Parks and Recreation - 05/20/1997 1997
MAY 20
MINUTES
Restoration Committee
CITY OF EDEN PRAIRIE
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AGENDA
PARKS,RECREATION AND NATURAL RESOURCES COMMISSION
MONDAV,MAV 20,1996 7:00 P.M.CITY CENTER
8080 MITCHELL ROAD
COUNCIL CHAMBERS
COMMISSION MEMBERS: Claire Hilgcman, Chair; Bruce Bowman, Richard Brown,
Don Jacobson,Vicki Kocning, David Kracum,John Wilson
STUDENT MEMBERS: Mark Bremer,Emily Hanka €1
COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and I
Natural Resources; Stuart A. Fox, Manager of Parks and
Natural Resources; Laurie Helling, Manager of Recreation
Services
I. ROLL CALL
11. APPROVAL OF AGENDA
111. APPROVAL.OF MINUTES-May 6. 1996
IV. PETITIONS,REQUESTS AND COMMUNICATIONS
A. Letter from Skip Lane RE: Insurance Requirements of Public Service Organizations
SellinL Food or Other Services on Public Prosy
B. RcQucst from Figure Skating Club
C. Letter from Karen&Scott Pederson Rc: LiL tine Baseball Fields in Miller Park
V. DEVELOPMENT PROPOSAL
A. None
VI. OLD BUSINESS
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A. Commission Work Plan
VII. NEW BUSINESS
A. j1=
VII1. ADJOURNMENT
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APPROVED MINUTES
EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES
MONDAY,MAY 20,1996 7:00 P.M.CITY CENTER
Council Chambers
8080 Mitchell Road
COMMISSION MEMBERS: Claire Hilgeman, Chair-, Bruce Bowman, Richard
Brown,Don Jacobson,Vicki Koenig,David Kracum,
John Wilson
STUDENT MEMBERS: Mark Bremer.Emily Hanka
COMMISSION STAFF: Robert A.Lambert,Director of Parks,Recreation and
Facilities. Stuart Fox,City Forester-, Elinda Bahley,
Recording Secretary
1. ROLL CALL
The meeting was called to order at 7:00 p.m,by Chair 1-lilgeman. Commissioners
Brown,Kracum,and Wilson were excused.
11. APPROVAL OF AGENDA
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MOTION: Jacobson moved, seconded by Bowman, to approve the Agenda as
published. Motion carried 4-0-0.
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Ill. APPROVAL OF MINUTES-May 6, 1996
Koenig noted on page 11,under Reports of Commissions and Staff,item B should
read, Purgatory Creek Outlet Structure, The first sentence should also read,
Purgatory Creek Outlet Structure. The second sentence should read...and the lack
ot'silt fencing. The following sentence should read...a wide open area and she noted
kids on dirt bikes previously. Page 9,paragraph 7,omit the second sentence.
MOTION: Koenig moved,seconded by I lilgeman,to approve the Minutes of the
May 6, 1996 laden Prairic Parks,Recreation and Natural Resources Commission as
amended. Motion carried 3-0-1. Bowtnan abstained.
IV. PETITIONS,REQUESTS AND COMMUNICATIONS
A. Letter front Sit Lane RE: Insurance Requirements of Public Service
Organizations Selling Eood or Other Services on Public Property_
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Parks,Recreation and Natural Resources Commission
Monday,May 20, 1996
Staff referred the Commission to a memo dated May 21, 1996,from Robert
A. Lambert, Director of Parks, Recreation and Facilities;and a letter dated
April 24, 1996, from Skip Lane,Vice President of J.A. Price Agency,Inc.
Lambert stated he believes the City would be named in a lawsuit whether the
organizations have insurance or not. A reason to require insurance is for the
benefit of the organization itself'. If there is no insurance they can get sued
individually through their own personal insurance and have to pay to defend
themselves. A reason not to require insurance is that it may end the special
events because the organizations can not afford the insurance. Staff called
other cities to see what their policy was regarding insurance, and they
indicated they don't require it.
Staff does not recommend requiring public service groups to provide the City
with insurance for selling food on public property,but continue to require
them to obtain a license from the County Hcalth Department.
MOTION: Koenig moved, seconded by [crown, to accept Staffs
recommendation regarding insurance for organizations at special events per
the City Council Agenda memorandum dated May 21, 1996, Motion
carried 4-0.
R. Request from Figure Skating Club
Staff referred the Commission to a memo dated May 14, 1996,from Robert
A. Lambert, Director of parks, Recreation and Facilities,and a letter dated
May 9, 1996, from Jackie Peters,Test Chair for the Eden Prairie Figure
Skating Club.
Lambert noted this is standard procedure when open Skating or open j
swimming time is being taken away from the public,and the City requires
these clubs to make the request. Staff supported this request and indicated
they will be notifying the public well in advance by posting flyers at they '
Community Center.
MOTION: Koenig moved,seconded by Jacobson,to recommend that the
Eden Prairie Figure Skating Club be granted a waiver in ice time per the
Staff memo of May 14, 1996, Motion carried 4-0.
C. Letter from Karen and Scott Pedersen Re: Lighting Baseball Fields in
Miller Park
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Parks,Recreation and Natural Resources Commission
Monday,May 20, 1996
Staff referred the Commission to a letter dated May 10, 1996, from Karen
and Scott Pedersen,and a letter from the Eden Prairie Baseball Association
Fund Raiser 1995 and 1996 Report from the Fund Raiser Committee.
Lambert indicated the Pedersens asked to have this item on the agenda but
Staff has not received it request so there is no reason to take action. The
Pedersen's want the Commission to go on record stating they oppose this
issue. Staff recommended the Commission to wait until they get it request
and hear all the Facts. j
The Commission expressed concern about the false advertising stating that
lighting in Miller Park has been approved, and the wires for the lighting
being already installed. Lambert suggested drafting it letter to the Pedersen's
clarifying the facts about the City's position on lighting in Miller Park and
providing them with a copy of the letter sent to the Baseball Association in
March.
MOTION: Hilgeman moved,seconded by Koenig,to draft a letter to the
Pedersen's clarifying the City's position about the future lighting at Miller
Park,specifically commenting on items brought up in the EPEA Fund Raiser
�. Report for 1995 and 1996.from the Fund Raiser Committee to parents and
players of the Baseball Association,that the City has not received a request
yet and,therefore,there is no specific position by the City and to provide a
copy of the letter sent to the Baseball Association in March of this year.
Motion carried 4-0. i
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V. DEVELOPMENT PROPO AI s
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A. None
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V1. OLD BUSINESS
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A. Commission Work Plan
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Staff referred the Commission to it memo dated May 1, 1996,from Robert
A. Lambert,Director of Parks,Recreation and Facilities.
Lambert indicated this is the same work plan but put in the format as
requested by the City Council. The City Council will schedule a joint
meeting with each Commission once it year for the purpose of reviewing the
work plan and discussing current issues,as well as identifying any specific
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Parks,Recreation and Natural Resources Commission
Monday,May 20, 1996
direction the Commission requests from the Council regarding issues, !
policies,ctc.
These meetings will be held at 6:30 p.m. prior to the regular scheduled
Council► meting, The next joint meeting between the City Council and the
Parks, Recreation and Natural Resources Commission will be held on !
January 7, 1997. If any of the Commissioners have any concerns or
questions,they can call Bob Lambert.
VII. NEW BIICINESS j
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None
VI11. ADJOURNMENT
MOTION: Koenig moved,seconded by Jacobson,to adjourn the meeting. Motion
carried 4-0. The meeting adjourned at 7:40 p.m. I
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