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Parks and Recreation - 07/30/1990 ._,,... -' � -�• �� ..�nr�..: � � i � { .� � G f r. . ��._f„ �..tr'��s-..u<rr,X.Lk 'rar,..cx�..r, `k a 1990 JULY 2 10 3 0 MINUTES CITY OF EDEN PRAIRIE i AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DULY 2, 1990 7:30 P.M. , CITY HALL 7600 EXECUTIVE DRIVE COMMISSION NZMBERS: Pat Breitenstein, chairperson; Raiford Baker, Karon Joyer, Paul Karpinko, David Kuechenmeister, Pat Richard, Del Vanderploeg COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - JUNE 4 1990 7:35 IV. PETITIONS REQUESTS AND COMMUNICATIONS 1. geauest for Ultimate Frisbee Tournament - Kris Pearson V. DEVELOPMENT PROPOSALS C. None VI. OLD BUSINESS None 8:00 VII. NEW BUSINESS 1. ,Special Council Meeting with Parks Recreation and Natural Resources Commission a. 5. Year C.I.P. b. Landscaping Medians c. Trails and Sidewalk Policy 2. 1991 parks Recreation and Natural Resources Commission Budget Proposal 9:00 VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parka Recreation and Natural Resources 1. Resignation of Tom Eastman 1 B. Reports of Landscape Architect/Park Planner 1. Community Center Entry Alternatives- C. Reports of Manager of Recreation Services 1, Torch Run Report 2, ath of July Program 3. Eden Prairie Foundation Grant for EPCC Pool Chairlift 9:35 TX. ADJOURNMENT t r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION Monday, July 2, 1990 7:30 p.m. , City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Bud Baker, chairperson; Paul Karpinko, David Kuechenmeister, Pat Richard (late) , Del Vanderploeg COMMISSION MEMBERS ABSENT: Pat Breitenstein, Karon Joyer COMMISSION STAFF: Bob Lambert, Director of Parks , Recreation and Natural Resources; Barb Cross, 4, Landscape Architect, Laurie Helling, Recreation Manager I. ROLL CALL The meeting was called to order at 7:30 p.m, by chairperson, Bud Baker. C II. APPROVAL OF AGENDA The agenda was approved as printed. III. APPROVAL OF MINUTES - JUNE 4, 1990 MOTION: Vanderploeg moved to approve the minutes as printed. Karpinko seconded the motion and it passed 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Request for Ultimate Frisbee Tournament - Kris Pearson Refer to memo dated June 28, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Helling said that the Ultimate Frisbee Tournament is associated with the Minneapolis Aquatennial and is a game similar to soccer and football. She added that Kris is an Eden Prairie resident. The tournament was held in Eden Prairie last year and the four soccer fields by the Community Center were used. Some problems were encountered including loud music, trash and a player urinating on the fence. This year ' s tournament is scheduled for July 21-22. The fields are available on these dates, but the issue is whether to allow the fields to be used by mostly non-residents, as non-Eden ' 1 t: APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 2 , 1990 �.. -2- Prairie organizations have not been allowed to host tournaments because they are already overscheduled. The Commission should also consider whether last year' s behavior should affect this year's decision. If the tournament is allowed, a fee should be considered. Fees are not charged for Eden Prairie organizations. Baker asked if any other fields are available. Helling said the only other option would be Flying Cloud Fields since five fields are needed. However, these fields would have to be remarked and relined. Vanderploeg asked how many people will attend the tournament. Pearson said there would be between 250- 300 people. 'i Pearson added that he was not aware of the problems ' last year or they would have been taken care of. He said that the group could pay for additional portable toilets, hire a park ranger, etc. Hellin said g the policy has been to make the facilities available to non-profit Eden Prairie organizations only. John Pollock of Hillcrest Ct. said the neighbors were very disappointed by the lack of responsibility that was shown at last year 's tournament. These are high school fields and should be treated as such. He added that many activities went well into the night and there were sleeping bags hung on the soccer nets in the morning so it is unknown whether some players spent the night. There were also some dogs running in the fields. Pollock said the residents would prefer that the tournament is held somewhere else. Richard said he feels the problems could be worked out, but he is concerned with making an exception to an existing policy for this group. Lambert said that the policy is not to allow tournaments unless they are sponsored by an Eden Prairie non-profit service group. If we change the policy for this tournament, other groups might also request use of the Fields for their tournaments. i APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 2 , 1990 -3- Kuechenmeister said although he has nothing against the sport, he recalls that the commission recently recommended denial of the Eden Prairie men' s baseball team use of these fields until certain concessions were made. Vanderploeg said although he understands the need for the frisbee group to find fields to use for their tournament, he also sympathizes with the residents. : He feels that the sporting events held on these fields should not disturb the neighbors. .; Richard said that although this event would make good use of the fields, the policy should not be changed. He mentioned the possibility of the group being sponsored by an Eden Prairie service organization. MOTION: Kuechenmeister moved to deny the request for. the Ultimate Frisbee Tournament and to maintain the policy of allowing tournaments sponsored by Eden Prairie non-profit service organizations. Karpinko seconded �- the motion and it passed 4-0. ' 7 V. DEVELOPMENT PROPOSALS None VI. OLD BUSINESS None VII. NEW BUSINESS A. Special Council Meeting with Parks, Recreation and Natural Resources Commission 1. 5 Year C. I.P. Refer to memo dated May 18, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. 2. Landscaping Medians Refer to memo dated June 26, 1990 from Bob Lambert, Director of Parks , Recreation and Natural Resources. .s APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 2, 1990 -4- 3. Trails and Sidewalk Policy Refer to memo dated June 26, 1950 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert said that this information is being presented in order to give the commission an opportunity to plan for .the joint meeting which will be held on Monday, July 10 at 6:00 p.m. prior to the 7:30 City Council meeting. He recommended that a block of time be set aside for each issue. The commission discussed the subjects that would be covered under each item. Baker recommended that when discussing the five year C. I.P. , Miller Park should be a single item referendum next fall or spring. Kuechenmeister felt that instead of just Miller Park, another high interest item should be included, i.e. trails. Baker said that this would be ,helpful C... only if it includes the completion of all trails and not only specific areas. 2. 1991 Parks, Recreation and Natural Resources Commission Budget Proposal Refer to memo dated June 28, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert said that the 1991 budget is $47 , 000 less than the 1990 budget because of the reduced request in capital improvements. The Commission discussed the improvements scheduled to be made at Staring Lake Park including a storage building and irrigation. Also suggested is an irrigation system at Flying Cloud Fields. Baker asked what would happen if Flying Cloud Fields were irrigated and the City lost the use of the fields. Lambert said the loss would be about $7000, as most of the equipment could be used elsewhere. Lambert added that the daycare program at the Community Center will need to be licensed. A proposal will be brought to the Commission at a future meeting. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 2, 1990 -5- The Commission discussed high speed bikes using the trails at Staring Lake and some possible alternatives. VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks, Recreation and Natural Resources 1. Resignation of Tom Eastman Refer to memo dated June 28, 1990. Lambert said that Tom Eastman has resigned his position at the Community Center to accept a position managing the new Chaska Community Center. B. Reports of Landscape Architect/Park Planner 1. Community Center Entry Alternatives Refer to memo dated June 29, 1990 from Barb Cross, Landscape Architect. Cross showed the existing Community Center entry which is both narrow and confusing. The flower beds have already been removed, as people were walking through them on their way from the parxing lot to the building. One alternative is to widen the entry area and make it safer with a drop-off zone. The cost would be approximately $276, 000. Possible funding for this alternative could be a buy a brick program where residents can buy bricks for $25 each leaving $15 profit per bricx. Granite engraved blocxs could be sold to businesses for $1000 each with a $750 profit. However, 13, 200 bricks and 105 corporate logos would need to be sold to cover the cost of the entry. The second alternative is a temporary fix. The existing concrete would be kept, the planter box would be removed and trees would be added. Cost of this alternative would be approximately $22,000. If all concrete were removed, the cost would be $59. 000. Bomanite could be added at a cost of $82, 000. It is recommended that this be requested for the 1991 budget. i 1 `t•4 ,APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 2, 1990 -6- Lambert suggested that this issue be discussed at the joint meeting with the City Council. The proposal will be brought back to the Commission as a planned project using City crews. C. Reports of Manager of Recreation Services 1. Torch Run Report This is an information item only. Helling reported -that 75 runners registered to carry the torch and 73 showed up for the torch run on Sunday, July 1. The run began at Staring Lake Park and concluded at Round Lake Park. From there, it continued on Hwy. 101 to Chanhassen. Helling added that the torch run, as well as the additional activities, were very well received. 2. 4th of July Program `. This is an information item only. Helling said that $7500 has been budgeted for fireworks this year. Flagship is .funding one-half the cost. Per Pat Breitenstein' s suggestion last year, marina rental has been limited to one-half hour, but the fee has remained the same. Total budget for the 4th of July celebration is $15,000. Helling reviewed the different activities that would be going on throughout the day. 3. Eden Prairie Foundation Grant for EPCC Pool Chairlift Refer to memo dated June 25, 1990 from Beth Timm, Adaptive Recreation Manager. Helling reported that the grant for the handicapped accessible chairlift for the Community Center pool has been accepted. The Eden Prairie Foundation has donated $1200 toward the chairlift which means an additional $1200 is needed. There are three options to obtain the additional funding: add $1200 to the 1991 budget; if there is money left in the adaptive recreation program this year, use it to complete the project or ask one of the service clubs to donate the money. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 2, 1990 -7- The Commission felt that asking a service club to donate the money would be -the best solution. Helling suggested asking the Eden Prairie Legion. Lambert suggested the Optimists Club and Baker suggested the Rotary Club. Helling will contact the Eden Prairie Legion about donating $1200 toward the purchase of the chairlift. IX. ADJOURNMENT The meeting was ad3ourned at 10: 00 P.M. "^ Respectfully submitted, Lois Boettcher Recording Secretary t. .. ., .. •. .. .. . .. ... . .. ,, .. .. ., � ,�P'..t, s„;�.'1aa�tF.; ,h,✓,':•..{Mt."rta..•,'f: AGENDA SPECIAL MEETING EDEN PRAIRIE CITY COUNCIL AND PARKS, RECREATION AND NATURAL RESOURCES COMMISSION TUESDAY, JULY 10, 1990 6 P. M., COUNCIL CHAMBERS COUNCILMEMBERS: Gary D. Peterson, Mayor; Richard Anderson, Jean Harris, Patricia Pidcock, Douglas Tenpas COMMISSION MEMBERS: Bud Baker, Chairperson; Pat Breitenstein, Karon Joyer, David Kuechenmeister, Paul Karpinko, Pat Richard, Del Vanderploeg I. Review of Capital Improvement Program for Park and ORen Snace Plan II. Landscaping Medians III. Trails and Sidewalk Polciv CIV. Other Issues/Concerns of Council or Commission Members V. Adjournment specmeet/10 i I i _ .. . \` ., ." ,• .<A kA:. APPROVED MINUTES SPECIAL MEETING EDEN PRAIRIE CITY COUNCIL AND PARKS, RECREATION AND NATURAL RESOURCES COMMISSION TUESDAY, JULY 10, 1990 6 :00 P.M. COUNCILMEMBERS: Gary D. Peterson, Mayor; Richard Anderson, Jean Harris, Patricia Pidcock, Douglas Tenpas COMMISSION MEMBERS: Bud Baker, Chairperson; Pat Breitenstein, Karon Joyer, David Kuechenmeister, Paul Karpinko , Pat Richard, Del Vanderploeg ABSENT: Pat Breitenstein CITY COUNCIL STAFF: Assistant City Manager Craig Dawson; Director of Parks, Recreation & Natural Resources Robert Lambert; Landscape Architect Barbara Penning Cross ; Recording Secretary Roberta Wick C. The meeting convened at 6:05 p.m. in the City Council Chambers. II . Community Center Entry I There were two problems with the entrance to the Community Center: ( 1 ) The entry to the Center is too narrow and (2 ) the landscaping is messy. Lambert presented two separate plans for redoing the entrance. Barbara Cross, Landscape Architect, explained the problems with the present design. She said one alternative was to relocate the present entrance and install a brick plaza in place of the landscaping . The cost of doing this would be $276 ,000. Alternate funding had been suggested by selling bricks with citizens ' names on them as well as corporate logos. It would take 13 ,200 bricks and 105 corporate logos to break even on the cost. I The second approach would be to repair the circulation system, which is the biggest problem. A temporary fix would cost $23 ,369. If all new concrete were installed the cost would be $49,000 ; exposed concrete would cost $80,000. For 1 the entire street work and entry work the cost would be Unapproved Minutes 2 June 10 , 1990 Special Meeting, Eden Prairie City Council and Parks, Recreation & Natural Resources Commission $105 , 000 provided the City crews would do all of the work except the concrete. Staff would .like direction on this from the Parks Commission and the Council . Vanderploeg said he liked the plaza design. Joyer liked the design but was concerned about the temporary planning. Baker pointed out that there was no line-of-sight from the door of the building to the car when picking up someone at the Center. Pidcock asked if a model could be done first. Lambert replied that it could be done but it is very time-consuming. Tenpas said he liked the plan with the entire project completed. Anderson asked if this kind of thing should be done at all with all the things that need to be done in the City. He also asked if City should hold another referendum. 'i Lambert said there should be agreement on a plan before anything was done about a referendum. 7 Peterson said he favored the entire project but it would not be a priority for 1990 and it should be in the budget for a i later date. All Councilmembers were in agreement with him on this point. I . Capital Improvement Program for Park and Open Space Plan Bill Morris of Decision Resources reviewed some of the 1 results of a survey done on the satisfaction level of Eden Prairie citizens with the quality of life and with recreational facilities , and what they saw as being needed in the future. Fifty-two percent considered the quality of life in Eden Prairie excellent; 46 percent said good. Regarding the quality of park facilities, 92 percent said excellent or good. The small parks in the area were used by 70 percent of the Eden Prairie households; 71 percent used the large parks. On the Community Center entry, 80 percent supported changes if they could be done without additional i taxes. The evaluations on the recreational facilities in the City Y were as follows: Small parks - 90 percent said excellent or good; Community Parks - 89 percent said excellent or good; Community Center - 90 percent said excellent or good; Trails - 85 percent said excellent or good. 1 I i Unapproved Minutes 3 June 10, 1990 Special Meeting, Eden Prairie City Council and Parks, Recreation & Natural Resources Commission Regarding a possible Miller Park referendum, 53 percent supported it, 35 percent opposed it. Morris pointed out that for a special election the critical thing was how many people go to the polls. Opponents tend to go to the polls on these issues. November of even-numbered years is the best time to present the referendums. Baker asked if the questions with regard to the Miller Park referendum indicated the magnitude of the costs. Morris said no, but it led people to believe that costs would be lower than the last time. Anderson asked if it would be possible to have the referendum include several things in addition to Miller Park. Morris said if the total package was over $50 for each property owner, it would be harder to pass than if it were lower. Richard said he believed that in a good turnout election, the Miller Park Referendum would pass. Lambert reviewed briefly Pages 1466-68 of the agenda materials on planned expenditures. Details were covered in C_ the memorandum dated of May 18. Lambert discussed the issue of power boats and jet skis on Bryant and Riley Lakes. He said he believes some limitations on horsepower will eventually be requested. Lambert asked the Council how it wished to finance the improvements. Pidcock and Anderson suggested more discussions, possibly in work sessions or special sessions. Anderson asked how much time was needed to put the referendum on the ballot. Dawson said six weeks. Lambert said that a formal report from Decision Resources will be ready for the Parks, Recreation and Natural Resources Commission, for the first meeting in August. Dawson said that the analysis of the Community Survey will be ready in a month Monday, August 6, 1990 was agreed upon for a joint meeting to discuss the remaining items on the agenda. V. ADJOURNMENT The joint meeting was adjourned at 7 :20 p.m. t ' I AGENDA SPECIAL MEETING EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JULY 30, 1990 7:30 P.M. , CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Raiford Baker, Chai erson; Karon Paul Karpinko, David Kuechenmeister, Pat Richard, Del Vanderploeg COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources 7:30 I. REVIEW DECISION RESoUgcES OugSTrnrrNaTrE RES trm� i �_ 8:30 II. DISCUSS ISSUES TO BE ADDREGSFn AUGUST 6 a9n MT.+n+mrw�n WITH COUNCrr nm A. Review Decision Resources Ouestionnairp ~, Results i B. Review of apital Improvement Program for Par}� and Open Space An — ia C. Landscaoin g Medians D. Trails and Sidewalk E. Other Issues/Concerns Of Coun it & Commi�.9 Members ion 9:00 ADJOURNMENT I ` NOTE: As the agenda for the August 6th meeting will include much of the same material as the July 30th meeting, please REEF Agy&QA M1olTERIAL AND HR N¢ IT TO THE AUG 6TH MEET'rtas f r. •r'- APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JULY 30, 1990 7:30 P.M. , CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS PRESENT: Raiford Baker, Chairperson; Karon Joyer, David Kuechenmeister, Pat Richard COMMISSION MEMBERS ABSENT: Paul Karpinko, Del VanderPloeg COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect; Laurie Helling, Manager of Recreation Services I. REVIEW DECISION RESOURCES QUESTIONNAIRE RESULTS Lambert provided the Commission with a copy of the Decision Resources questionnaire and reviewed the discussion City staff had with Bill Morris earlier in the day. Mr. Morris and his staff strongly believe that the City should not have a park bond referendum until a presidential election year when there would be a very good representation of City voters at the pools. The general feeling of the Eden Prairie residents is that taxes are too high for what they can afford and they are generally not willing to increase their taxes for any reason at this time. II. DISCUSS ISSUES TO BE ADDRESSED WITH COUNCIL AT AUGUST 6. 1990 MEETING A. Review Decision Resources Questionnaire Results - Lambert indicated that Bill Morris would be invited to the August 6th meeting with the City Council and Commission to review the Decision Resources staff opinion on the results of the questionnaire and its impact on a park bond referendum. B. Review of Capital Improvement Program for Park and open ,Space Plan - Lambert noted that the majority of this item had been reviewed by the City Council and Parks, Recreation and Natural Resources Commission at the previous special meeting and this item would be included on the August 6th agenda in case any Commission members for Councilmembers wish to bring up additional items relating to the Capital Improvement Program. i C. Landsca2e Medians - Lambert indicated that this item should really be titled City Beautification and suggested that staff summarize the background information that staff had prepared for the Commission regarding the cost of landscaping medians and recom- mended the Commission members discuss the methods for starting small at this point. Several Commission members indicated the main concern was to determine the type of support the City Council would have regarding beautification projects and to find out if there is any funding available at the City level for this type of project- D. Trails and Sidewalk Policv - Lambert indicated this was on the agenda simply to clarify the apparent difference of opinion between the Planning Commission and the Parks, Recreation and Natural Resources Commission regarding sidewalks on residential streets. The Parks, Recreation and Natural Resources Commission has been consistent with the existing City policy of recommending a sidewalk on one side of the street; whereas, the Planning Commission has recently been recommending sidewalks on both sides of the street where sidewalks are required. E. Othe Issues/Concern of Council and Commission Members - Lambert suggested that the Commission bring up the issue of real estate promotional or directional signs that are placed on City parkland throughout the community. One C. of the Commission members asked about the legality of the Air Museum sign that is placed on Staring Lake Park each weekend. Lambert indicated that all of these signs are illegal and prior to sending any formal notice wanted to be sure that the City Council and Commission supported a strong effort from City staff to remove these signs from public property. III. ADJOURNMENT The meeting adjourned at approximately 9 P.M. Respectfully Submitted. Robert A. Lambert Recording Secretary july30/10 i . . V.