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Heritage Preservation - 12/15/2008 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY, DECEMBER 15, 2008 7:00 P.M. Prairie Rooms A & B 8080 Mitchell Road COMMISSION MEMBERS Betsy Adams, Chairperson; Ann Higgins, Vice Chairperson; Richard Akerlund, Nina Mackay, Mark McPherson,Ed Muehlberg, Kathy Veurink STUDENT REPRESENTATIVE Frank Bi, Stephanie Vilendrer COMMISSION STAFF John Gertz, Planner—Heritage Preservation Specialist Lori Rain, Recorder I. ROLL CALL Adams called the meeting to order at 7:02 p.m. Commissioner Veurink was excused. Ms. Jan Mosman from the Eden Prairie Historical Society was present. II. APPROVAL OF AGENDA MOTION: Mackay moved, seconded by Higgins, to approve the agenda as published. Motion carried 5-0. III. APPROVAL OF MINUTES —NOVEMBER 17, 2008 Higgins changed the word "conducted" to "considered" on page two under Reports of Commission and Staff Item A., second paragraph, third sentence. Adams added "at this time" to replace "but is something that would obviously be required and needs to be monitored" on page two under Reports of Commission and Staff Item B., first paragraph, fifth sentence. McPherson added "site work" to replace "final grade" on page three under Old Business Item B., first paragraph, second sentence. McPherson removed the word "on" on page four under New Business Item A., first paragraph, third sentence. Mackay added "would" to replace "could" on page four under New Business Item A., second paragraph, second sentence. HERITAGE PRESERVATION COMMISSION MEETING December 15, 2008 Page 2 MOTION: Muehlberg moved, seconded by Akerlund, to approve the minutes of the Heritage Preservation Commission held on November 17, 2008 as corrected and published. Motion carried 5-0. IV. REPORTS OF COMMISSION AND STAFF There were no new updates from the reports of commission and staff. V. OLD BUSINESS A. J.R. CUMMINS PROPERTY 1. Draft Site Management Plan Gertz provided a draft copy dated November 2008 of the Cultural Landscape Management Plan for the John R. Cummins House prepared by Landscape Research LLC. Gertz stated he's interested in obtaining HPC input on any necessary additions, concerns, and interpretations that are needed within the document. The guiding principals that are being used throughout the document by Ms. Carole Zellie include: simple and sustainable and that no new buildings be added to the site. Gertz said the scope of the document focuses on the historical sense and does not have specific site recommendations included. Adams asked if Landscape Research LLC would be making recommendations to the buildings. Gertz stated their focus would be on landscaping and preservation of the site. McPherson inquired on how the driveway will be retained if it isn't going to be used. Gertz stated this is something that would need to be discussed and he will consult with Zellie on this issue. Adams said there is an issue of not having toilet facilities available in the event the property is ever used for hospitality. Gertz stated he would pass this onto Zellie to try to get a resolution. Adams said the drawing of the entire site on page 58 of the document is difficult to comment on the interpretative aspect. Gertz said he would ask Zellie to provide detailed documentation on interpretative sites within the document. 2. Parking Lot Plans Gertz said the Park and Recreation Department created two proposals of ball field parking lot plans for the site. The difference between the two plans is the ball field layout. The financial responsibility of the project is a 50150 cost share with the HERITAGE PRESERVATION COMMISSION MEETING December 15, 2008 Page 3 county and state aid funds. Currently there are 100 parking spots, 110 are deemed necessary. 115 spots are included in the plans. Gertz will make a suggestion to Landscape Research LLC and the Park and Recreation Department to examine the access to the ball fields from Pioneer Trail and possibly removing the current break in the median. B. SECTION 106 MEMORANDUM OF AGREEMENT FINAL Gertz said a fully executed MOA was sent to Commission members. He suggested the Commissioners to read it and familiarize themselves with the stipulations. VI. NEW BUSINESS A. J.R. CUMMINS HOUSE USE PROPOSAL—EDEN PRAIRIE HISTORICAL SOCIETY Ms. Jan Mosman presented the Historical Society's plan to partner with the Park and Recreation Department in sharing programming of the site. They would like to seek City approval to utilize the homes space for possible office use,programs, educational classes, etc. The Historical Society is also proposing to raise funds and to provide needed improvements to the building. Mosman will be presenting the Historical Society's plan to the City Council on December 16, 2008. Gertz asked if an MOA would be necessary upon approval by the City Council. Mosman said the Historical Society and the Park and Recreation Department would develop a contract outlining specific roles and responsibilities of each party. B. CLG GRANT PROJECT UPDATE Gertz reported the CLG grant project is underway. He has met with Robert Vogel and they've begun work on developing a Best Management Practice (BMP) format for the HPC review. Vogel will be present at the January HPC meeting to present ideas on the formatting for the BMP statements. Gertz said it would be constructed to be specific to each property. He talked with Vogel about using some of the funds to have an illustrator for the project. Definitions will also be included in the document. Gertz said the2009 CLG grant project was received. A draft proposal is due February 20, 2009. The CLG grant focus is on historical preservation. He asked Commissioners to be thinking about potential project ideas. HERITAGE PRESERVATION COMMISSION MEETING December 15, 2008 Page 4 VII. ADJOURNMENT MOTION: Higgins moved, seconded by Akerlund, to adjourn the meeting. Motion carried 5-0. Adams adjourned the meeting at 9:10 p.m.