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Parks and Recreation - 06/04/1990 I). �f 1990 JUNE 4 MINUTES i i CITY OF EDEN PRAIRIE ;I AGENDA EDEN PRAIRIE. PARRS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JUNE 4, 1990 7:30 P.M. , CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Karon Joyer, Paul Karpinko, David Kuechenmeister, Pat Richard, Del Vanderploeg COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III, APPROVAL OF MINUTES - MAY 7 & 21 1990 7:35 IV. PETITIONS, REQUESTS AND COMMUNICATIONS ' 1. Petition from Rustic H l Neighborhood RE: P ay_ground Imorovements C2. Letter of Reauest from Pat Thompson Manager of Senior Baseball Team 3. Letter from Angela Messerli Regarding Recycling 4. Letter from Lee A Gracer gg. Miller Park 8:00 V. DEVELOPMENT PROPOSALS 1. Village Knolls 2. Executive Residence 8:30 VI. OLD BUSINESS 1. Miller Park - con't from May 7 & 21, 1990 2. Trail Easement from Beach Rd to Bryant Lake Park 3. Approval of Reimbursement to Watershed Diatrigt for Lake Riley_ Chain of Lakes Cleanup Protect 4. Community Center Subsidized Memberships VII. NEW BUSINESS None i r �1 r PRNRC - Agenda -2- June 4, 1990 9:00 VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager of Recreation Services 1. Introduce Julia McFadden. Aquatics & Fitness Supervisor 2. Introduce Gary isascs Officials Coordinator 9:05 IX. REPORTS OF CITY COUNCIL 1. City Manager's Update - May 4 & 18, 1990 9:05 IX. ADJOURNMENT C ,. i.5' • r 2 'APPROVED MINUTES C- EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMMISSION Monday, June 4, 1990 7:30 p.m. , City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Bud Baker, chairperson; Pat Breitenstein, Karon foyer, Paul Karpinko, David Kuechenmeister, Pat Richard (late) , Del Vanderploeg COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources ; Barb Cross, Landscape Architect; Laurie Helling, Recreation Manager I. ROLL CALL The meeting was called to order at 7 : 30 p.m, by chairperson, Bud Baker. II. APPROVAL OF AGENDA Lambert added A. Maintenance of Earl Moore Property under VII. New Business. MOTION: Karpinko moved to approve the agenda as amended. Vanderploeg seconded the motion and it passed 5-0. III. APPROVAL OF MINUTES - MAY 7, 1990 MOTION: Kuechenmeister moved to approve the minutes as printed. Breitenstein seconded the motion and it passed 5-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Petition from Rustic Hills Neighborhood Re• Playground Improvements Refer to memo dated May 31, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. t. , r„ 1: APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. June 4, 1990 -2- r Cross said that the park was constructed in 1985. In 1987, tennis courts and a playground structure was added. The residents feel that the facilities are not adequate because of the large amount of children in the neighborhood who use the park. They are requesting two park benches, two picnic tables, a grill, shade trees, a new swing set, new playground equipment, skinning of the ball diamond and a skating rink. Staff recommends installing the park benches, picnic tables and grill this summer; however, there is no money in the budget at this time. The City will install • a new swing set only if the neighborhood is able to collect $800 in donations. A request .for $3200 for playground equipment will be added into the 1991 budget. Staff is not recommending a skating rink because of the park' s proximity to other skating rinks. Joyer asked if other playground installations have been done through donations by the residents. Lambert C said that no neighborhoods have volunteered to donate money. Kuechenmeister asked what the deadline is for getting the $800 in donations so the swing set can be installed -this year. Cross said there is not a deadline, but it will take about 4-6 weeks to order the swing set. Vanderploeg asked if the residents have any fund raisers planned. Claire Hilgeman of 17493 Rustic Hills Dr. said that a fund raiser will be held in the park if $800 is not collected by the middle of June. MOTION: Kuechenmeister moved to recommend approval of the installation of two park benches, two picnic tables and a grill this summer with shade trees to be planted in fall , the purchase of a swing set if the residents are able to collect $800 toward its purchase and to include a request for $3200 in the 1991 budget for playground equipment at Rustic Hills Park. Karpinko seconded the motion and it passed 5-0. 2. Letter of Request from Pat Thompson, Manager of Senior Baseball Team Refer to memo dated June 1, 1990 from Bob Lambert, { Director of Parks, Recreation and Natural Resources. Y ikpt APPROVED MINUTES ` EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. June 4 , 1990 -3- Lambert said that the City has received a request from Pat Thompson for the Eden Prairie Men ' s Senior Baseball Team to play eight games at the high school baseball field. It was decided in 1986 not to allow adult play on this field. Last year the Men' s Senior Baseball Team played two games on this field without scheduling with the City. The major concern the residents have are players retrieving balls from their yards and foul balls flying into backyards possibly hitting someone. This concern has been discussed by City staff and the School District. it is suggested that two 50 ' poles be installed at the edge of the lower portion of backstop immediately adjacent to the dugouts with a cable extended between the poles and a net attached to the cable. The cost of this would be between $10, 000$15,000. Staff is recommending that this be a shared project between the School District and the City. Breitenstein asked if it would be possible to turn �. the field around. Lambert said this would be even ;. more costly since irrigation, etc. is already in. Don Hedlund of 16441 N. Hillcrest Ct. said he talked to residents in the area regarding nets and screens. None of them were opposed to the idea and he feels it is the only solution. The issue of turning the field around was also suggested by the residents when the field was first built. Ed Steincrest of 16671 N. Hillcrest Ct. said he lives directly behind the backstop. He is afraid that someone will get hit by a foul ball. The problem with nets and the shared cost between the School District and the City is that the idea may fall between the cracks. Someone has to be responsible for it. The issue is whether the men' s team should be allowed to play on this field. _(APPROVED MINUTES C. EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. June 4, 1990 -4- Steincrest referred to the statement from the City Council Meeting of April 15, 1986 , which stated that Adult usage on this field should be limited to the south fields and there should be limited usage on the south fields to the maximum extent possible. He added that men ' s teams tend to be more boisterous and bring alcoholic beverages to the games. He does not feel nets will be available in the short term and said that he gets about 2-3 foul balls in his yard per game. ' John Pollock of 16460 N. Hillcrest Ct. is concerned with the safety issue. In meetings with the City during the planning phases of the field, he does not feel a net will give enough of a confidence level that foul balls will be stopped. Lambert commented this is a school facility. The City can only recommend solutions to the School Board. Regarding alcohol and boisterous behavior, alcohol is not allowed on school property and this is not a reason to restrict adult usage. The fields were not playable until last year so a report was not brought back after one year as stated in the April 15, 1986 City Council minutes. City staff did not recommend restricting usage in 1986, but the City contributed $50, 000 from cash park fees to insure they received equal usage of the fields. John Parrington of 16333 Eden Wood Dr. , President of the Eden Prairie Soccer Club, apologized to the residents for the players that ran over their gardens. He sent a letter to all coaches restricting player ' s use to the fields. Parrington said the Eden Prairie Soccer Club started with 13 players and now has over 300 players 10 years old and up. The season runs from May thru July. Parrington added that he approached the school about putting up poles when the field was first built and was given the impression that the residents were not in favor of it. John Bender of 7910 Eden Ct. said the Men' s Senior Baseball team only wants to play on this field because it is so well maintained and is available for play. r,' .: APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. JUNE 4, 1990 -5- Joyer asked if CMS fields are used for baseball often. Helling said that all main fields , including CMS, are scheduled 3-4 nights per week. Richard said he agrees that the commission needs to recommend something to alleviate this problem within a certain timeframe and see that it gets done. He y added that he does not want to disagree with the City Council action taken in 1986. .. Karpinko asked if there is a possibility that the shcool will not allow this to be done even if the commission recommends it. Lambert said that it is a possibility. Breitenstein feels it is just as much a problem of the School District as the City and they should share the cost equally. Joyer said that the demand for ballfields has increased since 1986 and before we second guess what the School District is going to do, they should be approached with the recommendation so the fields can continue to be used. Steincrest said that the more games that are played on the fields, the greater chance there is that someone will be hit by a foul ball. i MOTION: Richard moved to recommend that City staff approach the School District regarding the nets for the two soccer fields and the netting for the baseball field that would eliminate foul balls .from reaching residents yards. The Senior Baseball team will not ; be allowed to use these fields until the netting is in place with a time frame of 30 days for an answer j from the School District. Costs for the nets are to be shared equally by the City and School District. Joyer seconded the motion. 5 On call for discussion, Vanderploeg asked if one net is proposed for the soccer field. Parrington suggested that two nets be used. i Karpinko said he is concerned that the use by the men' s league is restricted, but the other leagues using the fields are causing the same problems. Lambert said these have been the rules since 1986 and could be a reaso.ln for not adding to the problem until corrective i measures are taken. C .:APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. JUNE 4, 1990 -6- Kuechenmeister asked how many games the league would miss in 30 days. Bender said they would miss two or three games. Lambert said that he feels the nets will need to be special ordered and by the time a decision is made by the School, it will be the end of summer. Richard said he does not want to restrict the use of the fields, but feels it is the only solution at this time. The motion passed 4-2. Richard mentioned the possibility that the teams could donate money for the nets. Joyer recommended that the issue be brought to the attention of all the coaches and teams. 3. Letter from Angela Messerli Regarding Recycling This is an information item only. 4. Letter from Lee A. Gracer Re: Miller Park This is an information item only. V. DEVELOPMENT PROPOSALS A. Village Knolls Refer to staff report dated May 25, 1990 and memo dated June 1, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. i Lambert said that this development is located across from Homeward Hills Park. Brian Wilson of Joe Miller Homes and Wally Hustad were present at the meeting. The developer is asking for a PUD concept review on 42.7 acres, a PUD district review with waivers on 8. 7 acres , a zoning amendment and preliminary plat for 23 single family lots, two outlots and a road right- of-way. 1 'i. APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. June 4, 1990 -7- Wilson showed the commission the old plan and the revised plan which complies with the shoreland management ordinance, reduces encroachment within the conservancy area of Purgatory Creek and minimizes tree loss and the number of waivers requested in the PUD. Lambert said that staff recommends approval of the revised plan, as it is a big improvement over the original plan which was approved in the 1970 's. The developer is asking for a revision in the conservancy line and as a trade-off, staff is asking for significant fill within the conservancy line in order to screen the view of homes on the four northerly lots. In addition, staff is requesting that prior to a building permit being granted for the northerly six lots, the developer _ construct an 8 ' bituminous trail which meets City specifications from the intersection of the northerly park access to the east boundary just across the creek bridge. Olson added that although there will be some grading within the conservancy line, there are no existing trees. Baker asked what the slope is on this trail. Olson said this will be worked on prior to final approval. Vanderploeg asked if this trail will connect to another trail. Lambert said it will tie in with the sidewalk system in the Hustad development on the east side of the creek. MOTION: Breitenstein moved to recommend approval of Village Knolls per staff recommendation. Karpinko seconded the motion and it passed 6-0. B. Executive Residence Refer to staff report dated May 25, 1990. Cross introduced Peter Beck of Holtze Bros. Development. The developer is proposing a 220 unit suite hotel developed in ten separate buildings of 22-24 units each with a club house in the middle. The site is located on the southwest corner of Valley View Road across from the main entrance to Super Valu. The site ( is currently zoned for office and will be replatted. I An outlot is located to the east and this site is being added to the Bryant Lake Center PUD. ll a C 'APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM June 4, 1990 -8- Beck said that there are some variances involved, namely the building height is requested at 46 ' instead of 401 , a setback requirement necessary to allow for parking and exterior materials of 50% brick instead of 75%. Staff is requesting a sidewalk along Office Ridge Circle with connections to buildings on the site. The developer does not feel this sidewalk is necessary. Cross said there are no significant trees on the site and a large amount of fill is needed. The sidewalk was an issue with -the Planning Department because they understood it was part of the PUD. She added that it is not a City policy to require sidewalks on cul- de-sacs and recommends approval of the proposal without the sidewalk. MOTION: Kuechenmeister moved to recommend approval of the Executive Residence per staff recommendation. Breitenstein seconded the motion and it passed 6-0. VI. OLD BUSINESS A. Miller Park - Coat from May 7 & 21, 1990_ Refer to memo dated May 18, 1990 from Barb Cross, Landscape Architect. Cross showed the commission the original plan for Miller Park and the revisions that have been made. The number of ballfields has remained the same, the number of parking stalls has increased from 310 to 350 , the concession building, totlot, trails and underpass have remained the sarne and a batting cage has been added. The road system has been revised to accommodate both the residents and park needs. It is felt that this plan should work out better than the original plan and all the residents were in favor of the revised plan. Richard asked about parking for the soccer fields. Cross said there is room for 316 cars. Vanderploeg asked where the main signs and plantings will be located. Cross said it would be in the northeast corner. I r , S, t -iAPPROVED 'MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. June 4, 1990 -9- MOTION: Vanderploeg moved to recommend approval of the revised plan for Miller Park per staff recommendation. Joyer seconded the motion and it passed 6-0 . B. Trail Easement from Beach Road to Bryant Lake Park Refer to memo dated May 16, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert said the International School was originally {< going to sell the cart path and all land south to Hennepin Parks. Communication broke down and now the International School does not want a trail across its property and is suggesting a trail in the right-of-way for the Crosstown Highway east of the Beach Road entrance which is the entrance to the school. MNDOT was contacted about this possibility and said they do not allow trails to be constructed inside the chain link fence along controlled interstate highways, in addition to having a trail on a 3-1 slope. `- The Hanley property on the north end of the lake has been acquired by Hennepin Parks. The City is requesting a trail easement on the old cart path for a trail access to Bryant Lake Park from Beach Road across the International School property connecting to the trail system in Bryant Lake Park. MOTION: Kuechenmeister moved to confirm the need for a bicycle/pedestrian connection from Beach Road to Bryant Lake Park across International School property. Breitenstein seconded the motion and it passed 6-0. C. Approval of Reimbursement to Watershed District for Lake Riley Chain of Lakes Cleanup Project Refer to memo dated May 24, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. / APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. June 4, 1990 -10- Lambert said that in order to receive funding, the City had to prove that there had been significant improvement in the water quality at Lake Riley. It became apparent that the lakes upstream also needed to be improved. Lake Susan and Lake Lucy did not have public access and in order to have Eden Prairie support the project equally with Chanhassen, public access on these two lakes was requited. Access was received on Lake Susan, but the EPA withdrew their funding because of the long delay in acquiring public access on Lake Lucy. The Watershed District is requesting payment of $8333.00 which the City of Eden Prairie had committed to the chain of lakes project. Staff recommends approval of this payment as per the staff report. MOT10N: Karpinko moved to recommend approval of the payment to the Watershed District. Kuechenmeister seconded the motion and it passed 6-0. D. Community Center Subsidized Memberships Refer to memo dated May 29 , 1990 from Natalie Swaggert, Human Rights and Services Commission. Lambert said that it is suggested that subsidized memberships be offered to Briarhill residents, but if memberships were subsidized, he feels it should cover all Eden Prairie residents. This program would follow the same guidelines as the subsidized school lunch program. Breitenstein said she can understand giving free swimming lessons, but free memberships to the Community Center is another matter. She said there are scholarships available. Richard said he feels this would be over and above providing recreation. It would be more of a luxury. Joyer asked if the amount of scholarships requested has been tracked. Helling said that $1500 is allowed for scholarships which has covered all requests. r { A .'APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. June 4, 1990 • -11- MOTION: Richard moved to recommend denial of the request for subsidized memberships at the Community Center to be funded out of the Parks, Recreation and Natural Resources budget. Breitenstein seconded the motion and it passed 4-3. MOTION: Vanderploeg moved to invite the Human Rights and Services Commission to a future meeting to discuss this issue. Joyer seconded the motion and it passed 6-0. ��. VII. NEW BUSINESS A. Maintenance of Earl More Property Lambert said that the More home is owned by the City and is designated as a historic site. The Mores are allowed to live there, but it was agreed that the City would pay for all required maintenance. Up to this time, they have been doing the yard work themselves, but Mr. More has dislocated his shoulder and was looking for someone to mow his lawn. The City mowed the lawn at no charge and Lambert suggested that the City crews mow the lawn and plow snow from now on, as Mr. More is in his late 80 ' s and the City should do what it can to allow them to stay in the home. MOTION: Breitenstein moved to recommend approval for the City crews to mow the grass and plow snow at the More house. Joyer seconded the motion and it passed 5-0. VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager of Recreation Services 1. Introduce Julia McFadden, Aquatics & Fitness Supervisor Laurie introduced Julia McFadden as the new Aquatics and Fitness Supervisor. Julia reviewed her background the current responsibilities. 2. Introduce Gary Issacs, Officials Coordinator r Laurie introduced Gary Issacs , the new Officials l Coordinator. 1 ._....,.... ..,........n,,... .,,, ,a'<,' r.s n..r . .., ..... .. . ... . r...v.-. -,..0 ;..:.T a.m .:..,\. •Y.a+hn'h:u r " -APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. June 4, 1990 -12- IX. REPORTS OF CITY COUNCIL A. City Manager 's Update - May 4 & 18, 1990 These are information items only. X. ADJOURNMENT MOTION: Richard moved to adjourn the meeting at 10:00 p.m. Kuechenmeister seconded the motion and it passed 6-0. Respectfully submitted, Lois Boettcher Recording Secretary