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Parks and Recreation - 12/15/1997 1997 DECEMBER 15 MINUTES Parks, Recreation & Natural Resources Commission CITY OF EDEN PRAIRIE 1 i i AGENDA PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,DECEMBER 15, 1997 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown, Chair, Frantz Corneille, Clairc Hilgeman Don Jacobson, Vicki Koenig,Glenn Stolar,John Wilson STUDENT MEMBERS: Elizabeth Cook,Stacy Engcr j COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Hclling, Manager of Recreation Services 1. ROLL CALL l IL APPROVAL OF AGENDA III. APPROVAL OF MINUTES- DF EMBER I 1997 IV. PETITIONS. REQUESTS AND COMMUNICATIONS V. DEVELOPMENT PROPOSAL j 3 A. Charlson Property Comprehensive Guide Plan Amendment VI. OLD BUSINESS A. Report on Deer Manaucment Prouram VII. NEW BUSINESS VII1. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks. Recreation and Natural Resource.,. I. Approved Community Center Pool and Ice Rental Rates for 1998 R 1999 Ix. ADJOURNMENT ( 1 i. i APPROVED MINUTES EDEN PRAIRIE PARKS,RECREATION&NATURAL RESOURCES COMMISSION MONDAY,DECEMBER 1, 1997 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown, Chair; Frantz Corneille, Claire hlilgeman, Don Jacobson, Vicki Koenig, Glenn Stolar,John Wilson STUDENT MEMBERS: Elizabeth Cook,Stacy Enger COMMISSION STAFF: Robert A.Lambert,Director of Parks,Recreation and Natural Resources; Laurie Helling, Manager of Recreation Services; Elinda Bahley, Recording Secretary COMMISSION MEMBERS ABSENT: Brown,Stolar,and Wilson 1. ROLL CA1,1, Vice Chair Jacobson called the meeting to order at 7:05 p.m. 11. APPROVAL OF AGENDA Lambert added Community Center Pool FIVAC Project Bid under Old Business,item B. i MOTION: Koenig moved, seconded by Corneille, to approve the agenda as amended. Motion carried 4-0. 111. APPROVAL OF MINUTES - OCTOBER 21, 1997 SPECIAL MEETING WITH COUNCIL.& NOVEMBER 3,1997 PRNR COMMISSION Lambert noted the minutes of October 21. 1997 have been included as an FYI item for the Commission. MOTION: Koenig moved, seconded by Hilgeman, to approve the minutes of the November 3, 1997 Eden Prairie Parks, Recreation and Natural Resources Commission as f�f published. Motion curried 4-0. IV. PETITIONS.REOUF.STS AND COMMUNICATIONS A. Petition from Stuart Nolan and Bryant Lake Area Residents for"No Wake' Zone on Bryant Lake In Lieu of 15 MPII Speed Limit on Sunday Afternoon i 3 Approved Minutes Parks,Recreation and Natural Resources Monday,December 1, 1997 Staff referred the Commission to a memo dated November 18, 1997 and a letter dated November 20, 1997 from Bob Lambert, Director of Parks, Recreation and Natural Resources;and a letter and petition from Stuart H.Nolan,resident of Bryant Lake, Lambert indicated the petition signed by 40 people has requested the City Council to revise the Surface Management Ordinance for Bryant Lake to adopt a no wake policy over the entire lake on Sunday afternoons. The current ordinance restricts the speed limit to 15 miles per hour. Staff has notified all residents between Shady Oak Road and 494 what the request was and what the petition is for. He explained the process that will take place in order to change the ordinance. Bart Knutson,7120 Willow Creek Road,noted he has lived on the lake for over 30 years and it appears to be working just fine. He did not sign the petition. It's a public body of water and the City should not unnecessarily be designing it for someone's private needs or issues that they have. There are other issues on the lake far more pending of this and far more important. Part of the frustration of the neighbors concerning the lake is there is no one enforcing the laws on there now. He believes the reason for the request is it's a lot easier to monitor a no wake zone than the current 15 miles per hour rule. It's a great recreational lake and he personally doesn't want to sec changes made. i i Koenig asked what his concerns arc about the lake. Knutson said the personal watercraft issue stands out and on probably 99 percent of all Minnesota lakes it's more of an irritant than anything else. David Steen, 6741 Beach Road, commented he was opposed to this ordinance j change making restrictions on the lake. The prime days of the year for the lake are during the summer which is the weekends,Saturdays and Sundays,from Memorial Day to Labor Day. Last summer there were only 30 prime days to use the lake and because of the speed limit on Sunday, which is meant to discourage people from using the lake,this will effectively cut the number of days of use on that lake in half. f A more restricted policy for 1998 would cut 30 prime days down to 16 days during �! an entire summer that you can use the lake. The 15 mile per hour limit works for pulling kids in an inner tube,for wave boarding and knee boarding. It does not work very well for water skiing but there are three activities you can do during the day j with a no wake restriction, lac was very opposed to this change enough to design a different petition depending on how things go tonight. lie believes it would be more fair to allow residents quiet 2 9 d9 i Approved Minutes Parks,Recreation and Natural Resources Monday,December 1, 1997 time on Sunday morning from 6:00 a.m.until noon and then opening up the lake to the public for the rest of the day. Jacobson asked what his description of use of the lake is. Steen said he likes water skiing and likes to go at least 15 miles an hour. He also likes to pull his kids in a tube and knee board. A no wake policy would effectively make it unable to use the lake during the sunny time of the day during the summer. He noted the lake is not utilized on most Sunday afternoons. This is a lake and should be used in the summer. The people should be encouraged to use the lake, not discouraged, for whatever they would like to do during the peak hours of the day during the summer. Hilgcman commented changing the ordinance would not be denying use of the lake but limiting use of the lake. Lambert explained the reason the City first initiated the 15 mile an hour rule was because of the fisherman. As a result of the configuration of Bryant Lake,two boats water skiing dominated the use of the lake and they could not fish. The 15 mile an hour would enable everything except boating and at least have one day where people could go out there and fish without being driven off the lake. After having a brief discussion with Mr.Nolan,the exact issue was the enforcement of the ordinance. Hennepin County Water Patrol is very undermanned. They only come out to lakes like this when requested. The neighbors feel everybody knows i what no wake means where everybody has a different concept of what 15 miles an hour means. Hilgcman commented putting this whole process in motion seems argumentative because it's replacing one unenforceable ordinance with yet another unenforceable ordinance. It does not seem unreasonable what the people want but site questions whether it's worth going through the whole process for yet something else that can not be enforced. Knutson said everybody has a different idea of what should happen on the lake. He said if it's not broke,don't fix it. This ordinance has worked for 20 years and it all boils down to everyone comes up with a different idea. it's a public body of water and should be treated that way. The public should be able to use it however they see fit. The City would be opening up a can of worths if they start looking at all different petitions. Koenig was concerned about a no wake zone because of the limited use of activities. 3 i i Approved Minutes Parks,Recreation and Natural Resources Monday,December 1, 1997 Lambert said there are not a lot of recreational activities you can do on a no wake zone. You can fish,canoe,and barely sailboat,so it's very restrictive during a very high use time of day. Hilgcman commented no wake zone is too restrictive and it's going to restrict recreational use. It's also switching from one unenforceable ordinance to another enforceable ordinance. MOTION: Hilgcman moved, seconded by Corneille, to not change the Surface Management ordinance for Bryant Lake at this time. Motion carried 4-0. Lambert noted this petition will still go to the City Council in two weeks and encouraged members of the audience to attend. It will be forwarded to the City Council with a recommendation from the Commission to deny because if it isn't broke,don't fix it. V. DEVEL.OPMENT PROPOSALS A. Qnijed Healthcare.Inc.- Lazarettii Property Staff referred the Commission to a staff report dated November 21, 1997 from Michael D.Franzen,City Planner. Lambert explained this is a Planned Unit Development and the reason it is before the Commission is because it's a concept plan,a conceptual use of a significant piece of property in northeast Eden Prairie. There is no development plan,no site plan,and j no grading plan because it's a PUD. The major issue on this was the traffic and whether or not they could get all the development they wanted to get on that particular piece of property. This is a Planning Commission issue and they did approve the request subject to them working out a deal with the Honeywell Corporation to split the traffic. This project has been brought before the Commission because it's a major land user that's proposing a pretty high density use of a piece of property. They are proposing a high rise type development not infringing on the marsh or the majority of woodland. It's a very good land use and a good proposal as long as it's scaled down to the size that the site can handle in terns of traffic. Koenig was concerned about infringing on two of the wetlands because the plans depict that. Lambert said if the Commission approve the PUD consistent with the concept,they are not going to infringe on the wetlands. 4 i i i I Approved Minutes Parks,Recreation and Natural Resources j Monday,December 1, 1997 Koenig asked if Outlot A was going to be part of the density transfer. Lambert said there was no comment on it but assumed it would end up being sold to someone that could put that together with some other property on the north side of the road because of the configuration. Hilgernan noted the Commission is looking for no wetland fill,saving the wooded hill, and stacking the development with structured parking. She asked what the typical tree loss is for a commercial site. Lambert said they would start at 30 percent like they do all developers. Hilgcman said she would also like to sec the tree loss kept to the standard. MOTION: Hilgcman moved,seconded by Corneille,to approve the PUD concept for United Healthcare Incorporated, Lazarctti property, according to the staff recommendations of November 21, 1997 with emphasis on the following points: no wetland fill, preservation of wooded hill on the site,and adherence to the tree loss and tree replacement guidelines. Motion carried 4-0. VI. OLD BUSINESS l A. policies and Procedures for C.ommunhy Use or City Facilities Staff referred the Commission to a memo dated November 25, 1997 from Laurie Vielling, Manager of Recreation Services. Ilelling indicated the Commission was provided a rough draft of the Policies and ? Procedures for review and input at the November 3, 1997 meeting. Since the last review,staff has revised the document further and added a table of contents,an audio visual equipment fee schedule, and a rental fee schedule for the various City facilities available for community use. Staff requested this document be approved and implemented the first of the year and effective January 1, 1998. It will be brought back to the Commission on an annual basis to sec whether any of the policies and procedures need to be updated. t-3 Comcillc noted on page 2 there is an asterisk on Group 11,Eden Prairie residents and businesses,and then further down in the asterisk it says a community group in Eden Prairie. This should have the same wording. i I le noted on page 7 it says reservation fee is refundable if cancellation notice is not less than 30 days of the scheduled event. Vic suggested adding... except for the Council Chambers. 5 w Approved Minutes i Parks,Recreation and Natural Resources Monday,December 1, 1997 He also noted on page 9, first paragraph,the last sentence should read... The City will be paid for any costs incurred due to damages or additional cleaning. Jacobson was concerned that the ice arena and the swimming pool rates were not the ones the Commission recommended. Lambert explained why it was put back to the original recommendation. MOTION: Corneille moved, seconded by Koenig, to approve the Politics and Procedures for Community Use of City Facilities document dated November 25, 1997. Motion carried 4-0. B. Community Center HVAC Proiect Did Lambert reported the City took bids last week for the HVAC system. The cost estimate was$275,000 for the HVAC portion of the project. The four bids received were Alta Mechanical Contractors,$283,500; Master Mechanical,$223,400;New Mechanical Companies, Inc., $208.600, and SBS Mechanical, $203,500. Staff recommended accepting the bid from SBS Mechanical for$203,900. He noted this ' will come out of cash park fees and the City Council has indicated they intend to reimburse the cash park fees with this amount. Hilgeman was concerned they always accept the lowest bidder and there always y seems to be major problems. She asked if it was a law that they have to accept the lowest bid. Lambert replied it is a law unless they can prove there are legal reasons fi why they should not such as complaints from the Better Business Bureau. i MOTION: Hilgeman moved, seconded by Corneille, to approve the bid for the I HVAC system of the Community Center Pool from SBS Mechanical at$203,900 with the understanding this will be paid for out of cash park fees but will be reimbursed through the City General Fund. Motion carried 4-0. VI1. NEW BUSINESS �=t A. Park Dedication Fees for 1998 Staff referred the Commission to a memo dated November 17. 1997 from Bob j Lambert,Director of Parks.Recreation and Natural Resources. Lambert indicated staffhas recommended a rather significant increase for cash park fees for 1998. The recommended increase was from$1,400 per unit to$1,650 per 6 �sl Approved Minutes Parks,Recreation and Natural Resources Monday,December 1,1997 unit for residential development, and from$4,500 per acre to$5,000 per acre for commercial/office/industrial development. Fie explained the rationale for the increase noting the major reason is the cash park fees are lagging behind the actual value of land in Eden Prairie. This will be done over a couple of years until the City catches up, MOTION: Jacobson moved, seconded by Hilgcman, to approve staffs recommendations for the increase of cash park fees for 1998 as stated in the memo. j Motion carried 4-0. i 'i B. Rice March Lake N ighhorhood Park Pla}ground } t' Staff referred the Commission to a City Council agenda item dated December 2, z 1997 from Robert A.Lambert,Director of Parks,Recreation and Natural Resources. Lambert indicated this project has been in the Capital Improvement Plan for the last -3 three years and this is the final year. The last thing to put in is the playground. Staff requested approval to proceed with obtaining bids for construction of the playground for$50,000. Staff will follow the same process as they did with the Pheasant Woods playground and the Homeward Hills playground, r MOTION: Hilgcman moved,seconded by Koenig,to continue with the Rice Marsh Lake Neighborhood Park per the request of December 2, 1997. Motion carried 4-0. VI11. REPORTS OF COMMISSIONERS AND STAFF A. SurveX of City Boards and rommissions on Diversity Training Staff indicated this was an FYI item. B. Reports of GXusy Moth By lt__S DeDartmcnt of Agriculture Staff indicated this was an FYI item. �"s IX. ADJOURNMENT MOTION: Hilgcman moved, seconded by Corneille, to adjourn the meeting, Motion I carried 4-0. The meeting adjourned at 8:35 p.m. 7