. He doesn't know how long it will take. MOTION: Moved by Hilgeman, seconded by Koenig that the Parks, Recreation and Natural Resources Commission form a committee with representatives from the Athletic Associations to develop a policy or standards for the amount of times various age groups would be allowed to schedule facilities per team. There would be two representatives each from the PRNR Commission, Recreation staff, school and one representative from each of the Athletic Associations. Motion passed 6-0. Further discussion ruled out having someone from the Community at large be on the Committee as Lambert stated the Commission members were appointed to represent the people and they must take that responsibility. Lambert did not support the suggestion to have two committee's--one each for indoor and outdoor facilities. Zetah, Director of Community Education, supported one committee 3 Approved Minutes Parks, Recreation and Natural Resources Commission Monday, May 2, 1994 V. OLD BUSINESS A. None VI. NEW BUSINESS A. Recommend Awarding Bid for Miller Park Landscape Plan - Lambert indicated that two bids were received: Arteka for $92,450 and Minnesota Valley for $137,010. Lambert recommends the bid be awarded to Arteka. MOTION: Moved by Kracum, seconded by Hilgeman to approve the recommendation to award the contract for landscape improvements at Miller Park to Arteka per staff memo of 5-3-94. Motion passed 6 - 0. B. Use of Park Facilities by Non-12rofit Groups - Hilgeman indicated she'd like this issue put on the next Commission agenda. She cited several calls she received from Scout representatives indicting they couldn't get park reservations and got a "royal runaround" The fees in Eden Prairie are too high for these small groups. Representatives from these groups would like to come and speak at a meeting. Lambert indicated they should submit a letter requesting to get on the agenda and specify their request and rationale. He reminded the Commission that they 3 reviewed fees and set the fees last year. C. Motor Policies on Eden Prairie Lakes- Brown asked what the policy is for boats, size and power on different lakes. Lambert indicated Staring Lake is open with no restrictions, Mitchell and Red Rock Lake have a limit of 10 h.p. or less. ' Round lake is electric motors and Bryant Lake has a 20 m.p.h. speed limit on j Sundays and holidays from Memorial Day through Labor Day. Brown asked if other restrictions would be needed based on what happened at the last meeting. Lambert indicated that residents must petition for changes. Lambert further stated that he doesn't think Staring Lake is an problem. It is a shallow lake with weeds near the surface around the edge. It's not a recreational lake. Wave action is not an issue, because the waves can't get through the weeds. At the beginning of the season there are a few jet skiers if it's warm but by the end of May it's no longer an issue. VII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager of Parks and Natural Resources 1. Arbor Day Resolution - Lambert indicated this item was on the City Council agenda. 4 , Approved Minutes Parks, Recreation and Natural Resources Commission Monday, May 2, 1994 B. Reports of Manger of Recreation Services 1. Resolution for Senior Awareness Week- Lambert indicated this item was on the City Council agenda. C. Reports of Community Center Manager 1. Request to Transfer Funds Within the 1994 Budeet - Lambert indicated this item is also on the agenda for the City Council meeting tomorrow. Helling outlined her request per memo of 5-3-94. She also indicated the Recreation Department has put together a gift book of items for the Recreation Department. Helling indicated to Brown that currently there aren't any ADA signs at the Community Center now. Helling stated that anything over$400 had to be put out forbids. Theses are just quotes now. She stated that the amount listed on the chart for Aquatics cabinets was correct and that the narrative on page three of her memo had not been changed. Koenig asked if other area's that needed funding had been looked at when the fund transfer was requested--like the. Deer Management Committee. Lambert said this is a typical thing for staff to do when something that was budgeted for won't be needed. We reask for all the things we'd budgeted , for before and didn't get. It's the choice of the Commission to wait to allocate these dollars if they want to. Brown said these four items should be approved: ADA signs, Swim Lesson Certificates, life jackets and the typesetting for the brochure. Lambert indicated that he thinks signage is needed and all signage should be done at one time to be consistent, we received a bid for the entire signage package MOTION: Moved by Hilgeman, seconded by Koenig to recommend approval of spending $7600 for Community Center signs, Swim Certificates, marina life jackets and brochure typesetting services and the $12,000 balance be held and used for implementing the deer management program. Motion passed 6 - 0. Vlll. ADJOURNMENT MOTION: Moved by Hilgeman, seconded by Brown to adjourn meeting at 9:00 p.m. Respectfully submitted, Bev Draves Recording Secretary 5 It AGENDA ` EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, MAY 16, 1994 7:00 P. M. CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Diane Popovich Lynch, Chair; Bruce Bowman, Richard Brown, Claire Hilgeman, Vicki Koenig, David Kracum, Joanne Kube-Harderwijk STUDENT MEMBER: Mark Bremer COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services I. ROLL CALL t II. APPROVAL OF AGENDA III. APPROVAL OF MIN TES OF MAY 2, I994 IV. DEVELOPMENT PROPOSALS A. Creekview Acres 1st Addition B. Calarneau/Shady Oak Busines, Center V. OLD BUSINESS A. None VI. NEW BUSINESS A. Discussion of Measure& to Enhance-Minnesota 1?iyer Valley VII. REPORTS OF AND D STAFF ill !mil A. Reports of Manager of Recreation Services I. Summer Youth C'am�0 tions C VIII. ADJOURNMENT parkag/Bob60 APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION I ' MONDAY, May 16, 1994 7:00 P.M. CITY CENTER COUNCIL CHAMBERS COMMISSION MEMBERS PRESENT: Diane Popovich Lynch, Chair; David Kracum, Richard Brown, Claire Hilgeman, Vicki Koenig, Joanne Kube-Harderwijk COMMISSION MEMBERS ABSENT: Bruce Bowman STUDENT MEMBER: Mark Bremer COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barb Penning Cross, Landscape Architect; Lyndell Frey, Recreation Supervisor I. ROLL CALL Meeting called to order at 7:00 p.m. by Chair„ Diane Popovich Lynch II. APPROVAL OF AGENDA Agenda approved as submitted. Brown asked for guidelines on tree variances and Cross said she'd get this set up on a future agenda. III. APPROVAL OF MIN ITES OF MAY 2 1994 MOTION: Moved by Koenig, seconded by Kube-Harderwijk to approve the Minutes of May 2, 1994 as submitted. Motion passed 5 - 0 (Kracum out of Chamber at time of vote.) 1V. DEVELOPMENT PROPOSAL A. Creekview Acres 1st Addition - Cross introduced Rob Bouta from Westwood Professional Services who gave the presentation on Creckview Acres,as outlined in the Staff Report of May 6, 1994. This project would divide the 3 1/2 acre plat into 7 single family lots and 1 outlot of.39 acres which will be dedicated to the City. The one existing house would be replaced. Bouta indicated that the Flood Plain of Purgatory Creek is at an elevation of about 815.0 feet and no fill is proposed for the wetland. There's a 100 foot setback from Purgatory Creek.There will be 64 calipers inches of tree removal out of 165 existing caliper inches with I 1 trees replaced on lots 5 and 7. Hilgeman asked for clarification on tree replacement. Cross indicated percentage l i `h Approved Minutes I' Parks, Recreation and Natural Resources May 16, 1994 is based on caliper inches of all trees removed and not number of trees removed. Brown said he viewed the site today. He understands that the existing house to be removed is 2.8 ft. above the flood plain and the house that will replace it will be 4 ft above the flood plain. How much ground from the existing hill will be brought down to the proposed level and how will it be done so that it won't go into Purgatory Creek? Bouta said the hill will come down at a 3 to 1 slope.There won't be any fill below the wetland limit. Brown, on several occasions, indicated his concern regarding moving this much dirt and not having it enter Purgatory Creek. He wants staff to consider some sort of recommendation of retention before this project starts. Bouta stated that the Creek will be protected from dirt entering it by installing silt fences before grading begins and installing a wood fiber blanket to prevent erosion once the grading is done. Cross emphasized that erosion control is in place before development begins. Lynch asked what the outcome of the meeting with the residents was. Cross indicated that most of the citizens were concerned how their driveways would "tie in" to the cul-de-sac. Koenig asked if the property 4 feet above the floodplain is adequate for major storm events and voiced concern about erosion and effectiveness of silt fences. Bouta recalls that the Watershed District for that area requires at least 2 feet for the 100 year Floodplain. He said the type of erosion control can be recommended in the specifications. Cross stated that erosion control fences, if properly installed and maintained, do a good job. Cross stated a number of organizations will be looking at this project. Before any grading is done, the City Engineering staff has someone go out and look at the erosion control and make sure it's properly installed. Bouta said the soil in the area is loamy sand. Sandy soils are considered more highly erodible. The loam in the sand will help minimize the extent to which it will slide down the slope. Hilgeman asked how much of the house on lot 1 will be in the conservancy area Cross indicated the back 1/3 of house. The conservancy line is based on a study done in the early 1980's. Where a line was drawn on a map, the proposed house will be further away from the crock than the existing house. She said the developer has met all the requirements of the 13.5 Zoning District. Kracum asked Barb, who on the site from the developers team, is responsible for adherence to the erosion control measures. Cross said a site inspector is present to monitor the construction for the developer, and City and Watershed District inspectors go out to insure compliance. Residents let us know right away if ( anything is wrong. Bouta stated they also have 3 inspectors on staff that monitor 2 r Approved Minutes Parks, Recreation and Natural Resources May 16, 1994 all phases bf the project, including erosion control. MOTION: Moved by Brown, seconded by Hilgeman that we move this to the next meeting and request more information pertaining to the grading impact on Purgatory Creek. Motion passed 6 - 0. B. GE11arneau/Shady Oak Business Center - Cross introduced Wally Case of Dahlgren, Shardlow, Uban to make the presentation on this project. They are the landscape architects and planners. He presented a brief overview of the project. Cross indicated that residents, at a neighborhood meeting, indicated they are pleased with this land use. Tree loss is higher than usual because some trees planted by the owner are included in the total caliper inches. Bremer stated that he lives 1/4 mile from the project and is pleased with the effort to minimize the environment impact; they've done a nice job. Hilgeman thinks this is a nice plan. Fits will with the surrounding area. Her only concern is the trees they consider insignificant are the trees that are indigenous to a wetland area and that is the reason they were there in the first place. Have they considered putting back some trees that are indigenous to that area. Case indicated they don't do that because the willow, elm and cottonwood will naturalize; they are leaving some of these trees on the property. In response to Hilgemans's question,Case said the easement between the wetland and the parking area is about 50 feet. MOTION: Moved by Hilgeman, seconded by Kube-Harderwijk to approve the Galameau/Shady Oak Business Center development proposal as per May 12, 1994 memorandum. Motion passed 4 - 1, 1 abstention. V. OLD BUSINESS A. None VI. NEW BUSINESS A. Discussion of Measures to Bnhanec Minnesota River Valley - Lambert gave the presentation stating information and recommendations as outlined in his May 11, 1994 memo to the Commission. Lambert recommends that the state DNR consider having a double trail system in this area. He thinks they should consider having a trail on both sides of the river between the Bloomington Ferry Bridge and the Shakopee Bridge, allowing people to make a loop. If the State DNR doesn't want to do this, then he suggests that the US Fish & Wildlife Service develop a trail within their plan to make that same connection. Lambert supports limited picnicking. Other things to consider are a possible primitive canoe launch 3 Approved Minutes Parks, Recreation and Natural Resources (' May 16, 1994 i at Purgatory Creek in the Riverview Road area. Commission must keep in mind that this is a Wildlife Refuge not a recreational park. Hilgeman suggested self guided historical tour markers. Koenig asked if horseback riding was feasible in that area. Lambert stated it's still a possibility, but sees problems; this won't be acquired and developed for those kinds of trails for another 6 - 10 years. Right now there isn't a good opportunity to have a trail for pedestrian and bicyclists and a separate trail for equestrians. MOTION: Moved by Hilgeman, seconded by Kube-Harderwijk to recommend to US Fish and Wildlife Service the following recreational opportunities to enhance the Minnesota River Valley as per recommendation for trail location in May 11, 1994 Park and Recreation memorandum: 1) Self guided tours with markers 2) primitive canoe launch 3) environmental education 4) possible equestrian trails 5) limited impact picnicking. Motion passed 6 - 0. VII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager'of Recreation Service 1. Summer Youth Camp Options - Lyndell Frey, Recreation Supervisor, presented an overview on his Summer Camp Programs. This was the first year a camp brochure was sent home through the school. In the past "in house" flyers were sent home. Preregistration was allowed for the first time. We guaranteed them a spot if they preregistered by the deadline date of April 19. During that time we had about 340 preregistration representating about$13,000 in revenue. They try to provide the camps at a break even cost. Arts and Drama Camps are not revenue producers, but the surplus from other camps help subsidize these two camps. There are 10 camps plus Preschool and Afternoon Playground programs. There are a lot of opportunities for kids in the summer with these programs plus Swimming, Senior programs, Adaptive programs and all other youth programs, including an In-line skating program. Frey indicated that his lessons programs serve about 10,00 children during the year. Brown stated he wished we could let the public know how many people we serve through our programs and the ratio of population to facilities such as the swimming pool. He thinks we do a great job. 2. Rc2ort on State 1-ceisladyg issue on the Park Referendum Bond- Lambert stated that there was a 2 million dollar rider on the state bonding bill which was pulled off when they voted on the bonding bill. They said they'd increase the Metropolitan Parks Open Space Commission bonding 4 � . Approved Minutes Parks, Recreation and Natural Resources May 16, 1994 bill by 1.3 million dollars and put some language in the bill that would make this project eligible for that. Sidney asked for language that specifically stated that the 1.3 million dollars had to be spent in Eden Prairie and that was voted down. She was told this was an eligible project e P o ect 8 and we could make a presentation to the Metropolitan Parks Open Space Commission. Lambert called the Superintendent of Parks for Hennepin County and was basically told that the 10 implemented agencies in the metro area are all now wanting part of the 10 million dollars and the Eden Prairie site was not included. We aren't getting any piece of this 10 million as the other have had projects on hold for years. Lambert will be going to the Metropolitan Park s Open Space Commission on May 24th to make a presentation. Lambert thinks Eden Prairie has a good chance to getting a LCMR grant which is all subject to passing the referendum. VIII. ADJOURNMENT MOTION: Moved by Hilgeman, seconded by Lynch to adjourn the meeting. Motion passed 6 - 0. Respectfully submitted, Bev Draves Recording Secretary I 5