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Parks and Recreation - 11/17/1986 tills.*4. x U. 1986 NOVEMBER • 3 17 MINUTES CITY OF EDEN PRAI"D TE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION . MONDAY, NOVEMBER 3, 1986 7:30 P.M. SCHOOL ADMINISTRATION BUILDING - BOARD ROOM COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Moe Cook, Gary Gonyea, Karon Joyer, Brian Mikkelson, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - OCTOBER 20, 1986 IV. PETITIONS, REQUESTS AND COMMUNICATIONS — i None V. DEVELOPMENT PROPOSALS I: 7:35 A. Bryant Lake Regional Park Master Plan Hennepin Parks 8:00 B. Phillippi '_s Shoreland Grading/Filling VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Report of Superintendent of Parks 8:10 Community Center Facility Use Report B. Reports of Recreation Supervisor 8:15 Halloween Party at Eden Prairie Center C. Reports of Athletic Coordinator 8:25 Season Ending Reports I a. 1985-86 Men's Basketball League b. 985-86 Senior Men's Winter Hockey C. Men's 3-Man Basketball League - S r —ing 1986 d. Adult Tennis - Spring986 e. Doubles Horseshoe Lea ue - Summer 1986 f. Co-Rec Vol evba - Summer75$�' 9. Senior Men-s Hocke - Summer 1986 h. Ault Tennis - Summer 8 8:30 D. Community Ed Advisory Council Report Oct 9 Minutes VII. OLD BUSINESS VIII. NEW BUSINESS 8:50 Tree Replacement Policy Proposal 9:00 IX. ADJOURNMENT •,I APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, November 3, 1986 7:30 p.m. , School Board Room COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker, Moe Cook, Karon Joyer, Brian Mikkelson (late), Charles Shaw COMMISSION MEMBERS ABSENT: Gary Gonyea COMMISSION STAFF: Bob Lambert, Director of Community Services I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA MOTION: Baker moved to approve the agenda as mailed. Cook seconded the motion and it passed 5-0. III. APPROVAL OF MINUTES - OCTOBER 20, 1986 Baker asked that Lyndell Frye's title of Recreation Supervisor be added Cl to the list of staff attending the meeting. MOTION: Baker moved to approve the minutes as amended. Joyer seconded Me motion and it passed 5-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS A. Bryant Lake Regional Park Master Plan - Hennepin Parks Refer to memo dated October 29, 1986 from Bob Lambert, Director of Community Services. Lambert introduced Doug Bryant, Southern Division Manager for the Suburban Hennepin Regional Park District. Mr. Bryant introduced Judith Anderson, Hennepin Parks Commissioner and Alex Meyer, Landscape Architect for the Hennepin Parks. Bryant Lake Regional Park Master Plan booklets were distributed to the Commission members for their review. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Nov. 3 1986 -2- Anderson reviewed the Hennepin Regional Park District which has 24,000 acres located on 19 different sites. There are seven park reserves of at least 1,000 acres each. No more than 20% of this area can be developed. These park reserves include recreation areas, regional parks, two golf courses and ski areas. The park reserves offer a variety of components and recreation areas. Bryant Lake Park is now at the development point and there has been one informational meeting held to date. At this point, Lambert gave a brief background of Bryant Lake Park. It started out as a community park, became a regional park and was sold' to the Hennepin County Park Reserve in 1982. Meyer showed a development plan for the park. The park is located on the northeast corner of Eden Prairie, east of 494 on 170 acres. On the adjacent land use map, Meyer showed a residential area southeast of the park with Super Valu to the south and the Minnetonka Corporate Center to the north. An air photo of the park showed the location of the present entry road which is narrow and one lane only. He also showed the location of swimming beach and boat launch development along with the horse stables presently run by the vo-tech. Access to the park is off Shady Oak Road and Rowland Road. Areas in putty color on the map are owned by Krause Anderson. Brown areas depict soils and slopes. Dark lines are various watersheds under the jurisdiction of the Nine Mile Creek Watershed District and dark brown are enclosed drainage areas. There are three types of topography in the area. Those shown in light tan are 0-5X, brown are 5-10% and dark brown are 10% or more. The lake is 45 feet at its deepest point with an average depth of 20 feet. There is not much vegetation in the area. A soil types map shows light brown areas as slight limitation, medium brown areas with moderate limitation and dark brown areas with severe limitation. On the recreation development concept plan, Meyer pointed out Phase I development which would include moving the entry road 1700 feet and the beach area being expanded from 200 feet to 500+ feet. A five acre picnic area, a 20 car parking lot, boat rental area, biking and hiking trail along with a horse trail for the stable operation would also be added. Phase II would be the development of a reservation picnic area and satellite areas. Lambert asked what the present plans are for the horse stable. Bryant said the stables are hoping for legislative approval of funding to move to another location. Reasons for this are the availability of grazing areas and the PCA's concern that the water i quality of Bryant Lake is deterioriating because of the location of the stables nearby. N fi APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Nov. 3, 1986 -4- Shaw asked what the plans are for drainage control. Williams said the area is not farmland but mainly pasture. Mikkelson asked if the grading is regulated by the City or the DNR. Lambert said the area will be inspected by the City and the Watershed District. MOTION: Baker moved to recommend approval of the Phillippi ss oreland grading and filling. Shaw seconded the motion and it passed 6-0. IV. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Report of Superintendent of Recreation 1. Community Center Facility Use Report This is an information item only. Cook asked how Flagship Athletic Club has affected the Community Center. Lambert said although they aren't sure yet, the only possible effect would be less racquetball court usage. B. Reports of Recreation Supervisor 1. Halloween Party at Eden Prairie Center This is an information item only. Lambert said the party was a great success. Breitenstein said she heard very good comments and asked Lambert to commend Frye for his good ideas. C. Reports of Athletic Coordinator 1. Season Ending Reports a. 1985-86 Men's Basketball League This is information item only. b. 1985-86 Senior Men's Winter Hockey This is an information item only. c. Men's 3-Man Basketball League - Spring 1986 This is an information item only. d. Adult Tennis - Spring 19B6 1 This is an information item only. • APPROVED MINUTES EDEN PRAIRIE PARTS, RECREATION AND NATURAL RESOURCES COMMISSION Nov. 3, 1986 -3- Lambert asked if their board has taken a stand to approve the expansion of the stables. Bryant said the stable's expansion plans are for additional classroom and office space. Anderson added that it would depend upon the impact the expansion had on recreation areas and water quality. Lambert asked if the board has approved the Trammel Crow proposal. Meyer said Trammel Crow wants two access points off their property. The board was not happy with the Trammel Crow proposal and they are to come back with a counter proposal. Residents in the area were also against their original proposal. Bryant asked how the northern corner of the site is zoned. Lambert said is it zoned rural but guided medium density residential. Bryant discussed other issues related to the Bryant Lake Park development. He said there were 30 people in attendance at the informational meeting. They were concerned with water quality, the need for applying surface water controls and the fact that Bryant Lake is a landing zone for. aircraft. Meyer commented that the original plan was approved by the City Council. Since that time, the group camps have been eliminated. CCook asked if Rowland Road will be improved in conjunction with the development of Bryant Lake Park. Lambert said Hennepin Parks have designated it as a regional park access road. Bryant added that Hennepin County has shown no interest in classifying it as such. A share of $210,000 is designated for the upgrading of Rowland Road. Cook said he feels this is an important factor to consider. MOTION: Cook moved to recommend support of the Bryant Lake Regional Park Development Plan. Mikkelson seconded the motion and it passed 6-0. B. Phillippi's Shoreland Grading/Filling Refer to letter dated October 9, 1986 from Wendell Phillippi; letter dated October 28, 1986 from the Watershed District and letter dated October 17, 1986 from the DNR. Lambert introduced Brian Williams who was present at the meeting to answer any questions regarding the proposal. Lambert showed the Commission the site location on an aerial photo. The grading plans have been presented to both the Watershed District and DNR for their approval. The main concern is what impact the grading will have on the creek valley. Lamber said he feels the ponds would be an ammenity and recommends approval. Cook referred to the portion of the letter that mentions spoils being removed and spread along the hillside. He asked if plantings would be added here. Williams said yes and that it was suggested a wood fiber blanket for erosion control of tailings be added on the hill prior to seeding. APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Nov. 3, 1986 -5- e. Doubles Horseshoe League - Summer 1986 This is an information item only. f. Co-Rec Volleyball - Summer 1986 This is an information item only. g. Senior Men's Hockey - Summer 1986 This is an information item only. h. Adult Tennis - Summer 1986 This is an information item only. D. Community Ed Advisory Council Report - Oct. 9 Minutes This is an information item only. VII. OLD BUSINESS None C VIII. NEW BUSINESS A. Tree Replacement Policy Proposal Lambert said the examples shown on Page 3 of the policy clarify how it works. The same policy would apply to both residential and commercial areas. The first 100 inches would require replacement of all trees. The replacement formula is the percent of caliper inches removed times the tree replacement factor which is 1.66. A significant tree is defined as one 12 inches or more in diameter with a mature height of more than 30 feet or a tree 8 inches or more in diameter whose mature height is usually less than 30 feet. This policy has been approved by the Planning Staff and the Community Services staff concurs. Baker asked how the two largest shopping centers in Eden Prairie would look if this policy had been in effect ten years ago. Lambert said he feels they would not be much different. Baiter asked if this policy goes far enough in a case where there is do no vegetation and you want some. Lambert said there is a landscape ordinance that would apply in a case like that; however, it covers only commerical, office and industrial areas. Baker asked if these two policies in combination could become a burden. Lambert said an example is Weston Bay who had to replace y so many trees that they didn't have enough space to put them. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMI SSION Nov. 3, 1986 -6- Shaw asked what the plan is for deviation from the policy. Lambert said the developer can request a variance. Mikkelson said he feels the document is powerful, but is a good idea. Cook asked if this type of policy has been tried in other areas. Lambet said no. Eden Prairie is the first city to try it. MOTION: Mikkelson moved to recommend approval of the Tree Replacement Policy. Cook seconded the motion and it passed 6-0. IX. ADJOURNMENT MOTION: Baker moved to adjourn at 8:55 p.m. Cook seconded the motion and i7passed 6-0. Respectfully submitted, p\GLCa� U��LC C.;k.tu Lois Boettcher Recording Secretary i .___..._.__.�._..... AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, NOVEMBER 17, 1986 7:30 P.M. SCHOOL ADMINISTRATION BUILDING - BOARD ROOM COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Moe Cook, Gary Gonyea, Karon Joyer, Brian Mikkelson, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - NOVEMBER 3, 1986 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None I V. DEVELOPMENT PROPOSALS 7:35 A. Welter Purgatory Acres C 7:55 B. Meadow Park 3rd Addition 8:15 C. Prairie Acres 8:35 D. Tech Park 7th Addition VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Commission Members 8:55 Status Report on the Park Bond Referendum Committee 9:00 B. Community Education Advisory Council Monthly Report 9:05 C. City Council Meeting Report VII. OLD BUSINESS VIII. NEW BUSINESS 9:10 A. Tax Forfeited Lands 9:20 B. Senior Citizen Facilities Use of "Old" City Hall and Use of "Existing" Senior Center 9:30 IX. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, November 17, 1986 7:30 p.m. , School Board Room COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Bud Baker (late), Moe Cook, Gary Gonyea, Brian Mikkelson COMMISSION MEMBERS ABSENT: Karon Joyer, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. 4 ' TT. APPROVAL OF AGENDA MOTION: Cook moved to approve the agenda as mailed. Gonyea seconded t emotion and it passed 4-0. III. APPROVAL OF MINUTES - NOVEMBER .3, 1986 MOTION: Cook moved to approve the minutes as mailed. Mikkelson seconded the motion and it passed 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS A. Welter Purgatory Acres Refer to memo dated November 12, 1986 from Bob Lambert, Director of Community Services and staff report dated October 24, 1986. Lambert reviewed the three major issues relating to parks, recreation and natural resources. They are grading, the Purgatory Creek floodplain and shoreland and pedestrian walkways. Lambert said there will be massive grading on the site; however, the tree replacement policy will be in effect along with the shoreland management ordinance. The developer has agreed with the Planning Commission recommendation to redesign the lots abutting Purgatory Creek to locate the rear lot line outside of the 100 year floodplain elevation. If the lots do not abut the creek, they are not required to meet the Shoreland Management Ordinance minimum width. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Nov. 17, 1986 -2- The Purgatory Creek study refers to trails in this location. Staff j questions the need for trails in the creek valley area. If they are built, they would be located from Homeward Hills Road to County Road 1. Staff is requesting the developer to construct a 5' concrete sidewalk on the south and west side of Bennett Place and Olympia Drive. Mr. Ed Kleven was present at the meeting representing Ray Welter. Mikkelson asked what type of trees are located on this site. I Lambert said there are very few significant trees. Most are boxelder, cottonwood, etc. 392 inches of trees will be replaced. Cook noted that because of the bend in the creek, he feels the other side would be a better location for trails. MOTION: Mikkelson moved to recommend approval of Purgatory Acres per staff recommendations. Cook seconded the motion and it passed 5-0. B. Meadow Park 3rd Addition t Refer to staff report dated November 7, 1986. ' c Lambert said that the planning staff report covers all of the I recommendations. The major concern is the pedestrian system. The site is located adjacent to a large marsh west of Homeward Hills Road. There will be eventually trail/sidewalk connections from Homeward Hills Road west to Hwy. 169, as well as north and south to Sunnybrook Drive to the existing single family development. Lambert recommends approval. MOTION: Gonyea moved to recommend approval of Meadowpark 3rd AcTdTI—on per staff recommendations. Baker seconded the motion. On call for discussion, Cook asked if the sidewalks would run to the end of the site. Lambert said they will eventually. At the present time, the Planning Commission is reviewing a proposal for a mini storage facility on the Williams property west of this site. Cook said he assumes the sidewalks will lead directly to the school. Lambert said that going up Homeward Hills Road, through the underpass and to the school is the most direct route. The motion passed 5-0. r C. Prairie Acres 7 Y Refer to staff report dated November 7, 1986. Lambert said that this is a simple subdivision located south of County Road 1. Staff is recommending that the developer grade a pad along County Road 1 for the future construction of an 8' trail. He recommends approval. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Nov. 17, 1986 -3- �-, r MOTION: Baker moved to recommend approval of Prairie Acres per staff recommendation.. Gonyea seconded the motion and it passed 5- 0. D. Tech Park 7th Addition Refer to staff report dated October 24, 1986. Lambert said that this development was originally reviewed a couple of years ago. The site is located east of Golden Triangle Drive. There is a hill on both the east and west. The original proposal was for a large office building and this is a scaled down version of that proposal. Lambert recommends approval. Cook referred to the statement on Page 2 of the planning staff report which states that "the landscape plan screens parking areas and loading areas effectively from Golden Triangle Drive but does not do an adequate job from Nine Mile Creek". Lambert said this i means there will be planting in the floodplain, but that it will be impossible to screen the area completely. MOTION: Gonyea moved to recommend approval of Tech Park 7th i AcTc Moon per staff recommendation. Mikkelson seconded the motion and it passed 5-0. VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Commission Members 1. Status Report on the Park Bond Referendum Committee Lambert said that the committee is off and running. Several sub-committees have been formed: promotions, speakers, funding and voters analysis. The promotions and speakers committees have been working with staff on gathering further information. The tentative date for the bond referendum is March 19, 1987 for $7.9 million. During discussions on what to include in the i bond referendum, Lambert said there will be approximately $9 million of improvements recommended over the next 2-3 years which includes funds from cash park fees. The referendum will be handled in a similar manner to the one in 1979. Breitenstein requested that a copy of the speeches to be used be distributed to the commission members for their information. Lambert added that there will be several public meetings held in December at different locations in the City. Major items to be included in the referendum are Community Center expansion, finishing County Road 1 bike trails, the first phase of Miller APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Nov. 17, 1986 -4- Park and other neighborhood projects to include Homeward Hills Park and Preserve Park. It is suggested that a new skating rink be put in to the west of the hockey rink at Preserve Park and that a warming house/park shelter be built. Final bond referendum plans will be brought before the Parks and Recreation Commission at their first meeting in January. A slide show will be developed to be shown to the Chamber of Commerce, Lions Club, etc. 2. Request from Hockey Moms for Assistance with January Tournament Baker received a request from the Hockey Moms regarding a tournament they are sponsoring in January at Round Lake. They are projecting a deficit for this year and in order to make extra money, would like to use the concession stand at Round Lake for their tournament. Lambert said that the only problem with this request is that the concession area has some very expensive equipment and no one other than trained staff has been allowed to use it in the past. Baker said he feels they are mainly looking for the space and not the equipment. Breitenstein said that if there are no other conflicts, they could be allowed to use the building only and be liable for any damages to equipment. MOTION: Gonyea moved to recommend allowing the Eden Prairie Hoc ey Moms to use the concession stand at Round Lake Park for their tournament January 9-11 under the following conditions: they use their own equipment, the HAEP is liable for any damages to equipment and that an officer of HAEP and a staff person will review the condition of the equipment both before and after the tournament. Cook seconded the motion and it passed 5-0. 3. Standard of Conduct for Youth Coaches Lambert said there have been several complaints from parents regarding the behavior of youth athletic coaches. It is felt that perhaps there should be a standard of conduct for coaches written and distributed to the parents. Gonyea asked if high school coaches have a code of ethics. Lambert said he would look into it. Cook said that the football association used to have a set of bylaws that included a code of conduct for coaches. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Nov. 17, 1986 -5- Baker said he feels that we need an "umbrella" organization to develop standards, coordinate between athletic groups and assist with scheduling. The commission felt this would be a good idea. MOTION: Baker recommended that Lori Helling look into the possibility of creating such an organization made up of presidents of the various athletic organizations to discuss development of standards, coordination between athletic groups, scheduling, etc. Cook seconded the motion and it passed 5-0. B. Community Education Advisory Council Monthly Report There was no report. C. City Council Meeting Report At the October 7 meeting the Council set the lot line on the Elaine Jakes property. The equestrian trail at Staring Lake was discontinued. Edenvale trails were discussed. It was decided that the trail would be mowed on top of the interceptor line this year only from the park area up to the homes. When the open water duck pond is created, a blind and trail will be built. The City will work with a naturalist to plan a trail around the pond. The issue of a bridge at Hillcrest Court was continued until the November 18 meeting. Lambert had suggested a survey of the residents to find out what their interest is in the bridge. The Council delayed a decision on the survey. VII. OLD BUSINESS None VIII. NEW BUSINESS A. Tax Forfeited Lands Refer to memo dated November 13, 1986 from Bob Lambert, Director of Community Services. Lambert reported that there are 24 or 25 lots in the Chatham Woods area that are tax forfeited land. The City wishes to acquire a parcel along Industrial Drive for right-of-way purposes. MOTION: Baker recommended approval of the resolution authorizing ttFe o s to be put up for au(. tAion and to transfer the Industrial Drive parcel to the City for right-of-way p! :poses. Gonyea seconded the motion and it passed 5-0. ( I � a APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Nov. 17, 1986 -6- B. Senior Citizens Facilities (Use of "Old" City Hall and Use of "Existing Senior Center) Refer to memo dated November 13, 1986 from Bob Lambert, Director of Community Services Lambert said staff will be moving out of the old City Hall in January. The School District is interested in renting the upper floor for their Family Education Center. Staff recommends designating the lower floor as a Senior Center since the existing Senior Center cannot be expanded. When the seniors were surveyed, they were excited about the new location. It is also recommended that the lower floor be used for historical society storage and an office for the Community Theatre in the library/conference area. The existing Senior Center at Staring Lake could be rented out for a variety of activities. Baker commented that the athletic associations also have a need for a place to store records. Lambert said he feels the best place to store this type of records would be in the Athletic Coordinator's office. Baker added that the Scouts need a larger facility for meetings. They have already split into two groups which meet at the Immanuel Lutheran Church and elementary school gymnasium. Lambert asked if they would be willing to pay $10.00 to rent the Staring Lake shelter. Baker said there would not be sufficient space there. Baker commented that Rick Bollinske's ideas for the existing Senior Center were good, especially the garden club and woodworking. MOTION: Cook moved to recommend approval of leasing the upper moor of the old City Hall to the School District for the Family Education Center and the lower level as a Senior Citizen Center with facilities for historical records storage and Community Theatre office use. Baker seconded the motion and it passed 5-0. IX. ADJOURNMENT MOTION: Gonyea moved to adjourn the meeting at 9:05 p.m. Cook seconded the motion and it passed 5-0. Respectfully submitted, Lois Boettcher Recording Secretary is