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Parks and Recreation - 08/17/1987 . alvr - d:<a,] c,,....tiT.L._•r./. fe[(.'l:J.•......sl,.:+`r^irr,..:Tarr...r:ivr...•t•�..v.�ar �..n�.ae,i.miva7 ti .. 1r 1987 �.f AUGUST 17 TE M�U S CITY OF EDEN PRAIRIE ,.� , ... ... ............�,. ..._.� .,�...r. ........ .. ..�. .. .. c r .... ..�.-,,. ... -. r.-. __.....,. -.. .- . ...v .r , s.L • -F..:..r , ....!ll .'.'Y.:.'•.l•,' 1 a M AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 17, 1987 7:30 P.M. CITY HALL - 7600 EXECUTIVE DRIVE COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, • Moe Cook, Gary Gonyea, Karon Joyer, Brian Mikkelson, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - JULY 6, 1987 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Request from Stan Tekiela B. Request from Bill Safford C. Request from Robert Bjorkland, Pres. New Concept Homes V. DEVELOPMENT_PROPOSALS C 7 :40 A. Wyndham Crest 8:00 B. Fountain Place 8:20 C. Southwest Crossing II VI. REPORTS OF COMMISSIONERS, BOARDS & STAFF A. Reports of Director of Community Services 8.40 1. News Article re: Preservation of Oak Trees During • Constuction 8.45 2. Report on Storm Damage to Park System B. Reports of Superintendent of Recreation 8.50 Proposal for Child Care Services at Community Center 9:00 C. City Council Report of August 4, 1987 VII. OLD BUSINESS 9:05 A. Park Use Ordinance Amendment I: I . .' .. .... .. 'I - ..ia..:r u✓., ':,h.:. :!'•.,•.v mar<A 1: 9:10 B. Contract for Grading Eden Lake Park, Willow Park and r Homeward Hills Park 9:15 C. Tennis Court Bids VIII. NEW BUSINESS None 9:20 IX. ADJOURNMENT C. i J APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, August 17, 1987 7:30 p.m. , 8600 Executive Drive COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker (late) , Moe Cook, Gary Gonyea, Karon Joyer COMMISSION MEMBERS ABSENT: Brian Mikkelson, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services; Rick Bolinske, Superintendent of Recreation I. ROLL CALL The meeting .was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA MOTION: Joyer moved to approve the agenda as mailed. Cook seconded the motion and it passed 4-0. III. APPROVAL OF MINUTES - JULY 6, 1987 MOTION: Gonyea moved to approve the minutes as mailed. Joyer seconded the motion and it passed 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Request from Stan Tekiela Refer to memo dated August 11, 1987 from Bob Lambert, Director of Community Services. Lambert said that Mr. Tekiela brought a problem to the staff's attention of people dumping trash on county parkland in northern Eden Prairie near Birch Island Road. He showed the location of the site on a map of the city. This problem has been going on for many years and although both the City and the County have cleaned up the area on several occasions, people persist in dumping their trash here. i Mr. Tekiela is requesting that the City contact the County to see if they would consider donating that parcel of land to the City for park purposes. Lambert said he feels it is a good idea since at least 20 acres of the 34 acre parcel are marshy with the remainder being steep and wooded. ' � f APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 17, 1987 C -2- Lambert said that although the county has not made a commitment, he feels they would consider the request if the City sent them a formal letter. He added that 50 acres directly across the street from the site was dedicated to the City by the County. Baker asked who would be responsible for maintenance costs on site if it were dedicated to the City. Lambert said it would be the City's responsibility to maintain the site. He added that the site does not need improvements at this time, but will make a nice addition as a connection to Birch Island Park. MOTION: A motion was made by Cook to ask the City Council to send a formal letter to the County that this parcel of land and any other County owned parcels of this type be dedicated to the City. Baker seconded the motion and it passed 5-0. B. Request from Bill Stafford 7 Refer to memo dated August 11, 1987 from Barbara Penning Cross, Landscape Architect. Lambert said that Mr. Stafford owns a single family residence adjacent to Red Rock Park and would like to fill in the back of his yard which would also involve filling in some of the park area. The reason it is being brought before this commission is because of the grading involved. A grading plan has been done and Lambert said Mr. Stafford has been very cooperative in working with staff. Lambert said he feels this request makes sense although 'staff does not want to set a precedent by allowing this .to .be done. . The six considerations stated in this memo were all important, but the major reasons for appanval .ire: the homeowner I*. b-i.ng consistent with other properties, the grading does not cause drainage problems, the homeowner will revegetate the area and is not causing the property to be less useable to the public. For these reasons, staff recommends approval. Cook asked what is the height of the retaining wall. Stafford said it is about 4-5 feet tall. Lambert added that the retaining wall is already in place and ready for fill. No drainage problems are anticipated and this has been reviewed by the Engineering staff. Gonyea asked what recourse the City would have if another home- owner does this without permission. Lambert said' if any damage was done to City property, the City would have a cause to require repairs. Baker asked Lambert to address numbers 4 and 5 in the memo. Lambert said this was based on the original grading plan which 0 APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 17, 1987 -3- has been revised. Lambert said he is not concerned with the shrubs since the owner will resod the entire site to stabilize the slope. Baker asked if this issue has been reviewed by the Engineering Department. Lambert said yes. MOTION: Baker moved to recommend approval of Mr. Stafford request per staff recommendations which are: 1. Grading on City parkland is designated wetland only. 2. The property owner is not removing significant vegetation. 3. The property owner is commiting to sod all City property that is affected. 4 Grading is not causing any change in the drainage pattern. 5.. The request has been reviewed by the City engineering staff who have approved it. 6. The City will require written permission from any property owner that is affected. Mr. Staffordpresented the written permission as requested to the commission at the meeting. The motion was seconded by Gonyea and passed 5-0. C. Request from Robert B�orkland, President New Concept Homes Refer to memo dated August 13, 1987 from Bob Lambert, Director of Community Services. Lambert reviewed the request from Mr. Bjorkland which is to formally name the park known as Hidden Glen Park to Wyndham Knoll Park. Lambert said he feels this is a good suggestion, as the park is located on a knoll and not a glen and can be confused with Hidden Ponds PaA. Also, the development of the park is tied to the Wyndham Knoll subdivision. MOTION: Joyer moved to recommend approval of Mr. Bjorkland's request to name the park Wyndham Knoll Park. Gonyea seconded the motion and it passed 5-0. V. DEVELOPMENT PROPOSALS ' A. Wyndham Crest Refer to memo dated August 13, 1987 from Bob Lambert, Director of Community Services and staff report dated July 24, 1987. Lambert said this proposal has been before the Planning Commission ` and the City Council, but the Council requested that the Parks and Recreation Commission review it because of the large amount of trees that are proposed to be removed and to examine the trail plan. .APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 17, 1987 -4- Mr. Don Patton of the Burl Corporation was present at the meeting to review the proposal. Mr. Patton showed the site location which is we3t of Purgatory Creek and east of Tristram Way. The subdivision consists of approximately 28 acres and 24 single family lots. The lots are 60-75% sold at this time and homes in the area will be in the $150,000 to $250,000 range. Lot 39 was removed because of the wetlands surrounding it. Breitenstein asked if the portion of Dell Road shown is under construction. Patton said yes and that the road should be completed this fall. Patton said the preliminary plat was approved by the Planning Commission and the Watershed District. The corner lots have been changed to comply with minimum 100 foot setback. The 100 year flood elevation is at 875. Patton said that the developer worked with two designers in order to minimize the amount of tree loss. Lambert said there are two major issues regarding this proposal. One is the trees. The entire area is on a knoll surrounded by large trees. 55% of the large oak trees will be lost and 32% of overall tree loss. A portion of this site lies within the Edenbrook Conservation Area. Lambert showed an aerial photo of the site. Baker asked if there is a trail access from this point to the neighborhood park. Lambert said yes. MOTION: Gonyea moved to recommend approval of Wyndham Crest per staff recommendation. Baker seconded the motion. On call for discussion, Cook said that because of the quantity of trees being removed all trees should be marked carefully and the site monitored closely by City staff. I Patton said they plan to build a retaining wall right after grading is done and developers try to build homes around existing trees as much as possible since this adds value to the lots. He added that they are working with staff on a satisfactory tree replacement policy. Lambert said he thinks it is interesting what surrounding cities are doing to minimize tree loss in development projects. He added that it may be the developer's intention to save trees, but it takes only one careless bulldozer driver to damage many ( existing trees. He knows of a number of cases where this has happened and the developer is being held responsible. i The motion passed 5-0. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 17, 1987 -5- B. Fountain Place Refer to memo dated August 12, 1987 from Bob Lambert, Director of Community Services and staff report dated July 24, 1987. � Lambert said that the proposal is for the construction of apartment buildings and the major issue relating to parks is that the site is located on the southern boundary of the Purgatory Creek Recreation Area. Also, the apartments will be very visible from Hwy. 169. Paul Fjare, representing the Cherne Corporation, was present at the meeting. Mr. Fjare said the site has been known as the Cherne property. He showed its location which is west of Hwy. 169 and north of Columbine Road. The site is located on approximately 60 acres, 29 acres of which will be used for the construction of apartment buildings and the remaining 31 as an outlot and road right-of-way. Fjare added that when the extentsion of Columbine Road is completed, it may be used to reroute traffic during the construction of Hwy. 169. Fjare said the proposal is for the construction of six apartment buildings with a total of 490 units including a community center with both indoor and outdoor pools. A 5' sidewalk and 8' bituminous trail are proposed along Columbine Road. About 90% of the existing trees will be preserved. Lambert said grading is being done on the steep slope; however, most of the vegetation is located in the middle of the slope which is being preserved. The yellow line shown on the map depicts the trail that will be constructed by the developer and maintained by the City. This trail can be used by the public. The developer will be paying cash park fee and the land located in the floodplain has been put into an outlot and will be dedicated to the City in the future. Lambert said that the City Council had authorized him to write to residents of the City about donating any land located in the floodplain to the City. Baker asked how the construction of these apartment buildings will affect the appearance of the recreation area. Fjare said that the developer has considered the type of buildings, vegetation to be preserved, etc. in order to minimize impact. Baker asked what effect the buildings would have on the site. Fjare said you definitely will see them. Lambert added that this site is meant to be an urban park and regardless of which direction you look, buildings of some type will be visible. MOTION: Baker moved to recommend approval of Fountain Place Apartments per staff recommendation. Gonyea seconded the motion and it passed 5-0. • APPROVED MINUTES / EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 17, 1987 C -6- I , C. Southwest Crossing II Refer to staff report dated July 24, 1987. Lambert reviewed the proposal by the Vantage Companies which is: 1. Planned Unit Development Concept Amendment on 109.68 acres for 1.626 million square feet of building area. 2. Planned Unit Development District Review on 109.68 acres with variances for building height and floor area ratio. 3. Zoning District Change from Commercial Regional to Office on 5. 13 acres for the construction of a 247,000 square foot office building. 4. Board of Appeals variance requests for shoreland setback, building height, impervious surface and impervious surface i setback to the high water mark of Smetana Lake. Kelly Dorn, representing Vantage Companies, reviewed the site which is located north of Viking Drive and south of Smetana Lake on 109 acres. Other Vantage developments, Southwest Crossing I and Crossroads Center are complete. Southwest Crossing I is 75% C occupied at this time. The building size has been reduced by 120,000 square feet and the natural area has been increased. The developer is in the process of extending the pedestrian pathway to Golden Triangle Road and this should be completed this fall or next spring. Brian Carlson of Vantage Companies said they were given 14 acres to design three buildings which has now been reduced to two buildings. The development will have one major entry approach and plaza and a parking deck which is below the elevation of Viking Drive. There is no significant vegetation on the site. The buildings will be 10 and 14 stories high. Carlson showed drawings of the front entry and lake side of the office buildings. Dorn said grading will be done only within the boundaries shown and there will be no modifications to the grading plan. It was felt that reducing the development from three buildings to two would enhance the shoreland setback. Phase 1 is within 95' of the high water mark and Phase 2 is within 90' of the high water mark. Staff requested and the developer agreed that there should be a setback of 200' between structures and the high water mark of Smetana Lake and Nine Mile Creek on all future structures. In Phase 3 staff requests that there be an impervious surface setback variance to allow 700 square feet of hard surface area within 50 feet of the high water mark of Smetana Lake. APPROVED MINUTES r EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 17, 1987 -7- Lambert said that the developer has been working with the planning staff and Engineering Department for the last six months on this proposal. The initial concern was the setback from the lake. On buildings of this height there is not a significant amount of difference whether it is 90' or 200' if the transition can be made. The west end of the lake was graded 10 to 15 years ago and the east end of -the lake has significant vegetation that is worth preserving. Lambert said he feels that this development makes a very nice addition to this area as long as the requirements can be met. The trails are in which gives the City some flexibility. Cook asked how high the Southwest Crossing I building is. Dorn said it is five stories high. Cook asked what the drop is from the 95' setback. Carlson said it is at 856. Lambert asked what the 100 year flood elevation is. Carlson said that it is 841. i Baker said that when exiting 494 into Eden Prairie, one always notices the Southwest Crossing and Wilson Learning buildings. He asked if the parking lot will be visible. Carlson said that 75% will be screened. 1 Cook asked if there are any cash park fees connected to this development. Dorn said the cash park fees have already been paid. MOTION: Cook moved to recommend approval of Southwest Crossing II I per staff recommendation. Joyer seconded the motion and it passed 5-0. VI. REPORTS OF COMMISSIONERS ' BOARDS AND STAFF A. Reports of Director of Community Services 1. News Article Re: Preservation of 0ak Trees During Construction Refer to memo dated August 11, 1987 from Bob Lambert, Director of Community Services. This is an information item only. 2. Report on Storm Damage to Park System i Refer to memo dated August 11, 1987 from Bob Lambert, Director of Community Services. I 1 . ,i ,n APPROVED -MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 17, 1987 -8- Lambert said that since the area has been declared a disaster area, the City is eligible for grant funds which can be used for the next six months. 75% of the money is federal, 15% is state and the remaining 10% is from the City. The two most expensive areas to repair are the old senior center building which the City is listing as a loss and the Purgatory Creek area. Purgatory Creek is higher than it has ever been and a culvert north of Anderson Lakes Parkway is full of water on one side and has barely six inches on the other side. This is an information item only. B. Reports of Superintendent of Recreation 1. Proposal for Child Care Services at Community Center Refer to memo dated August 11, 1987 from Rick Bolinske, Superintendent of Recreation. Rick introduced Rita Phelps who is the coordinator of the Eden Prairie Community Center child care service. He also distributed survey results which were compiled by Rita. Rick said the survey was run for only about ten days and all the results were positive. It is felt that 75% of the costs for child care will be picked up from the daily fees and that the number of memberships will pick up because of this service. Gonyea asked if the City needs additional liability insurance to offer child care. Bolinske said the City does not need a license, but he will look into liability insurance. Lambert said the staff's concerns are what ages of children should be accepted into the program and whether the noise from this area will go into the office area. Also, having child care available would take away one meeting room until 7:30 p.m. daily. Lambert said staff feels child care should be tried on an experimental basis and monitored for the next six months to one year. Gonyea asked if licensed daycare people are required to work at the Community Center. Bolinske said no since this is not considered a day care center. i Rita said that she visited both the licensing bureau and Southdale Y to gather information. Children can be kept for up to three hours without licensing. A parent would have to be in the building at the time. The Southdale Y uses payment cards so all money is handled by the office only. Rita added that qualified people are needed to work which can be the most difficult step. • •. :yam.. W- PROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 17, 1987 -9- Rita said she is not concerned with the ages of children that are accepted since she has cared for all ages. MOTION: Baker moved to recommend approval of a child care service at the Community Center on a trial basis. Cook seconded the motion. On call for discussion, Cook asked when the fall season begins at the Community Center. Bolinske said the rush usually starts in October. It was decided to report back' on the child care service on November 1. The motion passed 5-0. C. City Council Report of August 4, 1987 Lambert reported that the City Council approved the following at the August 4 meeting: grading contract for Willow, Lake Eden and Homeward Hills Park and the naming of the road entry into Round Lake Park to be Constitution Avenue. The Council denied the Naegle sign request. VII. OLD BUSINESS A. Park Use Ordinance Refer to memo dated August 11, 1987 from Bob Lambert, Director of Community Services. Lambert said that the concept language was approved by the commission a couple of months ago. MOTION: Gonyea moved to recommend approval of the language in Ordinance #43-87 Joyer seconded the motion and it passed 5-0. i B. Contract for Grading Eden Lake Park, Willow Park and Homeward Hills Park Refer to memo dated August 11, 1987 from Bob Lambert, Director of Community Services. Lambert said that this item was already approved by the City Council and, therefore, requires no action. C. Tennis Court Bids Refer to memo dated August 12, 1987 from Barbara Penning Cross, Landscape Architect. i 3PPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Aug. 17, 1987 -10- Lambert said that the resurfacing of the tennis courts was approved in the five year capital improvement program. The tennis courts involved are located at Eden Valley Park, Edenbrook Park, Homeward Hills Park and Sterling Field. Staff recommends approval of the bid of $73,073 from Plehal Blacktopping. MOTION: A motion was made by Baker to recommend acceptance of the low bid of $73,073 from Plehal Blacktopping. Cook seconded the motion and it passed 5-0. IX. ADJOURNMENT -c MOTION: Joyer moved to adjourn the meeting at 9:35 p.m. Baker seconded the motion and it passed 5-0. Respectfully submitted, (4 Lois Boettcher Recording Secretary i. I