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Parks and Recreation - 02/06/1989 ' —r ... .... ... ...,.,, ., .., .:. ....,._.. J.M ,� ...-..,..w..w.r _,..,...r.7Jl.h w. ... �r.,�.�,. �:.4Ir..'..4.r?+:..,..i.,.-,li�kr..l:,.'9p✓�...,k,h..1...1Pau:La..�cu.....la,ulna...,w..w.w..,.,..,,,......l..A,..w..w_.... !�P 1989 FEBRUARY 6 MINUTES 7 CITY OF EDEN PRIAIR IE 1' r y� AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION TUESDAY, FEBRUARY 6, 1989 7:30 P. M. CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson ; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation & Natural Resources 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - JANUARY 10, 1989 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Request from Senior Community Services for Office Space at the Senior Center for the Senior Outreach Program 7:45 B. Letter from Morton D. Silverman RE• Hennepin Parks Foundation V. DEVELOPMENT PROPOSALS 7:50 A. Intermediate School VI. OLD BUSINESS 8:20 A. Comprehensive Park Plan Update/Comments from Metro Council Staff 8:25 B. Carmel Park 1st Phase Improvements 8:40 C. Red Rock Lake Park 1st Phase Improvements 8:45 D. Naming of Parks 9:00 E. Request for Approval to Solicit Bids for Amphitheater at Starinq Lake Park VII. NEW BUSINESS 9:05 A. Review Bids for Community Center Tile Project 9:10 B. Approve Bids for Rotary Mower C 9:15 C. Approve _Change Order No 2 for Phase II Repair of Community Center PRNRC - Agenda -2- February 2, 1989 VIII . REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks, Recreation & Natural Resources 9:20 1. Reorganization of Parks , Recreation & Natural_ Resources Department B. Reports of Manager of Parks and Natural Resources 9:25 1. Snowmobile Trails C. Reports of Athletic Program Coordinator 9:30 1. Season Ending Reports a. Co-Rec Volleyball - Fall 1988 b. Racquetball - Fall 1988 c. Leo Lewis Football Clinic - 1988 d. Family Bike Social e. Adult Singles Pizza and Pictionary Party IX. REPORT OF CITY COUNCIL MEETING OF JANUARY 21 , 1989 i 9:35 A. City Manager's Update - January 27, 1989 9:40 X. ADJOURNMENT 7 ' .'- ... • . ..:.n �.r I... v:1-...-:.s_:.,.1 x..r i.Ln:,.., +_.a:...:._. __.. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, February 6, 1989 7:30 p.m., City Hall 7600 Executive Drive COMMISSION MEMBERS: Pat Breitenstein, chairperson; Bud Baker (late), Moe Cook (late), Karon Joyer, Brian Mikkelson (late), Pat Richard, Charles Shaw COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources. Barb Cross, Landscape Architect I. ROLL CALL The meeting was called to order at 7:35 p.m. by chairperson, Pat Breitenstein. 11. APPROVAL OF AGENDA MOTION: Shaw moved to approve the agenda as printed. Joyer seconded the motion and it passed 4-0. C Ill. APPROVAL OF MINUTES OF JANUARY 10, 1989 MOTION: Richard moved to approve the minutes as printed. Shaw seconded the motion and it passed 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Request from Senior Communit Services for Office Space__ at the Centerenio- — for the Senior OutreFch Program Refer to memo dated February 1 , 1989 from Sandra Werts, Recreation Supervisor. Lambert said that this program is funded by the United Way, South Hennepin County Human Services and several Southern Hennepin County cities. Senior Community Services provides in-home counseling to the elderly and enables them to remain in their homes. The program is based in Bloomington, but it is requesting office space with a telephone line and file cabinet in Eden Prairie. A small library/conference room in the Senior Center is available. The seniors agreed with these terms on a six month trial basis. Staff recommends providing this space with the installation of a phone line, but that Senior Community Services pay the cost of the phone service and a file cabinet. ( Joyer said this seems like a very limited space for a person to be working three days a week. Lambert said this Is the only space that is available and the person would not be in the office most of the time. A APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Feb.6, 1989 C -2- Joyer asked if the issue of confidentialty was discussed. Lambert said yes, but the room has a door that can be closed. MOTION: Shaw moved to recommend approval of office space Tor Senior Community Services at the Senior Center per staff recommendation. Joyer seconded the motion and it passed 6-0. B. Letter from Morton D. Silverman Re: Hennepin Parks Foundation Refer to memo letter dated January 25, 1989 from Morton Silverman. Lambert said that Mr. Silverman is the President of the Hennepin Parks Foundation. His letter asked for suggestions on individuals to serve as Hennepin Parks Foundation Directors. This is an information item only. Baker asked if this group holds fund raisers to raise money. Lambert said no, they rely on private donations. V. DEVELOPMENT PROPOSALS A. Intermediate School Refer to memo dated January 30, 1989 from Barb Cross, Landscape Architect. Barb introduced Steve Thompson of Cunningham Architects. Mr. Thompson said the site is located on 23 acres near Hwy. 169 off Anderson Lakes Parkway. It is bordered by the Purgatory Creek Valley to the west and Research Road to the south. The school will accommodate 1400 students in grades 5-6. 95% of the traffic circulation will be from Anderson Lakes Parkway. The size of the school is 163,000 sq. ft. on three levels and will be able to handle 22 buses. The upper area of the school will contain administrative and academic areas, the middle will contain academic areas, cafeteria, art, music and gyms. The parking lot contains 350 parking spaces. Mr. Thompson showed outside views of the school and a floor plan of the inside. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION 8, NATURAL RESOURCES COMM. Feb. 6, 1989 -3- Cross reviewed the items which should be addressed by the Parks, Recreation and Natural Resources Commission. The site slopes in a southwesterly direction and the design of the school will work well with the natural slopes. The Planning Department has asked the school to add a 4' berm along Research Road to help screen parking areas. The majority of the trees on the site are being preserved and 540 caliper inches is required. The Planning Staff has requested the school to provide a more equal amount of deciduous and coniferous trees to better screen parking areas. The architects feel there will be enough play area to meet their needs. Staff is concerned that the area is not large enough for 1400 kids. An underpass from the school to Staring Lake Park will be constructed, but staff does not recommend active play areas be developed in Staring Lake Park at that location. School staff have indicated that the park is too far from the building for active use areas. Cross asked Mr. Thompson to comment on the expansion area for a swimming pool in the future. Mr. Thompson said that an olympic sized pool could be added on the lower level along with locker space if the need arises in the future. Cook expressed concern with the run-off on the parking lot where it slopes down to Purgatory Creek. Mr. Thompson said that the grading plan establishes a catch basin location at the lower portion of the lot. Cross added that the plans have been revised to add the catch basin. Baker asked if only two baseball fields and one hard surface play area would accommodate such a large number of kids. Mr. Thompson said that Eden Lake School has a comparable amount of students and they have a sufficient amount of play space. Joyer asked if the City will be able to make recommendations on a piaystructure. Lambert said the school hasn't asked for recommendations. Lambert commented that Eden Lake School has about three times the amount of open space per student that this school will have. Lambert asked about the color of the building. Mr. Thompson said it will be constructed of two color brick. Lambert said that although the school has the right to choose the i color of its buildings, he is concerned that the architectural firm is attempting to make its "statement" with multi-colored brick buildings in Eden Prairie and if the Cedar Ridge Elementary School building is an example of the "statement", Eden Prairie residents might be the losers. -- ._ - .APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMMISSION Feb. 6, 1989 -4- Mr. Thompson added that this school will have double the amount of inside facilities that most schools have and with a great deal of natural light can be used instead of outside play space. He said it is also hoped that Staring Lake Park can be used. Cook asked how many students are at Central Middle School. Thompson was unsure. Cook said he is concerned with the slope to the creek bed. He asked if anything would be done to discourage children from going down to this area. Mr. Thompson said there will be a bituminous pathway to the lower portion of the site, but he feels outside activities will be well supervised and fencing will not be required. w Mikkelson said he noticed sidewalks along the north side of Research Road and asked if any land was being given to the City. Lambert said that the land on the west side of the creek will be donated to the City. Richard asked if the sizes of the gyms will be similar to Central Middle School. Mr. Thompson said they will be Ctwo full size gyms. MOTION: Baker moved to recommend approval of the Intermediate School per staff recommendation. Mikkelson seconded the motion and it passed 6-0. VI. OLD BUSINESS A. Comprehensive Park Plan Update/Comments from Metro Council Staff Refer to letter dated January 9, 1989 from Arne Stefferud, Parks Planner, Metropolitan Council. This is an information item only. Lambert said the Metro Council was impressed with the report, but suggested that proposed timing for projects be extended to the year 2000. Cook commended Cross for her work on the Comprehensive Park Plan. APPROVED MINUTES I i EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCE COMMISSION Feb. 6, 1989 -5- B. Carmel Park 1st Phase Improvements I C. Red Rock Lake Park 1st Phase Improvements Refer to memo dated January 30, 1989 from Barb Cross, Landscape Architect. Cross said the plans and specifications for these parks have been completed and the first phase of development will be done this year. Carmel Park will include a parking lot for 10 cars, tennis court and play equipment. Red Rock Lake Park will include a boat launch and parking for six cars and trailers, a park shelter and parking for 14 cars, a tennis court and play equipment. Phase 1 on both of these parks will be to grade and install a rock base for roads, parking areas, tennis courts and trails. Gil Teigen of Thornhill Road asked if a hockey rink or skating rink would be possible in Carmel Park. Lambert said the practice during the last few years has been to eliminate rinks where there are no shelters Cor lighting. However, the City has had many requests and will try to accommodate skating rinks in the areas that it is possible. He added that this neighborhood is a long distance from other parks, the closest being Forest Hills. Hockey rinks are not added to neighborhood parks unless there is parking for 20-25 cars and lighting is provided and to put lights in this park would be too close to the homes. Roger Henke of Thornhill Road said he is concerned with the trail. He asked how wide it will be and of what material. Cross said the trail will be an 8' bituminous trail. i Henke said his experience has been that paved trails are used for bicycles and he is concerned that this will disturb the numerous deer in the area. Lambert said that there are many paths of this type in the city and there won't be that many people on the path at any one time to disturb wildlife. Steve Safton of 6291 Falbrook asked where the funding comes from for these parks. Lambert said the money comes from cash park fees and he added that he feels the tennis courts and playground equipment will be in by next year. He said that neighborhood parks are always done In two phases. I ----------------- APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Feb. 6, 1989 -6- Safton asked if a hockey rink with warming house and lighting is an issue of space or cost. Lambert said both of these are an issue. Safton asked if residents in this neighborhood want a hockey rink, what is the best way to go about it. Lambert said that a petition with names and addresses should be returned to the Parks and Recreation Commission with this request. He added that the residents can choose between a softball field or hockey rink, but both could not be accommodated because of space limitations. He said that the softball field could be used for a variety of uses during a much longer season (May thru October) than a hockey rink (8-10 weeks) . Maureen Henderson of 11769 Thornhill said she is pleased with the plan as shown and asked if the woods would be cleared out at all. Cross said the trees are being left as is. Mike Lind of 6343 Falbrook asked if a petition would delay the completion of the park. Lambert said no. Grading S would be relatively the same whether the residents petition for a softball field or hockey rink. CMikkelson commented that if the residents feel strongly one way or the other they should come to the commission with these requests, as the commission has no way of knowing their wishes. Jim Clifford of 11852 Boulder Bay Road said he would be interested in having the City provide a skating rink in the marsh area. Lambert said this could be done. MOTION: Mikkelson moved to recommend approval to go out or bids on Carmel Park and Red Rock Lake Park 1st Phase improvements per staff recommendation. Cook seconded the motion and it passed 6-0. D. Naming of Parks Refer to memo dated February 2, 1989 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Baker suggested that parks not be named after people which is the policy that has been followed historically. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Feb. 6, 1989 -7- Cook suggested Pheasant Woods Park, Village Woods Park and Coachman's Park as the three choices for the park on Mitchell Road. Joyer agreed. Shaw said that Coachman's is the name of a neighborhood. Baker- said that this would help to identify where the park is located. MOTION: Joyer moved to recommend the choices for the park on Mitchell Road to be Pheasant Woods Park, Village Woods Park and Coachman's Park. Cook seconded the motion. On call for discussion, Baker moved to amend the motion to include a statement that parks not be named after people. The amended motion was defeated. w • MOTION: Joyer moved to submit the names of Pheasant Woods Park, Village Woods Park and Coachman's Park for the park on Mitchell Road. Cook seconded the motion and it passed 6-0. Cross showed the concept plan for the park on the old C City Hall site. Baker asked if an area on this site should be flooded to :y be used for a skating rink because of all the young families j in the surrounding area. Lambert said this could be done. I MOTION: Baker moved to recommend that the park located on the old City Hall site be named Pioneer Park. Mikkelson seconded the motion and it passed. MOTION: Cook moved to recommend that the park on the I bluuffs between Spring Road and Eden Prairie Road be named Cedar Bluffs Park. Richard seconded the motion. Joyer asked if another golf course was added, what would happen to Cedar Hills Colf Course. Lambert said it would either be incorporated into the new golf course or remain on its own. The motion passed 6-0. E. Request for Approval to Solicit Bids for Ampitheater at Staring Lake Park Refer to memo dated February 1, 1989 from Barb Cross, ' Landscape Architect. j i 4PPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Feb. 6, 1989 -8- 3 Cross said that improvements for Staring Lake Park would 1 include the construction of a new ampitheater and stage, a parking lot for 200 additional cars, relocating an existing softball field and constructing a new plaza entry to the existing building. Shaw asked if there would be a steep grade into the parking lot. Cross said the grade will be only 2% and not noticeable. Shaw asked about costs for improvements. Cross said the lowest bid last year was $230,000 and staff feels the cost will be about the same. MOTION: Shaw moved to recommend approval to advertise Tor bids for improvements at Staring Lake Park. Joyer seconded the motion and it passed 6-0. VII. NEW BUSINESS A. Review Bids for Community Center Tile Project Refer to memo dated February 3, 1989 from Bob Lambert, C. Director of Parks, Recreation and Natural Resources. Lambert said the base bid would include tiling the deck around the pool and locker rooms. Alternate 1 is to delete tiling in the locker rooms. Staff recommends Alternate 1 . They also recommend rejecting the bid from Crazzini Bros. since it was not done using the City's bid form. Cook commented that the locker rooms at Crosstown are carpeted and it is better than tile. MOTION: Joyer moved to recommend approval of the Alternate 1 bid rom Land O'Lakes Tile for $30,600. Shaw seconded the motion and it passed 6-0. B. Review Bids for Rotary Mower Refer to memo dated January 26, 1989 from Stu Fox, Manager of Parks, Recreation and Natural Resources. Lambert said that $45,000 has been budgeted to replace the present mower. Toro has a relatively new product and staff recommends the Taro 580-D from MTI Distributing. MOTION: Shaw recommends approval of the bid from MTI ` stir b—uL ng for $44,316 for the Toro 580-D Mower. Richard seconded the motion and It passed 6-0. .APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMMISSION Feb. 6, 1989 C' -9- C. Approve Chan a Order No. 2 for Phase II Repair of Community Center Refer to memo dated January 25, 1989 from Bob Lambert, Director of Parks, Recreation and Natural Resources. MOTION: Shaw moved to approve Change Order No. 2 for Phase II repairs to the Community Center. Cook seconded the motion and it passed 6-0. Vill. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks, Recreation & Natural Resources 1 . Reorganization of Parks, Recreation & Natural Resources Department Refer to memo dated January 30, 1989 from Bob Lambert, Director, of Parks, Recreation and Natural Resources. This is an information item only. B. Reports of Manager of Parks, Recreation & Natural Resources C_ 1 . Snowmobile Trails Refer to memo dated January 26, 1989 from Stu Fox, Manager of Parks, Recreation & Natural Resources. This is an information item only. Joyer asked if there have been many complaints this year. Lambert said there have been a few the last couple of weeks. C. Reports of Athletic Program Coordinator 1 . Season Ending Reports a. Co-Rec Volleyball - Fall 1988 Y b. Racquetball - Fall - 1988 C. Leo Lewis Football Clinic - 1988 d. Family Bike Social APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Feb. 6, 1989 C -10- e. Adult Singles Pizza and Pictionary Party These are information items only. Joyer asked about the decline by eight teams in co-rec volleyball from last fall and whether these were officiated or unofficiated games. Helling said these were officiated games. Joyer asked if the decrease was due to the increase in fees. Helling said this was part of the reason. Joyer asked if the fees for unofficiated games cover the costs for the officiated games. Helling said yes. Joyer asked if capital improvements are done on other leagues besides co-rec volleyball. Helling said they are also done in softball. She said she anticipates an increase in the number of teams for co-rec volleyball in the future. Baker asked how the Leo Lewis Football Clinic C_ was advertised. Helling said it was promoted in flyers to the schools and also in the City Happenings and school brochure. Joyer asked if Leo Lewis would be interested in doing a clinic for younger kids since they would probably enjoy it more. Baker agreed. Baker added that he feels the clinic should be run for a longer period of time and the entry fee should be higher. Lambert added that staff would have no problem in opening this clinic to non-residents of Eden Prairie if there is room and they help the program. Joyer said that flyers of this type should be distributed at the parochial schools also. ,, IX. REPORT OF CITY COUNCIL MEETING OF JANUARY 21, 1989 There were no parks and recreation issues discussed at this meeting. C APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Feb. 6, 1989 A. City Manager's Update - January 27, 1989 This is an information item only. X. ADJOURNMENT MOTION: Joyer moved to adjourn the meeting at 9:35 p.m. Cook seconded the motion and it passed 6-0. Respectfully submitted, Lois Boettcher Recording Secretary } s 0 1 C.