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Parks and Recreation - 06/20/1988 7 II 1988 JUNE 20 MINUTES CITY OF EDEN PRAIRIE I t� AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JUNE 20, 1988 7:30 P. M. CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein , chairperson; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Parks, Recreation & Natural Resources 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - MAY 16, 1988 IV. PETITIONS, REQUESTS & COMMUNICATIONS 7 :35 Request to Consider Allowing Private Vendors to Sell at Round Lake Park on the 4th of July V. DEVELOPMENT PROPOSALS 7:45 Willow Park Playground Structure Neighborhood Review VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Parks, Recreation & _Natural Resources 8:05 Certificate of Compliance Meeting Report from Community Education B. Reports of Recreation Supervisor 8:10 1. Request Authorization to Purchase Piano for Senior Center 8:15 2. Cummins-Grill Site Recommendations 8:20 3. Tennis Program Grants 4. Community Education Youth Development Plan 8:25 C. Reports of Athletic Coordinator 8:30 1. Season Ending Reports a. Co-Rec Broomball - 1987-88 b. Men Broomball - 1987-88 c. Men's Boot Hockey - 1988 d. Men's 3-Man Basketball - 1988 e. Senior Men s Hockey - Winter 1988 D. City Council Meeting_ of June_7,_ 1988 VII. OLD BUSINESS None VIII. NEW BUSINESS 8:35 Request Authorization to Purchase Playground Equipment for Wyndham Knoll Park, Willow Park and Eden Lae School/Park 8:40 IX. ADJOURNMENT i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, June 20, 1988 7:30 p.m. , City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Bud Baker, acting chairperson; Moe Cook, Brian Mikkelson, Pat Richard COMMISSION MEMBERS ABSENT: Pat Breitenstein, Karon Joyer, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources, Barb Cross, Landscape Architect I . ROLL CALL The meeting was called to order at 7:30 p.m. by acting chairperson, Bud Baker. II. APPROVAL OF AGENDA There were no additions to the agenda. III . APPROVAL OF MINUTES OF MAY 16, 1988 l MOTION: Mikkelson moved to approve the minutes of May 16, 1988 as printed. Cook seconded the motion and it passed 9-0. IV. PETITIONS REQUESTS AND COMMUNICATIONS A. Request to Consider Allowing Private Vendors to Sell at Round Lake Park on the 9th of July Refer to memo dated June 15, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert said the policy has been to restrict anyone from selling on park property without a permit. HIs opinion is that as long as the vendor is not competing with the community groups selling and is willing to pay a fee, he does not see a problem with it. The City could tell the vendor when and where to sell. He suggests a $150 .00 fee which could be used to defer expenses . i Mikkelson asked if the idea is to offset the costs I involved or give these people an opportunity to sell their wares. Lambert said he feels allowing these vendors to sell may attract more people to these events and will offset costs for the event. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMM. June 20, 1988 -2- Richard asked where the line will be drawn. Lambert said he does not feel it would be bad to have more ` things going on at these events that may attract more people throughout the day. Cook asked if the Community Center doesn't have a craft fair every year. Lambert said they used to have an open"garage sale"where they would sell booths and people could sell anything they wanted from craft items to junk from their garages, but it did not go over well. Cook added that Eden Prairie's 4th of July celebration should be kept family oriented as it is or opened up to vendors that are there to make money. Lambert said he doesn't see a problem with having it both ways. Mikkelson asked if a permit would allow the vendors to sell for one hour only. Lambert said no. The vendors could sell until 10:00 p.m. He added that he doesn 't feel the event should be promoted as an art fair. Richard said he feels that an arts and crafts fair should be a separate event. Baker said that allowing too many vendors at the celebration could drive people away because it would be too costly for a family. Mikkelson said he feels if the opportunity is opened up to one vendor, there will be others that will want the same opportunity. MOTION: Mikkelson moved to recommend that the vendor requesting to sell at the 4th of July celebration not be allowed to do so. Cook seconded the motion and it passed 4-0. V. DEVELOPMENT PROPOSALS A. Willow Park Playground Structure Neighborhood Review Refer to letter dated June 3, 1988 from Bob Lambert, Director of Parks, Recreation and Natural Resources. Lambert introduced Barb Cross, Eden Prairie ' s Landscape Architect. Barb reviewed the location of Willow Park which is near Butterscotch Road and Stewart Drive. Trails will be extended to Zenith Lane eventually. A playstructure i i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMM. June 20, 1988 -3- will be added this year and tennis courts, parking lot and picnic area will be added in 1989. Paul Swiderski of 7393 Butterscotch asked if the park would have lights. Lambert said no, but it would not be necessary since the park would be open from 6:00 a.m. to 10:00 p.m. only. Swiderski asked how these hours are enforced. Lambert said if any of the neighbors notice people in the park past 10:00 p.m. , they should call Public Safety. He added that there could be a security light in the park. Joanne Dawson of 13275 Caramel Trail asked if Butterscotch Drive will be a thru street to Prairie Center Drive and when land to the east of the park will be developed. She said she is opposed to having a parking lot in the park because of the extra traffic it would generate. Lambert said that Butterscotch Drive will become a thru street when the land to the east is developed. The timing is unknown at this time, but he added that is why there are signs posted which state the street is a "temporary dead end" so people will be aware of it before building a home. (` Bob Flynn of 7390 Butterscotch said he spoke to the developer prior to buying his lot. The developer told him he had called the City who said it would not be a thru street. Lambert said the developers will tell prospective buyers almost anything to sell lots and it is best to check with the City yourself and get a name of the person you spoke to. Scott Olson of 7360 Butterscotch asked if there would be groomed cross country ski trails in the park. Lambert said they are not constructed in neighborhood parks because the trail would be so short it wouldn't get much use. Olson asked if there would be a skating pond and warming house. Lambert said no. Olson asked how many people would have to sign a petition to have the City consider these items. Baker said the residents could present a petition to this commission who would then make a recommendation to the City Council . Any road issues the residents have should be directed to the Planning Commission. MOTION: Cook moved to authorize the City to solicit bids for playground equipment at Eden Lake Park, Willow Park and Wyndham Knoll Park at a cost not to exceed $8,000 each for the two neighborhood parks and $15,000 for the school park. .. 7 i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMM. June 20, 1988 -4- VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Repo ts of Director of Parks, Recreation & Natural Resources 1 . Certificate of Compliance-Meeting Report from Community Education This is an information item only. B. Reports of Recreation Supervisor 1 . Request Authorization to Purchase Piano for Senior Center Refer to memo dated May 31 , 1988 from Sandy Werts, Recreation Supervisor. Lambert said the seniors purchased the piano that is presently at the Senior Center, but are requesting the City purchase them a new one since the other one was damaged in the flood last summer. CMOTION: Cook moved to recommend approval to purchase a piano for the Senior Center from Bodines at a cost of $1588. Mikkelson seconded the motion and it passed 4-0. 2. Cummins-Grill Site Recommendations Refer to memos dated May 18, 1988 and June 14, 1988 from Sandy Werts, Recreation Supervisor. Lambert reported that the Historical and Cultural Commission is asking City approval to terminate the renter at the site and install a security system and their support of restoration of historic sites. The question is whether to proceed with restoration at this time or put it on hold. The question will be addressed at a special Council meeting on July 19, 1988. Cook said he feels the grounds will be kept in better condition if a renter were maintained. Baker said he feels it would be in the best interests of the City to keep the renter on the site in terms of protecting the building. Yr APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMM. June 20, 1988 -5- Richard asked in the stage that the home is in now, does it have much public interest. Lambert said it does not at this time and that is the reason for the request. MOTION: Mikkelson moved to recommend that if the City Council decides to pursue restoration of the Cummins-Grill site at this time, the renter should be terminated. If it is decided that restoration will be put on hold until a future time, the renter should be maintained. Cook seconded the motion and it passed 4-0. 3. Tennis Program Grants Refer to memo dated June 15, 1988 from Lyndell Frey, Recreation Supervisor. This is an information item only. MOTION: A motion was made by Richard to commend Lyndell Frey for his initiative in receiving these grants. Cook seconded the motion and it passed 4-0. �_. 4. Community Education Youth Development Plan This is an information item only. C. Reports of Athletic Coordinator 1 . Season Ending Reports a. Co-Rec Broomball - 1987-88 This is an information item only. b. Men' s Broomball - 1987-88 This is an information item only. C. Men 's Boot Hockey - 1988 This is an information item only. d. Men's 3-Man Basketball - 1988 This is an information item only. e. Senior Men's Hockey - Winter 1988 This is an information item only. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMM. June 20, 1988 -6- D. City Council Meeting of June 7, 1988 There were no parks and recreation issues discussed at this meeting. VII. OLD BUSINESS None VIII. NEW BUSINESS A. Request Authorization to Purchase Playground Equipment for Wyndham Knoll Park, Willow Park and_Eden Lake School Park This item was discussed under V. Development Proposals. IX. ADJOURNMENT MOTION: Richard moved to adjourn the meeting at 9:00 P.M. Cook seconded the motion and it passed 4-0. C Respectfully submitted, Lois Boettcher Recording Secretary