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Parks and Recreation - 08/15/1988 .. i I 1988 . . AUGUST 1 15 MINUTES I CITY OF EDEN pRAI-D IE a 1 a 1 k �1 .F t 1 v I ;1 t; n: AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST a, 1988 7:30 P. M. CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein , chairperson; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Parks, Recreation & Natural Resources 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - JULY 18, 1988 IV. PETITIONS, REQUESTS & COMMUNICATIONS None V. DEVELOPMENT PROPOSALS 7:35 A. Pannekoeken Huis C 7:45 B. Eden Creek VI. OLD BUSINESS A. Playground Equipment Bids - Eden Lake Park Willow Park, and Wyndham Knoll Par 8:15 B. Flying Cloud Airport Plan 2010 8:20 C. Second Phase Repair of Community Center Bids VII. NEW BUSINESS VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Recreation Supervisors 8:25 1. Riley Lake Park Usage Report 8:30 2. Information on Adaptive Recreation Program 8:35 IX. REPORT OF CITY COUNCIL MEETING OF JULY 5, 1988 8:40 X. CITY MANAGER'S UPDATE 8:45 XI. ADJOURNMENT APPROVED MINUTES i EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, August 1, 1988 7:30 p.m., City Hall 7600 Executive Drive COMMISSION..MEMBERS -PRESENT: Pat Breitenstein, chairperson; Bud Baker (late), Moe Cook, Karon Joyer, Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION -MEMBERS ABSENT: None COMMISSION -STAFF• Bob Lambert, Director of Parks, Recreation and Natural Resources, Barb Cross, Landscape Architect 1. ROLL -CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. l l. APPROVAL -OF.-AGENDA Lambert added D. Amphitheater Plans under VI. Oid Business. MOTION: Shaw moved to approve the agenda as amended. Cook seconded the motion and it passed 5-0. III. APPROVAL OF -MINUTES -OF -JUL•Y •18, 1988 MOTION: Cook moved to approve the minutes as printed. Joyer seconded the motion and it passed 6-0. IV. PETITIONS; REQUESTS -AND COMMUNICATIONS None V. DEVELOPMENT- PROPOSALS A. Pannekoeken -Huffs Refer to memo dated July 27, 1988 from Barb Cross, Landscape Architect and staff report dated July 8, 1988. Barb introduced Paul Strother who is the architect for this project which is located adjacent to Food Fare northwest of the intersection of Eden Road and Glen Lane. The proposal Is for a 4000 sq. ft. restaurant with office use on the lower level. There will be entry points at two locations on Eden Road. There are two lots involved in this development, one of which Is vacant at the present time. Ash trees are located on the west lot line and miscellaneous vegetation on the other lot. The developer is suggesting a variety of plantings, including pine and evergreen, along Eden Road to screen parking areas. There will be a deck located off the office level and a gazebo near the lake. The existing path will be continued along the lake to the pro ert line and the sidewalk will be extended to the proper�y dyne. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMMISSION August 1, 1988 -2- Baker asked about access to the lake. Strother said therA will be a 5' bituminous trail along the property line and steps down to the lake. Baker asked if there will be facilities available to eat by the lake. Strother said only the deck will be available and this is for private use by the office. Baker asked what can be done so the public can eat by the lake. Lambert said there are no plans to acquire land for this purpose. Cross said that grading in the area is minor and there will be several retaining walls constructed. There is no significant vegetation on the site and the developer is required to replace 25 caliper inches of trees, but they plan to replace 97 caliper inches. Lambert added that the City requires a path to be either 5' concrete or 8' asphalt rather than the 5' bituminous mentioned earlier by Strother. Joyer said she feels it is important to have access to the lake without using steps. MOTION: Baker moved to recommend approval of the Pannekoeken ups per staff recommendations but pointing out the potential need for a public dining area near the lake since there are no public facilities available at this time. Shaw seconded the motion. On call for discussion, Cook asked if there will be take-out available at the restaurant. Strother said it will be eat-in only. I Lambert asked if land is to be dedicated to the City or will be in an easement. Strother said there will be an easement. The motion passed 6-0. B. Eden Greek Refer to staff report dated July 8, 1988. Barb introduced Jeff Schoenwetter who was present at the meeting to review the site located southeast of County Road ( 4 across from Mere Drive. Schoenwetter said this is considered a small and simple development with only 10 single family lots. 1 .2 acres, which is the majority of the floodplain, will be dedicated to the City. .APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMMISSION August 1, 1988 C -3- Lambert said that the major parks and recreation issue to consider is the concern by the neighbors that the City should purchase this land for park use. This area is already served by two parks, Eden Valley Park and Birch Island Park. However, neither one is easily accessible from this neighborhood since the trail is located on the other side of County Road 4. Staff feels that rather than acquiring this land, it would be easier for the City to construct a trail on the other side of the road. Lambert added that the City has acquired one-half acre of land close to the railroad tracks thru tax forfeit. Richard asked what the plans are for Birch Island Park. W Lambert said the neighbors have different ideas of how the park should be developed and they have to agree on what they want to be done. Cross added that as much as 48 feet of grade change will occur on this site because it flows to Purgatory Creek. 210 caliper inches or 26.5% of trees on the site will be lost. Average tree loss is 27%. The developer will be replacing 200 caliper inches. Richard asked if the trees that are moved will survive. Schoenwetter said that if the trees are moved late in fall and are kept watered, they have a very good chance of survival. Cross added that the developer is required to bond for these trees in case they do not survive. MOTION: Cook moved to recommend approval of Eden Creek per sfiff recommendation. Mikkelson seconded the motion and it passed 6-0. i VI. OLD-BUSINESS A. Playground Equipment--Bids - -Eden -Lake -Park, -Willow. Park.- and ynd am -Knoll 'Park Refer to memo dated July 29, 1988 from Barb Cross, Landscape Architect. I Barb said that the only bid received on Eden Lake School/Park was from Earl F. Anderson because they had installed the first phase of the equipment. This work can be completed before September 1 . APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMMISSION August 1, 1988 -4- A new grading sheet was used to evaluate bids for Wyndham Knoll and Willow Park. T.S. Howard received the highest score. However, the neighborhood groups had a chance to choose the playstructure they would like to have and they chose Landscape Structure equipment. Due to the high scoring on the evaluation sheet, staff recommends accepting the bid from T.S. Howard. Richard asked what the residents will say when it is not the playstructure they chose. Lambert said he feels the people at Willow Park will not be as concerned, but the Wyndham Knolls group will probably notice the difference. Baker suggested that staff send this group a letter explaining the bidding process and why the other playstructure was chosen. Joyer said she feels it is a shame to spend this much money on a playstructure when it is not the one requested by the residents. Richard agreed. Joyer added that perhaps the evaluation sheet should be i changed to take other items under consideration. MOTION: Joyer moved to approve the bid from Earl J. Anderson or Eden Lake School/Park and from T.S. Howard for Wyndham Knoll Park and Willow Park adding a 14" to 18" high platform or steps to the playstructure. Baker seconded the motion. On call for discussion, Richard asked the height of the platforms on the playstructure at Eden Valley Park. Cross said It is 14" high. Richard felt this would be an ideal height for small children. The motion passed 6-0. B. Flying -Cloud Airport••Plan 2010 Refer to memo dated July 27, 1988 from Bob Lambert, Director of Parks; Recreation and Natural Resources. Staff recommends that the City get a longer term commitment on the lease of Flying Cloud Balifields which would justify some improvements in the area including turn lanes on County Road 1, expanding and paving the parking lots and irrigating the fields. Also, the City is looking for a permanent location ( for the dog training facility for the Police Department and a permanent location for community gardens. Cook asked where hangar development is proposed in relation to the balifields. Lambert showed its location adding that such development would require land currently used for ballfields. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMMISSION August 1, 1988 -5- MOTION: Mikkelson moved to recommend that a letter be dr�ted by the Council and sent to the Metropolitan Airports Commission regarding Flying Cloud Balifields and other proposed property uses. Cook seconded the motion and it passed 6-0. C. Second"Phase.-Repair -of.-Community'-Genter '•Bids Refer to memo dated July 27, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. The low bid was received from Watson Forsberg for the base bid of $331,000 and brick exterior for $79,000 for a total of $410,000. Cook asked if this is the final phase for the exterior. _ Lambert said yes. MOTION: Cook moved to recommend approval of the low bid 410,000 from Watson Forsberg. Richard seconded "the motion and it passed 6-0. D. Ampitheater •Plans This is an information item only. Cross said there are 12 bidders for the project to date. Plans are for a new entry plaza and sidewalks. There will be two parking lots which will accomodate 203 cars. The amphitheater will have seating available for 500+ people and should be completed by October 31. VI1.. NEW BUSINESS None Vlll. REPORTS OF COMMISSIONERS AND.-STAFF A. Reports •of•'Recreation. Supervisors ' 1 . Riley Lake Park Usage -Report Refer to memo dated July 27, 1988. This Is an information item only. 2. Information 'on -Adaptive •Recreation- Program l This is an information Item only. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMMISSION August 1, 1988 -6- IX. REPORT OF -CITY 'GOUNCIL--MEETING -OF •JUL-Y -19, •1988 Per the study by Brauer and Associates on the two possible entries to the Purgatory Creek Recreation Area, the Council authorized Bob Lambert to obtain bids from owners of both the north and south sites. The Council also authorized the acquisition of the rest of the Purgatory Creek Recreation Area land on a contract for deed basis from all 12 property owners. X. CITY MANAGER'S UPDATE This is an information item only. XI. ADJOURMENT MOTION: Richard moved to adjourn the meeting at 8:50 p.m. Zook-seconded the motion and it passed 6-0. Respectfully submitted, Lois Boettcher Recording Secretary AGENDA �\ EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 15, 1988 7:30 P. M. CITY HALL 750R EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson ; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Parks, Recreation & Natural Resources 4 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - AUGUST 1, 1988 IV. PETITIONS, REQUESTS & COMMUNICATIONS None V. DEVELOPMENT PROPOSALS 7:35 A. Red Rock Ranch 7:50 B. Cheyenne Place VI. OLD BUSINESS 8:10 A. Adaptive Recreation Program Report 8:20 B. Comprehensive Park Plan Update 9:20 C. Review Bids for Staring Lake Park Improvements VII. NEW BUSINESS 9:30 Regional Park Questionnaire 9:40 IX. REPORT OF CITY COUNCIL MEETING 9:45 X. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, August 15, 1988 7:30 p.m. , City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Karon Joyer (late) , Brian Mikkelson (late) Pat Richard COMMISSION MEMBERS ABSENT: Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources, Barb Cross, Landscape Architect I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA MOTION: Cook moved to approve the agenda as printed. Richard seconded the motion and it passed 4-0. III. APPROVAL OF MINUTES OF AUGUST lr 1988 MOTION: Cook moved to ap prove the minutes as printed. Richard seconded the motion and it passed 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS A. Red Rock Ranch Refer to memo dated August 91 1988 from Barb Cross, Landscape Architect and staff reports dated June 24 and July 22, 1988. Barb introduced John Uban who was present at the meeting to review the proposal. The site is located on 150 acres west of Mitchell Road and east of Red Rock Lake. The developer proposes 62 single family lots on the site. There is not much vegetation on the site with the exception of some oaks located near the shoreline. Per Planning staff request, the utilities have been moved further away from the shoreline to preserve additional trees. The major parks and recreation issues are the shoreland t ordinance and pedestrian systems. Instead of an easement, Uban said a 40 acre outlot will be dedicated to the City. The first phase of development will include about 61 homes instead of the 90 which were .APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Aug. 15, 1988 C -2- originally planned. Lot size has been increased which will reduce tree loss significantly. Uban added that the developer is proposing private covenants on the unwooded lots for 20 inches of tree replacement or 200 caliper inches per lot. The developer has made adjustments to the plan following presentation to the Planning Commission. Lots located at the tip of the peninsula will be over one acre in size and others will be over one-half acre. There are only two variances requested on lots directly adjacent to the park. Uban said the developer would like to see two tennis courts in the neighborhood park. Barb Cross said that the main reason the Planning staff denied the original request was because there was 44% tree loss on the site with the average being only 27%. In the amended plan, the tree loss has been reduced to 25-33%. There were originally 17 variances requested on the site which have now been reduced to two. Regarding pedestrian systems, Barb said there will be an 8' asphalt trail on one side of Mitchell Road and a sidewalk on the other side with a connector trail up to the park. A 401wide C. will be dedicated for a trail connection to the north. There is a steep grade on the outlot of approximately 20%. Stairs may be necessary in addition to the 8 ' asphalt trail. Barb added that the developer will dedicate four acres to the City for parkland in lieu of cash park fees for the first phase. Red Rock Lake Park will include a boat launch, picnic shelter, playground equipment and a tennis court. Roads in this development will be constructed this fall and sidewalk and trails will be constructed with the roads. i Baker asked what the current policy is for allowing liquor in neighborhood parks. Lambert said it is allowed in all parks with the exception of Flying Cloud Fields and Round Lake Park north of Valley View Road. He feels it may be a good choice to ban alcohol at Red Rock Lake Park. Baker asked if there are any scenic easements in this development. Lambert said no. Lambert asked if the homeowners association will maintain the plantings on the boulevard. Uban said the areas away from homes will be maintained by ( the homeowners association. Mikkelson asked if there is a horsepower limitation on boats in Red Rock Lake. Lambert said there is not, but he feels this would be a good time to make I a decision since it was suggested several years i ago that electric motors only should be allowed on this lake. APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Aug. 15, 1988 -3- Mikkelson asked why the developer is asking for a private covenant on unwooded lots. Uban said the developer is replacing 200 caliper inches of trees, but as the builder plants trees, this amount will be removed from the developer's bond. Cook asked if the four acre dedication by the developer is only for this phase of development. Lambert said that this is only the first phase of development and cash park fees will be charged on other phases of development in the future. Richard asked Barb Cross if she feels the 40' outlot should be wider. Barb said there will be a a large loss of trees is the outlot is made wider. Richard asked if a decision will be made on the two tennis courts requested by the developer prior to selling lots. Lambert said staff feels two tennis courts in this park might be rather tight, but a decision will be made as soon as possible. C Cook asked about the policy for lighting neighborhood parks. Barb said there are no lighted tennis courts in the entire city. i MOTION: Baker moved to recommend approval of Red Rock Ranch per staff recommendation. Mikkelson seconded the motion. On call for discussion, RIchard asked if the no alcohol policy should be discussed at this time. Lambert said this is an entirely separate issue. The motion passed 5-0. MOTION: Baker moved to recommend to the City Council that they advertise for public input on developing a surface management ordinance for Red Rock Lake which will be reviewed by the Parks and Recreation j Commission and City Council prior to holding a public hearing. Mikkelson seconded the motion and it passed 5-0. Joyer asked what the park shelter at Red Rock Lake Park will be like. Lambert said it is only a sun shelter with no walls or restrooms. y MOTION: Mikkelson moved to recommend that no alcohol be allowed at Red Rock Park. Richard seconded the motion and it passed 5-0. APPROVED MINUTES EDEN PRAIRIE PARKSt REC. & NATURAL RESOURCES COMM. Aug. 15, 1988 -4- B. Cheyenne Place Refer to memo dated August 9, 1988 from Barb Cross, Landscape Architect and staff report dated August 5, 1988. Barb introduced John Bruntjen, Peter Knaeble and Ron Krueger from Weststar Properties. Mr. Knaeble reviewed the site which is located north of Co. Rd. 1 and west of the Co. Rd 4 and Co. Rd. 1 intersection. The plan is for 76 single family lots on 38 acres. Knaeble said lots located on the county road will be made wider and the developer will dedicate land lower than the high water elevation of 866 to the City. The average lot size in this development will be 15, 500 sq. ft. and utilities will be tied a into the Fairfield project. Tree loss is approximately 18% and 332 caliper inches of trees will be replaced. The five parks and recreation issues involved are that the project go along with the Southwest Area Study phasing plan; tree replacement plan; Co. Rd. ` 1 lot width increase; sidewalks and trails; and r C_ berming for the school on Co. Rd. 1. r, Barb said that the site is quite flat and not much I grading will be involved. Average tree loss is 27% and this development will be only 18.5%. 844 feet is the actual elevation of the pond at this time although the Southwest Area Study recommends it be 866. The City is trying to reduce this number. A number of sidewalks were requested within the development because of its proximity to the school. J Mikkelson asked if there is actually a pond on the 1 site or could it be considered a swamp. Barb said { she would consider it a pond although it is not very attractive at this point. She added that the 1 pond will be kept in its natural state for wildlife. Cook said he noticed some variations in the location of the asphalt trail. Barb said the plan included in the packets was drawn up by the Planning Commission. Cook asked if Outlot C will be used for access to the school. Lambert said it is not planned as a trail access exept from Fairfield and then only if it remains dry. MOTION: Cook moved to recommend approval of Cheyenne Place per staff recommendation. Baker seconded the motion and it passed 5-0. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Aug. 15, 1988 C -5- VII. OLD BUSINESS A. Adaptive Recreation Program Update Refer to memo dated August :LO, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert introduced Beth Gerstein, the staff person hired to provide adaptive recreational programs for the City of Eden Prairie and the City of Edina and Lillian Hipp the Adaptive Recreation Coordinator from Richfield. They reviewed the status of the adaptive recreation services program and provided information on present and future programs. Cook asked how many people in Eden Prairie are classified as handicapped. Beth said a survey taken about two years ago showed 1.48% of school age children as being handicapped. She feels the number is much larger now. Cook asked what is the cost of participation in the program. Lillian noted that the fee structure C. is included in the information which was handed out. B. Comprehensive Park Plan Update Refer to memo dated August 10, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert introduced Barry Warner from Barton-Aschman 1 Associates who was present at the meeting to report on the status of the study. Warner described the study process commenting that the demographics of the City of Eden Prairie show more younger children to age 19 and "baby boomers" and fewer older adults. The population is increasing by 4000-5000 per year and the existing population density shows that most of the population is in the northwest. It is projected that the southeast and southwest areas will grow significantly over the next several years and much of the community .� will have more than three people per acre. i A chart was developed showing existing parks and facilities available. It shows parks by functional classification and the characteristics of each park. Warner reviewed the results of the community survey which was taken several months ago. y APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURES COMM. Aug. 15, 1988 -6- The following tasks have been completed: analyze community demographics and growth trends, inventory existing park and open space facilities, complete needs analysis (community survey, public meetings and comparison to standards) . Tasks remaining include reviewing and updating park policies, review and revise trail system plan, illustrate park process, prioritize future park acquisition and facility development and prepare a capital improvement plan. The entire study should be completed in September. C. Review Bids for Staring Lake Park Improvements Refer to memo dated August 12, 1988 from Bob Lambert, Director of .Parks, Recreation and Natural Resources. Lambert said he supports the amphitheater, but there is no money available at this time and it should be put on hold until the funds are available either in the cash park fee fund or included in a bond referendum. ( MOTION: Mikkelson moved to recommend that this project be put on hold at this time until funds are available in the cash park fee fund. This will be a priority item. Cook seconded the motion and it passed 5-0. VIII. NEW BUSINESS A. Regional Park Questionnaire Lambert said the commission members may mail the completed questionnaire. IX. REPORT OF CITY COUNCIL MEETING At the August 9 meeting the Council approved Phase 2 of the Community Center repair, the playground equipment for Eden Lake Park, Willow Park and Wyndham Knoll Park and placement of banners in the Community Center as recommended by this commission. They also will be sending a memo to the Metropolitan Airports Commission with the requests regarding Flying Cloud -Fields. The Council requested a meeting with the Timber Lakes Association Board of Directors to discuss a scenic easement and surface management ordinance on Mitchell Lake. They authorized Bob Lambert to acquire plans and specifications for irrigating Franlo Park this fall and make plans for funding. i APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMMISSION Aug. 15, 1988 -7- X. ADJOURNMENT MOTION: Cook moved that the meeting be adjourned at 10:40 p.m. Baker seconded the motion and it passed 5-0. Respectfully --submitted, AAA-1 A-1 Lois Boettcher Recording Secretary s`