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Parks and Recreation - 01/31/1994 ` �� t i . 1 5 � u ., ,y � .i{ r r�",y}r''.. 4 d Ash� �.:V F �c C iw• t r •n{`. -. .,. .. .� . . .,., ....,� .. n ._..� ..._.a.... ...'r..._i.b,.�......u., .,.�. ,_ .. ...... S- ._ ....M F'�,.L�_- -.. ...i.. .. ...�•, .. . .�{�., .UY S{'`ZY;',. '�L?�v`w'1"_'::f?Nn. !.0 1994 JANUARY 31 MINUTES CITY OF EDEN PRAIRIE - i AGENDA EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, JANUARY 31, 1994 7:00 P. M. CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Pat Richard, Chair; Bruce Bowman, Richard Brown, Claire Hilgeman, Joanne Kube-Harderwijk, David Kracum, Diane Popovich Lynch STUDENT MEMBER: Mark Bremer COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES OF DECEMBER 21 199 IV. PETITIONS. REQUESTS AND COMMUNICATIONS A. Grant Hussey Memorial Planting_$gquest B. Request from Pemtom to Help Fund Trail Construction V. DEVELOPMENT PROPOSALS A. Minnesota Methane LLC VI. OLD BUSINESS A. Staff Recommendation of Market Cent er Design Program Chris Enger VII. NEW BUSINESS A. Presentation of Housing Subcommittee on Affordable-Housing Katherine Kardell B. Approval of Architect for Senior Center Renova ion C. Approval of Engineering Consultant for Riley Ike Park DeveloPmen C D. Tax Forfeited Lands E. Resolution Pertaining to the Future Use of the Glen Lake Hennepill County Property -I- ti VIII. REPORTS OF COMMISSIONERS AND STAFF A. I�►rt of Director of Parks. Recreation & Natural Resource 1. Katherine Trost Option Agreement 2. Update on Option Negotiation Process on Natural Resource Sites B. Reports of Manager of Parks and Natural Resources 1. Review Subsidy of.Maintenance Cost & Schedule Limitations for Tournaments at City Facilities IX. ADJOURNMENT 1 C parkag/Bob60 -2- r.. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, JANUARY 31, 1994 7:00 P.M. 8080 Mitchell Road Council Chambers COMMISSION MEMBERS PRESENT: Pat Richard, Chair; Richard Brown, Joanne Kube-Harderwijk, Claire Hilgeman, David Kracum and Diane Popovich Lynch f COMMISSION MEMBERS ABSENT: Bruce Bowman STUDENT MEMBER: Mark Bremer COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect and Stuart A. Fox, Manager of Parks and Natural Resources 1. ROLL CALL C The meeting was called to order at 7:05 p.m. by Chair, Pat Richard. j II. APPROVAL OF AGENDA I MOTION: Moved by Hilgeman, seconded by Kracum to approve the agenda as submitted. Motion passed 7-0. III. APPROVAL OF MINUTES - DECEMBER 21, 1994 MOTION: Moved by Richard Brown, seconded by David Kracum to approve the Minutes for December 21, 1994 meeting as submitted. Motion passed 7-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Grant Hussey Memorial Planting Request Tadich: Indicated that her neighborhood would like to do a landscaping project in memorial for Grant Hussey. They would take a triangular area on the corner of Flesher Circle and Staring Lake Parkway which is in a scenic easement as it turns into the development. Vegetation to be planted would be low maintenance and long range growth. i i 1 approved Minutes - PRNR Commission Page 2 Lambert: Indicated that this is a deal between the neighbors and the community and the commission would have no responsibility for the replacement of plants, etc. Also, this is a unique request since it involves both public and private property. Popovich Lynch: Would the damage of plowing, salting, etc. be a liability of the City? Hilgeman: What is the Scenic Easement Agreement? It has always been written that nothing can be added or subtracted in the past - feel uncomfortable. Lambert: The location should not cause undue damage by plowing. The major reason for a scenic easement is to prevent removal of vegetation. They have committed to adding native plant material. MOTION: Moved by Diane Popovich Lynch, seconded by Pat Richard to approve the request of dedicating the triangular area on the corner of Fle.:ief Circle and Staring Lake Parkway as a memorial to Grant Hussey as per the Item No. VIII.A. dated January 13, 1994. B. Request from Pemtom to Help Fund Trail Construction Penning Cross: Indicated that Pemtom is requesting additional compensation to offset the high cost of trail construction. The developer was required to build a trail on the side of a slope with a wooded knoll on top and a wetland below. In order to save the trees and wetland a 2-1/2 by 500 foot wall was to be built. The cost exceeded $18,000. Dan Hertz (Pemtom): Indicated that his total cost for park dedication and trail construction was$700,000 and that the City should pick up the entire cost of the wall or $36,000. With the trail behind the houses, this significantly reduces the value of the property. Brown: With the costs that are incurred, would these costs be attached to the owners of the property? Do you see any problems with the retaining wall? Is it a first-class keystone type of wall and will it do the job? Richard: We want to keep in mind fairness and compromise for future requests. Staff and requester went beyond what was required and that a precedent not be set here. Kracum: Point of clarification -expense was unforeseen by City and Developer. MOTION: Moved by Diane Popovich Lynch, seconded by Richard Brown that the City pay for half of the cost of the retaining wall with the use of the cash from park fees. However, this should not set a precedent for future projects. V. DEVELOPMENT PROPOSALS i Capproved Minutes - PRNR Commission Page 3 A. Minnesota Methane LLC Penning Cross: Gave an update on the proposal that it met all City requirements and that the methane collected from the landfill would be used to generate electricity. VI. OLD BUSINESS A. Staff Recommendation of Market Center Design Program Chris Enger Chris Enger, Director of Community Development: Presented several design alternatives for upgrading the Market Center streetscape. Richard: Is the Metro Transit Building going to happen for sure? Enger: Quite sure. $3,500,000 alternate source funding (federal) would be given for the transit depot. The transit hub for park and ride would be used for transfer buses and express buses from the suburbs. This will be the first in the country. The two conceptual alternatives are: 1. Emphasis on the east/west streets between the City Center on the West and Prairie Center on the East. 2. Emphasis on Prairie Center Drive (the southern half of the ring road). A budget of up to $24 million is available. I recommend Design A and the construction for Phase 1 could begin early this summer. Richard: Does this hinge upon Highway 212? Will or can it be built before Highway 212 is a reality? Enger: Yes. The goal is to have it up and running by December, 1995. The construction can take place whether Highway 212 is under construction or not, and will be built before Highway 212 is completed. Richard: I don't know enough about it and I don't want to have it redone. Clarification - you mentioned $2.4 million. What is that of the total piece of the pie? What is the $2.4 million going to buy us? Enger: I put together the unit prices which includes street lighting, pavement, etc., and have an estimate on the total. Of the total, $800,000 is budgeted for street lighting. How big, over what area and how much -- lower priority and lower treatment. Richard: What is the total dollar amount available? Kracum: Will this change the area significantly? Technology Drive? Enger: Indicating by the design of the streetscape, it will give the effect of one main street. Richard: The sooner the average citizen can use the park facility, the better off the city is, but it appears we are still five years away. I approved Minutes - PRNR Commission Page 4 Lambert: The estimated time to begin construction is the winter of 1994 and 1995. Enger: When the hub is physically built the money will be there. Brown: How many busses go in and out on a daily basis? Enger: 1,000 cars and a lot of busses. Lambert: We need direction to proceed with the planning for landscape improvements. Kracum: Do you have support for Plan B? Enger: No support. 20% of the work will be done with consultants to completion. This includes semblance of order with the street lights and direction signs. If the commission has any questions, please contact me. ti MOTION: Moved by Pat Richard, seconded by Joanne Kube-Harderwijk to approve for the Staff to move forward with Plan A. VII. NEW BUSINESS A. Presentation of Housing Subcommittee on Affordable Housing r` Katherine Kardell Kardell: In December, 1992, the subcommittee met to review housing issues. Since some State Legislators suggested that the suburbs are not doing their share of providing affordable housing, a survey was completed of persons working in Eden Prairie to indicate their current characteristics i and preferences with respect to housing. The survey was designed for workers in lower paying industries in order to examine assumptions about the City's balance of housing and jobs. Some of the results are: 20% who work in Eden Prairie live in the City 85% of total respondents either live in the suburbs or outside the metropolitan area 15% commute from Minneapolis or St. Paul 92% are not seeking housing in Eden Prairie 69% live in single family homes 1/4 of the people surveyed found obstacles to find housing and j these were financial obstacles 1 Recommendation: (1) Encourage the City to work with the Governor, Legislature and the Metropolitan Council for affordable housing; and (2) combine environmental requirements with housing goals by providing funding "carrots"for environmental preservation and management to cities that provide affordable housing, i. - .'-.- -. '...' :\\- .. .. . .. ...-L•. j. .'iY.i...a,y%1l:vvi5riY5ri:�.14.5�.5'..1.: approved Minutes - PRNR Commission Page 5 Richard: Are these single or multiple family units? Kardell: Multiple family housing ($80,000 - $125,000). In the: past it was $150,000 for single family housing and that is not affordable. Popovich Lynch: Will there be any finance incentives for 4-plexes? Kardell: There will be some for smaller units (6). Kracum: Can the developer use MCDA money to develop such a project in Eden Prairie? Lambert: In 1970 we received grant money for scoring points in the grant applications that rewarded communities with low income housing. This recommendation suggets providing similar incentives to communities that provide low income housing. MOTION: Moved by Diane Popovich Lynch, seconded by Claire Hilgeman to proceed with the Housing Committee's recommendations. B. Approval of Architect for Senior Center Renovation Penning Cross: Staff sent out four (4)proposals to architectural firms within the area. Three (3) proposals were received and reviewed. The Staff recommends awarding the contract to Cluts O'Brien Strother and that the amount not exceed $9,500. Brown: What was the bid spread? Penning Cross: $13,400, $12,500 and $9,500. The entire cost of the project will be $110,000. Lambert: The woodworking shop would be for everyone - not just seniors. MOTION: Moved by Diane Popovich Lynch, seconded by Joanne Kube- Harderwijk to accept the Staff's recommendation of awarding the contract to Cluts O'Brien Strother Architects and that the amount not to exceed $9,500.00. C. Approval of Engineering Consultant for Riley Lake Park Development Penning Cross: Several proposals were sent to consulting companies in the area. Four proposals were received and reviewed. The Staff recommends that Rieke, Carroll, Muller Associates, Inc. be awarded the contract in the amount of $42,750 since their proposal best meets the requirements of the project. Richard: What is the justification of money paid out to outside engineers? Penning Cross: We do not have staff that can be assigned to this project for the next few months. Much of the work is surveying, construction and inspection. MOTION: Moved by Richard Brown, seconded by Diane Popovich Lynch to , accept the Staffs recommendation of awarding the contract to Rieke, Carroll, approved Minutes - PRNR Commission Page 6 Muller Associates, Inc. in the amount of $42,750 for consulting services in the construction of Riley Lake Park. D. Tax Forfeited Lands Fox: Stated that the Staff recommends that the City Council approve the resolution which releases Eden Prairie Acres, Lot 4 to public auction. MOTION: Moved by Richard Brown, seconded by Diane Popovich Lynch to approve the resolution of the Eden Prairie Acres, Lot 4 to public auction. E. Resolution Pertaining to the Future Use of the Glen Lake Hennepin County Propgrty Lambert: Made the recommendation that the Commission endorse the Glen Lake Task Force concept of a 9 hole or an 18 hole public golf course on the Glen Lake property, This could be a 9-hole or an 18-hole course with a driving range, clubhouse and parking lot. The driving range, clubhouse and parking lot could be located on the Eden Prairie side. There is definitely a need for a golf course C. in Eden Prairie. Popovich Lynch: Since this would definitely affect the p Y y Equestrian Program, we need to get a position statement from the Hennepin County Home School regarding the Equestrian Program. Joanne Kube-HarderwUk: The horse program is used for a number of educational programs - caring, responsibility, etc. Brown: Has Hennepin County or the Task Force heard from the School? Would we have room to do this without affecting the School? Kracum: How will this course compare with Braemar? MOTION: Moved by Diane Popovich Lynch, seconded by Richard Brown to delay the decision until representation from the Home School comes to speak at the Parks, Recreation & Natural Resources Commission meeting. S VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks, Recreation & Natural Resources 1. Katherine Trost OQtion Agreement j r Lambert: The 15.89 acres of land along Riley Creek was appraised at$270,000 by Campbell Appraisal Company, Inc. This price remains in effect until August 15, 1994. After that date, the . Y 1i is approved Minutes - PRN Commission R Page 7 price increases to $280,000 until December 31, 1995. The 1994 taxes due on this parcel for 1994 totals $2,903. I recommend that the Staff request the City Council to authorize approving the option agreement. MOTION: Moved by Diane Popovich Lynch, seconded by Claire ' Hilgeman to approve the option agreement between the City of Eden Prairie and Katherine Trost. 2. Ugdate on Option Negotiation Process on Natural Resource Sites Lambert: Option has been secured from Katherine Trost for the property on Riley Creek and verbal agreements have been secured with Mr. Whitehall and Mr. Charlson on the general terms of an option. Additional meeting will be held with Mr. George. B. Reports of Manager of Parrs and Natural Resources 1. Review Subsidy of Maintenance Cost & Schedule Limitations for Tournaments at City Facilities Lambert: How do we pay for the tournaments? The number one issue here is overscheduling of Round Lake Park. r Fox: Working with both the associations and the council is a difficult position to be in. We provide excellent services and facilities and therefore we need to increase the current fees charged for maintenance associated with the tournaments. The fees would be based on a scale determined by the mode of maintenance required for that particular tournament. Lanzi: Works as a liaison with all facilities and the quality of the facilities and maintenance is "second to none." Lambert: Should the taxpayer be paying for athletic tournaments? 1 Why are. taxpayers subsidizing the programs? What is park carrying capacity? What is overuse? Brown: What is our out-of-pocket cost? How much lower are we than other facilities? Overall how do we compare to other facilities? Fox: We take maintenance from the park facilities and charge $25/field/day (ail day) if the City provides the labor to maintain. Richard: How about if we raise the fee from$25 to$50 and send out a letter to all those affected by this increase? r r i L r � 1� .:I..:t 1 ...'_�'L r ♦ .. .... ...'1.Y i71..�rl. .v.rM1 JhH. .:'.._i :::':•.'.. .., �r.... ......".': �...rA..r.i.r.. r..r:',...5. ..� .:...... 5:'��:.......rvnl• ...., .. .,.. -. .lJY+4.sr. approved Minutes - PRNR Commission Page 8 Kube-Harderwok: I have a problem with Number 4 listed under Problems/Concerns Rpla_­ed to intense Use of Round Lake Park Facilities. We should allow each association one (1) free tournament in-house and for Modes I, II and III we should charge $50/day. MOTION: Moved by Diane Popovich Lynch, seconded by Joanne Kube-Harderwijk to approve the recommendation by the Staff as per the Memo of 12/2/93 with the following exceptions: Number 2 - $50/day be charged for Modes I, II and III for national, regional or state tournaments that is proportionate to the higher maintenance costs effective 1994; and Number 4 - Each association will be entitled to one (1) free in-house tournament. 11R. AD OURNMENT MOTION: Moved by Hilgeman, seconded by Kracum to adjourn the meeting. Motion passed by 7-0. The meeting was adjourned at .10:12 p.m. Respectfully submitted, Judith J. Spratt Recording Secretary i i