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Heritage Preservation - 01/26/2009 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY, JANUARY 26, 2009 7:00 P.M. Prairie Rooms A & B 8080 Mitchell Road COMMISSION MEMBERS Betsy Adams, Chairperson; Ann Higgins, Vice Chairperson; Richard Akerlund, Nina Mackay, Mark McPherson,Ed Muehlberg, Kathy Veurink STUDENT REPRESENTATIVE Frank Bi, Stephanie Vilendrer COMMISSION STAFF John Gertz, Planner—Heritage Preservation Specialist Lori Rain, Recorder I. ROLL CALL Adams called the meeting to order at 7:00 p.m. Commissioner Veurink and Mackay were excused. Student representative Frank Bi was absent. Mr. Robert Vogel from Pathfinder CRM was present. II. APPROVAL OF AGENDA MOTION: McPherson moved, seconded by Akerlund, to approve the agenda as published. Motion carried 4-0. III. APPROVAL OF MINUTES —DECEMBER 15, 2008 Adams changed the word "next" to "2009" on page three under New Business Item B., third paragraph, first sentence. McPherson changed the word "toileting" to "toilet" on page two under Old Business Item A., fourth paragraph, first sentence. McPherson removed the word "make" on page two under Old Business Item A., fifth paragraph, first sentence. MOTION: Higgins moved, seconded by McPherson, to approve the minutes of the Heritage Preservation Commission held on December 15, 2008 as corrected and published. Motion carried 4-0. HERITAGE PRESERVATION COMMISSION MEETING January 26, 2009 Page 2 IV. REPORTS OF COMMISSION AND STAFF A. COMMISSION OPEN HOUSE—FEBRUARY 5, 2009 Gertz reported the City Boards and Commissions Open House will be February 5, 2009 from 5:30 pm—7:30 pm at City Hall. An invitation was extended to the Commissioners. B. NEW REQUIREMENTS FOR ALL COMMISSIONS Gertz reported starting this year all Board and Commissions will be required to develop Mission Statements and Vision Statements. The HPC's Mission Statement is defined in the City Code Declaration of Public Policy and Purpose for Heritage Preservation, Chapter 11, SEC. 11.05., Subd. 1. In 1994, the HPC adopted the following Mission Statement: The Eden Prairie Heritage Preservation Commission is an advisory group acting to preserve Eden Prairie's past and foster its heritage. The Commission also reviewed a longer version of a Mission Statement of the HPC used in a presentation for the City Council. It reads: 1. To safeguard the heritage of the City by preserving sites and structures which reflect significant elements of the City's cultural, social, economic,political, visual and architectural history 2. To promote the preservation and continued use of historic sites and structures for the education, enjoyment and welfare of the people of the City, and 3. To foster civic pride in the beauty and notable accomplishments of Eden Prairie's past. Gertz said the Vision Statement is an entirely new requirement to Board and Commissions. A handout of the Eden Prairie Promise was reviewed. Gertz said the Mission and Vision Statement have to be tied in with the Eden Prairie Promise. A Vision Statement was discussed and defined as being less specific than a Mission Statement and not tied to a timeline. Gertz requested Commissioners send ideas of Vision and Mission Statements for the HPC to him via email. V. OLD BUSINESS A. CLG GRANT PROJECT—DRAFT BMP OUTLINE REVIEW Mr. Robert Vogel reported that he met with Gertz and discussed BMP outlines. The Commission reviewed a draft BMP Guide Manual Outline. Vogel stated although all four of the properties to be included are different, the goal is to develop a common format for all. The outline will be arranged by activity on maintenance of the property. The document will be written with the assumption that the City is the owner. HERITAGE PRESERVATION COMMISSION MEETING January 26, 2009 Page 3 Adams commented that not all of the sites are locally designated. Vogel advised a BMP can exist for undesignated sites and would be labeled as voluntary. Vogel said the decision would need to be made yet on the final size of the document. The current trend is to make the document small. He advised he would consult with Managers of staff that would be using the document on what size would be convenient for them to have. Format style would include bullet points, bold face with warnings, and include an interpretation component written by Gertz. Illustrations will be included for specific treatment processes. The outline will be made available online. Vogel requested Commissioners input regarding four things that they don't like about each of the properties and also what seems to be going well at each of the properties. B. J.R. CUMMINS PROPERTY 1. Ball Field Parking Lot Plan Update Gertz reported the Parks Department is redesigning the ball field parking lot for the J.R. Cummins Property and will unveil two plans on January 27, 2009. One of the new plans will removed the lower row of parking stalls from the recent G2 plan and relocate them in a lot bordering the west side of the J.R. Cummins Property. The parking remaining on the north end of the Cummins property will be narrower and shortened on the east end. Gertz stated he's unaware how the second plan varies from the changes as stated above. The selected plan will need to be reviewed by the HPC before being presented to the City Council in March. VI. NEW BUSINESS A. J.R. CUMMINS HOUSE USE PROPOSAL—EDEN PRAIRIE HISTORICAL SOCIETY Gertz reported the Eden Prairie Historical Society is working with the City on an agreement concerning their use of the house. The Historical Society will conduct regular open houses for the public and will work with the City on involvement of shared programs. The City is no longer pursuing other potential users of the property. HERITAGE PRESERVATION COMMISSION MEETING January 26, 2009 Page 4 B. 2009 COMMISSION WORK PLAN Gertz advised another new requirement for all Board and Commissions will be an Annual Work Plan. The HPC's Annual Work Plan will be based on the annual CLG grant project. Other projects will be included as adopted for inclusion into the plan. The HPC's Annual Work Plan will be coordinated with the City Work Plan and the Eden Prairie Promise. Gertz will develop a draft 2009 HPC Annual Work Plan and present it to the Commission at the February meeting. C. FY 2009 CLG GRANT PROJECT Gertz reported the FY 2009 CLG grant application is due at SHPO on February 20, 2009. The next HPC meeting will take place on February 23, 2009. Therefore, Gertz requested input on possible application projects. Gertz recommended continuing with additional Best Management Practice guidelines. Project options included: Archaeology/Burial Sites, J.R. Cummins Property, Pleasant Hill Cemetery, Eden Prairie Cemetery, Purgatory Creek/Creek Knoll Road Bridge, Consolidate School Gymnasium, Picha Farm, Frederick-Miller Spring, Lookout Park Wayside, Minnesota River Valley and Hennepin Village. Gertz said eventually, BMP's for every historic resource should be completed, whether designated or not. The Commission concluded a survey of the Minnesota River Valley as the application project. VII. ADJOURNMENT MOTION: Higgins moved, seconded by Muehlberg, to adjourn the meeting. Motion carried 4-0. Adams adjourned the meeting at 9:25 p.m.