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Parks and Recreation - 07/20/1998 a 1 u 1998 July 20, 1998 ' Minutes Parks, Recreation & Natural Resources Commission CITY OF EDEN PRAIRIE s s AGENDA PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,JULY 20,1998 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown,Chair;Frantz Corneille,Claire Hilgeman,Don Jacobson,Vicki Koenig,Glenn Stolar,John Wilson COMMISSION STAFF: Robert A.Lambert,Director of Parks,Recreation and Natural Resources; Stuart A. Fox, Manager of Parks and Natural Resources;Laurie Helling,Manager of Recreation Services 1, ROLL.CAI.I. 11. APPROVAL OF AGENDA 1 III. APPROVAL OF MINUTES-Jl iI Y 6. 1998 i IV. PETITIONS RFOUFSTS AND COMMUNICATIONS �- V. pF.vFr OPMENT PROPOSALS A. valley View Business Center. VI. OLD BUSINESS A. I11,pdated Five Year Caoital Improvement Plan B. Prioritizing Projects for 1999 C. Recommendation to Approve PCOpo%^d Proiects for 1999 VI1. NFW BUSINESS A. 1998 Commission Work Plan �`s VIII, ADJOURNMENT C i ' 1 APPROVED MINUTES PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,JULY 20, 1998 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown,Chair,Frantz Corneille,Claire Hilgeman,Don Jacobson,Vicki Koenig,Glenn Stolar,John Wilson COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources, Stuart A. Fox, Manager of Parks and Natural Resources, Laurie Helling, Manager of Recreation Services,and Barbara Anderson,City Recorder 1. ROLL CALL Chair Brown called the meeting to order at 7:00 p.m. John Wilson was absent. 11. APPROVAL OF AGENDA { MOTION: Koenig moved,seconded by Jacobson,to approve the Agenda as published. Motion carried 6-0. Cf. APPROVAL OF MINUTES- 1ULY 6 1998 i Koenig noted a change on page 2 regarding her comment regarding Marks Amoco which has a history of supporting the City programs"in many large and small ways." Stolar noted that on page 6 he wished the minutes to reflect that the fees for residents were increased at a greater rate than those for non-residents and they should make the increases more equal in the future. f MOTION: Jacobson moved, seconded by Stolar, to approve the July 6, 1998 Minutes of the Parks, I Recreation and Natural Resources Commission as amended. Motion carried 4-0-2. Hilgeman and Corneille abstained. IV. PETITIONS,REQUESTS AND COMMUNICATIONS _ V. DEVELOPMENT PROPOSALS r A. Valley View Business Center Jeff Brady,Tushie Montgomery Architects, representing CSM and Home Depot reviewed the plans ibr the development. fie discussed the access to the site and the parking and traffic flow issues. lie reviewed the drainage plait and the landscape plans. lie discussed the Park Dedication and the NURP ponds which will be constructed on the site. The tree loss and replacement was addressed in the landscape plan. The screening from adjacent properties was discussed,and the proponent intends to acid additional trees and the privacy fence between the proposed development and the adjacent residential property. I PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MINUTES July 20, 1998 Page 2 Lambert reviewed the staff report and noted that the tree loss has been well addressed by the proponent. There will be three NURP ponds on the site and an existing sidewalk along Valley view There is a large outlot which will be dedicated to the Road must be kept open during construction. City and there will also be a cash park fee paid. The Planning Commission approved this plan on July 16, 1998 and staff recommended approval. Koenig asked why the trees need to be removed on the north side of the building and Bradley responded they need to excavate in order to construct the retaining wall. This was necessary because ofdte topography on the site. If they did not use a retaining wall it would require more tree loss and excavation to slope the grade to meet the building. Koenig discussed the landscape plan and asked if the proponent had considered replacing the oak trees that were being lost. Bradley responded that oak trees grow very slowly and they had not intended to use them in the landscape plan. Brown asked about the trees that will be planted to screen the house on top of the hill and Bradley reviewed the plantings which will be used in that area. Koenig asked if the proponent has to mitigate for the wetland that was filled and Lambert responded that it was done but he did not recall what was replaced exactly,but it seemed to him that it was located in Carver County somewhere. Discussion ensued regarding the outlot and what was City property in this area. Lambert noted that this dedication will extend Willow Park and will be connected to it. The City has no immediate plans to develop the outlot except to correct the erosion after the landscaping is installed. Nancy Berg requested that the Parks Department present a plan for this property. Lambert stated that no plan has been developed as yet and there is not one in the foreseeable future. It will be a natural area for the residents and wildlife to use. If that use is ever proposed to be changed,the City would notify neighbors and request their input.'file erosion control requirement should be included in the motion as it was not contained in the staff report. i MOTION:Conleillc moved,seconded by Jacobson,to recommend approval of the request of CSM Corporation and Home Depot for this project based on the staff report and including the stipulation that erosion mitigation measures be implemented where needed. Motion carried 6-0, VI, OLD UUSINM "mot A. Iln Uttwc Yc++r'Capitnl Imnrovemcnt Plan B. Priorili_..tiina Proicct�for 1999 C. vc PrQwmCd PPOitW for_1999 Lambert commented that all three of these items are connected together,and need to be approved this year in order to complete plans and specifications to bid this project early next year. Lambert reviewed each project and discussed each one. Stolar asked if they will review these again after the studies are done. Lambert responded these will be engineering and landscape plans which will delineate the costs based on the design proposed. The Parks and Recreation Commission will review I the proposed plans,after final cost estimates and make a recommendation on each project to the City Council. ni t PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES t July 20, 1998 Page 3 i 7 Discussion ensued regarding how to prioritize these projects and it was felt that they shoulc'retlect t the priorities already established by the Commission. Each Commissioner stated how they felt about each project and how it should be prioritized. 9 1 Koenig was concerned that existing residents should have the same access to facilities as new { residents would have. Lambert noted this was included in the long term park plan and while some i people may have to wait and others will have their parks immediately,eventually everyone will have a plark in their neighborhood. Discussion ensued regarding park shelters that have water and sewer service. Lambert noted that shelters that have restrooms are locked up and satellites are installed outside because vandalism occurs when the buildings are left open. Hilgeman asked about the 1998 projects that were scheduled as she understood the City was behind in accomplishing these things because of the storms. Lambert responded that two years ago he had created a new position that would be responsible for the repair and upgrading projects,and he has a crew of three people working in this area. However,when the City Council decided to pick up debris from the storms, the construction crew had to be pulled off to do it,and so they are about seven weeks behind in their scheduled projects. Lambert reviewed the 1998 projects and gave updates on al of them. Each Commissioner prioritized the projects for 1999 as they felt they should be done,and Lambert tallied them. It was determined that the projects should be prioritized in the following order: E I. Richard T.Anderson 2. Flying Cloud Fields 3 3. Round Lake Play structure 4. Preserve Park Renovation 5. Riley Lake Park Shelter 6. Miller Park shelter 7. Crestwood Park MOTION: Hilgeman moved,seconded by Koenig,to recommend to the City Council the priority as listed,and to approve the projects for 1999 as voted upon and tallied by Lambert. Motion carried 6-0. V11. NEW BUSINESS A. 1998 Commission Work Plan MOTION:Corneille moved,seconded by Hilgeman,to approve the 1998 Commission Work Plan as presented. Motion carried 6-0. /"IIL ADJOURNMENT l MOTION: Jacobson moved, seconded by Corneille to adjourn the meeting. Motion carried 6-0. The meeting adjourned at 8:20 p.m.