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Parks and Recreation - 09/20/1993 is 1993 5 w SEPTEMBER 20 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, SEPTEMBER 20, 1993 TiQ0 P M , CITY HALL COMMISSION MEMBERS: Pat Richard, Chair; Bruce Bowman, Richard Brown, Claire Hilgeman, Joanne Kube-Harderwijk, David Kracum, Diane Popovich Lynch COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - AUGUST 16 1993 !� IV. PETITIONS REQUESTS AND COMMUNICATIONS A. HAEP Request to Operate Communes Center Concessions B. Rgq„ps+ from Steve Schultz Re: Commemorative Plaques V. DEVELOPMENT PROPOSALS A. Peter Andrea 5th Addition VI. OLD BUSINESS None VII. NEW BUSINESS A. U.S. Fish & Wildlife Proposal VIII. REPORTS OF COMMISSTONERS AND STAFF A. Reports of Director of Parks and Natural Resources 1, Memo to Eden Prairie Land Trust f AGENDA - Parks, Recreation and Natural Resources Commission `- September 20, 1993 Page 2 i B. goorts of Landscape Architect/Park Planner 1. j1pdate on Referendum Projects and Expenditures C. Rgpnrts of Manager of Recreation Services 1. 1223-4-duf July Celebration 2, June 15, 1993 Bike Social Report IX. ADJOURNMENT parkag/1 r i APPROVED MINUTES PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, SEPTEMBER 20, 1993 7:00 p.m., City Hall 7600 Executive Drive i' COMMISSION MEMBERS PRESENT: Pat Richard, Chair; Bruce Bowman, Joanne Kube-Harderwijk, Claire Hilgeman, Dave Kracum COMMISSION MEMBERS ABSENT: Richard Brown, Diane Popovich Lynch COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Cross, Landscape Architect I. ROLL CALL The meeting was called to order at 7:02 p.m. by Chair, Pat Richard. II. APPROVAL OF AGENDA Added to the Agenda was VII. B. Joint Meeting of Commissions on October 4, 1993. MOTION: Kube-Harderwijk moved to approve the agenda for the September 20, 1993 meeting as amended. Bowman seconded the motion. Motion passed 5-0. III. APPROVAL OF MINUTES-AUGUST 16, 1993 MOTION: Kracum moved to approve the Minutes of the August 16, 1993 I meeting. Motion seconded by Kube-Harderwijk. Motion passed 5-0. IV. PETITIONS REQUESTS AND COMMUNICATIONS j A. HAEP Request to Operate Community Center Concessions The Hockey Association of Eden Prairie is requesting the City Council consider a proposed agreement which would allow them to operate the concession stands at the Community Center in order to raise funds to purchase additional ice time and reduce the cost to participants. HAEP would like to operate these concession stands with volunteer labor. HAEP has proposed paying the City a monthly fee of $100 for use of the equipment for six months, plus 10% of the ! i gross revenue. Staff is recommending 25% of the gross revenue or a flat fee of $10,000 based on the net revenue of operating 2 rinks and scheduled ( tournaments. Staff is also recommending there be a provision requiring the HAEP to repair and maintain all City equipment used during the period of the lease. The City Council has always tried to operate the Community Center as a business with the goal of trying to meet operating costs. •' - 'may Eden Prairie Parks, Recreation and Natural Resources approved Minutes September 20, 1993 The staff feels it would not be appropriate to recommend anything that would reduce the potential profit in the concession stands. While the Community Center was able to meet expenses for a few years, the cost of repairing the! equipment and down time over the last several years has required the City to heavily subsidize this facility. Approving HAEP's proposed agreement would increase the subsidy. Greta Wagner, a representative of the HAEP, expressed concern on behalf of HAEP agreeing to the 25% or $10,000 because the City has never operated both rinks during the season and have only projections to determine gross profits. Lambert stated staff has done studies of other Cities operating 2 rinks and that we are in line with what other Cities in the area are requesting and is comfortable with the 25% or $10,000 flat fee being able to cover bottom line costs. Bowman questioned the provision of repairing and maintaining the equipment by HAEP. Lambert explained the equipment is very expensive and because we have no control over the people operating the equipment, the HAEP would take precautions in training the person or persons operating the equipment. It was also possible that the person operating the equipment would be less likely to abuse the equipment if the provision existed. Kracum asked whether the City would still have to maintain insurance coverage of the concession stands. Lambert stated the City would still have the coverage and will request the HAEP apply for a license through the County to operate the concession stand. As long as the HAEP operates in the same manner and under the same controls as what is expected of the City, staff does not feel there would be a problem in this area. Richard asked who would be keeping track of the records eliminating the possibility of someone stealing from the HAEP and/or the City. Wagner stated there would be only 3 people from the HAEP keeping the books thereby decreasing the chance of someone stealing. She also explained it would be in the best interest of the HAEP to keep accurate and honest records of the cash flow so that next year when it comes time to negotiate a new contract they have the proper documentation to base their profits and losses on. i MOTION: Kube-Harderwijk moved that the Commission approve the modification I of the staffs recommendation of 25% for 6 months for the Hockey Association to operate the concession stand at the Community Center. Bowman seconded the motion. Motion passed 5-0. 2 Eden Prairie Parks, Recreation and Natural Resources approved Minutes September 20, 1993 B. Request from Steve Schultz Re: Commemorative Plagues Round Lake Park's tennis courts are the home courts of the Boys and Girls Tennis Teams of Eden Prairie High School. The School District would like to place a sign that would display the accomplishments of the Boys and Girls Tennis Teams. Similar signs have been placed in the gymnasiums and at the football stadium and will be in the soccer fields. The boys and girls on these teams have expressed their interest in having the same type of recognition. Because their home courts are City owned, the City Council would have to authorize the placement of these plaques. It has been suggested that upon approval, these signs should be placed against the tennis court fence on the north side of the tennis courts, mainly because the majority of the school buses bringing other teams enter from the north parking lot; thereby, having to walk passed and take notice of the plaques. Staff is recommending the City Council authorize the School District to place commemorative plaques on the north side of the tennis courts at Round Lake Park. The high school would be responsible for placing and maintaining the signs. MOTION: Richard moved to approve the recommendation of the placement of plaques according to the Staffs memorandum dated September 13, 1993. Hilgeman seconded the motion. Motion passed 5-0. V. DEVELOPMENT PROPOSALS A. Peter Andrea 5th Addition The Peter Andrea project has been working with the Planning staff for approximately 2 months. The property is a wooded slop southeast of Bryant Lake near Interstate 494 and Highway 169. The original proposal had 30 townhouse lots and had tree loss at 51%. Staff was not comfortable with the percentage of tree loss and told the developer to submit a new proposal with a lesser percentage of tree loss. A number of items were changed to reduce the loss of trees. The road alignment had been changed; the units were decreased by 8 lots and the size of the lots along the western boundary were increased to 1 acre lots; thus, allowing only a 35% tree loss and a better transition of the neighborhood. The developer will grade a 10 foot wide pad concurrent with road construction for a trail to be installed by the City. This trail will eventually extend to Bryant Lake Park through the Wooddale Church outlot. 3 Eden Prairie Parks, Recreation and Natural Resources approved Minutes September 20, 1993 c This project does not need any variances. The developer will be filling a wetland in the center of the project so that there can be a road and will be mitigating it by enlarging the wetland along Bryant Lake Drive. The alterations and mitigation are in accordance with the Wedand Preservation Act and approved by the Watershed District. 35% Tree loss is on the high side of the average. However, because this a very difficult site to develop with a 74 foot vertical drop; because the developer downsized its units from 2.5 units per acre to 1.48 units and the measures the developer has taken to preserve the 65% remaining trees, Staff is comfortable with recommending this project. Richard questioned whether the developer could have 2.5 units per lot if the project lost more than 35% of the trees. Lambert explained that because Staff has set a "standard" of 30-35% tree loss, it does not mean that 30% is an ordinance. The City's tree replacement ordinance does not have a set percentage of tree loss; however, based on the tree preservation ordinance, the percentage of trees would have to be replaced. Staff feels that within a wooded area a developer should be able to develop the land while retaining 65% of the significant trees. MOTION: Kracum moved to approve the Peter Andrea 5th Addition proposal per staff recommendations outlined in the Staff Memorandum dated September 15, 1993, and the Planning Commission Staff Report dated August 20, 1993. Kube- Harderwijk seconded the motion. Motion passed 4-0 with Hilgeman abstaining. VI. OLD BUSINESS None VII. NEW BUSINESS A. U.S. Fish &Wildlife Proposal- FYI i Lambert gave a brief outline of the September 15, 1993, public information meeting regarding the proposal to expand the Minnesota Valley National Wildlife Refuge. Representatives from the U.S. Fish & Wildlife Service were there to answer questions and to receive input on the proposal. Currently, the Service is evaluating the feasibility of adding several different areas to the Refuge. Two of the areas in Eden Prairie include the approximate 160 acres of floodplain that was designated for City acquisition and the additional acreage along the river bluffs in the same vicinity. The proposal was well received by the majority of the attendees with some opposition . The meeting was very informative. 4 14 Eden Prairie Parks, Recreation and Natural Resources approved Minutes September 20, 1993 r B. Joint Meeting of Commissions.-October 4 1993 The City Council has asked the Parks, Recreation, and Natural Resources Commission and the Waste Management Commission to look into regulating the use and application of lawn chemicals in the City of Eden Prairie. This meeting will be held at 7:00 p.m. prior to the start of the Parks and Recreation meeting at 7:30 p.m. on Monday, October 4, 1993. VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks and Natural Resources 1. !Memo to Eden Prairie Land Trust- FYI The Land Trust requested Lambert to review the current status of the two sites that were recommended for acquisition by the Natural Resources Study Committee and the Land Trust. Lambert further explained that the proposals have now been completed and the appraisals have been sent to the property owners. A letter was also included explaining the value of the property and that the City would like to negotiate with the land owners for an option, up to 3 years. The letter asked that the land owners just think how much they would sell their property for now and the concurring 3 years. The anticipates having all three sites negotiated within 6 months. B. Reports of Landscape Architect/Park Planner 1. Update on Referendum Projects and Expenditures- FYI Penning Cross reviewed the park development at Miller Park, Pioneer Park and Riley Lake Park. Because of the wet weather and saturated soil this year construction on these parks have been slowed down to a near halt. Staff hopes to be able to complete Pioneer Park with their own crew and nursery this year. Staff was trying to seed the berm in between Miller Park and Western Bay. The crews tried to push the dirt back on the slopes and seed it, to no avail. Because of the rain, Staff has decided to put the project into a contract for completion early next year. Richard commented on how impressive Miller Park will be once completed. , Bowman questioned why Pioneer Park was approximately $93,000, over budget. Penning Cross stated $52,000 was added to the contract before construction had even begun. The Senior Center still had septic tank that needed removal which was not included in the park referendum budget. Because of the steep grade in the park it was recommended to have curb 5 ... . .. ems. � .., ...4,w.l.s:,:.:.1 .�: :.::? ._ .., i.,. .x.{�::.:5 .. „........a....�..:. ..._: ... . j. .:...t.tP/A.....i....l .. ...mr.u..w•...— Eden Prairie Parks, Recreation and Natural Resources approved Minutes C.: September 20, 1993 and gutter added. The remaining $25,000 is to cover any other unforeseen costs. Lambert also explained because of the rerouting of Riley Lake Road around the Riley Lake Park, the development of the park will now be into phase 3, which originally was not anticipated until approximately the year 2000. No estimate was completed for phase 3 of the development. The approximate cost of the park now is $600-$700,000. C. Reports of Manager of Recreation Services 1. 1993 4th of luly Celebration-FYI 2. lune 15 1993 Bike Social Report- FYI IX. ADJOURNMENT MOTION: Kracum moved to adjourn the meeting. Kube-Harderwijk seconded the motion. The motion passed 5-0. The meeting was adjourned at 8:47 p.m. by Chair, Richard. Respectfully submitted, Theresa M. Pendroy Recording Secretary 6 x