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Parks and Recreation - 04/06/1998 I� ,t 1998 April 6 1998 Minutes Parks, Recreation & Natural Resources Commission t:-a CITY OF EDEN PRAIRIE r i 'I AGENDA = PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,APRIL 6, 1998 7:00 P.M.CITY CENTER 7 8080 MITCHELL ROAD COUNCIL CHAMBERS P i COMMISSION MEMBERS: Richard Brown,Chair;Frantz Corneille,Claire Hilegman,Don Jacobson,Vicki Koenig,Glenn Stolar,John Wilson STUDENT MEMBERS: Elizabeth Cook,Stacy Enger COMMISSION STAFF: Robert A.Lambert,Director of Parks,Recreation and Natural Resources; Stuart A. Fox, Manager of Parks and Natural Resources;Laurie Hclling,Manager of Recreation Services 1. ROLL CALL 11. APPROVAL OF AGENDA 111. APPROVAL OF MINUTES-MARCH 2. 1998 ( IV. PETITIONS REQUESTS AND COMMUNICATIONS k A. Goose Relocation-MTS i V. DEVELOPMENT PROPOSALS A. Douglas CoMornflon Heada cart M j B. Welter's Brookhaven Farm VI. OLD BUSINESS A. 1YQ11G -t-j VII. NEW BUSINESS i A. LY411� Vlll. REPORTS OF COMMISSIONLRS AND STAFF A. Bid Award-Safety Surfacing at Staring Play Area B. Arbor Day Prochunation Vlll, ADJOURNMENT 1� APPROVED MINUTES PARKS, RECREATION AND NATURAL RESOURCES COMMISSION 7 MONDAY,APRIL G, 1998 :00 P.M.CITY CENTER8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown,Chair,Frantz Corneille,Claire Hilgeman, Don t Jacobson,Vicki Koenig,Glenn Stolar,John Wilson 9 STUDENT MEMBERS: Elizabeth Cook,Stacy Enger COMMISSION STAFF: Robert A.Lambert,Director of Parks,Recreation and Natural Resources, Stuart A. Fox, Manager of Parks and Natural Resources,Laurie Helling,Manager of Recreation Services, and Barbara Anderson,City Recorder 1. ROI. . ALL Glenn Stolar,John Wilson, Stacy Enger and Elizabeth Cook were absent. 11. APPROVAI.OF AGENDA MOTION:Hilgeman moved,seconded by Jacobson,to approve the Agenda as published. Motion carried 1 5-0. III. APPROVAL OF MINUTES-MARCH 2. 1998 1 Hilgeman noted a correction on page 6, paragraph five,to add the word"including" after"six swings". Koenig noted that the sentence under Item C on page 8 was incomplete. Jacobson requested the third sentence in the last paragraph on page 3 be deleted,regarding the City review of drainage on the site. MOTION: Hilgenan moved,seconded by Koenig,to approve the March 2, 1998 Minutes of the Parks, Recreation and Natural Resources Commission as corrected, Motion carried 5-0. IV. "1'T179pNS RFOLIESTS AND COMMUNICATIONS 1 A. Goovc Relo at�MTS i Fox stated the City received a request from MTS to relocate the Canadian geese from their facility. All costs will be paid by MTS for this program and staff recommended approval of this petition. Brown inquired what could be done to help deter the geese from coming back to this site in the future and Fox responded the older birds in the flock will come back but the younger ones can sometimes be successfully relocated. The main flock congregates at the front entrance which is intimidating to people coming into the building. He noted that MTS has been experimenting with various deterrents to see if any of them will work. Dr. Cooper at the University takes the geese somewhere but staff does not know the exact relocation site. Brown inquired if this would give MTS the right to relocate the geese in perpetuity or just this once and Fox responded the relocation will occur this year only. l n PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES April 6, 1998 Page 2 Fie noted that the City has received these requests from MTS in the past, but they have been withdrawn because they found something that worked prior to the roundup being conducted. i MOTION:Corneille moved,seconded by Hilgeman,to recommend approval of the relocation of the Geese from the MTS Systems Corporation site located at 14000 Technology Drive. Motion carried 5-0. 1 V. DEVELOPMENT PROPOSALS A. Douglas Corporation Headquarters Gary Vogel,Architect,reviewed the plans for Douglas Corporation and described the amount of tree loss on the site and the landscaping plan. He noted that they will be replacing 310 caliper inches of landscape materials. He described the drainage plan and the water quality which will be cycled through a NURP pond prior to being released into the wetland. They have received approval from the Planning Commission and are scheduled for City Council review. Fox reviewed the staff report and noted that there were eleven significant trees on the site as defined } by the Ordinance. The proponent will be required to replace 310 caliper inches in landscape materials but there is a total of 831 caliper inches going on the site. Ornamental trees were not counted in the �,. total but they do count as part of the landscape plan. There are a number of Honey Locust trees j along Valley View Road and staff suggested they be changed to oak trees to replace those that are 1 being lost. They are replacing each of the eleven significant trees with 35 smaller trees,which is the largest tree replacement plan staff has encountered. The storm water calculations will be checked by the City Engineer and the Watershed District to be confirmed. Staff also recommends that a trail easement be given to the City to allow it to remain in it's present location. The project received approval by tite Planning Commission on March 9th, i Koenig asked where the property lines were located and Vogel illustrated them on the site plan. Hilgeman asked if staff was concerned about plant loss because they were grouped so closely together on the landscape plan, and Fox responded that the proponent was required to meet the replacement requirements and if any of these trees die they will have to be replaced. A bond is required for the first year and if everything is doing well when it is inspected, the bond will be released. Jacobson commented he thought this was an excellent plan and the landscaping materials ' +, should survive very well. MOTION: Jacobson moved, seconded by Hilgeman, to recommend approval of the Douglas Corporation Headquarters proposal subject to the stipulations listed in the Staff Report dated March 6, 1998 and the supplemental Staff Report dated March 31, 1998, and the added stipulation that American Basswood trees be added to replace the Honey Locust trees. Motion carried 5-0. B. Welter's Brookhaven Farm Ray Welter, Jr. reviewed the site plan and stated they propose to construct 40 twin(tomes and 3 single family home sites. They will have a scenic casement over about 7.5 acres along the trail, He I PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MINUTES April6, 1998 Page 3 illustrated the location of the NURP pond and where the trail easement will be located. Fox gave the staff report and noted that the majority of the trees on the site are located on Outlot A. Staff recommended that the tree loss be replaced at 56 caliper inches. The proponent has refined the grading plan and they have requested a single stage pond instead of a two-stage pond. Staff recommended that a pad be graded at the time of construction for the trail. Staff also recommends that a chain link fence be placed along the NURP pond to prevent people from falling into it. Staff recommends the addition of Option 3 requiring the proponent to obtain a waiver through the PUD. The units will be set back 150'from the conservation easement. Outlot A will be controlled by the Homeowners Association and the developer has requested that specific exceptions to the scenic and conservation easement be granted. Staffis not supportive of these exceptions and do not believe the gazebos will be a positive amenity. There have been many meetings between the proponent and City staff to resolve these issues. Staff recommended approval of the request subject to the stipulations contained in the staff reports. Hilgeman asked if there was a precedent for a Homeowners Association to have control over Outlots and Lambert responded that this process can be accomplished in two ways. One way is to dedicate the Outlot to the City and have the property under public ownership. The second way is to have the Homeowners Association responsible for the property. Often after a period of time,the City is asked r to take over ownership because of expensive maintenance costs and disagreements among members l of the Homeowners Association.. However,the important thing is that the property be maintained in its natural state, and it doesn't really matter who owns it. This is not a requirement and the Commission cannot base an action on the issue of ownership of Outlot A. I Hilgeman asked if the Heritage Preservation Commission had reviewed the plan and Welter responded they have looked at it. Jacobson asked where the trail would be located along the creek and lambert responded that they will pick it up at the beginning but there could be as many as six j crossings of the creek before it is completed because it meanders through the plat. The history of the trail in this area was discussed. I filgenian asked why there was such a large disparity between the number of twin homes and single family homes and Welter responded that was because they have given up a large amount of land in i casements and Outlot A. Brown inquired if the proponent had agreed to all the stipulations proposed by staff and Lambert responded that he had agreed to meet all requirements included in both staff' reports. Welter noted he wanted to plant Red Oaks,Aspen and Sumac and not a lot of pine trees. Koenig asked about the fence around the NURP pond and Welter responded it would be black vinyl coated chain link fencing which he will pay for. MOTION: Hilgeman moved, seconded by Corneille, to recommend approval of Welter's Brookhaven Farm subject to the stipulations contained in the Staff Report dated 2/6/98 and the supplemental Staff Report dated 3/31/98. Motion carried 5-0. S I PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MINUTES April 6, 1998 Page 4 V. OLD BUSINESS None. VII. NEW BUSINESS None. Vlll. REPORTS OF COMMISSIONERS AND STAFF A. Bid Award-Safety Surfacing at Staring Play Area Fox reviewed the bids and stated the bid will be awarded by the City Council on 4/7/98,but it would be good to have the endorsement of the Commission. MOTION:Jacobson moved,Corneille seconded,to recommend that the bid be awarded to No Fault Industries in the amount of$40,060 as recommended by staff. Motion carried 5-0. B. Arbor Day Proclamation Fox noted this was an FYI item which was included in the packet for the Commission's information. He stated this was the first year the City received the Tree Growth Award which is given to cities showing new and innovative programs. IX. ADJOURNMENT MOTION: Corneille moved, seconded by Jacobson to adjourn the meeting. Motion carried 5-0. The meeting was adjourned at 8:35 p in. I u I