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Parks and Recreation - 02/05/1990 :� !, ,:. -::';-'_ ,.,.1 �- �;'�"__...�.. r:.'.. .,i.�..,;:�� ...?..''..ac_. _.:tip; .7��!;?'.!i.....,..r:C�.�J,...a.-.,'.',"�±` n.". "r i�iaa_,. .✓.'_C'...��rl.r,�,r#aa� � ...., ,� f 1990 FEBRUARY 5 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, FEBRUARY 5, 1990 7:30 P.M. , CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Moe Cook, Karon Joyer, Paul Karpinko, Brian Mikkelson, Pat Richard COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources 7: 30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - DECEMBER 18 1989 AND JANUARY 8 , 1990 7 : 35 IV. PETITIONS REQUESTS AND COMMUNICATIONS 1. Discussion with Eden Prairie Basketball Association 2. Eden Prairie Loves Its Kids Request C3. Village Greens Petition to Cancel Requirement for Sidewalk 4. Resident Request for Revision of Transportation Refund Policy 8: 05 V. DEVELOPMENT PROPOSALS 1. Eden Place Center 2 . Century Bank Building 3 . Bluffs East 7th 4. Chi Chi 's Restaurant VI. OLD BUSINESS None VII. STEW BUSINESS None 8 : 35 VIII. REPORTS OF COMMISSIONERS AND STAFF 'I j�• .r; A. Reports of Director of Parks. Recreation and Natural Resources 1. Department Goals for 1990 2. Water Damage to Senior Center 3. Commission Member 1989 Attendance B. Reports of Manager of Parks and Natural Resources 1. Tax Forfeited Lands 2. Earth Week - Environmental Issues C. Reports of Manager of Recreation Services -1 1. Donation from Mike and Kathy Anderson 2. Staring Lake Amphitheater Policy Approved Draft 3. Fall Swim Program Evaluations 4. Season Ending Reports a. Racquetball - Winter 1989 b. Co-Rec Volleyball - Fall 1989 C. Men's 1125 and Over" Hockey - Fall 1989 d. Men's 1118 and Over" Hockey Fall 1989 e. Adult Volleyball Open Gym - 1988-89 f. Table Tennis - Fall 1989 g. 1989 Co-Rec Walleyball Holiday Tournament h. Monday Men's Gym Night 1988-89 i. Racquetball - Fall 1989 C. Reports of Community Center Operations Manager 1. Freon Leak at Community Center 2. Year End Report - Shelter Reservations 9: 10 IX. REPORTS OF CITY COUNCIL 1. January 16 City Council Meeting 2. January 5 & 19 City Manager's Update 9: 15 X. 1987 GOLD MEDAL AWARD WINNER CITIES OF 100.000- / 25,000 9:40 XI. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION C Monday, February 5, 1990 7:30 p.m. , City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Karon Joyer, Paul Karpinko, Brian Mikkelson, Pat Richard COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Parks , Recreation and Natural Resources; Laurie Helling, Manager of Recreation Services; Barb Cross, Landscape Architect; Stu Fox, Manager of Parks and Natural Resources; Lyndell Frey, Recreation Supervisor I. ROLL CALL The meeting was called to order at 7 : 30 p.m. by chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA i MOTION: Mikkelson moved to approve the agenda as printed. Cook seconded the motion and it passed 5-0. III. APPROVAL OF MINUTES - DECEMBER 18, 1989 and JANUARY 8, 1990 MOTION: Richard moved to approve the minutes of December 18 as printed. Karpinko seconded the motion and it passed 4-0. Cook abstained. Breitenstein noted that her name was misspelled in the January 8 minutes. MOTION: Karpinko moved to approve the minutes of January 8 as amended. Cook seconded the motion and it passed 4- 0 . Mikkelson abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Discussion with Eden Prairie Basketball Association Refer to memo dated January 29, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION C -2- Lyndell Frey introduced the members of the Basketball Association who were present at the meeting: Ken. Henderson, President; Dick Knutson and Bob Rylance, board members. Henderson said that he had been a member of the Eden Prairie Basketball Association since 1986. At that time, there were 186 boys participating and now there are 402 . Between 1986-1989 there has been a 35% growth each year in participation. The budget in 1986 was $7900 and now it is $79 ,000. This is a volunteer organization consisting of 45 volunteer coaches and six board members. The program runs for 16 weeks, uses 22 different courts and averages 92.5 gym hours per week. The program is for boys from second grade ti through ninth grade, the second grade group run as a camp. There are 36 teams and the majority of the effort is spent on the in-house program. There are 360 boys in the program this year and 474 are expected next year or a 20% growth over the last five years. Space for practice is at a premium and the average boy gets about three hours of practice time per week. Similar programs in surrounding communities average C 3-12 hours per week. The association has had excellent cooperation with the school district. The association Put together a summer league for five Thursdays in I August for 36 boys. i Improvements which could be made in the program include mail registration, a parity program with an evaluation day. The association has added a "Junior Wolves" program extension with the Timberwolves program. Dick Knutson is in charge of the Junior Timberwolves program. He commented that since Al Nuness lives in the area, he has promoted not only selling Timberwolves tickets, but also creating an interest in basketball. 21 communities participate in the Junior Timberwolves Program with over 7000 youth. The program has been able to provide youth and coaches with coaching clinics, manuals, etc. Knutson said he has spent over 180 hours involved with basketball in 1989. The Junior Timberwolves Program has helped with insuring that jerseys were received before the first game and they have also provided photography. The group has discussed the possibility of buying in volume with other communities in order ( to save money. er , APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION C -3- Knutson said that the Timberwolves had an Eden Prairie Night at a recent Timberwolves game. Letters were sent out to the parents and the cost of a participating child' s ticket was subsidized. Eden Prairie has 860 people present at the game. Knutson added that the Jr. Timberwolves program is geared only to an in-house program. Bob Rylance distributed a copy of the Eden Prairie Basketball Association ' s budget to the commission for their information. The cost for the in-house program was $26 in 1986 and $40 this year with no sponsors. The cost for the traveling team was $25, in addition to league registration and this year it is $30 additional. The association pays for the boys to participate in 12 tournaments. Knutson said that the decision was made in January of 1989 to drop the sponsors and raise the fees for the program. Rylance said that the association has a difficult time finding volunteers. Baker asked if the courts the association uses are all located in the school district and if any City courts are used. Rylance said that the only City court being used is Eden Lake in the summer. Baker asked if it is felt that the allocation of court time is fair. Henderson said that there is always room for improvement in this area. Baker said that given the time and space that is available, does the association feel that they are getting their fair share. Rylance said yes. Henderson commented that there is a priority list for court use and the basketball association ranks fourth. Baker asked if the association pays for court time. Henderson said that at this point they do not, but if this did happen it would dramatically increase the cost of the program. Rylance commented that the association loses about three weekends per year.• due to school holidays, as there is no access to the school. He added that this type of situation happens only in Eden Prairie. 1 APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION -4- Cook asked how many games the traveling league plays. Henderson said there is a minimum of nine metro and 15 additional games. Cook asked how many of the high school varsity team played on the youth traveling team. Rylance said that there were three last year. Cook asked if the high school coaches participate in any of the clinics. Henderson said yes. Karpinko asked if the traveling team is funded by the in-house program. Knutson said no. Cook asked if Eden Prairie is mentioned on the jerseys worn by the team. Knutson said yes. Cook asked if the traveling team gets more practice than the in-house team. Rylance said that they do in most cases. Cook commended the basketball association on the mail- in application and said he has heard many good comments about Eden Prairie Night at the Timberwolves game. Henderson said that some concerns the association has for the future include gym space and the lack of volunteer support. A statement of purpose will be provided in the near future and the association will be coming back to the commission with requests for more outdoor facilities. B. Eden Prairie Loves its Kids Request Refer to memo dated January 30, 1990 from Laurie Helling, Manager of Recreation Services. Helling said that a flyer was included in the packets. The Eden Prairie Figure Skating Club has requested the City to provide free figure skating lessons to Eden Prairie youth as part of this program. The club would like the City to provide ice time. Three possible options are: The City would provide the necessary indoor ice time and waives the $77. 50/hour ice time fee; the City would program this activity during one of the scheduled skating hours at the Community Center; The City would provide outdoor ice time at Round Lake Park. t. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION c -5- Staff recommends Option 3 which is to provide outdoor ice time at Round Lake Park. Helling noted that the promotional material for Eden Prairie Loves its Kids has already gone out. Baker said he feels that Option 2 should be considered using the time that would inconvenience the least amount of people. Cook commented that some of the people that would be participating in open skating would also be part of this program Richard asked about the time slots before and after this time on Friday evenings. Baker commented that the time would most likely be used for hockey. MOTION: Baker moved to recommend supporting the Eden Prairie Loves its Kids Program and identifying the ice time at the Community Center that will inconvenience the least amount of people. Richard seconded the motion. On call for discussion, Richard asked if several times could be used instead of just one time slot. Karpinko asked if this event should be planned one year in advance. Frey commented that open skating times on Friday night are late for small children and that Saturday or Sunday afternoon might be a better choice. The motion passed 6-0. C. Village Greens Petition to Cancel Requirement for Sidewalk Refer to memo dated January 30, 1990 from Barb Cross, Landscape Architect. Cross said that 95 homeowners at Village Greens signed the petition. In review of this issue, the following events have taken place: April 3, 1984 - The resolution was approved by the City Council to install sidewalks to be installed along with road construction. I 'PPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMMISSION C -6- September 12, 1986 - Sidewalks were not installed and the Council reminded the developer that sidewalks were to be constructed with road improvements along Valley View Road. August 20, 1987 - Road improvements on Valley View Road were completed. The developer never contacted the engineer to coordinate sidewalk installation. May 24, 1988 - The sidewalks were still not installed. The City sent a letter to the developer asking for a written request to the Council to waive the sidewalk requirement or to install the sidewalks. Escrow funds would be used if the developer failed to do this. Of the 122 homeowners in Village Greens, 95 signed the petition. 15 could not be contacted. At the time of development, it was expected that there would be small children in the neighborhood, but at this time there are only six small children. Staff feels that the sidewalk along Golf View Drive should still be constructed since it is a public street and that the requirement for the internal sidewalk be waived. Richard asked what the cost will be for the sidewalk along Golf View Drive. Cross said it would be approximately $8000. Mikkelson asked why the totlot at Village Greens was never developed. Cross said that the totlot was not really a definite plan, but a gazebo was constructed instead. Baker asked what the City's position will be in the future if there are more small children in the area. Lambert said there are private roads involved. Baker asked what the citizens option will be at that time. Lambert said it would be the responsibility of the homeowner' s association. MOTION: Baker moved to recommend approval of the Village Greens petition as per the staff report that will require a sidewalk along public streets, but not along private streets. Cook seconded the motion and it passed 6-0 . mAPPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION D. Resident Request for Revision of Transportation Refund Policy Refer to memo dated January 30, 1990 from Laurie Helling, Manager of Recreation Services. Helling said that Betsy Mueller requested to cancel her daughter out of the middle school ski trip for the following day, as she had injured her arm. The refund policy was updated recently and states that refunds will be done on a pro-rated basis, but the transportation policy was not changed. Joyer said she feels that if there is a medical reason for canceling out of a program, the request is reasonable. Helling commented that changing the transportation policy would also affect trips for senior citizens. Richard said he does not understand staff' s recommendation on refunds for transportation. Lambert said the recommendation is to make the transportation policy the same as the program refund policy. Karpinko said that if a refund is given in this case, we may be setting a precedent for the future. Joyer said that since we are already honoring the program refund policy, the transportation refund policy should 7 be the same and monitored in the future to insure that i it is not abused. Mikkelson said that program costs are variable, but the transportation cost is fixed. He suggested a 50% refund policy for transportation. Cook said that the refund policy was changed only a few months ago and now we want to change the rules for the first person that comes in asking for a refund. He feels the policy should remain the same for one year and see how many complaints are received. MOTION: Cook moved to recommend maintaining the refund policy as it is. Karpinko seconded the motion and it passed 5-1 . - ` ... APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION ` -8- V. DEVELOPMENT PROPOSALS i A. Eden Place Center I Refer to staff report dated January 5 , 1990. Cross said that this request is for a Frank' s Nursery and Crafts to be located next to Ciatti 's, west of Glen Lane and south and east of Eden Road. There is no tree loss or grading involved on the site and there are no wetlands. Many concessions were made for the outdoor sales and displays. This included a 12 ' brick screen wall which will be built across the rear portion of the outdoor sales and display area; window displays are proposed across the front of the outdoor sales and display area, but this area will appear as a continuation of the retail strip center; the floor plan designates display areas in the front, but large items such as fertilizer will be stored under a roof on the side covered with a lath house; the temporary poly house will not be constructed and pallets and refuse will be kept in the building. Sidewalks have been required along all streets since this is the downtown area. Joyer commented that most Frank' s Nursery and Crafts stores do not do much with landscaping. Cross said they have to meet City code. Richard asked what type of policy the Planning staff has about the downtown area. Lambert said they have no control over what business decides to build in this area as long as City code is met. MOTION: Richard moved to recommend approval of Eden Place Center per staff recommendation. Mikkelson seconded the motion and it passed 6-0. B. Century Bank Building Refer to staff report dated January 5 , 1990. i The site is located in the southeast corner of Viking Drive West and Hwy. 169. Cross said that the elevation on this site is much higher than the Marriott. Three 5 ' retaining walls will be built and the developer is being required to have keystone walls to match the Marriott. There is no tree loss or wetlands involved and sidewalks have already been installed. APPROVED MINUTES ( EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION `/- -9- MOTION: Baker moved to recommend approval of the Century Bank Building per staff recommendation. Karpinko seconded the motion and it passed 6-0. C. Bluffs East 7th Refer to staff report dated October 20 , 1989. This site is located west of County Road 18 and north of Bluff Road. There will be 81 caliper inches of tree loss or 26%. Grades meet the 3-1 slope. There is no shoreland ordinance requirement or wetlands involved. Sidewalks will be installed as part of a City project. A MOTION: Cook moved to recommend approval of Bluffs East 7th per staff recommendation. Joyer seconded the motion and it passed 6-0. ~ D. Chi Chi's Restaurant Refer to staff report dated January 19 , 1990. CThis site is located in the southwest corner of Middleset Road and Crystal View Road near Burger King. There is presently a 2-1 slope, but there are plans for a 4 ' retaining wall to minimize the slope. 23 caliper inches of trees will be added to meet City requirements. Because of the power lines, all trees have to be 15 ' tall or less. Since this site is located in the downtown area, sidewalks are required on all frontages. MOTION: Karpinko moved to recommend approval of Chi Chi ' s per staff recommendation. Mikkelson seconded the motion and it passed 6-0. VI. OLD BUSINESS None VII. NEW BUSINESS None �r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION -10- VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks, Recreation and Natural Resources 1. Department Goals for 1990 Refer to memo dated January 31, 1990. This is an information item only. Richard asked if the Parks, Recreation and Natural Resources Commission will be setting goals and objectives for 1990. Lambert said that the commission did not meet with the City Council in 1989, but may want to do so as early as possible in 1990. Richard asked if the City will be selling trees to residents as part of Earth Day. Lambert said they did several years ago. Fox said that only 50 trees were sold the last year. Joyer asked if a committee will be formed to improve the services of the adaptive recreation program. Lambert said that this is one of Beth Timm's goals. Richard asked about the possibility of using Prairie View School ' s field for soccer. A discussion followed on the condition of the fields, liability concerns, etc. MOTION: Richard moved to request that the City Council have a joint meeting meeting with the Parks, Recreation and Natural Resources Commission as soon as possible in 1990. Joyer seconded the motion and it passed 6-0 . 2. Water Damage to Senior Center Refer to memo dated January 29, 1990 from Bob Lambert, Director of Parks, Recreation and Natural Resources. This is an information item only. 3. Commission Member 1989 Attendance This is an information item only. i , APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION B. Reports of Manager of Parks and Natural Resources 1. Tax Forfeited Lands Refer to memo dated January 10, 1990 from Stu Fox, Manager of Parks and Natural Resources. Fox said that a list of tax forfeited lands was received in November from Hennepin County. Nine parcels were on the current list which has already been forwarded to the City Council. Recommendations were made based on prior experience. There are four options: claim the land for public use; put the land back on auction; auction the land to the adjacent property owner or put on hold for further evaluation. The City will claim three parcels for public space along Industrial Drive and another at the intersection of Valley View Road and Duck Lake Road. Others will be auctioned off or sold to adjacent property owners. Cook asked if the City will collect the unpaid s specials on Parcel 8. Fox said this parcel is buildable and can be divided into four lots. x J 2. Earth Week - Environmental Issues Refer to memo dated January 29, 1990 from Stu Fox, Manager of Parks and Recreation. Stu Fox is the staff liaison to the Earth Day Committee. Dick Anderson has requested that the + Parks, Recreation and Natural Resources Commission meet with the Waste Commission to brainstorm on ideas for Earth Day. Baker asked if a volunteer is needed for the Youth Development Board. Fox discussed the plans the group has which include planting 2000 trees. The Builders Association of Minnesota has contacted the City about supplying the tree seedlings through the Viking Boy Scout Council to be planted on public property. Paul Maravelas, Historic Programmer, has proposed hosting an environmental day at Cummins- Grill to highlight the environmental issues of the 19th century. The school district has also been notified. d a n . E i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION -12- C. Reports of Manager of Recreation Services 1. Donation from Mike and Kathy Anderson Refer to memo dated January 31, 1990 from Lyndell Frey, Recreation Supervisor. _1 This is an information item only. Frey said that the Anderson family was named the Tennis Association's Family of the Year for 1989. MOTION: Karpinko moved to recommend that a letter of congratulations be sent to the Anderson's. Cook seconded the motion and it passed 6-0. 2. Staring Lake Amphitheater Policy Approved Draft This is an information item only. The policy / has been approved by the City Council. 3. Fall Swim Program Evaluations This is an information item only. The commission discussed program registration and the availability of private swimming lessons. 4. Season Ending Reports a. Racquetball - Winter 1989 b. Co-Rec Volleyball - Fall 1989 C. Men' s 1125 and Over" Hockey - Fall 1989 d. Men's 1118 and Over" Hockey - Fall 1989 e. Adult Volleyball Open Gym - 1988-89 f. Table Tennis - Fall 1989 g. 1989 Co-Rec Walleyball Holiday Tournament h. Monday Men' s Gym Night 1988-89 i. Racquetball - Fall 1989 These are information items only. f .APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION -13- C. Reports of Community Center Operations Manager 1. Freon Leak at Community Center Refer to memo dated February 1 , 1990 from Tom Eastman, Supervisor of Operations. This is an information item only. 2. Year End Report - Shelter Reservations This is an information item only. IX. REPORTS OF CITY COUNCIL A. January 16 City Council Meeting There was no report B. January 5 & 19 City Manager's Update This is an information item only. X. 1987 GOLD MEDAL AWARD WINNER CI -0 TIES OF 100 00 250,000 This item was tabled until the next meeting. XI. ADJOURNMENT As this was the end of their term as members of the commission, Moe Cook and Brian Mikkelson were commended for their service. MOTION: Cook moved to adjourn the meeting at 9:35 p.m. Mikkelson seconded the motion and it passed 6-0. Respectfully submitted, Lois Boettcher Recording Secretary I