Parks and Recreation - 06/02/1986 _ r
., �_r ... ...,. �.,. ..,�o;..i:r..�n..............u.y�.� .y ..f:.'!:eW .�_l.1,::t...,...QI,_?'....Mrt.»,....�7,. ,..:C:1-!:v...`1CaP�P�«„4 4s...ik51.t:1Yn.....uv.r�;.>nw.ma�.u,�nw...xw...�...,....� •;��45
t,
7.
1986
JUNE 2
a.,
' 1
Ml_N_ UTES
CITY OF EDEN PRAIRIE
i
,
AGENDA
EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION
MONDAY, JUNE 2, 1986 7:30 P.M. SCHOOL ADMINISTRATION
BUILDING - BOARD ROOM
COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Moe
Cook, Gary Gonyea, Karon Joyer, Brian Mikkelson,
Charles Shaw
COMMISSION STAFF: Bob Lambert, Director of Community Services
7:30 I. ROLL CALL
II. APPROVAL OF AGENDA
III. APPROVAL OF MINUTES - MAY 19, 1986
IV. PETITIONS, REQUESTS AND COMMUNICATIONS
7:35 Letter From Marty Jessen
V. DEVELOPMENT PROPOSALS
7:40 B. Idlewild Office Center
VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF
, A. Reports of Commission Members
8:00 Off Road Vehicle Study Committee Status Report
B. 1. Reports of Director of Community Services
8:20 Community Services Department Organizational Chart
8:25 2. Report on Park Projects Scheduled for Summer/Fall 1986
C. Reports of Superintendent of Recreation
8:30 Summer Recreation Programs
D. Reports of Recreation Supervisor
8:35 Senior Transportation Program
I
E. Reports of Athletic Coordinator j
8:40 Summer Athletic Programs
8:45 F. City Council Meeting Report
I
i.
-2-
I-
VII. OLD BUSINESS
8:50 A. Metro Council Reimbursement
8:55 B. Community Center Expansion Study
VIII. NEW BUSINESS
9:00 IX. ADJOURNMENT
C
I
APPROVED MINUTES
EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION
Monday, June 2, 1986 7:30 p.m., School Board Room
COMMISSION MEMBERS PRESENT: Bud Baker, acting chairperson;
Moe Cook, Karon Joyer,
Brian Mikkelson, Charles Shaw
COMMISSION MEMBERS ABSENT: Pat Breitenstein, Gary Gonyea
COMMISSION STAFF: Bob Lambert, Director of
Community Services
OTHERS PRESENT: Rick Bolinske, Superintendent
of Recreation; Sandra Werts,
Recreation Supervisor;
Laurie Helling, Athletic
Coordinator
I. ROLL CALL
The meeting was called to order at 7:35 p.m. by acting chairperson, Bud
Baker.
II. APPROVAL OF AGENDA
Baiter added Concession Stands at Flying Cloud under VI. C. Reports of
Superintendent of Recreation.
MOTION: Shaw moved to approve the agenda as amended. Mikkelson
secon ed the motion and it passed 5-0.
III. APPROVAL OF MINUTES - MAY 19, 1986
MOTION: Cook moved to approve the minutes as mailed. Shaw seconded
tNe motion and it passed 3-0. Joyer and Mikkelson abstained.
IV. PETITIONS, REQUESTS AND COMMUNICATIONS
A. Letter from Marty Jessen
This is an information item only.
V. DEVELOPMENT PROPOSALS
A. Idlewild Office Park
Refer to memo dated May 30, 1986 from Bob Lambert, Director of
Community Services and staff report dated May 23, 1986.
Lambert said that the only issue other than what the planning staff
has recommended is the sidewalk from Eden Road to the trail oft the
western property boundary.
APPROVED MINUTES
C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, 1986
-2-
Lambert has spoken with Jeff Schmidt of Rosemount Engineering
regarding this issue and discovered that recycled water goes into
the lake during the winter thus keeping the water open in certain
areas.
Lambert added that the outlet for the lake is at the 853.5 contour
under Hwy. 5. The level of the lake could rise temporarily after a
heavy rain and flood the trail for a short time.
The concern from Rosemount is who will pay for the trail. If
Rosemount does not allow this trail, a public trail will not be
constructed around the entire lake.
The Community Services Department staff believes the City should
consider acquisition of a parcel of property on Lake Idlewild for
future development of an urban park space.
Cook said he feels that Lake Idlewild is a land locked lake which
would be used mainly by the people working in nearby offices.
Lambert agreed that it would serve mainly a commercial area and it
would be very expensive for a city in our stage of development.
Mikkelson asked if Rosemount has a picnic area on the lake.
Lambert said that they do.
Shaw said that he doesn't see a problem with the City purchasing a
parcel of land for future park use and if for some reason this
doesn't work out, using it for another purpose later.
MOTION: Shaw moved to recommend approval of the Idlewild 3rd
AdUitfon per staff recommendation. Mikkelson seconded the motion
and it passed 5-0.
MOTION: A motion was made by Mikkelson to strongly consider
action of land on Lake Idlewild by the City during the review
process of the Comprehensive Park Plan. Cook seconded the motion
and it passed 5-0.
VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF
A. Reports of Commission Members
1. Off Road Vehicle Study Committee Status Report
Refer to minutes of Off Road Vehicle Study Committee Meeting
held on May 8, 1986.
i
APPROVED MINUTES
EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, .1986
-3-
Lambert said the minutes are being presented in order to keep
the Commission informed as to what the committee has
accomplished. Brian Mikkelson is a member of the committee.
Mikkelson said the emphasis will be on education, awareness and
enforcement. Advertisements with educational value will be run
in the local papers. They will include trail maps, laws, etc.
More emphasis will be placed on training the young snowmobiler
through Community Education. It was also suggested that a
letter be sent to all registered snowmobilers in Eden Prairie.
Mikkelson asked if there would be funds available to be used
for the mailing. Lambert said that this would be a
possibility.
Mikkelson added that it was felt there was a lack of turnout
for safety education programs because the brochures are not
mailed out soon enough. Lambert said Rick Bollinske is
responsible for seeing that the brochures are mailed out in a
timely fashion. Bollinske said the last two brochures have
been mailed out on time and they would continue to do so.
CB. Reports of Director of Community Services
1. Community Services Department Organizational Chart
This is an information item only.
Lambert said there have been several changes within the
department including Sandy Wert's transfer to duties with the
senior citizens and youth programs. He introduced Laurie
Helling, new Athletic Coordinator and added that an offer has
been made for a new Supervisor of Youth Programs and Special
Events. This individual is anticipated to begin work within
the next three weeks.
Cook referred to the Athletic Associations listed on the chart
and asked who it refers to. Lambert said it refers to
associations of all different sports.
2. Report on Park Projects Scheduled for Summer/Fall 1986
Refer to memo dated May 29, 1986 from Bob Lambert, Director of
Community Services.
This is an information item only.
Lambert said that this report is being presented to advise the
/ Commission of the status of various park projects if they
should be asked about them.
r
r r
APPROVED MINUTES
EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, .1986
-4-
Cook said he feels parking at Flying Cloud fields should be
discouraged. Lambert said the average number of cars being
parked there illegally is 60-75, but there is no place else to
park. The options available are removing the BMX track which
would make room for 30-40 cars or eliminating one of the
ballfields.
Baker asked about the status of pumping Round Lake. Lambert
said the level needs to drop about 6 inches more.
Joyer asked how long the pump has been operating. Lambert said
it has been pumping for about a month.
C. Reports of Superintendent of Recreation
1. Summer Recreation Programs
Refer to memo dated May 28 from Rick Bollinske, Superintendent
of Recreation.
Bollinske briefly reviewed the new summer recreation programs
and changes that have been made in the old programs.
The tennis program is targeted at providing both lessons and
leagues with Kathy Anderson as the instructor. The main goal
is to make lessons fun. Each child participating in tennis
will receive a T-shirt with the Community Services logo. There
will also be awards and a picnic held at the end of the year.
Bollinske said he feels the summer playground program has an
ideal setup which was handled by Sandy Werts. They are
planning special events and a parade picnic.
Spring and summer special events include the 4th of July
celebration. Bollinske said they are concentrating on more
entertainment and family activities this year along with
additional food booths.
Regarding the marina, Bollinske said they would like to include
rental of recreation equipment.
Bollinske also discussed jugs baseball and youth golf lessons.
Cook asked about donations for fireworks. Bollinske said
$3,300 was collected last year and $5,000 has been collected so
far this year.
Cook said he was at an event that featured sandcastle building
and it seemed to be fun for the kids. Bollinske felt it would
be a good idea.
APPROVED MINUTES
C,
EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, 1986
-5-
Joyer asked how many parks are involved in the playground
program. Werts said there are six.
Baker asked if equipment is provided for youth tennis, jugs
baseball and youth golf. Bollinske said they like to encourage
use of their equipment instead of parents purchasing expensive
new equipment and they are always looking for good, used
equipment of this type.
2. Concession Stand at Flying Cloud
Baker said he has noticed that the concession stand at Flying
Cloud is not used. Lambert said it is available for use by the
athletic associations.
Baker said he understands there has been some disagreement
among those running the concessions. However, he feels there
is a need and an opportunity for someone to run the stand.
After some discussion, the Commission felt it would be a good
idea to go out for bids for someone to run the concession stand
with the profits going to the various athletic associations.
Lambert suggested meeting with the associations to get their
input before proceeding.
Bollinske showed the Commission the "This Week" column in the
newspaper and said the idea has gone over well so far.
D. Reports of Recreation Supervisor
or
Senior Transportation Program
Refer to memo dated May 29, 1986 from Sandra Werts, Recreation
Supervisor.
Werts reviewed the set of operating standards which are
required for those providing transportation to the elderly,
handicapped and economically disadvantaged. These include
information on the transportation service, information on each
vehicle, checklist of special safety equipment required,
certificate of insurance and information on drivers. A 12 hour
course is also to be completed by each driver at a cost of
approximately $35 each. Transportation at the present time
includes trips to the senior center twice a week, shopping
twice a month and to the high school once a month for lunch.
Cook said he feels it would be to the City's benefit to have
the certificate of compliance,
p , particularly in the case of an
accident.
I ,
APPROVED MINUTES
EDEN PRAIRIE PARKS, 'RECREATION AND NATURAL RESOURCES COMMISSION June 2, 1986
-6-
Baker asked how many drivers there are. Werts said there are
3-5 volunteer drivers.
Cook asked if the drivers are seniors. Werts said all but one
driver are seniors.
Mikkelson asked if there is a large turnover in drivers since
the cost of training is to be paid for by the City. Werts said
the drivers are very dependable and there is not much turnover.
MOTION: Joyer moved to support the requirement that drivers
compfte a 12 hour course in order to be qualified to provide
transportation to the seniors. Shaw seconded the motion and it
passed 5-0.
E. Reports of Athletic Coordinator
1. Summer Athletic Programs
Refer to memo dated May 29, 1986 from Laurie Helling, Athletic
Coordinator.
This is an information item only.
Lambert gave a brief review of the summer leagues. Men's
hockey has had a slight increase, 3 on 3 basketball is about
the same, softball has gained several teams, adult spring
tennis has increased, summer doubles horseshoe is about the
same, sand volleyball has doubled and summer hockey has
increased.
F. City Council Meeting Report
Lambert reported that the Council approved the purchase of a van
for the seniors with reimbursement from the Rotary Club over a
period of time. At a special meeting held on May 30, the City Hall
was discussed and it was agreed to hire a leasing agent in order to
get the best deal on a 2-5 year lease. The City architect was also
asked to do a schematic drawing of a City Hall building which would
be connected to the present Public Safety building and could allow
the possibility to expand by 15,000 square feet in the future. It
was felt that the main reasons for failure of the bond referendum
were the location and size of the building. It was felt that a
site already owned by the City (the present City Hall site or the
public safety site) would be more acceptable. Uses for the
existing building were also discussed.
i
APPROVED MINUTES
EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION June 2, 1986
-7-
i
VII. OLD BUSINESS
A. Metro Council Reimbursement
Refer to memo dated May 28, 1986 from Bob Lambert, Director of
Community Services and letter dated May 16, 1986 from
Richard Rosow, Attorney at Law.
Following an audit by the Metropolitan Council on Bryant Lake and
Anderson Lakes contracts, it was found that the City of Eden
Prairie owes the Metropolitan Council $271,534. In an agreement
between the City and the Metropolitan Council, the City agrees to
pay the Metropolitan Council the amount of $271,534 immediately and
agrees to attempt to acquire through donation or dedication
approximately 39 acres of land on the north shore of Bryant Lake
that is designated park property for Bryant Lake Regional Park. If
and when the City acquires this property, they will transfer it to
the Hennepin Park Reserve District and receive reimbursement of the
then appraised value of the property or $271,534, whichever is
less.
MOTION: A motion was made by Cook to recommend approval of the
agreement per staff recommendation. Shaw seconded the motion and
it passed 5-0.
B. Community Center Expansion Study
Refer to memo dated May 30, 1986 from Bob Lambert, Director of
Community Services.
This is an information item only, as this project has been put on
hold for an undetermined amount of time.
VIII. NEW BUSINESS
None
i
IX. ADJOURNMENT
MOTION: Joyer moved to adjourn the meeting at 9:20 p.m. Mikkelson
secon3ed the motion and it passed 5-0.
Respectfully submitted,
Lois Boettcher
Recording Secretary