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Parks and Recreation - 10/21/1985 rte .v A 1985 . OCTOBER 21 MINUTES CITY OF EDEN PRAIRIE r r AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, OCTOBER 21, 1985 7:30 P.M. SCHOOL ADMINISTRATION BUILDING - BOARD ROOM COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Moe Cook, Gary Gonyea , Jerry Kingrey, Charles Shaw COMMISSION STAFF: Bob Lambert, Director of Community Services 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - SEPTEMBER 16, 1985 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS 7:35 A. Eden Prairie Convenience Center 7:50 B. Data Serve VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Community Services 7:55 1. Round Lake Surface Use Ordinance 8:00 2. Round Lake Treatment Program 8:05 3. Round Lake Water Elevation B. Reports of Superintendent of Recreation 8:10 1. State Masters Swim Met - April 5 6 C. Reports of Athletic Director 8:15 1. Senior Men's Hockey - Summer 1985/Season End Report 8:20 2. E. P. A. A. End of Season Reports a. Girl 's Basketball b. Summer & Fa 11 Soccer c. Girl 's Softball 8:25 3. 1985 Softball Deposits For Field Improvement 1. -2- 8:30 4. Co-Rec Volleyball - Summer 85 Season End Report 8:35 5. Horseshoe League Season End Report D. Community Education Advisory Council Monthly Report E. City Council Meeting Report VII. OLD BUSINESS 8:45 A. Skating Rink Use 9:20 B. Purgatory Creek Recreation Area/Staring Lake Study 9:35 C. Discussion on Options for Providing Outdoor Athletic Facilities VIII. NEW BUSINESS 10:05 A. Baker Road Improvements 10:15 IX. ADJOURNMENT it APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, October 21, 1985 7:30 p.m. , School Board Room COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; Bud Baker, Moe Cook, Gary Gonyea, Jerry Kingrey, Charles Shaw COMMISSION MEMBERS ABSENT: Pat Breitenstein COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Chuck Pappas, Superintendent of Recreation; Sandra Werts, Recreation Supervisor I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Marty Jessen. II. APPROVAL OF AGENDA Kingrey added Item B, Conference Attendance under VIII. New Business. Kingrey moved to approve the agenda as amended. Gonyea seconded the motion and it carried 5-0. III. APPROVAL OF MINUTES OF SEPTEMBER 16, 1985 MOTION: A motion was made by Kingrey to approve the minutes as mailed. Coo seconded the motion and it carried 3-0. Shaw and Gonyea abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. DEVELOPMENT PROPOSALS A. Eden Prairie Convenience Center i Refer to staff reports dated August 23, 1985 and October 4, 1985. Bob Vanney and Dick Heise were present representing K. Charles Development Corporation. Vanney reviewed the site which is on approximately 2.3 acres located south of I-494, Hwy. 169 and Hwy. 5 and east of the Lake Idlewild PUD. APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Oct. 21, 1985 -2- Vanney showed the concept plan for the site and said that access points would be from Hwy. 169 and Eden Road. The headquarters of the American Baptist Homes of the Midwest is the only structure currently in the Idlewild Office Center. Vanney said the building will consist of office service retail and Food Fare. Office service retail would include places like AAA or driver's license examiners. Vanney said the developer will preserve the lakeshore and add a good deal of landscaping along Eden Road and Hwy. 169 to screen parking areas. Outside seating and a totlot will take advantage of the view of the lake. Vanney showed building elevations at this point. Cook asked which view showed the back of the building. Vanney showed the back of the building on the plan. Baker asked if the building is level with Hwy. 169. Vanney said Hwy. 169 is higher, but the building will be the same level as Eden Road. Vanney showed the grading plan for the site. He said the building is 16 feet high and the disadvantage to this location is the low land. Kingrey referred to Page 3 of the Planning Commission report regarding roof elevation. Heise said that the building is 8 feet higher than Hwy. 169. Lambert asked if the developer is aware of the PUD on land use to the west and north of the site. Vanney said the entire site is zoned as office and they are requesting a change from office to commercial regional service. Lambert showed the location of the shore line connection on a map of Eden Prairie and said this will be referred to in the Datasery proposal. Jessen asked if there is a trail system along Eden Road. Lambert said that there is a sidewalk. Jessen said he assumed that since there was no supplementary staff report, Lambert agreed with the planning staff report. Lambert said that the planning staff recommendations are acceptable. Shaw asked if there will be only a single access to the site. Vanney said yes, since it was felt that an access from Hwy. 169 would be too difficult. I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Oct. 21, 1985 -3- Shaw asked how many cars are in the queue for the drive-thru window. Vanney said 10-12 cars are in the queue and they are providing a bypass lane to allow cars to get out of the drive-thru lane is they wish. Shaw asked if the City has done a traffic study on this site. Lambert said that the planning and engineering staff have looked closely at the site and he feels comfortable with their recommendations. Cook asked if there is access from the proposed trail to this facility. Vanney said that they propose a flight of steps from the trail to the building. Cook asked if the developer had given any thought to using something other than timber for the retaining wall. Vanney said they are discussing using decorative concrete, brick or timber. Cook feels the material used for the retaining wall is very important since it will be so visible. C Jessen asked Lambert what the final procedure is to getting this plan approved. Lambert said that the planning staff will review the final plans, but if the Commission has serious considerations about the materials used for the retaining wall, he will bring them forward. Kingrey said he didn't see anything about a pedestrian trail in the staff report. He also asked how high the retaining wall will be and how much will be visible. Vanney said the wall will be two tiered and 13-16 feet high. Six to seven feet will be visible. Shaw asked about the two areas of signage located in the back and near the access road. Jessen said the signage on the access road is the planning commission's concern. Lambert said lie will make a note of the signage at the back of the building. Kingrey asked if Lambert goes along with planning staff recommendations. Lambert said yes. Vanney asked about negotiating a reduction or elimination of the park fees. Lambert said he could ask the Council for their consideration; however, they aren' t being asked to do anything out of the ordinary. Jessen said the Commission recommendation is conditioned on them paying the full cash park fees. MOTION: Cook moved to recommend approval of the Eden Prairie Convenience Center per staff recommendations. Kingrey seconded the ( motion and it passed 5-0. 10 APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Oct. 21, 1985 -4- B. Datasery Refer to staff reports dated August 23, 1985 and September 20, 1985. Lambert: said Bob Worthington of Opus Corporation was unable to attend the meeting. However, the site and PUD have already been approved and the only issue is the 8' asphalt walkway. Jessen asked if there is any other way to get to Lake Idlewild from the site. Lambert said the developer is willing to build a trail along their West 78th St. boundary which is the only way to get to Lake Idlewild from this site. Kingrey said he is concerned with having a large parking area across from the lake. Lambert said there is really no alternative. Kingrey added that the plantings proposed by the developer look good. MOTION: Kingrey moved to recommend approval of the Datasery proposal. Shaw seconded the motion and it passed 5-0. C. VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Director of Community Services 1. Round Lake Surface Use Ordinance Refer to memo dated September 25, 1985 from Bob Lambert, Director of Community Services. This is an information item only. Lambert reported that the ordinance was brought to the Council and was approved subject to one change from the DNR. The Commission requested that no boats with motors be allowed on Round Lake. The DNR wants to promote fishing and suggested that only boats with electric motors be allowed. 2. Round Lake Treatment Program Refer to memo dated October 9, 1985 from Bob Lambert, Director of Community Services. Lambert reported that the treatment has been done and he needs approval from the Commission to pay $4,500 per year for the U of M study. I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Oct. 21, 1985 -5- Shaw asked when payments to the U of M are to be made. Lambert said the City will receive an annual report and a condition can be added that payment will be made when the report is received. Shaw reported that he is attempting to go before the Metro Council and ask for their support of the study. MOTION: Shaw moved to recommend approval of payment of $4,500 per year to the U of M for the Round Lake study to be paid at the time the annual report is received. Cook seconded the motion and it passed 5-0. Kingrey referred to Page 1, Paragraph 3 regarding fingerling sunfish that will be added later this fall. He did not recall this being discussed earlier. Lambert said male and female sunfish cannot be distinguished at such a young age. Cook asked if the fingerlings are meant to be food for the spring stock. Lambert said no, they will grow to an adult stage. ( 3. Round Lake Water Elevation - Refer to memo dated October 10, 1985 from Bob Lambert, Director of Community Services. Lambert reported that the reading taken about a week ago was 882.2 which is higher than has ever been recorded. The Commission discussed the extensive damage that could result if the water elevation continues to be high and possible solutions to the problem. MOTION: Kingrey moved to recommend that the City seek mme iate resolution to the high water level at Round Lake and take whatever steps are necessary to preserve the park. Baker seconded the motion and it passed 5-0. B. Reports of Superintendent of Recreation 1. Masters Swim Meet - April 5-6 Refer to memo dated September 19, 1985 from Joy Eastman, Aquatic Supervisor. Pappas said that this is the second year such a request has been made and the swim meet has gone well in the past. '3 APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Oct. 21, 1985 -6- MOTION: Baker moved to recommend approval of the request for tTie^State Masters Swim Meet to be held in Eden Prairie. Shaw seconded the motion and it passed 5-0. Pappas distributed copies of a flyer advertising the Halloween party at Eden Prairie Center and monthly reports for September. Pappas said that the reports are now done on the computer. C. Reports of Athletic Director 1. Senior Men's Hockey - Summer 1985 Season End Report This is an information item only. There was a discussion on the suggestion to rent ice time, but allow the teams to run themselves. It was felt that it should be left the way it is, but Stu Alexander should be given full support. i 2. E.P.A.A. End of Season Reports i a. Girl's Basketball This is an information item only. b. Summer & Fall Soccer This is an information item only. c. Girl's Softball This is an information item only. 3. 1985 Softball Deposits for Field Improvements This is an information item only. Lambert said he feels softball field improvements should be discussed at this time. So far $19,740 has been collected. He feels the priority items are to light Fields 2 and 3 and add chain link fences. Lambert requested authorization to get bids and ask the City to "front-end" the cost until funds become available. Jessen asked what the Lions Club has decided to fund. Although it is not official, Lambert said he feels they will fund some public safety projects. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Oct. 21, 1985 -7- Kingrey asked Lambert to forward the names and phone numbers of the Lion's Board to the Commission so they can call and explain the importance of the athletic field improvements. MOTION: A motion was made by Kingrey to recommend going out 'To—r—TRs on softball field improvements and request the City to "front-end" the cost until funds are available. Cook seconded the motion and it passed 5-0. 4. Co-Rec Volleyball - Summer 1985 Season End Report .i This is an information item only. 5. Horseshoe League Season End Report This is an information item only. D. Community Education Advisory Council Monthly Report Pappas reported that at the Thursday, October 10, 1985 meeting the Council discussed 30-40 goals and selected the most important ones. They have made a commitment to complete a needs survey for seniors C which would be done in a similar manner as the City needs survey. This survey would be a joint effort between the City and the school district. The Council also discussed opening classes up for the public to observe, a workshop several members had attended and the Halloween party at Eden Prairie Center. E. City Council Meeting Report Lambert said that the Council approved the Round Lake Surface Use Ordinance which was discussed in detail earlier in this meeting. VIII. OLD BUSINESS A. Skating Rink Use Refer to memo dated October 1, 1985 from Sandra Werts, Recreation Supervisor. Werts reported that the Commission requested some items be discussed with representatives of the Hockey Association. Bud Baker represented the Hockey Association at the meeting. Werts discussed the following items: the percentage of time used by the HAEP compared to the number of total participants; their access to indoor ice which means the outdoor ice was not being used at this time and the public was not able to use it; ice time was reserved for one team per hour, but because of drills and other methods, only one goal on one side was often used; concern f APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Oct. 21, 1985 -8- expressed by both adults and youth that there is not enough time for pickup hockey in the evenings. Staff's recommendations were to double up the younger teams in the same division for outdoor practice, try to leave one night at each rink other than Friday open and schedule older teams to use the rinks at later hours and that when coaches know they will not be using the rinks, they call in advance so a notice can be posted. Baker distributed an HAEP Outdoor Ice Schedule for 1985-1986. Forty-seven total hours of ice time are reserved weekly which means the HAEP is reserving only 52% of the time available. This leaves Round Lake East and Central Middle School completely open. CMS will be filled up first if needed. Saturdays and Sundays have not been scheduled and there is no time reserved on Fridays after 7:00 p.m. The only staff recommendation which was not agreed to was doubling up the younger teams for outdoor practice. Baker felt that the kids have enough trouble concentrating without wanting to 1 watch what is going on at the other side. Werts asked if it would be possible to leave one night open per week at each rink for public use. Baker agreed. B. Purgatory Creelc Recreation Area/Staring Lake Study Refer to memo dated September 28, 1985 from Bob Lambert, Director of Community Services and letter dated September 12, 1985 from the Riley-Purgatory-Bluff Creek Watershed District. Lambert reported that the City entered into an agreement with the Watershed District to fund a feasibility study to determine the 10, 25 and 50 year flood elevations of the floodplain in the Purgatory Creek Recreation Area, if the proposed master plan would benefit the basic water management program and what effect the master plan would have on the water quality at Staring Lake. Lambert feels the Commission should consider the following: contract an engineering consulting firm to review the master plan j for additional information to determine how much of the plan is feasible, plan specifications and costs should be obtained at this time so the City can go to the Watershed District and ask for assistance with funding and the acquisition of land. Lambert said two RFP's (requests for proposals) should be obtained. Gonyea asked who would review the report. Lambert said he would review it himself and confer with the Parks and Recreation Commission and City Council. i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Oct. 21, 1985 MOTION: A motion was made by Gonyea to recommend advertising for from engineering/planning firms to bid on reviewing the feasibility of the master plan subject to new Information on 10, 25 and 50 year flood elevations and prepare the final plans and specifications. Shaw seconded the motion and it passed 5-0. Cook asked if soil borings are best done in the winter. Lambert said it may not make a difference when they are taken, but he is not sure of the conditions in the floodplain. C. Discussion on Options for Providing Outdoor Athletic Facilities Refer to memo dated October 17, 1985 from Bob Lambert, Director of Community Services. Lambert distributed copies of the plans for each of the five options presented. The City Needs Study Committee agreed that the following outdoor recreation facilities would be needed by the year 1990: four lighted softball fields and light two existing fields, two C regulation baseball fields, six youth baseball fields at one complex, two youth softball fields, six lighted soccer fields or 11 i unlighted fields, one outdoor hockey rink, four to five lighted football. fields, ten additional tennis courts and two additional skating rinks. The master plan for Miller Park was approved by the Commission based on where Hwy. 212 was to be located. Since Hwy. 212 will be located 300 feet north of the previous plan, the Miller Park concept plan will not work out. Lambert said the State could be petitioned to move it south. For this reason, it is necessary to look at the other options. Lambert showed the locations of each of the five options on a map of Eden Prairie Option 1 was the one that was approved earlier. The major problem is that all the athletic teams would be located in the same area at the same time, as well as the problem with Hwy. 212. Option 2 would require the acquisition of the apple orchard. It would be a good deal except for the expense of removing all the apple trees. Also, it would require buying not only the land, but the business itself. Option 3 -- the land is not for sale and it would not be very centrally located. Option 4 -- the realtor feels this land is worth $7,500-$10,000 per acre. The disadvantage is that all the land is located within the MUSA line. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Oct. 21, 1985 -10- Option 5 would provide all the facilities needed thru 1990. However, the land is more expensive, the additional 30 acres is within the MUSA line and it would require some access from County Road 4. Cook said that he feels the Commission should tour the sites in order to be able to make a decision. Lambert said that when the Commission is down to a couple of options, the athletic associations and property owners should be invited to give their comments. After some discussion, it was decided that the Parks and Recreation Commission would tour the five sites beginning at 3:00 p.m. on Monday, November 4, 1985. VIII. NEW BUSINESS A. Baker Road Improvements Refer to memo dated October 17, 1985 from Bob Lambert, Director of Community Services. Lambert referred to two plans showing the alignment of Baker Road. Staff suggested that the Council consider an underpass near Cardinal Creek Road to allow safe access to Forest Hills. Both the school district and the Council did not support the underpass, but suggested a traffic light at this intersection. After closely examining the plans and some discussion, the Commission had some concerns with the loss of the softball field and potential problems with HUD. B. Conference Attendance Kingrey expressed interest in attending the Joint Venture Conference for Affordable Housing to be held on October 24 at a cost of $25.00. Lambert said he would look at the brochure more closely to see if it applies to the Parks and Recreation Commission. IX. ADJOURNMENT MOTION: A motion was made by Cook to adjourn the meeting at 10:15 p.m. Gonyea seconded the motion and it passed 5-0. Respectfully submitted, Lois Boettcher Recording Secretary