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Parks and Recreation - 04/01/1991 ' 1 7.i f. 190 1 APRIL I TE��I��U S CITY OF EDEN PRAIRIE a .1' '.1 � t .. .. �4 •�� �.1. -�1,' *.... f.. ... .. .. ... tti. =l�tl;.t.21�"41 L..4t.a.�.f.1 .... ... AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, APRIL 1, 1991 7:30 P.M., CITY BALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Bruce Bowman, Karon Joyer, Paul Karpinko,, David Kuechenmeister, Diane Popovich Lynch, Pat Richard, Del Vanderploeg COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources I. ROLL CALL II. APPROVAL OF MINUTES OF MARCH 4 1991 w III. PETITIONS, REQUESTS AND COMMUNICATIONS IV. DEVELOPMENT PROPOSALS C A. Fairfield V. OLD BUSINESS A. Review of Center Care Programs B. Ordinance #11-91 Dumping_Household Refuse in Public Trash Receptacles VI. NEW BUSINESS A. Outdoor Center Rental Rates B. Revised Fees for Swimming_Lessons C. Proposal for Swim Lessons at Riley Lake VII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Landscape Architect 1, Preliminary Design - Flower Bed Area County Road 4/Valley-View $4�s1 B. Deports of Manager of Rerreation Services 1. Pool Use Schedule Spring and Summer VIII. ADJOURNMENT .APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, April 1, 1991 7 :30 p.m. , City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Richard, chairperson; Bruce Bowman (late) , Paul Karpinko, David Kuechenmeister, Diane Popovich Lynch, Del Vanderploeg COMMISSION MEMBERS ABSENT: Karon Joyer COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources ; Barb Cross, Landscape Architect; Lyndell Frey, Recreation Supervisor; Laurie Helling, Manager of Recreation Services; Julia McFadden, Recreation Supervisor for Aquatics and Fitness I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Richard. II. APPROVAL OF MINUTES OF MARCH 4 , 1991 MOTION: Kuechenmeister moved to approve the minutes as printed. Vanderploeg seconded the motion and it passed 4-0. III. PETITIONS, REQUESTS AND COMMUNICATIONS None IV. DEVELOPMENT PROPOSALS A. Fairfield Refer to memo dated March 27, 1991 from Barb Cross, Landscape Architect and staff report dated March 8, 1991. Cross said that the developer was unable to attend the meeting. The major issues are the sidewalks and trail system. The development will consist of single i family homes instead of the cluster lots that were originally approved. This will result in a reduction of units from 75 to 62 and a density of 2.43 units a per acre. ;i 91 1 it APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 1, 1991 -2- Cross said that this change along with the longer loop road are the reasons staff is recommending a 5 ' concrete sidewalk on the south and west sides of the proposed road. Since it is likely that the road will continue through the undeveloped property to the northeast and connect with Endicott Trail , a 5 ' concrete sidewalk is also recommended on the west side of Endicott Trail. Richard asked if the amount of trees that will be lost is the same as it would have been on the original proposal. Cross said that only about four additional trees will be lost. Richard asked how homes in this area are selling. Cross said they are selling well. Richard asked if the park behind the old City Hall service this neighborhood. Lambert said that it will although there are not enough funds to develop it at this time. The park will be developed when there is enough money from cash park fees or a bond referendum is passed. Cross added that there is a concept plan for this park and she has been receiving at least one call per week from prospective buyers in this area asking what the park will look like and she has been sending them the plan. Karpinko asked what the City's response has been to these people. Cross said she has been telling them that there is no money to develop the park at this time, but that the park was included in the 1989 park bond referendum which did not pass. Karpinko asked what the time frame is for completing a park. Lambert said it varies depending upon the source of funding. Vanderploeg asked when the park bond referendum will be tried again. Lambert said that the research company of Decision Resources has recommended November of 1992. He feels that the Commission should look at the needs the City has for facilities in 1991 and present their suggestions to the City Council. r?rt APPROVED MINUTES C.. EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 1, 1991 -3- Lambert added that there will be a special City Council Meeting on Tuesday, April 9 to discuss capital improvement needs for the City. MOTION: Kuechenmeister moved to recommend approval of Fairfield per staff recommendation. Lynch seconded the motion and it passed 5-0. V. OLD BUSINESS A. Review of Center Care Programs Refer to memo dated March 27, 1991 from Lyndell Frey, Recreation Supervisor. Lambert said that center care at the Community Center was started in 1989 when there were numerous requests for this type of service. The program was approved provided that it was run on a breakeven basis. Operating costs could not be met by providing care for members C only so non-members were also accepted for the program. This reduced the loss in revenue; however, the State -then required that the program be licensed and staff requirements of no volunteer help. Frey added that the State required a maximum stay of three hours and that parents had to remain on-site, in addition to the fact that volunteers could no longer be used. The program has been losing money on a consistent basis since that time. Kuechenmeister asked if the State would grant a variance to the two person staffing minimum. Frey said no. Richard asked if the fee for the service could be raised. Frey said that other services in the area range from $2.50 to $3.25 per hour. He added that one in three using the service are members of the Community Center. Lambert said that at the time the program was started, the closest drop-off service was at Southdale. Now there are services of this type in Eden Prairie and he questions whether the taxpayers should be required to subsidize a babysitting service for other people. The program was started because of the requests from members and the facility was not designed for this purpose. NAPPROVED MINUTES c EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 1, 1991 -4- Lynch suggested that an application charge be considered to raise funds. This would be charged to each user at the beginning of the year to reserve their space. Karpinko suggested that those using the service on a regular basis could be charged an application fee and drop-offs could be charged a higher hourly rate. Lambert suggested an annual registration charge for non-members and a flat fee for all users. Bowman added that with the number of users we are looking at, an application fee would not cover the costs to run the program. Vanderploeg asked if the State would be satisfied with an in-house program only. Frey said yes, but losses would be greater. Vanderploeg suggested that a survey of users be done ( asking if they would still use the Community Center facilities if the program was discontinued or would they be able to find childcare nearby. Karpinko said he feels we need to go back and find out exactly how many different users they are and base a decision on that. Vanderploeg asked if this room is used only for childcare. Frey said that this is also a meeting room and is used from 7 : 30 to 10 :30 p.m. Lambert suggested that the number of users be tabulated and a survey be sent out to the users with the results to be discussed at the May Commission meeting. Lynch asked if the City will be ready to respond that the program may be discontinued. Lambert said he feels this should be put on the survey as a possibility. Bowman asked if the room has ever been filled to capacity for the program. Frey said it has not been filled often. i i .. ..... _.... ....... ,............ ,.. .................. .. .._. . ,APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 1, 1991 -5- Bowman suggested a monthly pass with reduced rates to promote the program. This would provide more money up front and promote usage of the program. Frey said they have had a pass program in the past, but users seemed to use the program in cycles and there were problems with getting the cards punched, etc. MOTION: Karpinko moved to survey the users and report back to the Commission at the May meeting. Lynch amended the motion to add that data on users i be analyzed prior to the survey being submitted to the Commission. Bowman seconded the motion and it passed 5-0. B. Ordinance #11-91 Dumping Household Refuse in Public Trash Receptacles Refer to memo dated March 22, 1991 from Bob Lambert, Director of Parks , Recreation and Natural Resources C. Commission. This is an information item only. VI. NEW BUSINESS A. Outdoor Center Rental Rates Refer to memo dated March 18, 1991 from Rod MacRae, Outdoor Center Coordinator. Lambert said that the professional category was dropped because the events are hosted by a parks and recreation person and are covered by the community or staff category. A commercial use category was added to be consistent with other facilities. The center cannot be used by private individuals to make money. I Frey added that no one can reserve the center until the season when it will be used. Lambert said that a $25 minimum charge has also been added to meet our minimum cost to open and close the building. MOTION: Vanderploeg moved to recommend adopting the Outdoor Center rates per staff recommendation. Lynch seconded the motion and it passed 5-0. '; ,., � ,._,-: . .. : it-APPROVED MINUTES MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 1, 1991 -6- B. Revised Fees for swimming Lessons Refer to memo dated March 22, 1991 from Julia McFadden, Recreation Supervisor for Aquatics and Fitness. McFadden suggested that the same fee rate be charged for all levels. The reasons are that all levels have the same expenses and overhead, instructor wages have been increasing, classes have been lengthened from 30 to 35 minutes, the class sizes have been reduced and one fee will make it easier for staff. MOTION: Kuechenmeister moved to recommend approval of the increase in swim lesson course fees. Karpinko seconded the motion and it passed 5-0. C. Proposal for Swim Lessons at Riley Lake Refer to memo dated March 28, 1991 from Julia McFadden, Recreation Supervisor for Aquatics and Fitness. CMcFadden suggested offering swimming lessons at Lake Riley Beach for the following reasons: the area is ideal for lessons because it is private and can be monitored easily, beach lessons are beginning to become popular, different people take pool lessons and beach lessons, we cannot meet demands for lessons at the pool and there is a potential to generate revenue. Lynch asked when a new program is started, it is done on a trial basis. McFadden said yes. Lynch asked if there have been requests for pool lessons from parents in the Lake Riley area. McFadden said yes. Lynch asked how the lessons would be advertised. McFadden said they would be listed in the summer brochure. MOTION: Lynch moved to recommend approval of swimming lessons at Lake Riley Beach on a trial basis per staff recommendation. Kuechenmeister seconded the motion and it passed 5-0. APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 1, 1.991 -7- VII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Landscape Architect 1. Preliminary Design - Flower Bed Area County Road 4/Valley View Road Refer to memo dated March 27 , 1991 from Barb Cross , � . Landscape Architect. Cross said that the organizational meeting of the Garden Club will be held next week. Their first project will be the corner of Valley View Road and Eden Prairie Road. Cross showed the Commission sketches of the overall plan and Phase 1. Bowman asked what the budget is for the project. Lambert said it is approximately $3000 for Round Lake, the Community Center and Staring Lake. x C Kuechenmeister asked if shrubs are included in the plan. Cross said yes. Kuechenmeister suggested that signs be used to identify the different plantings similar to the way it is done at the Arboretum. Lynch suggested introducing plants that can survive with very little water. Vanderploeg asked if there is electricity available on the site to illuminate the plantings. Cross said they have not checked into this to date. Vanderploeg asked if corporate sponsorships would be used. Lambert said that corporate sponsorships, as well as civic organizations would be asked for donations toward the project. B. Reports of Manager of Recreation Services 1. Pool Use Schedule Spring and Summer i Refer to memos dated March 28, 1991 from Julia McFadden, Recreation Supervisor for Aquatics and ( Fitness. r. s i_ ',APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 1, 1991 -8- McFadden said that the only problem the Foxjets have with Option 1 is that they would have only five lanes available from 6:00 to 7:30 p.m. on Monday and Wednesday instead of six lanes. Option 2 is to have three lanes for the Foxjets from 7 :30 to 8:00 P.M. with open swim beginning at 8:00 p.m. which is one-half hour later. Bowman asked how many members the Foxjets have. Todd Hauck, President of the Foxjets, said there are about 120 members, but 30-50 would be the maximum using the pool at one time. McFadden said that Option 3 would be for the Foxjets to have six lanes of metered swimming. Hauck indicated that the Foxjets prefer Option 2. McFadden said that Option 4 is for the Foxjets to have three lanes from 3:00-4 :30 p.m. and six C lanes from 4 : 30-6:00 p.m. She recommends Option 4 for the spring season only or Option 2 for both spring and summer. Hauck added that Foxjets could also use more time earlier which would be possible with Option 2 . McFadden said that Option 2 is also preferable for staff because deeper water can be used for lessons and swimmers would be able 'to swim laps instead of meters. MOTION: Kuechenmeister moved to recommend approval of Option 2 which is to have three lanes for the Foxjets on Mondays and Wednesdays from 6:30-8:00 p.m. with open swimming to begin at 8:00 p.m. for both spring and summer. Lynch seconded the motion and it passed 5-0 . McFadden said that a change in the summer pool schedule is recommended in order to begin swimming lessons at 8: 30 a.m. instead of 9 :00 a.m. and to extend open swimming by one hour beginning at 1:30 p.m. instead of 2 : 30 p.m. C P: ll: 'APPROVED MINUTES C: EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. April 1 , 1991 -9- MOTION: Lynch moved to recommend approval of the change in the summer pool schedule per staff recommendation. Vanderploeg seconded the motion and it passed 5-0. VIII. ADJOURNMENT MOTION: Karpinko moved to adjourn the meeting at 9 :10 p.m. Kuechenmeister seconded the motion and it passed 5-0. Respectfully submitted, ^� Lois Boettcher Recording Secretary C