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Heritage Preservation - 02/23/2009 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY, FEBRUARY 23, 2009 7:00 P.M. Prairie Rooms A & B 8080 Mitchell Road COMMISSION MEMBERS Betsy Adams, Chairperson; Ann Higgins, Vice Chairperson; Richard Akerlund, Nina Mackay, Mark McPherson,Ed Muehlberg, Kathy Veurink STUDENT REPRESENTATIVE Frank Bi, Stephanie Vilendrer COMMISSION STAFF John Gertz, Planner—Heritage Preservation Specialist; Lori Rain, Recorder I. ROLL CALL Adams called the meeting to order at 7:00 p.m. Commissioner Muehlberg was excused. Student representative Frank Bi and Stephanie Vilendrer were absent. Ms. Tina Clem, a student at the University of Minnesota and Excelsior resident, was present as a guest. Ms. Danielle Vogt, a Senior at Eden Prairie High School, was present as a student representative. Mr. Jay Lotthammer, Mr. Gene Dietz and Mr. Stu Fox, representatives from the City of Eden Prairie, were present as guests. II. APPROVAL OF AGENDA MOTION: Higgins moved, seconded by Akerlund, to approve the agenda as published. Motion carried 5-0. III. APPROVAL OF MINUTES —JANUARY 26, 2009 Adams replaced the words "one common BMP" with "a common format" on page two under Old Business Item A., first paragraph, third sentence. MOTION: Higgins moved, seconded by Akerlund, to approve the minutes of the Heritage Preservation Commission held on January 26, 2009 as corrected and published. Motion carried 5-0. IV. REPORTS OF COMMISSION AND STAFF A. FY 2009 CLG GRANT REQUEST Gertz reported the City didn't approve the request to apply for the 2009 CLG grant. The reason is due to the grant being city matched and the uncertainty of the City's 2009 budget. Gertz said he would keep the materials prepared for the 2009 HERITAGE PRESERVATION COMMISSION MEETING February 23, 2009 Page 2 grant application so that it can be submitted in the future. He notified SHPO staff that the City will not be applying this year for a CLG grant. V. OLD BUSINESS A. FY 2008 CLG GRANT PROJECT UPDATE Gertz provided a handout of a progress report that briefly summarizes the tasks performed by Mr. Robert Vogel during the month of January 2009. The tasks reported are as follows: 1. Met with preservation planner John Gertz on January 13, 2009 and visited each of the four heritage preservation sites. 2. January 26, 2009 attended a regular monthly meeting of the Eden Prairie HPC to discuss the format of the BMP's. 3. Assembled background information relating to the four preservation sites and reviewed current site management practices. Gertz reported he and Vogel continue to assemble background information on the four sites. This will continue into March and April. Fieldwork will begin in April at the sties. By May, draft BMP's will be ready for review. B. J.R. CUMMINS PROPERTY PARKING PLANS Mr. Jay Lotthammer, Mr. Gene Dietz and Mr. Stu Fox from the City of Eden Prairie reported the City is seeking feedback from the HPC on the J.R. Cummins Property Parking Plans. Lotthammer advised the attempt of the plans was to move off of the historic property with consideration of the tree mass. Smaller trees have been planted in lieu of larger trees that have been removed. By moving the parking into an elbow layout the site for the house becomes more visible. He said handicapped parking has been situated as close as possible. The only way to access the property is on the east side. There will be no turn lane, which will save off the front of the property. Adams advised the Commissioners need to select a preferred plan of option H1 or H2. The difference between the two options is that one is more squared off and one is more curved. Both plans have proof of parking to handle additional parking for peak events. Fox advised the shaded areas on the plans are for rainwater drainage and a six to seven foot berm. He advised the K9 course would be relocated. Gertz reported a site alteration permit would be discussed at a later date. McPherson said either plan represents good preservation and would work but that the traffic would flow better with the H2 plan, which is more curved. MOTION: McPherson moved, seconded by Mackay , to approved H2 as the preferred option by the HPC for the J.R. Cummins Property Parking Plan. Motion carried: 5-0. HERITAGE PRESERVATION COMMISSION MEETING February 23, 2009 Page 3 C. HENNEPIN COUNTY CSAH 1 ROADWAY CONSTRUCTION PLANS Gertz advised next month the HPC should be ready to review the Hennepin County CSAH 1 Roadway Construction Plan and the J.R. Cummins Property Parking Plan as a site alteration permit. Gertz stated photos would be taken of all of the walls inside the J.R. Cummins house to monitor for damage. Overhead utilities will be buried and will minimize cutting back on tree canopy. McPherson inquired whether the buried utilities would be all along Highway 1. Gertz said it would only be at the J.R. Cummins Property. Akerlund inquired whether the construction distance of 22 feet from the Shagbark Hickory trees would be enough space to ensure no negative impact is made to the trees. Gertz said it's uncertain but the City is harvesting the nuts from the trees in case something does happen to the trees. The historic driveway will be closed off. Informational panels located on the site would get moved. Signage will be located at the east entrance. Signage is limited to one sign of 32 square feet. Adams inquired whether this marker would mark the park. Gertz said it might include both similar to the Riley-Jacques Farmstead. VI. NEW BUSINESS A. 2009 HPC WORK PLAN Gertz advised each Board and Commissions is required to have a work plan and a vision and mission statement. The established 2009 priority projects for staff and commission are as follows: 1. FY 2008-2009 CLG grant project: Complete preservation Best Management Practice plans for the Glen Lake Children's Camp, Smith-Douglas-More House, Riley-Jacques Farmstead and Staring Lake Outdoor Center. (lsr through 3rd quarter) 2. Complete preservation code update: Make necessary changes to the City's current preservation code to streamline the permit review process and bring the code up to current preservation code standards. (Is' and 2nd quarter) 3. Pioneer Trail/CSAH 1 road construction effects: Participate in the implementation of the Section 106 Memorandum of Agreement mitigation requirements for the J.R. Cummins property and Goodrich-Ramus Barn. (IS' through 41h quarter) 4. Glen Lake Children's Camp rehabilitation project: Continue to monitor the work projects underway at the camp and advise on project compliance with HERITAGE PRESERVATION COMMISSION MEETING February 23, 2009 Page 4 preservation standards. Meet with Friendship Ventures staff, construction trades and State Historic Preservation Office staff as needed. (1st through 4d'quarter) 5. HPC Annual Reporting to the SHPO: Complete the report on the annual activities of the HPC and submit it to the SHPO. Complete the annual Letter of Agreement Report(a requirement based on the City/State of MN Capital Projects Grant used at the Glen Lake Children's Camp) and submit it to the SHPO. (3rd and 4d'quarter) 6. Annual Statewide Preservation Conference: Attend the state conference on preservation. At least one attendee is mandatory, a requirement of the City's HPC/Certified Local Government program agreement. (4d'quarter) 7. Parks & Recreation program assistance: Support Parks & Recreation with planning and implementation of annual Sunbonnet Day, history tour, J.R. Cummins House programs and Riley-Jacques programs. (2nd quarter through 4d' quarter) 8. HPC education initiatives: Complete a City website page featuring links to local heritage sites. Complete history books and interpretive panels/kiosk. (3rd quarter and 4d'quarter) McPherson inquired whether the items should be organized in the order in which they should be completed. Gertz stated he will arrange them accordingly. B. HPC VISION AND MISSION STATEMENT The Commissioners concluded with the following Vision Statement for the HPC: To respectfully preserve significant heritage sites for future generations. Adams requested Commissioners bring ideas for possible wording for a mission statement to the March meeting. VII. ADJOURNMENT MOTION: Higgins moved, seconded by Akerlund, to adjourn the meeting. Motion carried 5-0. Adams adjourned the meeting at 8:40 p.m.