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Parks and Recreation - 11/03/1997 .1 i 1997 I NOVEMBER 3 MINUTES a Parks, Recreation & Natural Resources Commission CITY OF EDEN PRAIRIE i AGENDA PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, NOVEMBER 3,1997 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown, Chair, Frantz Corneille, Clairc Flilgeman Don Jacobson,Vicki Koenig,Glenn Stolar,John Wilson STUDENT MEMBERS: Elizabeth Cook,Stacy Enger COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Hclling, Manager of Recreation Services I. ROLL CALL IL APPROVAL OF AGENDA ( III. APPROVAL.OF MINUTES-OCTOBER 6. 1997 IV. PETITIONS. REQUESTS AND COMMUNICATIONS i V. DF.VF -OPMFNT PROPOSALS A. OK Spa and Salon VI. OLD BUSINESS A. Miller Spring(revised Concept Plan) B. Priority Use Policy i VII. NEW BUSINESS A. Rice Marsh Lake Park Tennis Court Bids `d B. Diversity Survey(to be completed by Commission) r i V111. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks.Rcerc ati on and Natural Resources I I tl x 1. Commission/Council Workshop on Policy for Philosophy for Charge Fees -November 18. 1997 I 2. Letter Rear IinL Dol hs�puatic Team West IX. ADJOURNMENT �l f \` 2 i s 1 I APPROVED MINUTES EDEN PRAIRIE PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,NOVEMBER 3,1997 7:00 P.M.CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Richard Brown, Chair; Frantz Corneille, Claire Flilgeman, Don Jacobson, Vicki Koenig, Glenn Solar,John Wilson STUDENT MEMBERS: Elizabeth Cook,Stacy Engcr COMMISSION STAFF: Robert A.Lambert,Director of Parks,Recrcation and Natural Resources;Stuart A.Fox,Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services; Elinda Bahlcy, Recording Secretary s COMMISSION MEMBERS ABSENT: Richard Brown t ► I. ROLL CALL Acting Chair Jacobson culled the meeting to order at 7:00 p.m. i The Commission welcomed the new student members. } I I 11. APPROVAL OF AGENDA MOTION: Wilson moved, seconded by 1-lilgcman,to approve the agenda as published. Motion curried 6-0. Ill. APPROVAL OF MINUTES-OCTOBER 6,1997 MOTION: Wilson moved,seconded by Corneille,to approve the minutes of the October , 6, 1997 Eden Prairie Parks, Recreation and Natural Resources Commission as published. r Motion curried 6-0. 1 Y IV. PETITIONS.REQUESTS AND COMMUNICATIONS None. Y. DEVELOPMENT PROPOSALS 111 Approved Minutes Parks,Recreation and Natural Resources Monday,November 3,1997 A. OK Spa and Salon Staff referred the Commission to a memo dated October 28, 1997, from Stuart A. Fox,Manager of Parks and Natural Resources,and a staff report dated October 24, 1997,from Michael D.Franzen,City Planncr. Dave Clark,architect,reviewed the development proposal including the site plan, grading plan and landscaping plan. This is a 1.8 acre site located on the northwest comer of Prairie Center Drive and Valley View Road. The site will be left as natural as possible with the possibility of a little sod at the entry way. The rear and side yard will be left in natural grasses. The landscaping plan will include trees and plantings that would be native to the site.The parking needs to be screened from the street but it's difficult to get a berm in that location with the large rise. They have chosen to go with sumac and other bushes in the front and to put a small retaining wall in the front portion of the parking. There will be a small Japanese garden at the front door. This is a very small building,only 7500 square feet,and they arc only anticipating 30 parking spaces to be used at any one time but are putting in 43. This meets the requirements for professional services but is well below what is found for commercial. The owner prefers to go with commercial zoning because she thought it suited her use better. City staff has asked them to do proof of parking but the f proponent has no plans whatsoever to utilize it. The proof of parking is only so they can meet the requirements of the City code. i Fox reviewed the staff report. This site was part of the former Minnesota Tree Growing Area which explains the monoculture of trees in this particular area. In terms of tree loss,of the 64 trees inventoried on the site that arc defined significant under City code,21 trees would be removed under the current plan. If you consider the proof of parking area that increases the 33 percent tree loss to 48 percent. If this building were sold, additional parking may have to be provided if there was a j different type of user,and that's the reason for the definition under the City code for commercial zoning. Based on the calculated loss, there is an increase from 98 1 , caliper inches to 209 caliper inches required with additional proof of parking. This will have to be worked out through the Developer's Agreement in terms of how that parking goes in there. If it's conditional on putting in additional parking, then it would trigger additional landscaping material. The landscaping plan does have a variety of native type materials and it does meet the required replacement plantings, The NURP pond that's located in the corner 2 I i Approved Minutes Parks,Recreation and Natural Resources Monday,November 3,1997 overflows from that location and goes into the existing storm draining located in Valley View Road which is channeled into Purgatory Creek. There arc existing trails that go around the perimeter of this project. There are an eight-foot trail and a five-foot sidewalk. Staff recommended those be protected during the construction so the users of the trail could get by. In addition, staff recommended the developer consider extending this sidewalk the full length of the 1 parking area for better patron access. It would also help in terms of snow removal. This project was reviewed at the Planning Commission meeting on October 27, 1997,and was approved on a 6-0 vote. Jacobson was concerned about the jump from 98 caliper inches to 209 caliper inches. Fox explained the plan currently requires 98 inches. However,if another use were to come in requiring the proof of parking,the tree replacement would jump to 209 caliper inches. The owner would be responsible for additional mitigation because it would be something placed on the Developer's Agreement and would become a k condition of that use. Jacobson was also concerned about keeping track of this. Fox said they would need a grading permit to grade that parking lot so it would be ( tracked down through the permit process. + Koenig asked if the developer was going to lengthen the sidewalk as recommended by staff. Clark explained why they would not noting that the losses are too great. Fox commented it's not a City requirement but only a circulation note. Koenig was concerned about the transplanting of sonic of the conifer trees. Clark said they are hoping to do it but it all depends on the size of the tree,it's condition, and the recommendation from the nursery as to whether it can be done. They much prefer to do that because they would get mature trees with great character. Fox noted the way this would be tracked is the developer would have to bond for the total replacement. MOTION: Koenig moved, seconded by Hilgeman, to approve the OK Spa and �1 Salon subject to the Parks and Recreation staff report of October 28, 1997 and the October 24, 1997 Community Development staff report. Motion carried 6-0. VI. OLD BUSINESS A. Miller Spring(revised Concept Plan) Staff referred the Commission to a memo dated October 21, 1997 from Bob Lambert, Director of Parks,Recreation and Natural Resources. 3 r t A 1 I I .T i 1 Approved Minutes Parks,Recreation and Natural Resources Monday,November 3,1997 Lambert explained six months ago staff brought before the Parks Commission and the City Council the plan for Miller Spring. The Parks Commission, the City Council,and the Heritage Preservation Commission all rejected the design. There was a rather large gazebo in the center and everyone disliked it. Staff requested Barr i Engineering to redesign it in the original concept that was originally proposed to them which was to keep it simple, raise the parking lot a couple of feet, put a drainage system under it and provide a sign kiosk which would accommodate several ` things. One would be information regarding the water,how it's tested and where it comes from. A second panel would be on the history of the spring and the third panel would be a trail hitch when the trail corridor is opened up to the Prairie Bluff Management Area. 6 He reviewed the new revised plan to the Commission. The cost estimate was about $38,000 with a 50 percent match from the City. Staff recommended the use of cash park fees and using a grant from the Eden Prairie Foundation for the construction of the sign kiosk. This would be done in the spring of 1998. Staff recommended approval of this project. s ( Jacobson was concerned whether six parking spaces were enough. Lambert explained why staff believes it will be sufficient. a Corneille asked if it needs to be ADA accessible for the well itself. Lambert said he would talk to the design people about maybe putting a diverted pipe or something on a lower level for access to someone in a wheelchair. Corneille was also concerned about whether the hole was deep enough for an elderly person to pull a Jug out after filling it. Lambert said they have to keep it deep enough so the spring does not ice up. MOTION: Koenig moved,seconded by Corneille,to approve the Miller Spring revised plan according to the staff report dated October 21, 1997. Motion carried 6-0. B. Priority use Police Staff referred the Commission to a memo dated October 28, 1997 from Laurie Hclling,Managerot'Recreation Services. Hclling briefly reviewed the rough draft copy of Policies and Procedures for Community Use of City Facilities. She noted it makes sense to have all of those policies in one document to make sure the policies arc consistent and priorities arc 4 ,I i i Approved Minutes Parks,Recreation and Natural Resources Monday,November 3,1997 consistent. Staff will present a final copy after they meet with the City Council to discuss facility fees and charges which would be included. This will be updated on an annual basis. She also noted included was the Senior Center which is a City facility that was never made available for public use before. Corneille was concerned about the language of"intoxicating liquor." Lambert said this is language actually used in the the ordinances. Stolar was concerned about the category for athletic fields. Lambert said this policy is just for reservations for indoor facilities. The outdoor fields are only reserved for the athletic associations. Stolar was also concerned about the 30-day cancellation time for the Community Center and asked if it was applicable when reserving a whole year. Lambert replied they can only reserve it for six months at a time,never a whole year,and it would apply to the six months. Staff believes they can find 4 other users in 30 days and get it sold. y 5 Jacobson noted an error on the tope of page 5 indicating it should be racquetball/wally ball courts. ? V11. NF,W BUSINESS 't A. Rice Marsh lake Park Tennis Court Bids I Staff referred the Commission to a City Council Agenda item dated November 4, 1997,from Stuart A.Fox,Manager of Parks and Natural Resources. Lambert reported the bids for installation of the tennis court and basketball court at Rice Marsh Lake Park arc in and staff recommended awarding the bid to Finley Brothers, Inc. for$44.425. Due to poor soils,the preparation work is being done this fall and installation of the court will not occur until the spring of 1998. He noted the funds for payment of this project will come from cash park fees. MOTION: Hilgcman moved,seconded by Wilson,to award the bid for the tennis ' r court and basketball court at Rice Marsh Lake to Finley Brothers, Inc. Motion j carried 6-0. I B. Diversity Survey. Staff referred the Commission to a memo dated October 13, 1997 from Michael Barone,staff liaison of the I luman Rights and Diversity Commission. 5 � i l Approved Minutes Parks,Recreation and Natural Resources Monday,November 3,1997 Lambert explained why this survey was being conducted and noted the input from these survey questions will help them shape and focus the Diversity Training. The Commission reviewed the survey and completed it as a group. Vlll. REPORTS OF COMMISSIONERS AND STAFF A. imports of Director of Parks Recreation and Natural Resources 1. Commission/Council Workshop on Policy for Philosophy for Charging Fens-November 18,1997 Staff indicated this was an FYI item. 2. Letter Regarding Dolphin Aquatic Team West Staff indicated this was an FYI item. IX ADJOURNMENT (. MOTION: Hilgeman moved, seconded by Wilson, to adjourn the mccting. Motion carried 6-0. The meeting adjourned at 8:20 p.m. r 6