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Parks and Recreation - 12/19/1988 _c-.mix L'Aa..aoz�.nl.xraw.w+wv... l l n. 1988 1 DECEMBER S 19 MINUTES f CITY OF EDEN PRAIRIE ., AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 5, 1988 7:30 P. M. CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein , chairperson ; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation & Natural Resources 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - NOVEMBER 7, 1988 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Request From Dave Goble Re: Foxjet Swim Team Rental Fees 7:50 B. Eden Prairie Snowdrifters Donation C V. DEVELOPMENT PROPOSALS 7:55 A. Starview 8:15 B. Eden Prairie High School Expansion VI. OLD BUSINESS None VII. NEW BUSINESS 8:30 A. 1989 Cash Park Fees 8:45 b. Definition for "Family" for Family Memberships at Eden Prairie Community Center VIII. REPORTS OF COMMISSIONERS AND STAFF I A. Reports of Director of Parks, Recreation & Natural Resources 8:50 Janikula Property/Staring Lake B. Reports of Recreation Supervisors 8:55 1. Center Care Report 9:00 2. Community Center Statistics 9:05 3. Aquatics Program Evaluation C. Reports of Athletic Program Coordinator 9:10 1. Season Ending Reports a. Adult Softball 1988 b. Doubles Horseshoe League 1988 c. Ault Tennis - Summer 1988 d. Senior Men's Hockey - Summer 1988 e. Men s 25 & Over Hocke - Summer T9B8 f. Racquetball - Summer 1988 g. 3-Women Basketball - Fall 1988 h. 3-Man Basketball - Fa 1 9:15 IX. REPORT OF CITY _COUNCIL MEETING OF NOV-EMBER 15, 1988 City Manager's Update November 4 & 18, 1988 9:20 X. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, December 5, 1988 7:30 p.m. , City Hall C7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Karon Joyer (late) , Brian Mikkelson, Pat Richard, COMMISSION MEMBERS ABSENT: Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources; Lyndell Frey, Recreation Supervisor; Tom Eastman, Recreation Supervisor I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. i II. APPROVAL OF AGENDA MOTION: Richard moved to approve the agenda as printed. Mikkelson seconded the motion and it passed 4-0. C III. APPROVAL OF MINUTES OF DECEMBER 5, 1988 MOTION: Mikkelson moved to approve the minutes as printed. Richard seconded the motion and it passed 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Request from Dave Goble Re• Foxiet Swim Team Rental Fees , Refer to memo dated December 1 , 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. David Goble was present at the meeting representing the Fox j ets Swim Club. Goble said that the City survey showed rates for pool rental range from .free to $12.87 per hour. The survey was done in the metro area where pools owned by the school district are rented. Pool fees went up and members in the swim team went down and that is why the j club is in the red at this point. The club has both a coach and as assistant coach along with a part-time employee who works about ten hours per week. Goble is concerned that there is a cost involved to use inside facilities and not outside facilities. The going rate for pool time is $10.00 per hour in the state of Minnesota and this is what he would like to see in Eden Prairie. { Goble believes swimming is a good bport for children to become involved in because it is passive resistance and also teaches them discipline. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 5, 1988 1� -2- Joyer asked if there is any connection between the Foxjets and the school district. Goble said no. Joyer asked if the school has a swimming team. Goble said the school has both a boys and a girls swim team. Joyer asked if there is any connection between the Foxjets Club and •the school swim teams. Goble said the Foxjets build the kids for the school swim teams. Baker asked what the school district is charged to use the pool. Lambert said they are charged the same as the Foxjets. Baker asked if the Foxjets sponsor any meets. Goble said they sponsor one meet per year. Baker asked if this meet is a fund raiser. Goble said yes and that the club made about $7000 last year. Baker asked if the club advertises and if they have corporate sponsorship. Goble said that the club does advertise, but they do not have corporate sponsorship on a full time basis. Baker asked if individual members of the club sell anything to raise money. Goble said they have sold wrapping paper, pies and popcorn. He added that a current member has to sell C. $150.00 profit per yearwith a maximum of $300 .00 per family. Richard asked if the new coaches are more interested in fund raising than the previous coach. Goble said it is better than it was. Baker said that the report indicates that the recommendation was made to increase the pool rate to $35.00 beginning on 1 /1 /88. Goble said this did not happen. The Foxjets pay $22.68 because they use only six meter lanes. Cook asked what the time schedule is for the club. Goble said it is generally 4:15 to 7:00 p.m. When the girls start swimming, they begin about 5: 00. Cook asked what the reasoning is behind asking the $4000 bill at the Community Center to be forgiven. Goble said he feels that because of the article in the Eden Prairie News regarding the previous coach, the number of members went down. He added that they are asking for a one time deal only. Cook replied that every organization would be interested in this type of deal. He questions whether it would be in the taxpayer's best interests to forgive this debt just because the club did not handle itself well for one year. .. ` APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 5, 1988 -3- Lambert said that the: survey done in the metro area was a real learning experience for staff. The Community Center was supported by the people because it was understood that the groups using the center would help funel it. He feels fees should be based on costs to operate the facility. If the $4000 is forgiven or rates are reduced, the figure skating club and the hockey association will also be asking for the same thing. MOTION: Baker moved to recommend that the rates for pool rental remain at $28.00 per hour and that the Foxjets be required to pay the $4000.00 over a period of time. Cook seconded the motion. On call for discussion, Goble expressed concern because the Foxjets are paying more than the going rate for pool time. The motion passed 5-0 . B. Eden Prairie Snowdrifters Association r Refer to memo dated November 28, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. This is an information item only. V. DEVELOPMENT PROPOSALS A. Starview Refer to staff reports dated October 7, 1988 and November 25, 1988 . Frank Cardarelle was present at the meeting representing Patrick Bauer. This site is located on 16 acres on the west side of Staring Lake, west of Mitchell Road. 26 single family lots are proposed on the site with a sidewalk to be constructed on the north-south end. Lambert said he feels the grading plan is difficult to understand and that the development will be in full view from Staring Lake Park. Richard asked where the most extensive grading will take place. Cardarelle said that the most significant grading will be where the road will be constructed. He added that the developer started with 30 lots, but has reduced it to 26 lots because of the amount of grading involved. "• APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 5, 1988 -4- Richard asked if Victoria Drive continues south. Cardorelle said he feels that the road will stop here although anything can change in the future. Lambert asked what the deepest cut and fill areas are on the site. Cardarelle said they are 15 to 18 feet in some areas. I . Lambert asked what the slopes are between the building pads. Cardarelle said they are not more than 3 to 1 . Lambert asked after grading, when will building be completed. Cardarele said it should be completed in 3-5 years. Lambert asked how vegetation will be started. Cardarele said it will be seeded and mulched immediately after grading. ry • Richard said it seems that Lots 5-9 are close to the park entrance and asked if anything more could be done to maintain the aesthetics of the park such as adding berming or trees. Cardarelle said he did not think this would be a problem. Joyer asked if the tree replacement policy is in effect on this site since there is so little vegetation. Lambert said no, but he also feels that berming and landscaping should be added along Mitchell Road. MOTION: Richard moved to recommend approval of Starview with the requirement that the developer create a berm along Mitchell Road and landscaping to be reviewed by this commission prior to completion. Joyer seconded the motion and it passed 5- 0. B. Eden Prairie High School Expansion Lambert introduced John Hamilton of Cunningham Architects . Mr. Hamilton showed the proposed additions to the high school with the present areas in yellow and proposed additions in light gray. A new visitors parking lot has already been added. Mr. Hamilton showed individual plans for each of the three floors in the school. The first floor will have new administrative offices, guidance and career center, nurses offices and faculty lounge, new art rooms, life management labs and storage areas. The second floor will have new English and social studies classrooms and department resource area, new business education labs and classrooms and a new department resource area. ( I APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 5, 1988 -5- The third floor will add new math classrooms and a department resource area, new chemistry and physics labs and storage areas. He also showed a site plan and an outside view of the completed building. The south and west additions will be started in January with the rest to begin in fall. Lambert said there has been some discussion in the past about connecting the east side of the high snhool to the Community Center. Mr. Hamilton said this will be added in the future when expansion is needed on the east side of the building. Lambert asked what is the timing for the stadium. Hamilton said they cannot obtain competitive bids because one of the major manufacturers of stadium seats has been on strike. Baker asked about signage. Hamilton said this will be included w in the second phase of development, but will have a permanent sign for Eden Prairie High School along with a lighted portion of the sign which can be changed. There was no action required. ' VI. OLD BUSINESS None VII. NEW BUSINESS A. 1989 Cash Park Fees Refer to memo dated November 9, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert said that in comparing Eden Prairie' s cash park fees with other communities, Eden Prairie has been fairly conservative. He also recommends a conservative increase for 1989. Cook asked why the recommendation is so conservative. Lambert said that when he made a suggestion for a larger increase several years ago, the Development Commission and Chamber of Commerce did not agree. Baker said he feels much of the development in Eden Prairie is because of the parks and recreational facilities we have. MOTION: Cook moved to recomend that staff use a more realistic land cost figure and increase the cash park fees as appropriate. Richard seconded the motion and it passed 5-0. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 5, 1988 / -6- B. Definition for "Family" for Family Memberships at Eden Prairie Community Center Refer to memo dated November 28, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources„ Staff is recommending that for the purpose of memberships at the Community Center, the City adopt a definition of "family" as all individuals living at the same address. MOTION: Baker moved to recommend approval per staff recommendation. Mikkelson seconded the motion and it passed 5-0. VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks, Recreation and Natural Resources �r 1 . Janikula Property/Staring Lake Refer to memo dated November 18, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. r� The appraisal of $77,000 was rejected by Mr. Janikula. Lambert suggests that we let the property go on the 1 market since the City does not have the money at this 1 point -to purchase it and staff feels the acquisition of land should be included in a future bond referendum. MOTION: Baker moved to recommend that the City offer Mr. Janikula $85, 000 for his property. Joyer seconded the motion and it passed 5-0. B. Reports of Recreation Supervisors 1 . Center Care Report Refer to memo dated November 28, 1988 from Lyndell Frey, Recreation Supervisor. Lyndell took over the responsibility of the center care program in June. The goal of the program was to provide a child care service to parents who used .� to Community Center, as well as running errands, etc. The service was to be provided on a break-even basis. From January-May, the Center Care has losses of $638.00 { per month. After several changeswere made, losses were down to $289.00 per month from June-October. a 'i g i APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 5, 1988 -7- C In view of this, the child care program has become a burden to the Community Center and has not been run on a break-even basis since it was opened. The major reasons why the amount of loss has been reduced is that the number of hours the center is open has beenreduced, the center has been running without a part-time coordinator and there was an increase in the hourly rate. Lyndell recommends that a part-time coordinator be hired at the center to work approximately 10-14 hours per week for a cost of approximately $400.00 per month or $4800.00 per year. If the program was subsidized by students of the aerobics and aqua aerobics at $2.00 per person per session this would offset the cost by $2000 .00 per year. MOTION: Baker moved to recommend that the child care program at the Community Center is continued and that a part-time coordinator be hired with the cost being offset by using $2.00 of the registration fee per person registered for the aerobics and aqua aerobics classes. Joyer seconded the motion and it passed 5-0. C_ 2. Community Center Statistics This is an information item only. Baker suggested that the format of the report be changed to show month to month and year to date figures parallel to each other. He also recommended that the Community Center building be studied for possible repair and maintenance problems. Joyer asked what is resold in the pro shop as referred to in the report. Eastman said that mouthguards, racquetballs, etc. are sold. Richard said he feels money could be made by selling Eden Prairie sweatshirts or T-shirts. Eastman said these are already available in the pro shop. 3. Aquatics Program Evaluation This is an information item only. C. Reports of Athletic Program Coordinator i .......... APPROVED MINUTES EDEN PRAIRIE PARKS, REC.& NATURAL RESOURCES COMM. Dec. 5, 1988 1 . Season Ending Reports a. Adult Softball 1988 b. Doubles Horseshoe League 1988 C. Adult Tennis - Summer 1988 d. Senior Men's Hockey - Summer 1988 e. Men' s 25 & Over Hockey - Summer 1988 f. Racquetball - Summer 1988 g. 3 Women Basketball - Fall 1988 h. 3 Man Basketball - Fall 1988 These are information items only. :n IX. REPORT OF CITY COUNCIL MEETING OF NOVEMBER 15, 1988 The City Council approved the Comprehensive Park Plan with recommended changes by the Parks & Recreation Commission, Planning Commission and staff. The plan will be forwarded a to the Metro Council and a public hearing will be held after which copies will be run and distributed. A. City Manager 's update November 4 & 18 1988 This is an information item only. X. ADJOURNMENT MOTION: Baker moved to adjourn the meeting at 9:55 p.m. Cook seconded the motion and it passed 5-0 . Respectfully submitted, Lois Boettcher Recording Secretary 6 a :a 1. r AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 19, 1988 7:00 P. M. OUTDOOR CENTER 13765 RESEARCH ROAD COMMISSION MEMBERS: Pat Breitenstein, chairperson ; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation & Natural Resources 7:00 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - DECEMBER 5, 1988 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS None VI. OLD BUSINESS 7:05 1989 Cash Park Fees VII. NEW BUSINESS 7:20 Proposed Park Bond Referendum VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Environmental Services Manager 7:40 Cross Country Ski Trails in Eden Prairie B. Reports of Athletic Coordinator 7:50 Season Ending Report - Touch Football 1988 7:55 IX. REPORT OF CITY COUNCIL MEETING OF DECEMBER 13, 1988 8:00 X. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, December 19, 1988 7:00 p.m., Outdoor Center 13765 Research Road COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Karon Joyer, Brian Mikkelson (late), Pat Richard, Charles Shaw COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resoures, Stu Fox, Environmental Services Manager, Tom Eastman, Recreation Supervisor, Lyndell Frey, Recreation Supervisor 1. ROLL CALL The meeting was called to order at 7:00 p.m. by chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA C Baker added A. Trail Resurfacing under IV. Petitions, Requests and Communications. MOTION: Shaw moved to approve the agenda as amended. Cook seconded the motion and it passed 5-0. Ill. APPROVAL OF MINUTES OF DECEMBER 5, 1988 MOTION: Cook moved to approve the minutes as printed. Richard seconded the motion and it passed 5-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Trail Resurfacing Baker was asked if trails will be seal coated. A resident feels that the rocks are objectionable for both ten speed bikes and roller skates. Lambert said they began seal coating trails this year. The City Engineering Dept. is responsible for this project. They have checked with the Park Reserve District, City of Minneapolis and Washington and Dakota counties to see what type of material they use. There are two types of rock or an oil that can be used. The oil does not preserve the surface of the trail. Washington County used two types of rock. The Director of Parks, Recreation and Natural Resources and the Director of Public Works inspected both types of seal coat t;bck and made the decision based on recommendations from the other governmental agencies. Lambert added that he has not had any complaints. i 1 APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 5, 1988 -2- V. DEVELOPMENT PROPOSALS None VI. OLD BUSINESS A. 1989 Cash Park Fees Refer to memo dated December 14, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert said he went to the assessor's office and got examples of parcels of land 20 acres or more that were located within the MUSA line and which were ready for water and sewer connections and street construction. Prices ranged from $14,867 per acre to $28,159 per acre. Using an average price of $18,,000 per acre with an average density of 2-1/2 units per acre, this would bring the land cost per unit to $7200 and 10% of this is $720. Lambert feels multi-family and single family units should be charged the same amount. Shaw asked how often cash park fees are reviewed. Lambert C. said they are reviewed every year. MOTION: Shaw moved to recommend that cash park fees be raised to $720 per unit. Baker seconded the motion and it passed 5-0. VII. NEW BUSINESS A. Proposed Park Bond Referendum Refer to memo dated December 12, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. At the November 21 special City Council Meeting while reviewing the comprehensive park plan, the Council also discussed a bond referendum. They feel that for a referendum to be successful, the entire City Council and Parks & Recreation Commission should take the lead, as these people are very involved in the community, have many contacts and know what is going on with the parks system. Sufficient information has been gathered on needs; however, decisions need to be made. Several different approaches can be used. One is the same approach that was used before the last bond referendum which is to appoint a committee to study the referendum, make a recommendation and try to get it passed. Another option is to use the school's method which is to have all the facts at hand and proceed from that point. APPROVED MINUTES EDEN PRAIRIE PARKS, REC.. & NATURAL RESOURCES COMM. Dec. 5, 1988 i -3- A proposed timeta ble Is as follows: i December 20, 1988 - Update the park bond referendum process and information collected to date. January 3, 1989 - City Council appoints a committee and authorizes the mayor to appoint a chairperson. January 10, 1989 - Hold a special meeting with the City Council and Parks & Recreation Commission to recommend staff members. 40-50 people could be needed for the committee. January 24, 1989 - A meeting is held with the committee members. January 31, 1989 - A special public hearing is held for citizen input. February 14, 1989 - The City Council, Parks & Recreation Commission and committee meet to discuss cost projections and the referendum question along with a target date. March 1-10, 1989 - Referendum committee planning sessions. CMarch 13-April 14, 1989 - Community information sessions. April 18, 1989 - Target date for referendum. Lambert said there could be some delays in these dates if the City Council asks for a schematic design for Community Center improvements or if a golf architect is hired to determine the amount of land required for both a golf course and community park. There should be three concepts for a golf course including how the existing Par 3 could be Included In 18 holes, the Par 3 purchased by the City and adding an additional 18 holes or having both the Par 3 and 18 hole course completely separate. MOTION: Cook moved to recommend accepting the above timetable or a park bond referendum as established by staff. Shaw seconded the motion. MOTION: Shaw moved to recommend that a golf course architect be h�hired to do a schematic design. Both motions passed 6-0. I APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 5, 1988 C -4- Vlll. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Environmental Services Manager 1 . Cross Country Ski TrailsAn..Eden Prairie Refer to memo dated December 15, 1988 from Stu Fox, Environmental Services Manager. Fox said the only groomed ski trail in Eden Prairie at this time is Staring Lake Park. This is a two way trail with a loop at the end. The trail is about 2.5 miles long. There was a ski trail at Edenvale Golf Course in the past, but this was discontinued when the course went private. There are many cross country ski trails available within a close driving distance from Eden Prairie. Minnetonka is the only community that has a maintained trail system for skiing. Trails could be added in Eden Prairie fairly easily. Fox feels shelters should be considered only if they are available for year around use. Cook asked if the City has grooming equipment. Fox said they have a snowmobile, chain link fence and tracking sled, but this is all donated equipment. Baker asked what the estimated time is to groom a trail. Fox said if there is a 10 inch base with a 4 inch snowfall, it would take about 2-1/2 to 3 hours for a 2 mile trail. Lambert said he feels the best potential area for cross country ski trails is the Edenbrooke Conservation Area. MOTION: Baker moved to recommend that additional cross country ski trails be added in Eden Prairie. Shaw seconded the motion. On call for discussion, Joyer asked if the Edenvale area was discussed earlier with plans to mow and add cross country ski trails. Lambert said this area is being monitored at this time and a decision should be made in the next 1-2 years. The motion passed 6-0. B. Reports of Athletic Coordinator 1 . Season Ending Report - Touch Football 1988 This is an information item only. , APPROVED MINUTES CEDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Dec. 5, 1988 l- -S- IX. REPORT OF CITY COUNCIL MEETING OF DECEMBER 13, 1988 The City Council accepted the recommendation of the Parks & Recreation Commission on tax forfeited land. They also approved the purchase of a four wheel drive blower for sidewalks. The request by the Foxjets was denied. The issue of cash park fees was to be brought back to the Parks & Recreation Commission for a recommendation. The $85,000 offer for the Janikula property recommended by the Parks & Recreation Commission was denied. Red Rock Lake Park will be named thru a contest by the residents. X. ADJOURNMENT MOTION: Shaw moved to adjourn the meeting at 8:00 p.m. Richard seconded the motion and it passed 6-0. Respectfully submitted, ,a Lois Boettcher ( Recording Secretary r