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Parks and Recreation - 05/16/1988 .. �...... .. - ,..'... ��. ..�.,. �...i'. � .�...'.../ ..��::,.:. ��..t�....�..� �,:•., •. ..� �.... '..)-�.If_���. .�... � fir.:...,.. � ..... 1.�..:�{'�:.:.:... ..i_.tl...e�•Jil..p'.�Auh c �r�a...ew wrw. 1988 A/ MAY 2 16 MINUTES CITY OF EDEN PRAIRIE i i _ AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MAY 2, 1988 7:30 P. M. CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein , chairperson; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES OF APRIL 18, 1988 IV. PETITIONS, REQUESTS AND COMMUNICATIONS r. None V. DEVELOPMENT PROPOSALS 7:35 Wyndham Nub VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Community Services 7:45 1. Outdoor Center Reservation Rates 8:00 2. Cleanup Eden Prairie Project 8:05 3. Review of Part-time Staff Levels 8:10 4. Adaptive Recreation Update B. Reports of Superintendent of Recreation 8:15 1. Day Care Program Report 8:30 2. Trollwood Presentation (tape) VII. OLD BUSINESS None VIII. NEW BUSINESS None IX. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, May 2, 1988 7:30 p.m., City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Karon Joyer, Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Community Services, Rick Bolinske, Superintendent of Recreation; Barb Cross, Landscape Architect I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. 11. APPROVAL OF AGENDA MOTION: Joyer moved to approve the agenda as presented. ( Richard seconded the motion and it passed 6-0. Ill. APPROVAL OF MINUTES OF APRIL 18, 1988 } Richard referred to the motion made on Page 9 on the Preserve Homeowner's Association Trail. He said the motion passed 3-2. Cook referred to motions made on Page 2 on Eden Lake Playground Expansion which passed 5-0 and on Page 4 on Technology Park which passed 5-0. MOTION: Baker moved to approve the minutes of April 18, 1988 as amended. Cook seconded the motion and it passed 6-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS A. Wyndham Nob Refer to staff report dated April 22, 1988. i APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMM. May 2, 1988 -2- Barb Cross said the proposal is for a 14 lot single family development and the developer is requesting a zoning change and preliminary plat. She introduced Mr. Don Patton representing Burl Corporation. Mr. Patton said water and sewer are being' completed on the first phase of development, Wyndham Crest. This site is located north of Wyndham Crest situated on 8 acres south of Townline Road, east of Dell Road and west of Purgatory Creek. All recommendations made by regulatory agencies have been adapted. Tree replacement for the site will be 120 caliper inches. Joyer referred to the 36 inch oak tree located in the center of the cul-de-sac. Patton said there was no other alternative except to remove the tree. Baker asked where the replacement trees will be located. Patton said they will be out of the City right-of-way in the lots themselves approximately 20 feet from the curb. Cook asked if County Road 62 will be even with the outlet road of this development. Patton said there will be some transition, but they will be even when the road j is completed. 1 Cook asked where Purgatory Creek is in relation to this development. Patton showed its location on the map and the development is west of Purgatory Creek. Cook asked where the tree line will be. Patton showed 1 the location on the map. Cross said the issues to be considered on this development are the dedication of the floodplain although any grading to be done in the floodplain has already been approved by the DNR, Watershed District and U.S. Army Corps of Engineers. Trees will be replaced on a caliper inch ti basis and the trail system will feed into the right-of-way. Cook asked if any sidewalks or bike trails are proposed on the site. Patton said no. 1 Baker asked what type of zoning change will be required. I7j Cross said the area is currently zoned rural and will be changed to low density residential. MOTION: Baker moved to approve Wyndham Nob Addition per recommendation. Mikkelson seconded the motion and it passed 6-0. ' .. . . it APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMM. May 2, 1988 -3- Vl. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Parks, Recreation & Natural Resources Refer to memo dated April 26, 1988 from Bob Lambert. Director of Parks, Recreation & Natural Resources and memo dated April 25, 1988 from Tom Eastman, Supervisor Hof Operations. Lambert said there are two issues involved with fees for the Outdoor Center. They are how groups should be defined between non-profit special interest groups or community service groups and how much of a fee should be charged. He is concerned with deciding which groups can use the Outdoor Center without supervision. Baker said he feels there should be one policy which applies to all groups, but that it should be at the discretion of a City official to decide who pays a damage deposit or needs supervision. Lambert said he feels this type of policy would upset lots of C people, but that there should be a written policy rather than leaving each decision up to the staff persons handing out. the reservation. Gail Renow of Rainbow Drive said that she is familiar with the Outdoor Center since she has taught some classes there. She did not think it should be opened to the public at all and that it should be run as a nature center. Richard asked if the liability to the City would be any different if the building was unsupervised. Lambert said he did not believe there would be a difference. Richard said he agrees that all groups should pay the same fee and be supervised and if the policy did not work out, it could be changed later on. Cook said this building is not a regular park shelter and he sees nothing wrong with charging all groups the same fee. Lambert asked the commission if they feel there would be a problem to use the facility for monthly meetings of the Boy Scouts, etc. Joyer said she recalls this subject being discussed previously. Lambert said the current policy is not to allow regularly ark she Iter. scheduled meetings at the Outdoor Center or Y p Baker said there: is a real need for the Boy Scouts and Cub Scouts to find a place to hold their meetings. I 10, APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMM. May 2, 1988 C -4- Mikkelson asked what the weeknight schedule is for the Outdoor Center. Lambert said Fridays are reserved for seniors and they want to keep Monday thru Thursday night open to schedule special interest programs, etc. here. Mikkelson said that since there are still 16 open days in any given month, where is the line drawn. Bolinske said that the Boy Scouts have expressed an interest fo in using the Outdoor Center every Monday night for the entire year and the square dance group would like to use it twice a month. Bolinske added that the Outdoor Center will also be used for part of the school program in the summer. Shaw said he is concerned with having the building unsupervised and feels the fees for all groups should be $25 per day and $5 per hour which will cover expenses and a $100 damage deposit. This policy could be reviewed in one year. Mikkelson said he thinks Shaw's idea is very good, but what will happen to groups who exceed the maximum number of users. Richard said a statement could be added to the damage deposit form saying that the deposit will be forfeited if the group exceeds the total recommended number of users. Baker said that charging this fee will only hurt the kids because their groups cannot afford to pay it. I Lambert said he doesn't think the building is designed for kids although his major concern is having wedding .receptions here since they can get out of hand so easily If there is alcohol. Baker said he feels there should be a balance between youth groups and others using the Outdoor Center similar to the policy at the ice rink. Cook said he believes the minimum fee charged should at least cover expenses and certain evenings could be set aside for youth groups, etc. MOTION: Shaw moved to recommend that Outdoor Center reservation rates for all youth groups be $25 per day and $5 per hour with a $100 damage deposit and $20 ! , per hour with a $100 damage deposit and $150 maximum fee for all other groups, that those using the building must be Eden Prairie residents, businesses or groups, that the building must be supervised at all times and that a balanced schedule be recommended by staff for both adult and youth groups. l.. APPROVED MINUTES I EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMM. May 2, 1988 -5- On call for discussion, Cook asked that the damage deposit be referred to as a deposit only. Joyer asked if this policy would apply to the school district. Lambert said the schools would be covered under youth groups. Lambert added that the Outdoor Center will be open for reservations on Saturday and Sunday for private and business reservations and one other weekday for exclusive use by youth groups. The motion passed 6-0. 2. Cleanup Eden Prairie Project Refer to memo dated April 28, 1988 from Stu Fox, Environmental Services Manager. This is an information item only. 3. Review of Part-Time Staff Levels 1 Refer to memo dated April 28, 1988 from Bob Lambert, Director of Community Services. The recreation staff met with the Personnel Department earlier this year to develop more consistency in pay scales for the part-time positions. MOTION: Cook moved to recommend approval of the part-t me pay scales as presented. Shaw seconded the motion and it passed 6-0. 4. Adaptive Recreation Update Refer to memo dated April 25, 1988 from Sandy Werts, Recreation Supervisor. This is an information item only. An Adaptive Recreation Supervisor has been hired to coordinate the program in both Eden Prairie and Edina. A survey will be sent out to all parents of physically and mentally handicapped children to find out what their Interest is. This will be an experimental program. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMM. May 2, 1988 -6- 5. City Council Meeting Report The following actions were taken at the April 19 meeting: A petition was received from the Mitchell Lake Homeowners Association asking that the level of the lake be raised. The Council denied the request. The Edenvale Golf Course Proposal was withdrawn. The Preserve Homeowners Association trail issue will be discussed at tomorrow night's meeting. The Lake Riley Chain of Lakes project was approved. Preliminary approval has been received from the City of Chanhassen to share the costs of this project with Eden Prairie. The Purgatory Creek Recreation Area major access study by Brauer and Associates was approved. The Lake Riley operations policy was approved including �,- mooring in marked areas, etc. B. Reports of Superintendent of Recreation 1 . Day Care Program--Update Refer to memo dated May 2, 1988 from Rick Bolinske, Superintendent of Recreation. Bolinske said many changes have occurred in this program since it was last reviewed by the commission. One of the most significant was that outside care was offered at a higher fee than was charged to j members. Baker noted that income approximates wages in most cases and that child care is now running on a break even basis with the exception of evenings and Saturdays. He asked what Is projected for the future. Since there was an $18,000 deficit projected in :February., he asked if the program can continue breaking even on a regular basis. Bolinske said It could probably be doubled within one year. Baker said he questions whether the facilities are adequate to double the usage. He asked if there have been any problems encountered with the away care. Bolinske said no. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMM. May 2, 1988 -7- Claire Hilderman of Rustic Hills Dr., a day care provider, said she does not feel the child care at the Community Center is hurting other day care providers. The cost is very low and provides a service which cannot be found anywhere else. Ann Florizano of Kristie Lane commented that many of her friends are members at Flagship and Flagship does not offer this type of care. She feels the number using the service will increase in the future. Cheryl Boettcher of Tartan Curve said she appreciates the day care center and thinks the care given is wonderful. She does feel that the hours should be extended in the mornings and afternoons. Baker said he feels the profit and loss situation should be reviewed every three months and changes made if the need arises. Shaw asked if child care at the Community Center has been advertised. Bolinske said yes, but it could be advertised more. Shaw added that care needs to be taken so we don't advertise to be losing money or having lost money. Cook said he doesn't feel this commission is qualified to make decisions regarding hours, etc. He said the people who operate the program should monitor it, make changes and fine tune it if necessary. Shaw asked if the commission can charge those that run the program to do so on a break even basis by whatever means they find necessary. Lambert said the City Council has to establish all fees charged by the Community center. Baker asked Rita Phelps if she is comfortable with the fee schedule as it is. Rita said she is comfortable with it, but feels the hours should be extended. Sheila Jefferson of Ticonderoga Trail said she has a friend who is considering becoming a member at the Community Center because of the child care although she was unsure about what running on a break even i ( basis meant. Baker said staff is trying to cover the wages involved In the child care program without losing money. Lambert added that there are hidden revenues not shown in membership fees. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMM. May 2, 1988 -8- Joan Angelson, a new resident in Eden Prairie, said it is difficult to find child care when you are new in the area and she feels the program might be at a break even point without staff realizing it. Lambert said the bottom line is that the net costs should pay for the staffing and make it easy to justify the fees that are being charged. Fees should be comparable to what is charged in the private day care business. Jean Femray of North Hillcrest Court said she is a day care provider and gets at least four calls a week asking about daycare. She doesn't feel this program is in competition with her. MOTION: Baker moved to recommend that the day care program at the Community Center be continued and will be brought to the commission for a review of profit and loss criteria in three months. Cook seconded the motion and it passed 6-0. 2. Trollwood Presentation (tape) This item was cancelled. VII. OLD BUSINESS None Vlll. NEW BUSINESS None IX. ADJOURNMENT MOTION: Cook moved to adjourn the meeting at 9:15 p.m. Richard seconded the motion and it passed 6-0. Respectfully submitted, Lois Boettcher Recording Secretary AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MAY 16, 1988 6:00 P. M. CITY HALL EXECUTIVE DRIVE SOUTH CONFERENCE ROOM COMMISSION MEMBERS: Pat Breitenstein , chairperson ; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 6:00 I. ROLL CALL II. TOUR OF UNDEVELOPED PARKLAND III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES - MAY 2, 1988 V. PETITIONS, REQUESTS & COMMUNICATIONS None VI. DEVELOPMENT PROPOSALS 8:00 1. Glenshire 8:15 2. Bluff's East 6th 'i VII. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Parks, Recreation & Natural Resources 8:30 City Council Meeting Report of May 8, 1988 VIII. OLD BUSINESS None i IX. NEW BUSINESS None 8:35 X. ADJOURNMENT '� _iAPPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, May 16, 1988 7:30 p.m., City Nall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Karon Joyer, Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Parks, Recreation and Natural Resources, Barb Cross, Landscape Architect I. ROLL CALL The meeting was called to order• at 6:00 p.m. by chairperson, Pat Breitenstein. I1. TOUR OF UNDEVELOPED PARKLAND The members of the commission toured several areas of undeveloped parkland prior to the commission meeting. Ill. APPROVAL OF AGENDA MOTION: Joyer moved to approve the agenda as presented. c ar seconded the motion and it passed 6-0. IV. APPROVAL OF MINUTES OF MAY 2, 1988 MOTION: Shaw moved to approve the minutes of May 2, 1988 as printed. Baker seconded the motion and it passed 6-0. V. PETITIONS, REQUESTS AND COMMUNICATIONS None VI. DEVELOPMENT PROPOSALS A. Glenshire Refer to staff report dated May 6, 1988. Barb introduced Tom Robertson of Associated Investments. Mr. Robertson reviewed the site which is located at the corner of Valley View Road and Edenvale Blvd. across from the park. The plan is for 45 single family lots { and the Planning Commission is requiring the developer to construct sidewalks on one slide of Crestview Lane and the east side of Edenvale Blvd. The original plan was for apartment buildings which has been changed to townhomes. There will be a temporary cul-de-sac known APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. May 16, 1988 -2- as Clencrest Road which will eventually connect back to Valley View Road. If the railroad is abandoned, some of the land will again be available to the developer. One of the issues to consider on this proposal is tree replacement. There are not a lot of significant trees on the site and Barb said the amount of grading done would not make a significant difference since the trees are spread out on the entire site. 345 caliper inches of trees will be removed and replaced. The northeast corner of the site will be graded down somewhat. The sidewalk on Crestview Lane should run along the west side and there will be a trail on one side of Edenvale Blvd. and a sidewalk on the other side. Barb added that it was recommended that the developer align the Crestview Lane intersection directly opposite the driveway entrance to the park or offset it 150 feet. Another option would be to close off the north parking lot entrance to the park at the developer's expense. Lambert suggested that perhaps there should be a sidewalk - along Woodland Drive also to make a connection across Edenvale Blvd. since there is a lot of pedestrian traffic at this location. The sidewalk could also be extended to Briarhill in the future. Cook asked if there are cash park fees involved with this development. Lambert said no. Lambert asked what the developer's preference would be regarding access. Robertson said that without looking at the costs involved, he feels they would prefer to close off the second access to the parking lot. MOTION: Baker moved to recommend approval of Clenshire per sta7f recommendation with the modification of the site plan to include a 5' sidewalk along Crestview Lane and Edenvale Blvd. and the south side of Woodland Drive and offering the alternative of realigning the intersection of Crestview Drive and Edenvale Blvd. by closing off one park access and adding berming. Mikkelson seconded the motion and it passed 6-0. B. Bluffs East 6th Addition Refer to staff report dated May 6, 1988. Bob Smith of Hedlund Engineering was present at the meeting to review the proposed development which is located south of Franlo Road along Co. Rd. 18 & Co. Rd. 1. Phase 1 has already been constructed and Phase 2 will begin construction in a couple of weeks. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. May 16, 1988 -3- Smith reviewed the boundary survey, existing vegetation, slopes, surface drainage and preliminary plat. The revised plan shows that the road's location Is basically the same, the signage island has been moved to Outlot A, the size of the buildings has been reduced by 10% and they have been moved to lessen the impact on existing trees. In the original plan, 673 caliper inches of trees would have been removed. This has been reduced to 292 caliper inches which is about 40%. A retaining wall will also be constructed to save more of the smaller trees on the site. Grading has also been revised to have a more natural grade around the trees and along the street. Smith also showed a plan of preliminary utilities and added that the plan does not show sidewalks and a bike trail, _ but they will be included in the development. Barb summarized the issues on this development which are that the tree loss has been reduced from 100% to 40%, there is a better transition to single family homes by increasing the lot sizes, slopes have been changed from 2.5:1 to 3.00 to minimize erosion and a trail and sidewalk will be constructed along Franlo Road. Mikkelson asked what types of trees are proposed along the sidewalk. Smith said they will be mostly maple with some pin oak and pine. Lambert suggested that a variety of trees be planted along the boulevard to reduce the chance of complete loss due to disease, etc. Richard asked where on the site the large oaks are located. Smith said they are on the slope. MOTION: Shaw moved to recommend approval of Bluffs ash—6-tT Addition per staff recommendation. Cook seconded the motion and it passed 6-0. VII. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Parks, Recreation and Natural Resources 1. City Council Meeting Report of May 3, 1988 The Preserve Homeowners Association trail was discussed. The Council recommended that the City and Ryan Construction split the cost of plantings and fencing materials which will be installed by the homeowners. The Council approved the use of credit cards at the Community Center. r. APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. May 16 1988 M -4- Vlll. OLD BUSINESS None IX. NEW BUSINESS None X. ADJOURMENT MOTION: Shaw moved to adjourn the meeting at 8:40 p.m. Took-seconded the motion and it passed 6-0. Respectfully submitted, Lois Boettcher Recording Secretary i i 1 I