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Parks and Recreation - 06/28/1993 '•I F 1993 JUNE 7 28 MIN- UTES CITY OF EDEN P-R-AIRIE 1. I - I ' i -F I '.i .........................................:::.::.::::.:::.::::::::::::•:::.:.....:.:::..:::...::..,•:1.;2•:: •..+...:.,:::.:::\...:.:..::{;::.:♦ ..3..:: .:T•}..:... •.u.♦.tO+.Q'.fi:.:Z'•.•.24Cn•{!.•>.+.}:+.}:�:j{::y`„•:„.r;j : rc.i.::i•.w•::•..•::fv:::+::,.. .:L.:.:::UL:n••:....•S..S::j.}}}::jxj:;.. .T.}:•:r.9f..:.y.2..::.:::+Y,L{;r,.u)•:;:.:.fti.,r,.}:}th„LY,:.n..v2:}:,fL..,2::...<:.�u..2..{ u.}".: }:$ •}.::::{:•;:•}}:.{.}':n:::::.,•::"' .i{aj;t::.:::::.:.:?+s�i;}i>:}•.2.:5}':,.i.e:,.,.TL.:..:..::n....:k......:}. .....{}....,'r'•} :• :2� .2 E.: .8 "u ;}.:�..}:fix:•C���: �.+t'f.}::j}:f:p}:•�i t'}�r}}:tti;'}k::jjj'. {.� 5.{.:S :SS �!, };. :•}:. •. :k ': :%:.w't.{� :}� :S� :}5}4r':}�:fi.�:6 jiff::: �j� ;•:��. :::: .�.. ../.•:. ...i.r. YSjjn n2. ..T.. ..Q. ....:..::�.::.........::r::252.i}}j:.}:f}}:+...}}:fi}:•.A......n........nw:n:::v:nv::.,}.v. ...... .u:i•j.•.i..:::::::.......:.T:v, ....T.... ..n. -:� AGENDA EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, JUNE 7, 1993 7:30 P.M., CITY HALL COMMISSION MEMBERS: Pat Richard, Chair; Bruce Bowman, Richard Brown, Claire Hilgeman, Joanne Kube-Harderwijk, Adam Harju, David Kracum, Diane Popovich Lynch, Thomas Marcus, f COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - MAY 17. 1993 IV. PETITIONS REQUESTS AND COMMUNICATIONS A. Request from Foxiet Swim Club V. OLD BUSINESS A. Swimming Pool Re2g B. Wildlife Management Proaram - Deer Control f VI. NEW BUSINESS A. Change Order - Miller Park VII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager of Recreation Services I I� 1. Swimming Beach Opening Policy 2. Scholarship Funding VIII. ADJOURNMENT parkag/1 : APPROVED MINUTES ( PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,JUNE 7, 1993 7:30 p.m., City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Richard, Chair; Bruce Bowman, Richard Brown, Joanne Kube-Harderwijk, Diane Popovich Lynch, Claire I ilgeman COMMISSION MEMBERS ABSENT: Adam Har u, Thomas Marcus, David Kracum COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning-Cross,Landscape Architect I. ROLL CALL The meeting was called to order at 7:37 p.m. by Chair,Pat Richard. ! II. APPROVAL OF AGENDA No changes. III. APPROVAL OF MINUTES -MAY 17, 1993 No changes. MOTION: Popovich-Lynch moved to approve the minutes of the May 17, 1993, meeting. Motion seconded by Brown. Motion passed 5-0 with I abstention by Bowman. IV. PETITION,REQUESTS AND COMMUNICATIONS A. Request from Foxjet Swim Club Elyce Kastigar, Recreation Supervisor, Aquatics & Fitness, reviewed the Foxjet Swim Club request for pool use. The Foxjets are requesting pool time on Thursday, June 24th from 5:00 pm to 9:00 pm for the purpose of holding a swim meet involving seven teams throughout the southwest metro area.. The difference in revenue would be $169,00, MOTION: Kube-Harderwijk moved to approve the request from the Foxjet Swim Club. Motion seconded by Brown. Motion passed 6-0, c. . APPROVED Minutes Parks, Recreation and Natural Resources Commission Monday,June 7, 1993 V. OLD BUSINESS A. Swimming Pool Report Lambert indicated the biggest problem with the pool is it has poor design on the air duct system. The ducts drawing air out and taking air into the area are right next each other, not allowing the fresh air to be drawn over the pool to draw the chlorine gasses out. If the in ducts were extended around the pool, the fresh air would be drawn across the pool taking the gasses out. With the high-tech motors that would be installed, it would be able to keep the air exchanges at 4.74 per hour, creating a more consistent air turn-over rate. It was recommended to pay for $21,900 heat recovery system from the ice refrigeration equipment which would pay for itself in approximately 2 years. Lambert stated there is not enough facts gathered regarding the effectiveness of the ozone and ionization systems. Staff would like to continue to study and research these systems, prior to making a recommendation on changing the existing pool disinfectant rr system. It was noted that the Community Center pool does meet all State Code requirements regarding air handling and pool disinfectant systems; however, the system was poorly designed and does not meet current engineer"standards" regarding air exchanges. The revised duct work change of the motors and the heat reclaim system would cost approximately $75,000. The improvements were not budgeted for 1993 and Lambert stated,if the improvements were to take place this year the only funds available at this time would be cash park fees. Unless the improvements were held off for a year, and put in a budget request for 1994. However, Lambert feels strongly this is the right thing to do and these improvements should be made as soon as funds are made available. Hilgeman believes this is a good thing to do, however she is concerned with the $75,000 being spent on a new air handling system and then in another year having to spend another $150,000 when a new system, such as the ozone or ionization process comes along. Lambert clarified the air handling system would eventually have to be improved regardless of the disinfectant system in order to maintain a healthier air exchange. The air handling and disinfectant systems would be two separate projects. Brown questioned whether it would be put strain on other projects in the next couple of years by taking the money from the cash park fees. Lambert stated there is 2 ti r - . r I APPROVED Minutes l Parks,Recreation and Natural Resources Commission Monday,June 7, 1993 approximately $800-900,000 currently in the cash park fees fund and about $5,000,000 projects in line for the next 8-9 years in the cash park fee fund. The City will collect approximately $350-500,000 a year in the fund. By taking this money out of the cash park fees fund, it would mean putting off projects that would have been done earlier to accommodate this project. Brown stated that he has heard several complaints that the women's locker room is too cool and the men's is too warm. He asked whether this problem could be rectified at the same time of the installation of the air handling system. Lambert stated this could be corrected by an adjustment to the system. MOTION: Bowman motioned to recommend the City Council consider authorizing the use of the cash park fees fund for the recommended health improvements including more efficient motors and heat recovery system. Motion seconded by Hilgeman. Motion passed 6-0. B. Wildlife Management Program-Deer Control Lambert explained since the development of the Wildlife Management Plan, several � Eden Prairie residents have voiced their concerns regarding the deer population in their community. Many have suggested the deer herd be reduced in their area. The DNR's recommendation is 1 deer per every 10 acres. Lambert stated Staff would like to establish a Deer Management Study Committee. The committee would be comprised of 15 members to include 3 Parks,Recreation and Natural Resources Commission members, as well as a staff liaison from the City, the Minnesota Department of Natural Resources, Hennepin Park System, US Fish and Wildlife Service, other related groups and City residents(1 pro and 1 con from each of the six areas). The committee would be limited to Eden Prairie residents only. The committee would meet approximately 5 times,be limited to an agenda and complete a report to the Parks, Recreation and Natural Resources Commission and City Council prior to the end of September. Brown recommended that the citizens from each area hold separate meetings and compile separate reports, siting this would eliminate more of the personal believes of both sides. Bowman also believes this is a good idea stating prior to the presentation to the Parks Commission and City Council there can be a document of compromise drawn up between both groups. i a i APPROVED Minutes Parks,Recreation and Natural Resources Commission Monday,June 7, 1993 Brown asked if there was a deer problem in all 6 areas. Stuart Fox, Manager of Parks amd Natural Resources, mailed a survey out last February to the residents of Eden Prairie soliciting their thoughts regarding the deer population and to what degree do the deer pose as a problem in each of the 6 areas. Of the 18,000 questionnaires mailed, 2,000 responses were received. Fox should have a tally of the responses by the first part of next week. Popovich Lynch stated based on her experiences with the Trapping Ordinance Committee she suggested that the first meeting be a meeting of introduction,to review preliminary results, and to set an agenda for the group to follow. Fox feels this group will be better prepared based on the experiences of the Trapping Ordinance Committee and surveys and reports available regarding the deer population. Richard questioned what is the actual objective of the Deer Management Committee. Lambert stated this committee will recommend how to manage the number of deer that live in the community. Fox pointed out 3 issues of concern. First being how do we educate the community of deer management. Secondly, health and safety issues, such as lime disease or deer/vehicle collisions. Third, the carrying capacity and once the deer reach the carrying capacity who will make the decision and pay for the reduction of the deer heard, and how will the herd be reduced. I MOTION: Richard moved to elect volunteers from the Parks Committee to serve on the Deer Management Committee. Popovich Lynch, Brown and Bowman volunteered to serve on the committee. They will meet to develop a strategy for the committee prior to the next City Council meeting. MOTION: Popovich Lynch moved to appoint the three representatives to make a report on the specific study to the City Council. Motion seconded by Hilgeman. Motion passed 6-0. VI. NEW BUSINESS A. Change Order-Miller Park Penning Cross reviewed the two change orders for the grading contract at Miller Park. The first being a change order to change the inside drop structure to an outside drop structure. The drop structure being a way of getting into a manhole. The Engineering Department requested this change. The second change order is to subcut the temporary road that will go to Candlewood Parkway. This will be a southerly park entrance until Highway 212 is constructed and a permanent road is built. A permanent road will not be built until it is decided what size lots will be permitted. The total cost of the change order is$8,664. 4 APPROVED Minutes Parks, Recreation and Natural Resources Commission Monday,June 7, 1993 MOTION; Richard moved to approve the change orders. Motion seconded by Popovich Lynch. Motion passed 6-0. VH. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager of Recreation Services 1. Swimming Beach Opening Policy Elyce Kastigar,Recreation Supervisor, Aquatics&Fitness, gave a brief background of the opening of the beaches for the last couple of years. Beaches opened on Memorial Day weekend and remained open daily through Labor Day. Last year the beaches were open on Memorial Day weekend on a temporary basis and this year the beaches were not able to be opened due to the cool weather. Weather temperatures must reach a certain temperature before the beaches can be treated and harvested for weeds, otherwise the weeds could grow back. Elyc&s recommendation is to open on Memorial Day weekend with weather permitting. The staff recommendation is to continu e to try to open on Memorial Day with weather permitting. No action required by the Parks Commission at this time. 2. Scholarship Funding Lambert reviewed the Youth Scholarship Program. The program provides money to individuals of families, with limitations per family, that cannot afford to pay for a program. The Scholarship program is designated for youths only. $2,500 was budgeted for 1993 and $2,270 has already been spent as of May 28, 1993. If no funds are not made available, we would need to stop providing this service for the remainder of 1993. An additional $1,500 would allow the program to continue for 1993, if funds are available. Hilgeman questioned why an additional $1,500 is needed. Lambert explained the majority of the programs are through the summer registration and with an additional $1,500 it covers the remainder of summer and through fall. Bowman asked whether non-residents are qualified for the use of these funds. Lambert stated that you must either live or work in Eden Prairie in order to qualify. On all of the programs a non-resident must wait 48 hours after the opening of registration. The City has always opened its programs to the businesses in Eden Prairie due to the taxes these busnesse3 pay. It was suggested that C.� 5 i APPROVED Minutes Parks,Recreation and Natural Resources Commission Monday,June 7, 1993 maybe a way of obtaining more funds for future programs would be to solicit donations from these companies that have employees attending Eden Prairie programs. Popovich Lynch asked whether it were possible to set an amount based on the seasonable program. Lambert agreed this would be a good idea, that way the money would not run out in the middle of the year with no funds for the end of the year. MOTION: Popovich Lynch motioned that the Parks Commission approve additional funding for the 1993 Scholarship program for a total budget of $5,000 dollars and in addition to, additional funding, such as corporate fund-raising, be solicited for 1994. Motion seconded by 11ilgeman . Motion passed 6-0. w VII. ADJOLUU—SN EN_'T MOTION: Kube-Harderwijk moved to adjourn the meeting. Motion seconded by Hilgeman. Motion passed 6-0. The meeting was adjourned at 9:30 pm. ( Respectfully submitted, Theresa M. Pendroy Recording Secretary k 6 • a � APPROVED MINUTES PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JUNE 28, 1993 8:30 P. M. OUTDOOR CENTER 13765 STARING LAKE PARKWAY COMMISSION MEMBERS PRESENT: Pat Richard, Chair; Claire Hilgeman,Joanne Kube- Harderwijk, David Kracum, Diane Popovich Lynch, Thomas Marcus COMMISSION MEMBERS ABSENT: Bruce Bowman, Richard Brown, Adam Harju COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources 1. ROLL CALL The meeting was called to order at 8:30 p.m by Chair Pat Richard. II. REVIEW OF SUMMgRY REPORT OF THE NATIIRAI f'OMM v e RECOMMENDATION OF THE NATURAL RESO1JgCES STUDY COMMITTEE The Commission briefly discussed the presentation of the summary report by the Barton Aschman representatives and the recommendation of the Natural Resources Study Committee. The Commission members concurred that all of their questions had been answered at the joint meeting that had just been adjourned. MOTION: Moved by Kracum, seconded by Lynch, to approve the recommendation of the Natural Resources Study Committee that the City Council consider a referendum for November of 1993 to acquire approximately 60 acres of the Charlson property and approximately 40 acres of the Riley Creek site for preservation as per the June 24, 1993 memorandum from the Natural Resources Study Committee. Motion passed 5-0. III. REVIEW OF WILDLIFE JE MANArR1�rN.T R OUFST FR[)M RFtvrr CREEK C;OT F iLl\1 CLUB FOR GOOSE RRMOver 19 Lambert handed out a copy of a letter from Ted Sorlien, as well as the application request for removal of 200 geese from the Bent Creek Golf Club property. Mr. Sorlien was unable to attend the meeting due to a conflict of hosting a 140 person golf tournament and supper at Bent Creek on this date. Lambert stated that Mr. Sorlien has been .in touch with the DNR and Dr. Cooper and would like to begin removal of the geese by the later part of next week. There is a limited time frame when goose removal is feasible. Lynch stated that she was concerned that according to the application form 1 Unapproved Minutes Parks, Recreation and Natural Resources Commission June 28, 1993 they have taken no steps to minimize the problem. The purpose of the Wildlife Management request form and this process is to send a strong message to all residents that wildlife removal is a last step, not a first step to eliminating a problem. She is not inclined to approve this request until Bent Creek has shown that they have exhausted all other means of discouraging geese on their property. Richard stated that they had received an approval to remove geese in 1991 and assumed that they had exhausted their attempts to minimize the problem prior to getting that approval. He agreed with Lynchs' concerns that removal of any wildlife is a last step, but was also uncomfortable in denying the request if, in fact, the only reason they have not taken those steps now is because they have taken those steps in the past and they have failed. MOTION: Moved by Lynch, seconded by Richard, to recommend the City Council deny this request unless the Bent Creek staff can show that they have taken reasonable steps to minimize the problem over the years and those steps have failed. Motion passed 5-0. IV. ADJOjjRNMENT The meeting adjourned at 8:40 p.m Respectfully Submitted, Robert A. Lambert Recording Secretary June 28min/l } 2