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Parks and Recreation - 12/21/1998 e l j 1998 December 21 Parks, Recreation and Natural Resources Comission Minutes CITY OF EDEN PRAIRIE �I AGENDA PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,DECEMBER 21, 1998 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown,Chair.Frantz Corneille,Claire Hilgeman, Don Jacobson,Vicki Koenig,Glenn Stolar,John Wilson STUDENT MEMBER: Ben Christian COMMISSION STAFF: Robert A.Lambert,Director of Parks, Recreation and Natural Resources, Stuart A. Fox, Manager of Parks and Natural Resources,Laurie Hclling,Manager of Recreation Services I. ROLL CALL ll. APPROVAL OF AGENDA 111. APPROVAL OF MINUTES-November 16, 1998 IV. PETITIONS.REQUESTS AND COMMUNICATIONS A. Request from School District to Install Scorcbo r i on Community Center Pool South Wau V. DEVELOPMENT PROPOSALS VI. OLD BUSINESS VII. NEW B 1SINrSS A. Recommendation for Fa un1��izinL Fitness Revenue with Fxp cnscs Vill. REPORTS OF COMMISSIONERS AND STAFF j. IX. ADJOURNMENT ! i C I 4 APPROVED MINUTES PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 21, 1998 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD ,t COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown,Chair,Frantz Corneille,Claire Hilgeman,Don Jacobson,Vicki Koenig,Glenn Stolar,John Wilson STUDENT MEMBER: Ben Christian COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources,Stuart A. Fox, Manager of Parks and Natural Resources,Laurie Flclling, Manager of Recreation Services,Lyndcll Frey,Community Center Manager,Cynthia Mueller,Aquatic and Fitness Coordinator, and Barbara Anderson, City Recorder 1. ROLL CALL f1 Chair Brown called the meeting to order at 7:03 p.m.Commissioners Koenig and Stolar were 1 absent. Commissioner Hilgeman arrived at 7:06 p,m. IL APPROVAL OF AGENDA MOTION: Wilson moved, seconded by Jacobson, to approve the Agenda as published. Motion carried 4-0. III. APPROVAL.OF MINUTES-November 16, 1998 Corneille noted it misspelling on page 2. I , MOTION: Corneille moved, seconded by Jacobson, to approve the November 16, 1998 Minutes of the Parks,Recreation and Natural Resources Commission as corrected. Motion carried 4-0.. IV. PETITIONS,REQUESTS AND COMMUNICATIONS A. Request from School district to Install Scoreboard on Community Center Pool South Wall PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MINUTES December 21,1998 Page 2 Lambert reviewed the staff report and noted that staff recommended approval of the request as it has been fully funded by the Foxjets and the School District, Steve Schultz, Director of Student Activities, commented this would give the school a pemtanent score board which will give them the time and place for every swimmer in each heat,which is something they do not currently have when they use the portable score board. Corneille asked if other teams could use this score board and Schultz responded that would be the case. Lambert commented the school will pay for the installation costs and it will be a permanent fixture on the wall. The City will maintain the scoreboard just as the City maintains those in the ice arenas. MOTION: Wilson moved, seconded by Corneille, to approve the request of the School District to install a permanent score board on the south wall of the Cnmmunity Center pool. Motion carried 5-0. Jacobson noted that the swim team had already raised the funds for the score board �. and then they came to the City for permission to install it. 1-1c was concerned about the fact that the City was consulted after the fact,even though staff supported the idea. V. DEVELOPMENT PROPOSALS V1. OLD BUSINESS Vll. NEVI'1311SINESS I 1 A. Recommendation for�,q ualizfFitness Revenue with Expenses •nses i Lyndcll Frey introduced Cynthia Mueller,the new aquatic and fitness coordinator. He reviewed the changes staff is proposing to make to the existing program. Staff recommended elimination of the 30 punch pass and they propose to only offer the 10 and 20 punch passes. The fitness classes did not breaking even or make money last j year, and it will be the same thing again this year, They have notified program participants of the changes and they recommend the Commission approve them. Corneille asked if there was some way they could encourage people to join the Community Center and Frey responded they need to make some changes in the way they operate the programs such as combining programs which have low enrollments or eliminating them when there aren't enough people signed up to warrant offering i PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MINUTES December 21, 1998 Page 3 the class. Brown commented that Senior Citizens get a 50 percent discount at the Community Center and Frey responded that was correct,but they will be making + some changes as they have been giving the Seniors a huge benefit. They need to balance their budget and they cannot afford to run programs that do not pay for themselves by covering the costs of instruction Discussion ensued regarding the proposed bonus system for the instructors to facilitate getting the punch cards punched. Brown asked Mueller to come to the Senior Center and make a presentation about the programs that are available for Senior Citizens at the Community Center,and she responded she would be happy to do that. Discussion ensued regarding using incentives to promote use of the Community Center. Concern was expressed t i regarding discontinuing the 30 punch pass. Christian asked if they could consider something like a monthly pass which did not require punches,but allowed use of the facility on a per-month basis. Problems with the punch cards were discussed and 1 abuses of the punch card system. It was decided that no free classes were to be s, allowed,if someone forgot to bring their punch card they would be required to pay for that session or could not attend that class. A , t MOTION:Comcillc moved,seconded by Wilson,to accept the recommendation of staff based on the November 16, 1998 staff report. Motion carried 5-0. j Frey handed out information on memberships at the Community Center which is at its highest level since 1995. Wilson asked at what point the locker rooms would become a problem,and Frey responded they would become a problem soon. Lambert noted that the Parks and Recreation Commission gave permission for an estimate to be obtained regarding what it would cost to upgrade the locker rooms and the lobby area and when they saw the cost estimates it was decided against proceeding with that project. It was felt it will require a bond referendum to fund the i upgrading as it is too expensive for the City to do it alone. � r l VIII. REPORTS OF COMNIISSIONERS AND STAFF I\. ADJOURNMENT MOTION:I-lilgetntn moved,seconded by Corneille to adjourn the meeting. Motion carried 5-0. The meeting adjourned at 7:45 p.m.