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1989
DECEMBER 18
MINUTES
CITY OF EDEN PRAIRIE
•
41,
1
AGENDA
EDEN PRAIRIE PARRS, RECREATION AND NATURAL RESOURCES COMMISSION
MONDAY, DECEMBER 18, 1989 7:30 P.M. , CITY HALL
7600 EXECUTIVE DRIVE
COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford
Baker, Moe Cook, Karon Joyer, Paul
Karpinko, Brian Mikkelson, Pat Richard
COMMISSION STAFF: Bob Lambert, Director Of Parks,
Recreation & Natural Resources
7:30 I. ROLL CALL
II. APPROVAL OF AGENDA
7:30 III. APPROVAL OF MINUTES - NOV 6 & DEC. 20, 1989
IV. PETITIONS REQUESTS AND COMMUNICATIONS
7:35 1. Reguest from Hockey Association RE: Proceeds
from Concessions
V. DEVELOPMENT PROPOSALS
�. 7:40 1. Eden Road Office Building
8:55 2 . Jamestown PUD
8:20 3 . International School
8:40 4 . Farber Addition
8:45 5. Alpine Center
8: 50 6. Country Glen 2nd Addition
VI. OLD BUSINESS
8:55 A. Priority System for Trails (con't from
Nlovember, 2 0)
VII. NEW BUSINESS
9: 10 A. Staring Lake Amphitheater Rental Policy
9: 30 B. Surveys Reg rd ng Community Center
Mem.bershins nd Improvements
9:45 C. CoQnerative Agreement with Watersh d District
Imgact on Staring Lake Park of
for Study o
RevisingFlood Storage gARAQJtY
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VIII. REPORTS OF COMMISSIONERS AND STAFF
A. Reports of Director of PRNR
9:50 1. January Meeting Date for Commission
p..
B. Reports of Landscape Architect/Park Planner
9:55 1. Promotional Brochure for the Parks,
Recreation & Natural Resources Department
C. Reports of Manager of Parks & Natural
Resources
10:05 1. Park Maintenance Fall Construction
Project Update
10: 10 D. Reports of Manager of Recreation Services
1. 1989 Volleyball Capital Improvements
2 . Winter Brochure ^'
3 . Adaptive Recreation Brochure
4 . Special Holiday Events
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5. Recreation "Scholarship" Program
Expenditure Update
6. Park & Recreation Information Flyers
a. Registration Policiegg & Procedures
b. Youth Ski Trips
C. Middle School Ski Trips
d. Center Care
e. Eden Prairie Community Center
f. Staring Lake Outdoor Center
7. Athletic Coordinator's Season Ending
Reports
a. Sand Volleyball - Summer 12al
b. 1989 Fall Volleyball
C. Vouch Football- 1989
d. Men's 18 St Over Hockey - Summer 1989
e. Men's 25 & Ov -r Hockey - Summer 1989
f. Adult Tennis - Summer 1989
g. Women's Volleyball - 1989
h. Co-Rec Volleyball Winter - 1989
i. Men's 3-Man Basketball - Fall 1989
C j . 3-Women's Basketball - Fall 1989
k. Doubles Horseshoe League 1989
E. Reports of Community Center Operations
� . Manager
10:20 1. Update on Community Center Operating
Expenses and Revenues
10:25 IX. REPORT OF CITY COUNCIL MEETINGS
1. November 21 and December 5 1989
2. Manager's Update Nov 24 & Dec. 8. 1989
10:30 X. ADJOURNMENT
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APPROVED MINUTES
EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION
Monday, December 18 , 1989 7:30 p.m. , City Hall
7600 Executive Drive
COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson;
Bud Baker, Karon Joyer,
Paul Karpinko, Brian
Mikkelson, Pat Richard
COMMISSION MEMBERS ABSENT: Moe Cook
COMMISSION STAFF: Tom Eastman, Supervisor
of Operations; Lori Helling,
Manager of Recreation Services
I. ROLL CALL
The meeting was called to order at 7: 30 p.m. by chairperson,
Pat Breitenstein.
II. APPROVAL OF AGENDA
MOTION: Baker moved to approve the agenda as printed.
Richard seconded the motion and it passed 5-0.
III. APPROVAL OF MINUTES - NOVEMBER 6 & NOVEMBER 20 , 1989
Richard asked that the motion on Page 5 of the November
6 minutes be changed to add that Karpinko and Richard
abstained.
MOTION: Mikkelson moved to approve the minutes of November
6 , 1989 as amended. Baker seconded the motion and it passed
5-0.
MOTION: Richard moved to approve the minutes of November
20, 1989 as printed. Karpinko seconded the motion and
it passed 5-0.
IV. PETITIONS, REQUESTS AND COMMUNICATIONS
A. Request from Hockey Association Re: Proceeds from
Concessions
Refer to memo dated December 7, 1989 from Tom Eastman,
Supervisor of Operations.
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APPROVED MINUTES
f EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18 , 1989
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Lambert said that this is an annual request from the
Hockey Association asking that they be allowed to keep
the proceeds made from concessions at the Hockey
Tournament. This request has been approved only once
in the past. The City Council requires that the Hockey
Association come back each year with their request.
It is suggested that if the commission wants to change
their mind on this request, it should be done now for
1990. The City has had similar requests from other
associations and has consistently denied these requests.
Baker noted that total revenues are actually about
$4300 which includes ice time and concession sales.
Total net revenue is $3190 , not $2081 as the memo implies.
Karpinko asked if the $72. 50 per hour for ice time
covers expenses. Eastman said that this is last year's
rate, but that the Hockey Association receives a $5
per hour reduction because they use over 100 hours
of ice •time. This year' s rate is $75 per hour.
MOTION: Richard moved to recommend that the practice
of allowing the Hockey Association to keep the net
income from the concessions be allowed for the 1989
tournament, but discontinued thereafter. Mikkelson
seconded the motion and it passed 5-0.
V. DEVELOPMENT PROPOSALS
A. Eden Road Office Building
This itein was tabled until the next meeting at the
request of the developer.
B. Jamestown PUD
This item was tabled until a future meeting, as the
developer did not provide plans for Commission review.
C. Farber Addition
Refer to memo dated December 14 , 1989 from Barb Cross,
Landscape Architect, memo dated December 8, 1989 from
Scott Kipp, Assistant Planner and staff report dated
November 9 , 1989.
APPROVED MINUTES
EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18, 1989
-3-
Cross said that this is a 7.6 acre parcel with wooded
slopes and steep terrain with a limited access to Rowland
Road. The developer' s intent is to develop Outlot
A, but they have no way to get there at this point
until the adjacent property is developed. If this
development does not occur, the developer will dedicate
this outlot to the City. The City will accept the
outlot with the following conditions: cash park fees
must be paid in addition to land dedication and access
to the site must be available. The City would use
the outlot as a conservation area. r
MOTION: Mikkelson moved to recommend approval of the
zoning change proposal on the Farber Addition and the
possible dedication of Outlot A to the City per staff
recommendation. Karpinko seconded the motion and- it
passed 5-0.
D. Alpine Center '.
Refer to staff report dated November 24, 1989.
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Cross said that the larger parcel was approved in 1977 . a
The developer is requesting a change from office to
regional commercial. 30 ' of steep hill would be removed. !
The site is located along Prairie Center Drive and
Commonwealth Drive. There are no significant trees
on the site and the developer is meeting all landscaping
requirements. Staff is recommending an 8 ' bituminous
trail along the east side of Prairie Center Drive and
a 5 ' sidewalk along the north side of Commonwealth
Drive.
Richard asked if there are landscaping consistencies J
required in the "downtown" area. Lambert said that
in order to require a "downtown" consistent with
landscaping, etc. , either the City would have to do
the developments or one developer would have to purchase
the entire "downtown" area. There is no overall
consistent plan at this time, as it is unknown what
will happen to the north.
Baker asked if the City can require more than 8 ' trails
and 5 ' sidewalks to promote consistency in this area.
Lambert said the City can require these only because
the law allows it. The City has no legal authority
to require developers to work together and develop
similar designs for a "downtown" area.
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APPROVED MINUTES
EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18, 1989
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Cross commented that the Planning Department does review
both the architectural and landscaping plans to insure
that there is some consistency with the other developments
in the area.
Lambert said that the City has discussed developing
a tax increment financing district in •this area in
order to see that everything remains consistent.
Richard asked what the next step would be to get the
ball rolling for this type of plan. Lambert said that
the property owners would have to be behind the idea.
MOTION: Joyer moved to recommend approval of the Alpine
Center per staff recommendation including the construction
of an 8 ' bituminous trail and 5 ' sidewalk. Richard
seconded the motion and it passed 5-0.
E. Country Glen 2nd Addition
Refer to staff report dated November 24, 1989.
Cross said that Country Glen 1st Addition was developed
about six months ago. Staff is requiring the extension
of a 5 ' sidewalk along the north side of Country Road
connecting to Duck Lake Road. There is minimal grading
that will be done on the site. A total of 332 caliper
inches of trees will be removed with 248 caliper inches
being replaced by the developer.
MOTION: Karpinko moved to approve County Glen 2nd Addition
per staff recommendation. Mikkelson seconded the motion.
On call for discussion, Baker asked what percentage
of trees were actually being removed. Cross said she
estimates tree removal to be between 25-30%.
the motion passed 5-0.
F. International School
Refer to staff report dated December 8, 1989.
Tracy Whitehead of the International School was present
at the meeting. She said that the school has been
in Eden Prairie almost three years. They started out
with 85 students and have 180 this year. They are
requesting a 30,000 sq. ft. addition which will be
( compatible with the brick structure of the existing
building. A portion of the inside of the building
will be unfinished at this point.
APPROVED MINUTES
.I;i.
EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18 , 1989
-5-
Cross said that this development was originally approved
in April of 1987. It was agreed at that time that,
the second phase of development would have to be approved
by the Parks, Recreation and Natural Resources Commission,
Planning Commission and City Council. The landscaping
requirements have been met and there would be minimal
grading on the site. Staff is recommending a
pedestrian/bike trail from Beach Road to Bryant Lake
Park. This would require the dedication of a 20 ' trail
easement to support the 8 ' trail.
Whitehead said that the school is opposed to this trail
and sees no legal reason why it can be required.
Karpinko asked what the school' s objection to the trail
is. Whitehead said that the school has had many problems
with vandals in the area and does not want access to _
the school which could also interfere with their future
plans for the land.
Mikkelson asked if the park is unattended at this point.
Lambert said there is an attendant at the park in the
summer.
Richard asked what the ages of the children at the
school are. Whitehead said the children range in age
from three to high school.
Breitenstein asked if there is a legal question involved
with this trail. Lambert said that the trail will
most certainly come to a legal question, but the only
decision that has to be made by the commission is whether
to continue to recommend a trail in this location.
MOTION: Richard moved to recommend approval of the
general plan for the addition to the International
School. Joyer seconded the motion and it passed 5-0.
MOTION: Baker moved to recommend continuing the idea
that there will be a trail located on this property
at sometime in the future. Mikkelson seconded the
motion and it passed 4-1. Joyer opposed.
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APPROVED MINUTES
EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18, 1989
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VI. OLD BUSINESS
A. Priority System for Trails (cont. from November 20)
Refer to memo dated November 16 , 1989 from Bob Lambert,
Director of Parks, Recreation and Natural Resources.
This item was continued from the last meeting.
Baker asked if the funding for transportation trails
and recreation trails has been divided in the budget.
Lambert said that transportation trails will come out
of the general fund and recreation trails will continue
to be taken from cash park fees.
Lambert commented that he feels written requests or
petitions justify a significant portion in prioritizing
trails.
MOTION: Richard moved to recommend approval of the
priority system for trails. Mikkelson seconded the
motion and it passed 5-0.
C VII. NEW BUSINESS
A. Staring Lake Amphitheater Rental Policy
Refer to memo dated December 12, 1989 from Bob Lambert,
Director of Parks, Recreation and Natural Resources.
Lambert said there are two sides to the rental issue.
They are: 1) . The amphitheater is a fine facility
that should be made use of, and 2) . The uncertainty
of the kind of use that will take place which could
affect other park users. This policy is intended to
cover both concerns.
He suggests that we go slowly the first year. City
staff will probably schedule three days per week, and
use by the public should probably be limited to once
per week. A major concern is the new sod, as it is
unknown how traffic patterns will affect it.
Some additional comments made by staff are: access
to the facility; a statement should be include in the
policy with a minimum of two weeks given for an
application for rental; non-profit groups that serve
or benefit the community should be defined; who can
( drive down to the loading zone and where they can drive
should be defined; #11 referring to no glass containers
on park property should be removed; #17 should be defined
to include a decibel level.
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APPROVED MINUTES
\. EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18 , 1989
-7-
In addition, the Police Department suggested that when
staff anticipates an event having more people than
the parking lot accommodates, the group should be required
to have two police officers in attendance at a cost
of $35 per hour per officer.
Karpinko asked about alcoholic beverages being allowed
at the amphitheater. Lambert said that the only limits
on alcoholic beverages at parks at this time are Flying
Cloud Fields and the north side of Round Lake Park.
He added that there may be a similar restriction at
Hidden Ponds in the future if problems there persist.
Lambert added that the last sentence in #20 will be
deleted with no reference to the indoor restrooms.
Lambert commented that #22 is saying that anyone renting
the amphitheater has the right to keep a function,
such as a wedding, private but •they do not have the
right to reserve the entire park.
CLambert said that the changes discussed will be made
and the policy will be brought back to the Commission
for their approval .
Karpinko questioned whether the $100 damage deposit
is enough. Lambert said that $100 is our standard
fee, but that it should be defined when the damage
deposit money will be kept.
Baker said that staff should insure that the question
raised not to allow the public to use the facility
should not come across since it was the public who
actually paid for the amphitheater.
B. Surveys Regarding Community Center Memberships, Use,
Service and Improvements
Refer to memo dated December 11, 1989 from Bob Lambert,
Director of Parks, Recreation and Natural Resources.
Lambert said that there are three separate surveys
presented for review. Other than referendum surveys ,
there has not been a user survey taken since the Community
Center was opened. One survey will be mailed directly
to the homes of members, the second survey will be
printed in Happenings which goes to all residents of
Eden Prairie and the third will go to the middle school
students.
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APPROVED MINUTES
r EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18, 1989
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Baker said he feels the wording in #5 on the middle
school survey should be changed from "prioritized"
to "list in order of importance. "
Lambert said that the biggest cost of the surveys will
be printing and postage. Results of the surveys will
be brought back to the commission. If there are strong
feelings expressed on the survey that some things ought
to be changed, an ad hoc committee may be appointed
to study the results and discuss various uses of the
facility.
Mikkelson suggested that the addition of zero should
be made to #1 on the residents survey to indicate those
that do not use the Community Center. He also suggested
that the cost of membership should be stated in the
survey.
Joyer asked if the subjects of class registration,
meeting rooms, etc. should be included in the survey.
Lambert said that the survey is meant to be more specific
relating to recreation.
MOTION: Baker moved to recommend approval of the Community
Center surveys per staff recommendation. Karpinko
seconded the motion and it passed 5-0.
C. Cooperative Agreement with Watershed District for Study
of Impact on Staring Lake Park of Revising Flood Storage
Facility
Refer to memo dated December 12, 1989 from Bob Lambert,
Director of Parks, Recreation and Natural Resources.
Lambert said that the City would have to fund $1500
of the project which he feels would be money well spent.
He reminded the commission that this project would
be a study of whether to put a dam at the Purgatory
Creek Recreation Area instead of dredging.
MOTION: Richard moved to recommend approval of the
cooperative agreement with the Watershed District.
Joyer seconded the motion and it passed 5-0.
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APPROVED MINUTES
EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18, 1989
C -9-
VIII. REPORTS OF COMMISSIONERS AND STAFF
.s
A. Reports of Director of Parks, Recreation and Natural
i
Resources
1. January Meeting Date for Commission
Lambert said that since both the first and third
Mondays of January are holidays and one meeting
during the month of January will be needed, an
alternate date of either January 8 or January 22
should be set. After discussion, it was decided
to hold the January commission meeting on January
8.
B. Reports of Landscape Architect/Park Planner
1. Promotional Brochure for the Parks, Recreation
& Natural Resources Department
Cross distributed a rough draft of the proposed
brochure to the commission. The brochure would y
include a map of City parks and the facilities
available at these parks along with general
information about Eden Prairie.
Karpinko asked if the amphitheater will be included.
Cross said that it is included in the facilities
at Staring Lake, but could also be included in
another section of the brochure.
Baker asked if the facilities safety tips and
regulations will be dropped. Cross said it is
not necessary to include these in the brochure,
as there are signs posted at each park.
Lambert added that this will be a four color brochure
with about 5000 copies made. Estimated cost is j
around $1.00 per brochure.
MOTION: Karpinko moved to recommend approval of j
the promotional brochure. Richard seconded the
motion.
On call for discussion, Baker said it is his opinion
that the safety tips and regulations should be
included in the brochure since there are many people
in the community who are not aware of them.
( The motion passed 5-0.
A.
.APPROVED MINUTES
EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18 , 1989
C -10-
C. Reports of Manager of Parks, Recreation & Natural
Resources
1. Park Maintenance Fall Construction Project Update
This is an information item only and will be done
on a quarterly basis.
D. Reports of Manager of Recreation Services
1. 1989 Volleyball Capital Improvements
Helling said that standards, nets, and floor plates
were added at Eden Lake and Cedar Ridge. These
items were considered capital improvements .
2. Winter Brochure
3. Adaptive Recreation Brochure
4. Special Holiday Events
5. Recreation "Scholarship" Program Expenditure Update
6. Parks & Recreation Information Flyers
a. Registration Policies & Procedures
B. Youth Ski Trips
C. Middle School Ski Trips
d. Center Care
e. Eden Prairie Community Center
f. Staring Lake Outdoor Center
7 . Athletic Coordinator' s Season Ending Reports
a. Sand Volleyball - Summer 1989
b. 1989 Fall Volleyball
C. Touch Football - 1989
d. Men' s 18 & over Hockey - Summer 1989
e. Men' s 25 & over Hockey - Su_mmer 1989
f. Adult Tennis - Summer 1989
g. Women' s Volleyball - 1989
h. Co-Rec Volleyball - Winter 1989
i. Men' s 3-Man Basketball - Fall 1989
j . 3 Women' s Basketball - Fall 1989
k. Doubles Horseshoe League - 1989
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APPROVED MINUTES
EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18, 1989
-11-
These are information items only.
Richard asked about the recreation program
at Windslope Apartments. Lambert said that
the program was started this fall and has been
a very challenging project.
Richard asked how many kids are involved in
this program and what are their ages. Lambert
said there are about 25 kids of various ages
in the program, mostly ranging from 10 to 14
years in age.
Karpinko asked what the reason is behind the � .
increase in fees for youth basketball. Helling
said that all youth athletic associations are - `
run by volunteers, not the City, and she would
check into the reason for the increase.
E. Reports of Community Center Operations Manager
a
1. Update on Community Center Operating_ Expenses and
Revenues
Eastman said that this is the October report.
Baker asked if the capital outlay figure had been
added recently. Eastman said that there were lots
of capital improvements done this year and for
the first few years of operation, no capital
improvements are needed in the facility.
IX. REPORT OF CITY COUNCIL MEETINGS
A. November 21 and December• 5, 1989
At the November 21 meeting, the Vikings withdrew their
request for an addition to their facility, the request
by residents on Larkspur Lane was authorized, the land
trade with Naegele was discussed and a consultant was
hired.
At the December 5 meeting, the Council approved the
electrical service extension at Flying Cloud Fields
and the grading permit on Prairie Center Drive. They
also approved the bike trail along County Road 1.
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- APPROVED MINUTES
EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 18, 1989
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X. ADJOURNMENT
MOTION: Baker moved to adjourn the meeting at 9:45 p.m.
Richard seconded the motion and it passed 5-0.
Respectfully submitted,
Lois Boettcher
Recording Secretary
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