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Parks and Recreation - 04/18/1988 u d'. 1988 A P INA 1 8 MINUTES CITY OF EDEN PRAIRIE i AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION i MONDAY, APRIL 18, 1988 7:30 P. M. CITY HALL 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson ; Raiford Baker, Moe Cook , Karon Joyer , Brian Mikkelson, Pat Richard, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES OF MARCH 7 & 21 , 1988 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Letter Re: Regional Park Tours from Shirley A Bonine, Chairperson, Suburban Hennepin Regional Park District 7:40 B. New Rink at Community Center - Letters from Woody Ginkel and Mark A. Namtvedt 7:45 C. Bob Hallett Re: Eden Lake Playground Expansion V. DEVELOPMENT PROPOSALS 7:50 A. Technology Park VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Superintendent of Recreation 8:05 1. Summer School Environmental Education Project 8:10 2. Community Center 8:15 3. Use of Credit Cards at Community Center B. Reports of Athletic Coordinator 8:20 Revised Scholarship Application Form 8:25 C. City Council Meeting Report of April 5, 1988 • r t d VII. OLD BUSINESS 8:30 A. Lake Riley Management Policies 8:45 C. Preserve Homeowner's Association Trail 9:00 D. Revised Schedule for Park Tours VIII . NEW BUSINESS 9:10 A. Lake Riley Chain of Lakes Improvement Project 9:15 B. Purgatory Creek Recreation Area Major Access Analysis 9:30 C. Change Order #3 Eden Prairie Community Center 9:35 IX. ADJOURNMENT r I i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, April 18, 1988 7:30 p.m., City Hall 7600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker (late), Moe Cook, Karon Joyer, Pat Richard, Charles Shaw COMMISSION MEMBERS ABSENT: Brian Mikkelson COMMISSION STAFF: Bob Lambert, Director of Community Services, Rick Bolinske, Superintendent of Recreation; Barb Cross, Landscape Architect 1. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. 11. APPROVAL OF AGENDA Lambert added D. Letter from Peter Loscheider of the Eden C Prairie Snowdrifters Re: Donation under IV. Petitions, Requests and Communications. MOTION: Shaw moved to approve the agenda as amended. Zook—seconded the motion and it passed 4-0. Ill. APPROVAL OF MINUTES OF MARCH 7 & 21, 1988 MOTION: Shaw moved to approve the minutes of March 7 & 21, 1988 as presented. Richard seconded the motion and it passed 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Letter Re: Regional Park Tours from ShirleyA. Bonine, airperson, Suburban Hennep1n--R-e—gTo--naT Park District This letter was included in the packets along with a schedule. Eden Prairie is included in the Suburban South group. Lambert asked if any of the commission members would be interested in attending. Five of the commission members indicated they would attend the tour. i *. cr APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RES. COMM. Apr. 18, 1988 -2- B. New Rink at Community Center - Letters from Woody G nke and Mark A. Namtvedt Lambert said these letters were presented to the City Council at their last meeting. The Council tabled action on them until the update on the Comprehensive Park Plan is completed. Lambert spoke to Mr. Cinkel who said there would be an effort by members of the community to see that an additional ice rink is considered. Lambert also referred to a letter he received from John Brand regarding adult hockey. Mr. Brand feels they are not getting full consideration because of their late. night game schedule. MOTION: Shaw moved to accept the letters and table the item until the Comprehensive Park Plan update is completed. Cook seconded the motion and it passed 5-0. C. Bob Hallett Re: Eden Lake Playground Expansion Refer to memo dated April 7, 1988 from Bob Lambert, j Director of Community Services. i Bob Hallett, Principal of Eden Lake Elementary School, is requesting the City install $15,000 worth of additional playground equipment at Eden Lake Park this summer. The school will reimburse the city over a three year period at $5,000 per year. Lamnbert recommends approval. MOTION: Cook moved to recommend that the City install 15,000 worth of playground equipment at Eden Lake Park during the summer of 1988. Shaw seconded the motion and it passed 5-0. i D. Letter from Pete Loscheider of Eden Prairie Snowdrifters r e: Donation The City received a check for $250.00 from the Eden Prairie Snowdrifters to be used for parks and recreation purposes. Lambert said this Is not the first donation this group has made and a letter of appreciation will be sent to them. Shaw recommended that this donation be announced in the Eden Prai►•ie News. �I { 1 :i APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Apr. 18, 1988 -3- V. DEVELOPMENT PROPOSALS A. Technology Park Refer to memo dated April 14, 1988 from Barb Cross, Landscape Architect and staff report dated April 8, 1988. Gary Lally of Hoyt Development was present at the meeting to review the proposal. The site is located west of Golden Triangle Drive and north of Nine Mile Creek. Two buildings are proposed with a total of 162,860 sq. ft. on 41 acres. A trail system exists parallel to Golden Triangle Drive which the developer wishes to relocate to the east side of the buildings and to the south connecting with the trail on Smetana Lane. The buildings will be constructed of brick and stucco with metal accents. They will overlook the Nine Mile Creek area. One building will be two stories on one side and one story rising from the bank. The other building will be one story. The site is presently a mined out gravel pit with no existing trees or vegetation. The developer has met C with staff previously regarding berming to screen parking areas, etc. Barb Cross said the Planning Commission denied the request because they felt the extension of Smetana Lane to a connection point at Golden Triangle Drive is necessary. Barb said that only 509 caliper inches of plant material is requested by the City, but the developer is proposing to add 944.5 caliper inches. The developer is relocating the trail to make it more of an amenity and is also dedicating Outlot B to the City and constructing an 8' bituminous trail for public use which will eventually extend around Smetana Lake. Baker asked what the issues the Planning Commission had regarding the transition area. Barb said their reason was that there are a couple of homes located In the area and there was not enough of a bOffer zone between the industrial and residential areas. Lally added that Golden Triangle Drive was to be extended to the east originally, but because of the heavily wooded area, It was moved further to the west and closer to the homes. The developer does not feel there is an advantage to extending Smetana Lane to the connection ( point at Golden Triangle Drive. Cook asked if the amount of berming was increased. Lally said there was an oversight by the landscape architect which has been corrected. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Apr. 18, 1988 -4- Baker asked Lally to clarify grading. Lally said the developer is looking for permission to grade; otherwise retaining walls will be used. Shaw asked if the City will hold off on extending Smetana Lane. Lambert said staff feels strongly that Smetana Lane should be extended, but it is up to the City Council to decide. It is not a parks and recreation issue. Breitenstein asked if Golden Triangle Drive will be extended to 74th St. eventually. Lally said it will be extended this summer. MOTION: Baker moved to recommend approval of Technology Park 7& 8 per staff recommendation. Shaw seconded the motion and it passed 5-0. V1. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Superintendent of Recreation 1. Summer School Environmental Education Project Bolinske said staff met with the schools to coordinate the project. Two teachers will be in charge of the classes which will be mainly for fifth and sixth graders. The classes will be held at the Outdoor Center at no cost to the City since most of the equipment is already at the Outdoor Center. Lambert asked if the school has canoes. Bolinske said they do not at this time. Joyer asked how this age group was decided upon. Bolinske said that those teaching the classes are fifth and sixth grade teachers and it was felt that this is the best age group to get involved in these types of activities. Cook asked who will be liable for Insurance -- the City or the school. Bolinske said both will be responsible. Lambert added that the City will be responsible for facilities and the school will be responsible for the programs themselves. Baker asked if the classes will be for incoming fifth graders. Bolinske said it has not been decided. i, ,APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Apr. 18, 1988 -5- Baker asked what the publicity is for announcing the availability of these classes. Bolinske said all home owners will be sent a brochure. MOTION: Joyer moved to recommend approval of the Summer chi Environmental Education Program. Richard seconded the motion and it it passed 5-0. 2. Community -Center Bolinske said he wanted to review the history of the Community Center and where they are going. This includes the total expenses and income. He said he was concerned about the financial condition of the building compared to the budget. For instance, ice rental went from $145,000 in 1984 to $171,000 in 1985. This was a major increase and the reason was that some of the funds from 1984 and 1986 had been included in the 1985 figure. Staffing was another consideration. Four positions were cut and remain at that level. Employees also had a different attitude than he would have liked to see. Regarding paint peeling, he was concerned that people would think the building wasn't being maintained properly so some of the walls were scraped and repainted. Also, the City wasn't allowed to offer some programs because Community Ed. was doing them. Cook asked if there are changes planned for the entry way. Lambert said the entry will be redesigned so berming is not in the walking areas. The road system will also be redone. Design work on these areas are being done in-house. Cook asked where the cut in administration is shown in the recap of total expenses. Bolinske said that full-time help was moved into the administration category whereas part-time help is included in the specific areas, i.e. Ice arena. Baker referred to concessions and noted that costs have remained about the same while income has dropped. Bolinske said they have found no specific reason for this, but the situation has improved. Baker asked what PRK 891 stands for. Bolinske said this is the account for vacation, time off, etc. r r .APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Apr. 18, 1988 -6- Bolinske said the Community Center, has also added many activities such as aerobics. There is also more high school time and more advertising. Many changes were implemented after the bond referendum Including an increase in membership fees, an increase in swimming rates, increase in hockey game rates, increased class fees. Bolinske added that they have cut back on the concession inventory and are concentrating on the upkeep of the building which includes tiling the locker rooms and pool area. He reviewed the factors that have contributed to the deficit at the Community Center, but are turning around including the Foxjets coming back, good maintenance and better attitudes. 3. Use of Credit Cards at Community Center Refer to memo dated April 12, 1988 from Rick Bolinske, Superintendent of Recreation. Bolinske said he feels allowing the use of credit cards would increase membership sales and classes. One negative C point is that it will cost between 3% and 4% for handling costs although Bolinske said he feels this will be made up by increased sales. MOTION: Baker moved to recommend that credit cards be a able for use at the Community Center providing handling costs do not exceed 4%. Shaw seconded the motion and it passed 5-0. B. Reports of Athletic Coordinator 1 . Revised Scholarship Application Form Cook noted that most forms Indicate "parent or guardian" and the bottom of the form is worded as such. Lambert said that this change will be made. MOTION: Cook moved to recommend approval of the amended sc i� ola�iip application form. Shaw seconded the motion and it passed 5-0. C. City Council Meeting Report of April 5, 1988 The Council approved the Comprehensive Park Plan revised contract for $68,800 from $49,000. ( I APPROVED MINUTES C EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Apr. 18, 1988 -7- VII. OLD BUSINESS A. Lake Riley Management Policies Refer to memo dated April 13, 1988 from Bob Lambert, Director of Community Services. Lambert said the City Council did not agree with the commission's recommendation to ban alcohol and install a rope and buoy system across the entire park frontage. They are in favor of a less drastic approach. The homeowners association, however, is in favor of banning alcoholic beverages entirely. The Council's recommendation is to expand the swimming beach and restrict mooring of boats south of the swimming beach area, to extend no parking signs to one mile from Riley Lake to keep vehicles with trailers from using the overflow parking lot and to discuss with Chanhassen a surface management ordinance on Riley Lake. MOTION: Shaw moved to recommend approval of the Lake Riley Management Policies adding that staff be ready C, to support the laws and ordinances already in effect. Baker seconded the motion. On call for discussion, Cook asked if park rangers wear uniforms. Lambert said yes, but it doesn't look like a policeman's uniform and does not include a badge. Joyer asked what the average age is of park rangers. Lambert said he just met them and the youngest is a sophomore in college. The motion passed 5-0. B. Preserve Homeowner's Association Trail Refer to memo dated April 13, 1988 from Barb Cross, Landscape Architect. Barb said the Parks and Recreation Commission approved keeping the trail open at their December 2, 1987 meeting. It was dedided that the solution to the concerns of residents was to add berming and install a fence. The City Council took the Commission's recommendation. Barb attended a meeting in late January with the residents, construction representative and president of the homeowners association. The homeowners stated they wanted a split rail fence all the way along the trail from the front yard to rear fence line and at least 5' arborvitae to screen houses from the trail. .APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Apr. 18, 1988 -8- Larry Paumen, one of the residents involved, was present at the meeting. He stated that the homeowners want to see the trail raised, add 5' arborvitae plants for screening and install a split rail fence. Barb added that the cost of constructing a fence, planting the arborvitae and repairing the lour spot in the trail would amount to $4,300 each if costs were divided among the homeowners association, Ryan Construction and the City of Eden Prairie. However, Evelyn Law, President of the Preserve Homeowners Association, has reservations that the association board would be willing to pay this much. Barb said that planting 40 dwarf ninebarck shrubs would: reduce the cost by about one-half, but the homeowners assocation feel there have not been significant problems with the trail and are not willing to share in the cost of screening. Barb recommends that the City share costs with Ryan Construction with the City's portion being $3158.45. The commission was shown slides of the trail at this point. Cook asked if the residents are satisfied with this recommendation. Paumen said he suggested planting arborvitae because they get as high as 20 feet and will screen the trail completely, whereas the dwarf ninebark shrubs will not solve the problem. Paumen said windows have been broken in his house twice and he has also had to replace his hedge twice. Cross added that she checked with Public Safety and they have had no complaints relating to this trail. Lambert noted that this is a homeowners association trail and does not belong to the City nor does the City maintain it. Paumen agrees that this is the homeowners association problem, but that the residents pay fees to the association and he questions where this money goes. Shaw asked if the City maintains any of the trails in the Preserve. Lambert said no. The City does not charge cash park fees in this area, since the trails have been donated. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. StNATURAL RESOURCES COMM. Apr. 18, 1988 -9- Shaw asked if the City Landscaping Department was involved with any of these trails when they were constructed. Lambert said no, but this trail was required by the City. MOTION: Shaw moved to recommend that this issue be tabferi until a future meeting when representative of the homeowners association can be present to determine their responsibility and liability. There was no second to this motion. Joyer said she cannot see a reason to keep the trail open just to be used by a few kids to get to the shopping area. Paumen said when this issue was presented to the Parks and Recreation Commission and City Council last year, a signed petition was presented which Indicated more people were in favor of closing the trail. The homeowners association also had a petition which had the same results. Paumen added that it wouldn't cost anything to take out the trail and the homeowners could do it themselves along with upkeep and planting of shrubs. Lambert said that the homeowners association would be responsible for removing the trail if this were decided although some people still would be opposed to it. MOTION: Baker moved to recommend that the Preserve enter access trail be kept open, but that the City share equally with the homeowners association, homeowners and Ryan Construction with any landscaping costs, preferably a split rail fence and dwarf ninebark shrubs. The motion was seconded by Shaw and passed 3-2. D. Revised Schedule for Park Tours Refer to memo dated April 13, 1988 from Bob Lambert, Director of Communtiy Services. Due to scheduling problems, the first tour of parks will be on Monday, April 25 from 6:00 to 8:00 p.m. The group will meet at City Hall. The schedule for the next meeting will be decided at the next commission meeting. Vlll. NEW BUSINESS I A. Lake Riley Chain of Lakes Improvement Project Refer to memo dated April 8, 1988 from Bob Lambert, Director of Community Services. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Apr. 18, 1988 -10- Shaw asked what type of bio-manipulation is being considered. Lambert said an entire fish kill may be done although no definite decision has been made. Baker asked what the chances are of Chanhassen supporting this project. Lambert said he is unsure. MOTION: Richard moved to recommend approval of the Lake ey Chain of Lakes Improvement project if the City of Chanhassen is willing to share the costs. Shaw seconded the motion and it passed 5-0. B. Purgatory Creek Recreation Area Major Access Analysis Refer to memo dated April 6, 1988 from Bob Lambert, Director of Community Services. Lambert said staff is requesting authorization to hire Brauer and Associates to review the feasibility of the design proposed on the Feeders site and developing a design on the site south of Flagship for a major entry Into the Purgatory Creek Recreation area. The reasons C are that a final location for the major entry can be determined and the City will have an approximate idea of cost, the most appropriate location for Columbine Road can be determined and the City can begin negotiations for acquisition of the property. Lambert said the study should not take longer than six weeks to complete at a cost of less than $3,000. MOTION: Cook moved to recommend approval of the analysis oT--Furgatory Creek Recreation Area. Shaw seconded the motion and it passed 5-0. C. Change Order #3 Eden Prairie Community Center Refer to memo dated April 12, 1988 from Bob Lambert, Director of Community Services. Lambert said this is included in the first phase of rebricking and the reason for the change is labor and material to install drilled fasteners hammered Into predrilled holes In the cast in place concrete beams and columns and the precast concrete units at the ends of the existing precast concrete roof tees in the west, southeast and east backup walls of the natorium. No action is required on this item. APPROVED MINUTES EDEN PRAIRIE PARKS, REC. & NATURAL RESOURCES COMM. Apr. 18, 1988 -11- IX. ADJOURNMENT MOTION: Joyer moved to adjourn the meeting at 9:45 p.m. haw seconded the motion and it passed 6-0. Respectfully submitted, Lois Boettcher Recording Secretary C.