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Parks and Recreation - 03/19/1990 _ •' `' - t, •r I. 1990 MARCH 51119 y MINUTES , a CITY OF EDEN PPt%,AI"n 'r E } r� r AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MARCH 5, 1990 7:30 P-M- , CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Karon Joyer, Paul Karpinko, David Kuechenmeister, Pat Richard, Del Vanderploeg COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources 7: 30 I. ROLL CALL II. INTRODUCTION OF NEW MEMBERS - DEL VANDERPLOEG AND DAVID KUECHENMEISTER II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - FEBRUARY 5.199Q 7 :35 IV. PETITIONS REQUESTS AND COMMUNICATIONS 1. Presentation and Discussion- Girl 's Athletic Association 2 . Request by Jane Roper V. DEVELOPMENT PROPOSALS None VI. OLD BUSINESS None 8:00 VII. NEW BUSINESS 1. Policy on Removal of no and Ice From Sidewalks and Trails 2. Fee Rates for Summer plavaround and Youth Tennis 3. Revised Fees for Adult Softball Program_-and League Format 4. Policy on Personal Flotation Devices PRNRC - Agenda -2- March 5, 1990 8: 15 VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks. Recreation and Natural Resources 1. Priority Use of Athletic Fields B. Reports of Landscape Architectf Park Planner 1. Parks Recreation and Natural Resources Department Brochure C. Reports of Manager of Parks & Natural Resources 1. Urban Forestry Energy Conservation Program D. Reports of Community Center Operations Manager 1. Proposed Eden Prairie community Center Hockey School 8:50 IX. REPORTS OF CITY COUNCIL 1. City Manager's Update February 9 & 23 2. City Council Agenda Summary on Parks and Recreation Issues February 6 and 20 9:05 X. ADJOURNMENT 1 APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, March 5 , 1990 7:30 p.m. ,. City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Karon Joyer, David Kuechenmeister, Pat Richard, Del Vanderploeg COMMISSION MEMBERS ABSENT: Paul Karpinko COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources; Laurie Helling, Manager of Recreation Services; Tom Eastman, Supervisor of Operations; Lyndell Frey, Recreation Supervisor I. ROLL CALL The meeting was called to order at 7 :30 p.m. by chairperson, Pat Breitenstein. C II. INTRODUCTION OF NEW MEMBERS - DEL VANDERPLOEG AND DAVID KUECHENMEISTER Lambert introduced the new members of the Parks, Recreation and Natural Resources Commission, Del Vanderploeg and David Kuechenmeister who are beginning three year terms. Paul Karpinko was also re-appointed to the commission. III. APPROVAL OF AGENDA - MOTION: Joyer moved to approve the agenda as printed. Baker seconded the motion and it passed 5-0 . IV. APPROVAL OF MINUTES - FEBRUARY 5, 1990 MOTION: Richard moved to approve the minutes as printed. Baker seconded the motion and it passed 4-0. Breitenstein voted on the motion in order to have a quorum. V. PETITIONS, REQUESTS AND COMMUNICATIONS A. Presentation and Discussion: Girl ' s Athletic Association Mike Jensen, who was going to make the presentation, was called out of town so the Girl 's Athletic Association �' presentation will be re-scheduled. it APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 5, 1990 -2- Baker requested that a summary of open ice time, participation, etc. for last season be compiled before the Hockey Association makes its presentation. B. Request by Jane Roper Refer to memo dated February 20, 1990 from Tom Eastman, Supervisor of Operations. Lambert said that Ms. Roper has requested the use of a meeting room at the Community Center to hold Alcoholics Anonymous meetings on Sunday mornings. The policy has been to book meeting rooms only one week at a time so the rooms will be available for use by the general public. AA wants to book a meeting room six months in advance. The group is non-profit, but is willing to pay $5.00 per week to use the room. Eastman commented that the group was concerned if the Community Center was closed due to a blizzard or holiday, but Ms. Roper said that the meeting would be held at a private home in these cases. Kuechenmeister asked if there have been other requests to book meeting rooms on a regular basis. Lambert said this is the first request for a meeting room on a six month basis and the agreement can be terminated at any time by the City. Joyer asked if any other meetings are held on Sunday mornings. Eastman said that only meetings are those held by church groups. Kuechenmeister asked how many meeting rooms are at the Community Center and how many people each one accommodates. Eastman said the AA meeting would be held in Meeting Room C which accommodates about 70 people. Kuechenmeister asked if this room can be partitioned off. Eastman said no. Lambert commented that Meeting Room C is the only meeting room left, as A is used for office space and B is used for child care. MOTION: Joyer moved to recommend approval of AA' s request for their meetings to be held at the Community Center every Sunday morning subject to a six month trial and termination by the City at any time. Baker seconded the motion and it passed 5-0. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 5, 1990 -3- VI. DEVELOPMENT PROPOSALS None VII. OLD BUSINESS None VIII. NEW BUSINESS A. Policy on Removal of Snow and Ice from Sidewalks and Trails Lambert said that this type of policy will help with the City 's liability. No sand or salt will be used, but snow of 1 inch or more will be removed. There is a designated schedule which will be followed by City staff. MOTION: Baker moved to recommend approval of the policy on removal of snow and ice from sidewalks and trails. Kuechenmeister seconded the motion and it passed 5- 0. B. Fee Rates for Summer Playground and Youth Tennis Refer to memo dated March 2, 1990 from Lyndell Frey, Recreation Supervisor. Frey said that the proposal is to increase summer playground fees from $8.00 to $12.00 and increase the fee for the tennis program $2.85 across the board with the exception of the traveling program which would be increased by $10.00 . This $10.00 goes to the USTA. Kuechenmeister asked if the increases are sufficient to cover costs. Eastman said that not all costs would be recovered, but the increase would help offset increasing staff and equipment costs and the depletion of USTA and NWTA grants for the tennis program and the increase in salaries and cost of craft projects for the playground program. Kuechenmeister asked if the fee schedule is consistent with surrounding communities. Frey said that some of the communities offer free programs and some do not offer these types of programs, so they are all different. _...._... ._. APPROVED MINUTES EDEEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 5, 1990 -4- MOTION: Richard moved to recommend approval of the fee increases for the summer playground and youth tennis programs per staff recommendation. Kuechenmeister seconded the motion and it passed 5-0. C. Revised Fees for Adult Softball Program and League Format Refer to memo dated February 15 , 1990 from Bob Lanzi, Athletic Coordinator. Helling said that the survey of surrounding communities was conducted by Bob Lanzi. The cities contacted were Minnetonka, St. Louis Park, Chanhassen, Bloomington, Plymouth and Brooklyn Center. Cost, number of games, format and expenditures included in fees were compared. Eden Prairie does not include electricity, chalk and field maintenance in their fees and do not have a secretary for the program. The mid-range cost per game is $26.34. C Staff is proposing to increase men's and women's leagues by $4.00 per game and co-rec and old pro games by $2. 00 per game. A change in league format is also proposed, whereby there would be an 11 game season plus optional double elimination play-offs at a cost of $50 .00 per team. There would be two play-off options, one for those teams that have won an automatic berth and one for the rest of the teams. Baker asked if the survey shows 1989 rates. Helling said they are 1990 rates. Baker asked if the teams are asking for a change in play-offs. Helling said staff wants to offer play- offs only to those who wish to play. Vanderploeg asked if additional maintenance of the fields will be necessary. Helling said no. The entire cost of the program will not be covered, but more of the expenditures will be covered. Lambert added that when the 1990 budget was last discussed, there were many questions about program costs being covered and how we are charging compared to other communities. Based on this, the increase in fees is an effort to take the fees into the mid- category. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 5, 1990 -5- Richard asked if the fees will be looked at again next„ year. Helling said the fees will probably be increased for the next 2-3 years. MOTION: Baker moved to recommend an increase in summer softball fees and a change in format per staff recommendation. Kuechenmeister seconded the motion and it passed 5-0. D. Policy on Personal Flotation Devices Refer to memo dated January 23, 1990 from Jennifer Payne, Aquatic Supervisor. Lambert said that Jennifer Payne, the Aquatic Supervisor at the Community Center for the last three years, is leaving to complete her nursing degree. She is working ten hours per week until her replacement is hired and then will train the new person. The PFD was an important issue for discussion by the Suburban Hennepin Parks Board last year. It is generally felt that these devices provide a false sense of security and in some cases, do not fit well. Hennepin Parks adopted a policy whereby the PFD's are allowed only in designated areas. It is recommended that this policy be adopted in Eden Prairie at Riley Lake and Round Lake. The area could be sectioned off with ropes and buoys. In addition, the PFD's must be U.S. Coast Guard approved. Kuechenmeister asked if additional staff will be required to police these devices and if so, what are the costs involved. Lambert said the City will not increase staff this year, but may have to change the location of guard chairs, etc. Baker asked what the history has been on water accidents in Eden Prairie. Lambert said that there was a skiing accident at Bryant Lake, a person run over by a boat at Lake Riley and a drowning at the Preserve Pool, but no drownings have occurred on City beaches. Eastman added that there have been no close calls or cases where CPR has been administered at the Community Center. foyer asked if kids will be allowed to have beach balls, ( rubber rafts, etc. Lambert said yes, but this may change it it proves to be unmanageable. • � 'r' 14 .....-. .. ' n.:lvv-uv., e:.a;-WVaacA uttlnx:/.t R wL•,:w.nYAVB APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 5, 1990 C -6- MOTION: Baker moved to recommend approval of a policy on personal flotation devices at outdoor beaches following the example set by Hennepin Parks. Kuechenmeister seconded the motion and it passed 5-0. IX. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks, Recreation and Natural Resources 1. Priority Use of Athletic Fields Refer to memo dated February 8, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert said that the number of athletic facilities is not growing by 20% per year like the athletic associations are. Most facilities are being used 3 seven days per week. He feels there will be some formal requests regarding usage of fields by kids vs. adults. Over 200 adult softball teams use the fields at Round Lake and Staring Lake. The youth teams need more practice time so a single field may accommodate only one- third or one-half as many teams. Also, the question will be raised on how many games are enough. Lambert feels a policy should be established when these groups come to the commission for answers. Baker said he relates this problem to the shortage of ice time. This has been solved by allocating a block of time to each group and the group decides how the time will be used. This policy has worked for ten years with few problems. Eastman commented that both the Men 's Hockey Association and Figure Skating Club have asked for more ice time. Richard asked if there is a written policy for ice time usage. Eastman said yes. Breitenstein said she feels staff should provide the commission with a chart showing what is available before a decision is made. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 5, 1990 -7- Lambert said there has been a waiting list for adult softball for several years and there is a concern with how much the fields are being used. Baker commented that the Hockey Association limits the number of games and the number of participants. Lambert said he feels there should be a policy on how many days per week or per month any single team can use a facility. Traveling teams should be limited in the same way. Baker said the available time could be allocated to each association and they could decide how it should be divided. Lambert said the question is whether the City is willing to allocate a certain number of hours to each association and allow them to divide it between "in-house" teams and traveling teams. Baker said this is what is done with the ice time. Vanderploeg feels the associations should come to the commission with their schedules. I Frey commented that the Hockey Association also j uses outdoor ice so there is some release space, not only for games, but also for practice. Lambert said there should be some kind of standard established that is equal for all Eden Prairie kids no matter what sport they play or what team they're on. Y t Richard feels as many kids as possible should be involved in these programs, not only the traveling teams or the kids that are the best players. Vanderploeg does not feel an effective policy can be written until the commission hears from the associations. 1 Kuechenmeister agreed with Vanderploeg's comment that a policy needs to be established. APPROVED MINUTES r. EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 5, 1990 -$- Lambert said he does not want the City to dictate to the athletic associations. The process should be to survey other communities to see if they have adopted any standards and for Eden Prairie to develop a standard based on this. He suggested that a policy be drafted for discussion by the commission only before the associations come in. The policy could be distributed at the meeting and the f associations could come back in two weeks after they have had a chance to review it. Joyer said the bottom line is that there are only a limited number of facilities and there are going to be some limits. The associations will also have to cut back. Richard asked if there is a priority list for usage. Lambert said yes. Vanderploeg asked if additional fields can be lighted. Lambert said the policy is that neighborhood fields are not lighted. Lighting more fields at Round Lake would only help the adult teams and the youth C fields at Flying Cloud cannot be lighted because of the airport. B. Reports of Landscape Architect/Park Planner 1. Parks , Recreation and Natural Resources Department Brochure Refer to memo dated February 27 , 1990 from Barb ( ` Cross, Landscape Architect. This is an information item only. A copy of the brochure was included in the packets. Breitenstein asked if the brochures were printed on recycled paper. Lambert said no. C. Reports of Manager of Parks & Natural Resources 1. Urban Forestry Energy Conservation Program Refer to memo dated March 1, 1990 from Stu Fox, Manager of Parks and Natural Resources. This is an information item only. r 'APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 5, 1990 I' Baker said he understood that this bill had been passed and funded. Lambert said no. D. Reports of Community Center Operations Manager 1. Proposed Eden Prairie Community Center Hockey School Refer to memo dated February 27, 1990 from Tom Eastman, Supervisor of Operations. Eastman said that there has been a hockey school in Eden Prairie for seven years, but the Minnesota Institute of Hockey is disbanding. Staff is proposing that an individual be contracted on a percentage basis to run the school on the same basis as the skating school. 37.5% would `^y1 go to the coordinator and 62.5% would go to the City. The coordinator would be responsible for hiring and paying his own staff and for promoting s the program. The City would be responsible for maintaining the facility and ice and pay for all j promotional materials, administrative services and school registration. The school would offer two week schools of 1 to 1-1/2 hours per day for four age levels. The school i would run a total of four weeks from June to July with a two week break. j Baker commented that the cost for the school is low compared to others, as most schools charge $10-$12 per hour. MOTION: Baker moved to recommend approval of the Eden Prairie Community Center Hockey School per staff recommendation. Richard seconded the motion and it passed 5-0. 's X. REPORTS OF CITY COUNCIL i A. City Manager's Update February 9 & 23 These are information items only. i .APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 5, 1990 10- B. City Council Agenda Summary on Parks and Recreation Issues February 6 & 20 There were no parks and recreation issues discussed at the February 6 meeting. At the February 20 meeting, bids on the sound system for the Staring Lake amphitheater were discussed; the Council received a request from the Historical and Cultural Commission to save Graffiti Bridge and the Eileen Jacques property acquisition was discussed. Breitenstein asked about the meeting Dick Anderson requested with the Waste Commission. Baker attended the meeting along with representatives from the school district, Waste Commission, Homeward Hills Homeowners Association and ad hoc citizens. The group discussed the structure of what is going to be done for Earth Day and also recycling. The group met again last week, but Baker was unable to attend. f Lambert commented that there will be a great deal of community involvement and exposure to the schools. Xi. ADJOURNMENT MOTION: Joyer moved to adjourn the meeting at 9:05 p.m. Richard seconded the motion and it passed 5-0. Rlespecfully submitted, Lois Boettcher Recording Secretary i v, AGENDA EDEN PRAIRIE PARRS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MARCH 19, 1990 7:30 P.M. , CITY BALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Karon Joyer, Paul Karpinko, David Kuechenmeister, Pat Richard, Del Vanderploeg COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources 7:30 I. ROLL CALL II. APPROVAL OF AGENDA 1 III. APPROVAL OF MINUTES - MARCH 5 1990 7:35 IV. PETITIONS, REOUESTS AND COMMUNICATIONS 1. Petition for Bike Trail for Roberts Drive and Valley View Road 2. Letter from Marcia LeVoir 8:00 V. DEVELOPMENT PROPOSALS 1. Round Lake View (Phase I) 2. Boulder Pointe Townhouses VI. OLD BUSINESS None 8:00 VII. NEW BUSINESS 1. Bid Summary for Cushman Turf Truc+kst er 2• Bid Summary for Two-Rotary Mowers 8:35 VIII. REPORTS OF COMM G IQL4,E•'aRS AND STAFF A. Reports of Director of Parks Recreation and Natural Resources 1. 1989 Parks. Recreation and- Natural Resources Department Annual Report i Agenda - March 19, 1990 -2- B. Retort of Manager of Parks and Natural Resources 1. Summary of 1989-90 Rink Maintenance C. Reports of Manager of Recreation Services 1. 1990 Spring/Summer Field Schedule 2. Celebrate Minnesota 1990 3. U.S.O ympic Festival Tape 9:00 IX. ADJOURNMENT i I . C ).APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, Mslbh 19 , 1990 7:30 p.m. , City Hall 8600 Executive Drive 4 COMMISSION MEMBERS PRESENT: Pat Breitenstein, Chairperson; Paul Karpinko, David Kuechenmeister, Del Vanderploeg COMMISSION MEMBERS ABSENT: Bud Baker, Karon Joyer, Pat Richard COMMISSION STAFF: Barb Cross, Landscape Architect; Laurie Helling, Manager of Recreation Services I . ROLL CALL The meeting was called to order at 7:35 p.m. by chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA MOTION: Vanderploeg moved to approve the agenda as printed. Karpinko seconded the motion and it passed 4-0. III. APPROVAL OF MINUTES - MARCH 5 , 1990 MOTION: Karpinko moved to approve the minutes as printed. Kuechenmeister seconded the motion and it passed 4-0 . IV. PETITIONS, REQUESTS AND COMMUNICATIONS Refer to memo dated March 14, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Cross said that a petition was received from 82 residents representing 55 homes in the Topview area requesting the City construct pedestrian trails along Roberts Drive from Butterscotch to Topview, along Topview Extension, and along Valley View Road from Topview to Prairie Center Drive for safety reasons. Using the trails priority evaluation system adopted in 1989, a trail on Roberts Drive ranked fourth and the trail on Valley View Road ranked fifth. The petition requests these trails be added to the 1991 budget. Because of the steep slopes along Roberts Drive to Topview do and some drainage problems, these trails will be difficult to construct. The cost to complete the entire project would be approximately $60 ,400 and to complete only the section of sidewalk within the park from Valley View Road north to Butterscotch would cost approximately $11,000. ,APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 19, 1990 ` -2- The Engineering Department has suggested an alternative plan which would construct the following sections: extend the asphalt trail along Roberts Drive to Gerard Drive; construct a 5 ' concrete sidewalk along the east side of Topview Extension from Roberts Drive to Valley View; extend I .• the 5 ' concrete sidewalk along the north side of Valley View Road from Prairie Center Drive east to Topview Extension and extend the 5 ' concrete sidewalk from Butterscotch, south through the park to the sidewalk along Valley View Road. Total estimated cost for this alternative is $37 ,400. Staff recommends approval of the Engineering Department alternative. Kuechenmeister asked when the adjacent area will be developed. Cross said it is unknown at this time. ti Kuechenmeister asked if the improvements being requested were included in last year' s bond referendum. Cross said no. f i Cross added that City staff concurs with the residents that the trails need to be constructed because of the speed C of traffic in this area. Vanderploeg asked what the drainage problems are in this area. Cross said that ditches carry water to the storm sewers below. Kuechenmeister asked what the speed limit is on Roberts Drive. Cross said the speed limit it 35 mph. MOTION: Kuechenmeister moved to recommend approval of the request for trails along Roberts Drive and Valley View Road per staff recommendation adding that developers will be assessed for any further improvements. Karpinko seconded the motion. i On call for discussion, Mary Miller of 7120 Gerard Dr, representing the residents of Topview, said that while the improvements will be expensive, she feels it is important that they be done since there have been so many close calls along this stretch of roadway. The motion passed 4-0. B. Letter from Marcia LeVoir This is an information item only. i .APPROVED MINUTES (� EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 19, 1990 -3- V. DEVELOPMENT PROPOSALS A. Round Lake View (Phase I) Refer to staff report dated March 9, 1990. Cross introduced Bob Smith of Krueger & Associates. Mr. Smith introduced Jim Zachman, President of Zachman Brothers Development. Smith said the site is located on 15 acres north of Valley View Road and north and west of Duck Lake Road. He showed its location on an area location map. The developer received preliminary approval from the City Council for a comprehensive guide plan change from low density residential to medium density residential for 3. 08 units per acre and no more than 44 single family lots. The City Council requested that cul-de-sacs not be used in the development and there were also some site distance problems because of the posted speed limits. C There is an existing sidewalk along Valley View Road and a bituminous trail along Duck Lake Road. The amount of grading has been reduced because of a concern for storm water run-off. A 40' outlot will be dedicated to the City, 20 ' with Phase I and 20 ' with Phase II. Smith showed the revised plan for this development. Cross said that there are a few trees along the fence line and 47 caliper inches of trees will be removed. 24 caliper inches will be replaced. There are no shoreland management issues and the 40 ' outlot is being required, as it is anticipated that kids will walk in between houses on their way to school. However, staff has a concern with installing the trail during Phase II instead of Phase I. I Smith added that the reason the developer wants to construct the trail during Phase II is that there will be fewer lots to deal with and the cost will not be as high. Kuechenmeister asked how the kids would get to the elementary school without the trail. Smith said that they would continue to use the field and he feels there will be a small volume of traffic. ~ ,1 APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 19 , 1990 -4- Vanderploeg asked what the cost for the trail will be. Smith said it would be approximately $8.00 per foot. Zachman said that the only problem with constructing the trail during Phase I is that the property is on Green Acres and they do not have a purchase agreement at this point. Since it could be several years before this happens, the City would have to maintain the trail until that time. MOTION: Karpinko moved to recommend approval of Round Lake View Phase I per staff recommendation with the completion of the trail to be done during Phase I. Kuechenmeister seconded the motion and it passed 4- 0. B. Boulder Pointe Townhomes Refer to staff report dated February 23, 1990. Cross said that this development is part of the Red Rock Ranch PUD. The site is located north and west Y' �- of Staring Lake Parkway and south and west of Twin Lakes Crossing. The proposal is for 51 lots and construction of a 50 unit townhouse development. 33.8% of existing trees will be removed and retaining walls will be constructed to save additional trees. Sidewalks are already in place. Because of the amount of tree loss, the developer has eliminated two units and adjusted the road connection to Twin Lakes Crossing. Kuechenmeister asked if there have been any problems because of the mixed development in this area. Cross said she is not aware of any problems so far. Kuechenmeister said he has noticed construction debris on the trail close to Staring Lake. He asked if there is a way to police this. Cross said it is difficult when the debris is blown away from the construction site. Kuechenmeister said he feels the developer should be responsible for clean-up. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 19, 1990 -5- Cross said she would check whether this portion of trail would be cleaned up in conjunction with Earth Day. j MOTION: Kuechenmeister moved to recommend approval of Boulder Pointe Townhomes per staff recommendation. Vanderploeg seconded the motion and it passed 4-0. VI. OLD BUSINESS None VII. NEW BUSINESS A. Bid Summary for Cushman Turf Truckster Refer to memo dated March 14, 1990 from Stu Fox, Manager of Parks and Natural Resources. Cross said that this expense is part of the 1990 park maintenance budget. Specifications were advertised on March 14, 1990 and one bid was received from Cushman C Motor Co. for $9895. �1 Vanderploeg asked what this equipment is used for. Cross said it is used for dragging softball fields, etc. MOTION: Vanderploeg moved to recommend accepting the bid for the Cushman Turf Truckster from Cushman Motor Co. for $9895. Karpinko seconded the motion and it passed 4-0. B. Bid Summary for Two Rotary Motors Refer to memo dated March 12, 1990 from Stu Fox, Manager of Parks and Natural Resources. Cross said this expense was also included in the 1990 park maintenance budget. The specifications for this equipment were advertised on March 8, 1990. The bids called for the purchase of two mowers, one with an accessory package for winter usage and one for summer use only. The bidders were also given the option of taking two older rotary mowers and a third piece of mowing equipment in trade. Bids were received from M.T.I . Distributing and McQueen Equipment with McQueen Equipment having the low bid of $16 ,333. z APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 19 , 1990 -6- Since the equipment from McQueen Equipment is new, staff would like to see a field demonstration before purchasing it. Kuechenmeister asked what type of equipment the City presently has. Cross said they have two mowers that are no longer operable. Kuechenmeister asked why only two bids were received. Cross said that when equipment is over $15,000 , specifications must be advertised in two locations and these were the only two companies that could meet those specifications. Vanderploeg asked if Toro equipment could be listed in the specifications. Cross said no. Karpinko asked if M.T.I . is a local company. Cross said she is not familiar with them. MOTION: Kuechenmeister moved to recommend delaying the bid award until a field demonstration is done by C McQueen Equipment. Karpinko seconded the motion and It passed 4-0. VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks, Recreation and Natural Resources 1. 1989 Parks, Recreation and Natural Resources Department Annual Report This report was included in the packets and will be discussed at a future meeting. Breitenstein said that Baker had noted that improvements to the marina building were not included in the 1990 budget. B. Report of Manager of Parks and Natural Resources 1. Summary of 1989-90 Rink Maintenance Refer to memo dated March 13, 1990 from Stu Fox, Manager of Parks and Natural Resources. l .... ,. APPROVED MINUTES ( - EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 19 , 1990 -7- Cros:s said that there were many unusual circumstances this winter affecting rink maintenance. The season runs from mid-December thru mid-February. December was a good month because of the low temperatures. January had moderating temperatures and there were problems at Wyndham Knolls, Carmel and Round Lake because of the lack of snow cover. February was warm which caused frost boils. The rinks were closed for a week until the 6" snowfall in mid- February when Round Lake and Homeward Hills rinks were opened, in addition to the sledding hill at Staring Lake Park. The rinks were closed for the season on February 23. Kuechenmeister asked how much the rinks are used. Cross said there is a great deal of usage. C. Reports of Manager of Recreation Services 1. 1990 Spring/Summer Field Schedule This is an information item only. CHelling reviewed the abbreviations used on the chart and the field schedules at all locations. She noted that this is the first year that Field 6 at Round Lake is being used since adult softball from Hidden Ponds was moved to Round Lake. y Kuechenmeister asked why fields at Staring Lake aren't booked on Saturdays. Helling said these are kept open for public use, make-up games or practice. Vanderploeg asked if any facilities have been gained this year. Helling said that Edenvale and Franlo Park are being used. Karpinko asked what the status is on Flying Cloud Fields. Cross said that the lease was renewed recently, but there is still a 90 day cancellation clause. Karpinko asked what would happen -to these fields if the airport is expanded. Cross said that there would not be a problem if the runways are expanded, but expanding the hangar would cause a problem. 1 r .. r .4r -APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. March 19, 1990 The commission discussed the shortage of fields and possible alternatives. Vanderploeg asked when the next park bond referendum will be held. Breitenstein said it will most likely be held in 1991. 2. Celebrate Minnesota 1990 This is an information item only. Helling reviewed the activities which will be held in Eden Prairie this year to coincide with Celebrate Minnesota 1990 including the Arbor Day Celebration, Grand Opening of the Staring Lake Amphitheater, U.S. Olympic Festival Torch Run, Celebrate Minnesota Day, Fourth of July Celebration, Sunbonnet Day and Octoberfest. 3. U.S. Olympic Festival Tape This is an information item only. IX. ADJOURNMENT MOTION: Karpinko moved to adjourn the meeting at 9:25 p.m. Kuechenmeister seconded the motion and it passed 4-0. Respectfully submitted, Lois Boettcher Recording Secretary I