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Parks and Recreation - 12/01/1997 1997 DECEMBER 1 MINUTES Parks, Recreation & Natural Resources Commission CITY OF EDEN PRAIRIE y I p4 7 i AGENDA PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,DECEMBER 1,1997 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS 1 i COMMISSION MEMBERS: Richard Brown, Chair, Frantz Corneille, Claire Hilgeman Don Jacobson,Vicki Koenig,Glenn Stolar,John Wilson STUDENT MEMBERS: Elizabeth Cook,Stacy Enger g COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Hclling, Manager of Recreation Services 'i I 1. ROI,L CALL a H. APPROVAL OF AGENDA 7 � III. APPROVAL Olr MINUTE4 - OCTOBER 2I 1997 SPECIAL. MEETING WITH COUNCIL.&NOVEMBER 3. 1997 PRNR COMMISSION 1 IV. PETITIONS.RFOUFSTS AND COMMUNICATIONS A. Petition from Stuart Nolan and Bryant Lake Area Residents for"No Wake'Zone on Bryant Lake in Lieu of 15 MPH Speed Limit on Sunday Afternoon V. DEVELOPMENT PROPOSALS A. United Hcaltlhcarc.Inc.-Lazaretti Property VI, OLD BUSINESS A. Policies and Procedures for Community Use of City Facilities l V11. NEW BUSINESS A. Park Dedication Fees for 1908 B. Rice Marsh Lake NciUhborhood Park Playuround 1 I VIII. REPORTS OF COMMISSIONERS AND STAFF A. Survey of City_Boards and Commissions on Divcrsity Training(completed form ns submitted) B. Reports of Gypsy Moth by US Dcnartmcnt of Agriculture I IX. ADJOURNMENT d s� V \_ 7 i f Vill. REPORTS OF COMMISSIONERS AND STAFF l A. Survey of City Boards and Commissions on Diversity Training(completed form as submitted) B. Reports of Gypsy Moth by US Department of Agriculture IX. ADJOURNMENT 2 I Y 1 2 iI APPROVED MINUTES EDEN PRAIRIE PARKS,RECREATION&NATURAL RESOURCES COMMISSION MONDAY,DECEMBER 1,1997 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown, Chair; Frantz Corneille, Claire Hilgeman, Don Jacobson, Vicki Koenig, Glenn Stolar,John Wilson STUDENT MEMBERS: Elizabeth Cook,Stacy Eager COMMISSION STAFF: Robert A.Lambert,Director of Parks,Recreation and Natural Resources; Laurie Hclling, Manager of Recreation Services; Elinda Bahlcy, Recording Secretary f t COMMISSION MEMBERS ABSENT: Brown,Stolar,and Wilson I. ROLL CALL i Vice Chair Jacobson called the meeting to order at 7:05 p.m. 11. APPROVAL OF AGENDA Lambert added Community Center Pool I-IVAC Project Bid under Old Business,item B. I MOTION: Koenig moved, seconded by Corneille, to approve the agenda as amended. Motion carried 4-0. ILL APPROVAL. OF MINUTES - OCTOBER 21. 1997 SPECIAL MEETING WITH COUNCIL& NOVEMBER 3.1997 PRNR COMMISSION Lambert noted the minutes of October 21, 1997 have been included as an FYI item for the Commission. MOTION: Koenig moved, seconded by Hilgcman, to approve the minutes of the November 3, 1997 Eden Prairie Parks,Recreation and Natural Resources Commission as published. Motion carried 4-0. IV. PETITIONS.REQUESTS AND COMMUNICATIONS A. Petition from Stuart Nolan and Bryant_Lake Area Residents for"No Wake" Tone on Bryant Lake in Lieu of 15 MPit Speed Limit on Sunday Afternoon I Approved Minutes Parks,Recreation and Natural Resources Mondry,December 1,1997 Staff referred the Commission to a memo dated November 19, 1997 and a letter dated November 20, 1997 from Bob Lambert, Director of Parks, Recreation and Natural Resources;and a letter and petition from Stuart H.Nolan,resident of Bryant Lake. Lambert indicated the petition signed by 40 people has requested the City Council to revise the Surface Management Ordinance for Bryant Lake to adopt a no wake policy over the entire lake on Sunday afternoons. The current ordinance restricts the speed limit to 15 miles per hour. Staff has notified all residents between Shady Oak Road and 494 what the request was and what the petition is for. He explained the process that will take place in order to change the ordinance. Bart Knutson,7120 Willow Creek Road,noted lie has lived on the lake for over 30 years and it appears to be working just fine. He did not sign the petition. It's a public body of water and the City should not unnecessarily be designing it for someone's private needs or issues that they have. There arc other issues on the lake far more pending of this and far more important. Part of the frustration of the neighbors concerning the lake is there is no one enforcing the laws on there now. Fie believes the reason for the request is it's a lot easier to monitor a no wake zone than the current 15 miles per hour rule. It's a great recreational lake and he personally doesn't want to see changes made. Koenig asked what his concerns arc about the lake. Knutson said the personal watercraft issue stands out and on probably 99 percent of all Minnesota lakes it's more of an irritant than anything else David Steen, 6741 Beach Road, commented he was opposed to this ordinance change making restrictions on the lake. The prime days of the year for the lake arc during the summer which is the weekends,Saturdays and Sundays,from Memorial Day to Labor Day. Last summer there were only 30 prime days to use the lake and because of the speed limit on Sunday,which is meant to discourage people from using the lake,this will clTectively cut the number of days of use on that lake in half. A more restricted policy for 1998 would cut 30 prime days down to 16 days(luring an entire summer that you can use the lake. The 15 mile per hour limit works for pulling kids in an inner tube,for wave boarding and knee boarding. It does not work very well for water skiing but there are three activities you can do during the day with a no wake restriction. He was very opposed to this change enough to design a different petition depending on how things go tonight. He believes it would be more fair to allow residents quiet 2 i Approved Minutes Parks,Recreation and Natural Resources Monday,December 1,1997 time on Sunday morning from 6:00 a.m.until noon and then opening up the lake to the public for the rest of the day. Jacobson asked what his description of use of the lake is. Steen said he likes water skiing and likes to go at least 15 miles an flour. He also likes to pull his kids in a tube and knee board. A no wake policy would effectively make it unable to use the lake during the sunny time of the day during the summer. He noted the lake is not utilized on most Sunday afternoons. This is a lake and should be used in the summer. The people should be encouraged to use the lake, not discouraged,for whatever they would like to do during the peak hours of the day during the summer. Hilgeman commented changing the ordinance would not be denying use of the lake but limiting use of the lake. Lambert explained the reason the City first initiated the 15 mile an hour rule was i because of the fisherm;n. As a result of the configuration of Bryant Lake,two boats water skiing dominated the use of the lake and they could not fish. The 15 milt an hour would enable everything except boating and at least have one day where people could go out there and fish without being driven off the lake. ARer having a brief discussion with Mr.Nolan,the exact issue was the enforcement of the ordinance. Hennepin County Water Patrol is very undermanned. They only come out to lakes like this when requested. The neighbors feel everybody knows what no wake means where everybody has a different concept of what 15 miles an hour means. i Hilgeman commented putting this whole process in motion seems argumentative because it's replacing one unenforceable ordinance with yet another unenforceable ordinance. It does not seem unreasonable what the people want but she questions whether it's worth going through the whole process for yet something else that can not be enforced. Knutson said everybody has a different idea of what should happen on the lake. He said if it's not broke,don't fix it. This ordinance has worked for 20 years and it all ✓ boils down to everyone comes up with a different idea. It's a public body of water and should be treated that way. The public should be able to use it however they sec fit. The City would be opening up a can of worms if they start looking at all different petitions. Koenig was concerned about a no wake zone because of the limited use of activities. 3 I �I Approved Minutes Parks,Recreation and Natural Resources Monday,December 1,1997 Lambert said there are not a lot of recreational activities you can do on a no wake zone. You can Fish,canoe,and barely sailboat,so it's very restrictive during a very high use time of day. I-lilgcman commented no wake zone is too restrictive and it's going to restrict recreational use. It's also switching from one unenforceable ordinance to another enforceable ordinance. MOTION: Eiilgeman moved, seconded by Corneille,to not change the Surface Management ordinance for Bryant Lake at this time. Motion carried 4-0. Lambert noted this petition will still go to the City Council in two weeks and encouraged members of the audience to attend. It will be forwarded to the City Council with a recommendation from the Commission to deny because if it isn't broke,don't fix it. V. DEVELOPMENT PROPOSALS A. United Ilealthearc Inc -Lazaretti Proucrty Staff referred the Commission to a staff report dated November 21, 1997 from t Michael D.Franzen,City Planner. Lambert explained this is a Planned Unit Development and the reason it is before the Commission is because it's a concept plan,a conceptual use of a significant piece of property in northeast Eden Prairie. There is no development plan,no site plan,and no grading plan because it's a PUD. The major issue on this was the traffic and whether or not they could get all the development they wanted to get on that particular piece of property. This is a Planning Commission issue and they did approve the request subject to them working out a deal with the Honeywell Corporation to split the traffic. i This project has been brought before the Commission because it's a major land user , that's proposing a pretty high density use of a piece of property. They arc proposing a high rise type development not infringing on the marsh or the majority of woodland. It's a very good land use and a good proposal as long as it's scaled down to the size that the site can handle in terms of traffic. Koenig was concerned about infringing on two of the wetlands because the plans depict that. Lambert said if the Commission approve the PUD consistent with the concept,they arc not going to infringe on the wetlands. 4 I l ; I Approved Minutes Parks,Recreation and Natural Resources Monday,December 1,1997 Koenig asked if Outlot A was going to be part of the density transfer. Lambert said there was no comment on it but assumed it would end up being sold to someone that could put that together with some other property on the north side of the road because of the configuration. i I-lilgemun noted the Commission is looking for no wetland fill,saving the wooded hill, and stacking the development with structured parking. She asked what the typical tree loss is for a commercial site. Lambert said they would start at 30 percent like they do all developers. Hilgcman said she would also like to see the tree loss kept to the standard. c MOTION: Hilgcman moved,seconded by Corneille,to approve the PUD concept for United Healthcare Incorporated, Lazaretti property, according to the staff recommendations of November 21, 1997 with emphasis on the following points: no wetland fill,preservation of wooded hill on the site,and adherence to the tree loss and tree replacement guidelines. Motion carried 4-0. r VI. OLD BUSINESS A. Policies and Procedures for Community Use of City Facilities i Staff referred the Commission to a memo dated November 25, 1997 from Laurie Helling,Manager of Recreation Services. i Helling indicated the Commission was provided a rough draft of the Policies and Procedures for review and input at the November 3, 1997 meeting. Since the last review,staff has revised the document further and added a table of contents,an audio visual equipment fee schedule, and a rental fee schedule for the various City facilities available for community use. Staff requested this document be approved and implemented the first of the year and effective January I, 1998. It will be brought back to the Commission on an annual basis to sec whether any of the policies and procedures need to be updated. J Corneille noted on page 2 there is an asterisk on Group 11,Eden Prairie residents and businesses,and then further down in the asterisk it says a community group in Eden Prairie. This should have the same wording. lie noted on page 7 it says reservation fee is refundable if cancellation notice is not less than 30 days of the scheduled event. He suggested adding... except for the Council Chambers. 5 i i j Approved Minutes Parks,Recreation and Natural Resources Monday,December 1, 1997 fie also noted on page 9, first paragraph, the last sentence should read...The City will be paid for any costs incurred due to damages or additional cleaning. Jacobson was concerned that the ice arena and the swimming pool rates were not the ones the Commission recommended. Lambert explained why it was put back to the original recommendation. i MOTION: Corneille moved, seconded by Koenig, to approve the Policies and Procedures for Community Use of City Facilities document dated November 25, 1997. Motion carried 4-0. B. Community Center HVAC Project laid ` Lambert reported the City took bids last week for the HVAC System. The cost estimate was$275,000 for the HVAC portion of the project. The four bids received were Alta Mechanical Contractors,$283,500;Master Mechanical,$223,400;New Mechanical Companies, Inc., $208,600; and SBS Mechanical, $203,500. Staff f recommended accepting the bid from SBS Mechanical for$203,900. He noted this will come out of cash park fees and the City Council has indicated they intend to reimburse the cash park fees with this amount. i Hilgeman was concerned they always accept the lowest bidder and there always i seems to be major problems. She asked if it was a law that they have to accept the 1 lowest bid. Lambert replied it is a law unless they can prove there are legal reasons why they should not such as complaints from the Better Business Bureau. MOTION: Hilgeman moved, seconded by Corneille,to approve the bid for the HVAC system of the Community Center Pool from SBS Mechanical at$203,900 with the understanding this will be paid for out of cash park fees but will be reimbursed through the City General Fund. Motion carried 4-0. VI1. NEW BUSINESS !f J A. Park Dedication Fees for 1998 Staff referred the Commission to a memo dated November 17, 1997 from Bob Lambert,Director of Parks,Recreation and Natural Resources. Lambert indicated staff has recommended a rather significant increase for cash park fees fur 1998. The recommended increase was from$1,400 per unit to$1,650 per 6 I I Approved Minutes Parks,Recreation and Natural Resources Monday,December 1,1997 unit for residential development,and from$4,500 per acre to$5,000 per acre for commercial/office/industrial development. He explained the rationale for the increase noting the major reason is the cash park fees are lagging behind the actual value of land in Eden Prairie. This will be done over a couple of years until the City catches up. seconded by Hilgeman, to approve staffs MOTION: Jacobson moved, of cash park fees for 1998 as stated in the memo. recommendations for the increase Motion carried 4-0. B. Rice N Igh nrhood Park Plnverottttti Staff referred the Commission to a City Council agenda item dated December 2, 1997 from Robert A.Lambert,Director of Parks,Recreation and Natural Resources. i 3 Lambert indicated this project has been in the Capital Improvement Plan for the last three years and this is the final year. The last thing to put in is the playground. Staff , requested approval to proceed with obtaining bids for construction of the playground for$50,000. Staff will follow the same process as they did with the Pheasant Woods playground and the Homeward Hills playground. MOTION: Hilgeman moved,seconded by Koenig,to continue with the Rice Marsh 7 Lake Neighborhood Park per the request of December 2, 1997. Motion carried 4-0. Vlll. $ynno rg Q►' OMMISSIONFRC AND STAFF A. , „^1 Boardc and Commis�lon�on ve Staff indicated this was an FYI item. B. Rennrts of Cvnti'v Moth By US Denurtment of Aari Staff indicated this was an FYI item. f ❑►, wnu)l1RNMt`NT_ MOTION: I-lilgcman moved, seconded by Corneille,to adjourn the meeting. Motion carried 4-0. The meeting adjourned at 8:35 p.m. 7