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Parks and Recreation - 07/18/1988 1988 JULY 18 MINUTES CITY OF EDEN PRAII711 T E AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JULY 18, 1988 7.30 P. M. CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein , chairperson; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Parks, Recreation & Natural Resources 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - JUNE 20, 1988 IV. PETITIONS, REQUESTS & COMMUNICATIONS 7:35 A. Request From Eden Prairie Figure Skating Club V. DEVELOPMENT PROPOSALS 7:45 A. Fairfield by Tandem Corporation VI. OLD BUSINESS 8:00 A. Purgatory Creek Recreation Area Recommendations 8:20 B. M.C.A. Alternate Park Entrance Location Study 8:40 C. Scenic Easement Policy Review 9:00 D. Update on Metropolitan Airport Commission's Master Plan Process for Flying Cloud Airport VII. NEW BUSINESS 9:15 A. Discussion With Athletic Associations Re: Use of Parks and Athletic Fields VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Recreation Supervisors 10:00 1. Update on Community Ed Youth Development Plan 10:05 2. American Red Cross "Be Safe" Program , Y r B. Reports of Athletic Coordinator 10:10 1. Season Ending Reports a. Men's 5-Man Basketball 1987-88 b. Men's "25 & Over" Hocke - Spring 1988 c. Racquetball - Winter 8 d. Senior Men's Hockey - Spring 1988 e. Men's "25 & aver" Hockey Winter 1987-88 f. Nen s Volleyball - 9 -88 g. Co-Rec Volleyball - Winter 1988 h. Women's Volleyball - F9-99— MondaX Open Gym Volleyball - 1987-88 j . Monday Men' s Gym Ni g t/Saturday Open Gym- 1987-8 k. Table Tennis - Winter 1988 10:15 2. 4th of July Report 10:20 IX. REPORT OF CITY COUNCIL MEETING OF JULY 5, 1988 10:25 X. CITY MANAGER'S UPDATE - JULY 8 AND JULY 24, 1988 10:30 XI. ADJOURNMENT 1 S APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, July 18, 1988 7:30 p.m., City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Karon Joyer, Pat Richard COMMISSION MEMBERS ABSENT: Brian Mikkelson, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources, Barb Cross, Landscape Architect, Lyndell Frey, Recreation Supervisor, Laurie Helling, Athletic Coordinator I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. If. APPROVAL OF AGENDA } MOTION: Cook moved to approve the agenda as printed. Baker seconded the motion and It passed 4-0. 111. APPROVAL OF MINUTES OF JUNE 20, 1988 MOTION: Cook moved to approve the minutes as printed. Richard seconded the motion and it passed 3-0. Joyer abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Request from Eden Prairie Figure Skating Club Refer to memo dated June 21, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. The Eden Prairie Figure Skating Club has requested authorization to hang their banner in the lobby of the Community Center. Lambert said they have allowed various groups to hang their banners while an event Is going on or during registration, but not at other times. Baker said he agrees that it is not appropriate to hang banners in the lobby, but feels the hockey arena or pool area would be acceptable, especially if the group has won a state title. Richard said he thinks there should be some uniformity on where banners can be hung. Joyer said she feels that it would be good for the g participants to see some outward recognition of their group. • "' , ;;tip;: APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 18, 1988 -2- Cook agreed that a banner is an important sign of the participant's efforts, but he is against having banners displayed in the lobby. MOTION: Baker moved to recommend that banners be allowed onl—y nside the ice arena or pool areas to recognize achievements made by home teams and not allowed in the lobby of the Community Center. Cook seconded the motion and it passed 4-0. V. DEVELOPMENT PROPOSALS A. Fairfield by Tandem Corporation Refer to memo dated July 12, 1988 from Barb Cross, Landscape Architect and staff reports dated May 6 and June 24, 1988. Tom Boise, President of Centex Homes, was present at the meeting to review the development. The site is located on 148 acres west of County Road 4, south of Highway 5 and north of County Road 1, east of the railroad tracks. 367 single family lots are proposed with three different housing styles. Phases 2 thru 6 of this project are on hold at this time pending the completion of the Southwest Eden Prairie Phasing Plan for roads and utilities. Barb Cross said that tree loss will be approximately 33% or 799 caliper inches. Average tree loss for other residential projects has been 27% and this project is close to the average. Tree inventory submitted to the City was estimated at 36%; however, the Planning staff estimates tree loss to be closer to 55% and has asked the developer to minimize tree loss by providing larger and wider lots and realigning several sections or roadway. The pedestrian system which is recommended is a 5' sidewalk and 8' bituminous trail along either side of both the north/south and east/west collector streets within the development. in addition, staff recommends an outlot between houses providing access to the school be 40' wide. The outlot with an 8' trail leaves 16' on either side for berming. Also, staff recommends that the developer dedicate the 100 year floodplain to the City so the area can be protected. Baker asked if the road connection will be a joint effort between the school and the City. Barb said this is school property, not City property. Cook asked about the pond shown on the site. Barb said this looks larger on the map than It actually is, but it Is recommended that in order to provide access along the north side of the pond to the future neighborhood park, an outlot 20' wide above the high water mark should be dedicated to the City. { I APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 18, 1988 -3- Richard said that the trails between these homes will be heavily used as an access to the school and he questions whether they will be wide enough. Barb said this will not be the only access to the school. There will also be a collector street which can be used. Baker asked what the minimum setback is. Lambert said it is the same as any other lot line which Is 10' or 151. MOTION: Cook moved to recommend approval of Fairfield per staff recommendations. Baker seconded the motion and it passed 4-0. V1. OLD BUSINESS A. Purgatory Creek Recreation Area Recommendations Refer to memo dated June 20, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. The City received a letter from Don Brauer representing Flagship Athletic Club requesting that the obstruction in Purgatory Creek which occurred during the 1985 construction season be removed. This obstruction has caused additional work for Flagship and also endangers existing homes should a flood occur. Lambert recommended a number of steps be followed which have been approved by the City Council. The first step is to review the study on the entry points for the Purgatory Creek Recreation Area and authorizing staff to negotiate acquisition of the preferred entry point. Secondly, authorize staff to negotiate an agreement with each landowner to donate their land for park purposes on a contract for deed. Cook said he feels the schedule and timetable for this project is what Is needed to get this project off the ground and he commended Lambert for his efforts. MOTION: Cook moved to recommend supporting the Purgatory Creek development schedule. Joyer seconded the motion and it passed 4-0. I B. M.C.A. Alternate Park Entrance Location Study Refer to memo dated July 13, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert said that the north study area is the preferred site and staff recommends authorization to negotiate with the property owners for both sites and get soil borings If necessary before a report is brought back recommending a particular site. _ • _. ._ .. . .APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 18, 1988 -4- Cook referred to construction costs and asked why there is a difference in costs on certain items, for instance the fountain. . Lambert said the reason for the difference is the different type of soil on each site. MOTION: Richard moved to recognize that although Site A Ts the preferred site, staff should negotiate on both sites to see what the actual costs would be. Baker seconded the motion and It passed 4-0. C. Scenic Easement Policy Review Refer to memo dated June 29, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert said that in the 1970's, the developer of Timber Lakes Subdivision (on the east side of Mitchell Lake) agreed that a scenic easement be filed which would prohibit removing live vegetation within the scenic easement and prohibit docks and sand beaches. This scenic easement has been violated several times and the homeowner's association has decided not to pursue the matter in court. Lambert recommends that a special meeting be held with the homeowner's association and residents before deciding how shoreland development should be regulated and what restrictions are reasonable. Baker asked what legal action the City can take if, for instance, someone builds a deck over the scenic easement. Lambert said the City can require that the deck be removed. Baker asked If the City allows homeowner's associations to write scenic easements with the homowners. Lambert said it is not a requirement. Joyer said she is concerned that scenic easements are placed on certain areas to preserve them and people choose to Ignore them knowing that there will be no legal recourse. Cook said he doesn't understand why there has to be a policy regulating an existing policy on scenic easements. Richard asked if this easement will refer to lakeshore property only. Lambert said he Is not recommending scenic easements to preserve lakeshore. MOTION: Baker moved to recommend that the City Council review the scenic easement policy and meet with the Timber Lakes Homeowners Association, Weston Bay Homeowner's Association and property owners on Mitchell Lake to discuss the future of shoreland development on Mitchell Lake. Richard seconded the motion and it passed 4-0. 'i APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 18, 1988 CD. Update on Metropolitan Air ort Commission's Master Plan Process for Flying Cloud Airport Refer to memo dated June 20, 1988 from Jean Johnson, Zoning Administrator. This is an information item only. VII. NEW BUSINESS A. Discussion with Athletic Associations Re: Use of Parks and Athletic Fie ds Refer to memo dated June 29, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. City staff requested this report due to the concern for the conditions of parks and athletic fields because of the drought and overuse. The lighted fields at Round Lake Park are in the most dangerous condition because they are also used for evening practice by the youth football association. Staff has made some recommendations including the cancellation of fall adult softball games. Adult leagues and some youth leagues may have to be cut back drastically if the drought continues into the fall. It is also recommended that Franlo Park be Irrigated in 1988, overseeded in 1989 and not used during 1989. Lambert added that the condition of most youth fields is not as bad as the adult fields. John Parrington of the Eden Prairie Soccer Club said that when he started eight years ago, there were only 13 high school players and this year they have 15 teams. He believes Irrigating the fields makes a difference and added that he feels it is very important that the fields are available for the youth. He added that if there were a bond referendum for Miller Park today, it would pass. The soccer club plays two games a week, one of which is at home and they practice twice a week. Ron Groves of the Eden Prairie Baseball Association said that they have gone from 760 youth to over 1100. He believes the facilities are good except for the Irrigation problem. He feels Eden Prairie needs more facilities and he is concerned with the amount of play on neighborhood fields. I Kevin Dahl of the Eden Prairie Soccer Association said he supported the Miller Park referendum and received 400 signatures from people who supported the bond referendum. Cook said he feels It is important to save the fields even if it means limiting usage. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 18, 1988 -6- Laurie Helling added that the Soccer Association used Flying _ Cloud Fields exclusively and the Soccer Club uses City fields. Tom Bierman of the Eden Prairie Soccer Association reviewed the nights each age group plays soccer. He added that he feels staff needs to do some long range planning. Richard said that he was Co-Chairman of the last bond referendum and feels the athletic associations need to be more involved in the process and not be as optimistic as last time that It would pass. Parrington added that he feels Miller Park on its own would have passed. Baker asked what the cost is of irrigating a field and questioned whether irrigating Franlo Park alone is enough. Lambert said although he does not have a quote, he estimates it would cost between $50,000 and $60,000 for the entire project. ? Baker asked why irrigating Flying Cloud Fields was not mentioned since they are used so much. Lambert said to keep in mind that the lease of these fields can be terminated with 90 days notice and there is not even enough money in the budget to irrigate Franlo Park. Baker asked if irrigating Franlo Field were approved and funding was not a problem, would the fields be large enough for adult leagues. Lambert said the soccer fields are regulation ti and would be a great help because of the field shortage. y Lambert added that adult softball does not have as association 1 and there is not a representative from youth football in attendance, however, these two groups will be affected the J most by these changes. If Franlo Park was Irrigated, its use restricted and we received significant rainfall, the situation should be improved. Even If there was to be another bond referendum, it would be another two years before the fields would be usable. Baker asked about the cost to reseed fields. Lambert said a 50 lb. sack of seed is $150.00 and it requires 75-150 pounds per acre for a total cost of approximately $100-$450 a per field for seed alone. Added cost Includes fertilizer •� and man hours. Dahl asked if there are any recommendations for the use of Flying Cloud Fields. Lambert said he is concerned with fall soccer and football and proposes that night practices be played on the outfields and Saturday games on the soccer ' fields. Bierman asked if there is a possibility that the Metropolitan Airports Commission would donate these fields or allow the City to purchase them. Lambert said they would not. .APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 18, 1988 �. -7- Parrington asked if they would donate money toward irrigation. Lambert said he doesn't think they would even consider it. ` Bierman said there are seven fields and nine mini fields at Flying Cloud which means that the City needs even more than Miller Park would have which is only six. MOTION: Baker moved to recommend acceptance of staffs recommendation that Franlo Park be irrigated and that use of other athletic fields be limited. Joyer seconded the motion and it passed 4-0. Lambert added that this issue will be f brought before the City Council on August 2. 'I Vill. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Recreation Supervisors 1 . Update on Community Ed Development Plan Lyndell Frey gave a brief review of what the group is doing. $14,500 was set aside by the legislature and given to community education groups to put together Ca youth development plan which should involve all community groups and the school district. They are in the process of hiring a part-time development plan coordinator. The next step for the group is to draw up an application for youth to apply for the youth board. 2. American Red Cross "Be Safe" Program Refer to memo dated June 27, 1988 from Lyndell Frey, Recreation Supervisor. This program will be Incorporated into the summer playground program at no cost to the City. The Eden Prairie Foundation has donated $350.00 towards a Resusei Annie to be used as part of the program. B. Reports of Athletic Coordinator 1 . Season Ending Reports a. Men's 5-Man Basketball 1987-88 r b. Men's 1125 & Over" Hockey - Spring 1988 1 C. Racquetball - Winter 1988 d. Senior Men's Hockey - Spring 1988 e. Men's 1125 & Over" Hockey - Winter 1987-88 f. Men's Volleyball - 1987-88 APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. July 18, 1988 g. Co-Rec Volleyball - Winter 1988 h. Women's Volleyball - 1988 1. Monday Open Gym Volleyball - 1987-88 j. Monday Men's Gym Night/Saturday Open Gym 1987-88 k. Table Tennis - Winter 1988 These are information items only. 2. 4th of July Report This is an information item only. IX. REPORT OF CITY COUNCIL. MEETING OF JULY 5, 1988 The only parks and recreation issue discussed at this meeting was the letter from Don Brauer regarding high water levels in Purgatory Creek. X. CITY MANAGER'S UPDATE - JULY 8 & JULY 24, 1988 This is an information item only. X1. ADJOURNMENT MOTION: Joyer moved to adjourn the meeting at 10:00 p.m. Baker seconded the motion and it passed 4-0. Respectfully sub��mi_t••t/ed, Lois Boettcher Recording Secretary