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Parks and Recreation - 09/20/1999 i 1 l SEPTEMBER 20, 1999 MINUTES PARKS RECREATION & NATURAL RESOURCES COMMISSION 1 AGENDA I PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,SEPTEMBER 20,1999 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown,Chair,Frantz Corneille,Claire Hilgcman,Don Jacobson,Vicki Koenig,John Wilson i COMMISSION STAFF: Robert A.Lambert,Director of Parks,Recreation and Natural Resources, Stuart A. Fox, Manager of Parks and Natural Resources:Laurie Helling,Manager of Recreation Services I. ROLL CALL ? II. APPROVAL OF AGENDA 3 111. APPROVAL OF MINUTES-June 21 and August 2. 1999 IV. PETITIONS REQUESTS AND COMMUNICATIONS V. DEVELOPMENT PROPOSALS l� 1 1. Brown Addition i VI. OLD BUSINESS 1. Three Year Outdoor Center Comnarisons 2 Riley Lake Park Shelter Bids 3. Richard T. Anderson Conservation Area Retaining Wall Bids V11. NEW BUSINESS VI11. Reports of Director Parke and Recreation Services ' r 1. Board and Commission Rcoruanization Vill, ADJOURNMENT 14 � 1 APPROVED MINUTES PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, SEPTEMBER 20,1999 7:00 PM CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION: Richard Brown,Chair;Claire Hilgeman,Frantz Corneille, Don Jacobson,Vicki Koenig,John Wilson COMMISSION STAFF: Robert A. Lambert, Director Parks and Recreation Services: Stuart A. Fox, Manager of Parks and Natural Resources, Laurie Helling, Manager of Recreation Services;Rita Maiser,Recorder 1. ROLL CALL Chair Richard Brown called the meeting to order at 7:00 p.m. Hilgeman was not present. 11. APPROVAL OF AGENDA Koenig moved to add an item to the agenda regarding the landscaping plan on the development at the intersection of Mitchell Road and Valley View Road. Lambert asked to make an addition to the agenda to give an update on the Park Plan City Survey. ri 3 MOTION: Koenig moved to approve the agenda with the added amendments. Corneille seconded.Approved 5-0. Ill. APPROVAL OF MINUTES— June 21,1999 1 MOTION: Due to lack of a quorum at the August 2, 1999 meeting, the June 21 minutes I were not approved. Jacobson moved to approve the June 21 minutes. Wilson seconded. Approved 4-0,with Koenig abstaining. APPROVAL OF MINUTES—August 2,1999 Corneille questioned the wording of his motion under the Bluff Country Village development proposal on page three, in the sixth paragraph, which reads: "...including the landing point..." Fox said that the "landing point" refers to a safe zone area in the trail system. Koenig questioned the language under the Shady Oak Estates development proposal in the first paragraph on Page 4: "2.7 acres will be filled." Fox will check on this figure,as the fill pertains to the entire project,not just the entrance drive. i _TI Parks, Recreation and Natural Resources Commission September 20, 1999 Page 2 Brown asked about the motion by which the commission asked to have input into the landscaping plan on Shady Oak Estates,and if the plan was alreudy approved. Fox said that the plan has not been finally approved. MOTION: Brown moved to approved the August 2 minutes with clarification to follow regarding the amount of acreage filled on Shady Oak Estates. Wilson seconded the motion. Approved 4-0. Jacobson abstained. IV. P ETITIONS, REQUESTS AND COMMUNICATIONS A. None V. DEVELOPMENT PROPOSALS A. Brown Addition The proposal consists subdividing 23.87 acres cast of Settler's Ridge and south of Riley Creek into single-family lots. Phase one would consist of 12 lots, with an outlot on Riley reck. A second phase would consist of four lots with an outlot along Highway 212. The site has 57 significant trees, and the development will result in 17%tree loss. Mitigation calls for 125 caliper inches of landscape material. Ed Hosck of Westwood Engineering explained the proposal on behalf of Dan Herbst and the Brown family. Access will be through Settler's Ridge and will be by private drive with a turn-around. Grading will be reduced as much as possible. The Indian Mounds and the Riley Creek bluffs will have setbacks. Phase one will have 2.66 acres dedicated to the City. Phase two will have 7.01 acres dedicated, totaling 46% of the land dedicated as park and open space. Out the 23 acres involved,grading for the homes will occur on 3.78 of these acres. Fox said that the developer is asking a variance that would allow setbacks of 25 feet instead of 30 feet. Another variance would allow the street to be private. The street in the Brown Addition would have a 24-foot roadtop, with a 30-foot casement, leaving the �r remaining six feet for utility casements. 28 feet is the standard roadtop to allow for passing and street parking, and the width recommended by the city engineers. A full cul-de-sac or hammerhead is needed for turnaround for large vehicles. Five-foot sidewalks could be placed five foot off the curb,and one foot off the property line. One issue to be resolved is trail constriction and accessibility to Crestwood Park..When Settler's Ridge was proposed,the staffplanned for an eight-foot trail that would continue through the Brown property and connect with Dell Road. Lambert said the city policy is to provide that each development have a neighborhood park within one-half mile walking distance. Without a trail through the Brown addition,this goal cou!d not be met. The i 4 Parks,Recreation and Natural Resources Commission September 20, 1999 Page 3 staff is recommending that a five-foot sidewalk be put through the Brown addition,which will require steps be built and a bridge be installed to traverse the steepest slope. The city would accept a path along Riley Creek if it were constructed by the developer. One problem is that such a path and stairs would not be cleared of snow in the winter. The city's position is that the developer needs to work out a plan that will accommodate sidewalks for access to Crestwood Park. Koenig asked what the cost of stairs or a bridge would be. Lambert said the city doesn't have an estimate, but $30,000-$50,000 for a bridge is a possibility. Sidewalks with stairs could be $50,000-$70,000. Sidewalks would be paid by the developer, except those that are on city-dedicated land. Koenig said it is not clear how the Indian Burial Mounds will be marked. Fox said the state archeologist will recommend marking as needed, and that the area will be permanently recorded. Koenig asked where the bluff setback lies. Fox said is starts 20 feet from the top of the bluff. There is a 10-foot setback from the Indian Mounds and any structure.All setbacks and conservation casements arc recorded on the property title. t MOTION: Wilson moved to accept the proposal for the Brown Addition as t recommended in the Staff Report of September 1, 1999. Jacobson seconded. r' Koenig moved to amend the motion to state that: the developer work with city staff to develop an acceptable trail plan. Jacobson seconded the amendment. The amended j motion was approved 5-0. j V1. OLD BUSINESS A. Three Year Outdoor Center Comnarlson Laurie Helling presented a three-year summary of the Staring Lake Outdoor Center programs and building rentals.She presented a series of charts showing comparisons in program offerings, program participation, and revenue and expenditures. The study showed less participation in 1998 winter programs due to lack of cold and snow to support scheduled activities. In regard to revenue and expenditures,net loss is down for for 1999. D. Riley Lake Park Shelter Bids Bids for the Riley Lake Park Shelter were opened September 9, 1999. Four contractors submitted bids. The low bidder was C M Construction, at $219,219. The staff is recommending two alternates to the plan. Alternate one would include a concrete plaza with u brick border. Alternate two includes heavier shingles with a scalloped edge. I I Parks,Recreation and Natural Resources Commission September 20, 1999 Page 4 With alternates, the new cost would be $224,194. The city received a matching grant from the state of$100,000. MOTION: Cornielle moved to approve the bid for the Riley Lake Park Shelter. Wilson 1 seconded. Approved 5-0. C. Richard T.Anderson Conservation Area Retaining Wall Bids Bids for the retaining wall were opened on September 14, 1999. One bid was submitted, which was by Terranova, for$104,950. The city projected the cost at$60.000,therefore the bid was rejected. MOTION: Wilson moved to support the staffs rejection of this bid. Koenig seconded. The motion was approved 5-0. D. Landscaping at Valley View and Mitchell Roads Brown is concerned about the condition of the landscaping that surrounds the 1 development on the southeast side of the intersection. Fox said that the developer has followed the landscape plan, but the trees are not leafing out well. So far nothing is f dying, and it takes about a year for landscaping to establish itself. Due to road spray and salt, it was proposed that mulch be used here instead of grass. E. Undate of Guide Plan i Lambert said the city is working to update its guide plan as required by the e Metropolitan Council.The city needs to get citizen input and to assess the adequacy of its parks and preservation of its resources. The city will use the 1988 survey as a basis, and will have Bill Morris restructure the questions. The new survey will be ready by November, 1999. VII. NEW BUSINESS n t A. None Vill. REPORT OF THE DIRECTOR OF PARKS AND RECREATION SERVICES 1. Board and G'olnmission Rcorga i a lan Lambert presented copies of the new organizational chart showing proposed changes to the Boards and Commissions. The new Community Planning Board will consist of nine members composed of the old planning and park commissions. Park commission � i Parks,Recreation and Natural Resources Commission September 20, 1999 Page 5 members whose terms arc up in April 2000 will be on the new board. The new Park& Recreation Commission will have five to seven members. It will work mainly with budgets, park and trail use, and recreational services. The Planning Board will have a more significant role than it has now. One of the reasons for the reorganization is to require special interest groups to take other city needs into consideration prior to going to the city council. Lambert said the city needs to set its vision and it's priorities. City growth is leveling off,and the city has to maintain its projects into the future. The council is looking for people to serve with different backgrounds and interests to achieve balance on the commissions. The new Parks Commission will end in December,and start up again under the new plan in April 2000. The commission will meet four to twelve times per year, and will act as an advisory to the Council through the Leisure and Communication Board. The commission will have more training. Terms will be three years, staggered. Brown, Hilgcman and Wilson's terms will end in December, 1999. Koenig and Corneille will go over to the newly organized Planning Board until April 2000. IX, ADJOURNMENT, MOTION: Jacobson moved to adjourn at 9:00 p.m.Wilson seconded.Approved 5-0. I v L