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Heritage Preservation - 09/15/2003 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY, September 15, 2003 7:00 P.M. Prairie Rooms A & B 8080 Mitchell Road COMMISSION MEMBERS: Lori Peterson-Benike, Chairperson; Betsy Adams, Deborah Barkley,Jennie Brown, Molly Gilbertson, Elise Kist, Kati Simons COMMISSION STAFF John Gertz, Historic Preservation Specialist; Peggy Rasmussen, Recorder I. ROLL CALL Peterson-Benike called the meeting to order at 7:05 p.m., with all members present. II. APPROVAL OF AGENDA Motion: Kist moved, seconded by Barkley, to approve the agenda as published. Motion carried 7-0. III. APPROVAL OF MINUTES —August 18, 2003 Motion: Adams moved, seconded by Gilbertson, to approve the minutes of the Heritage Preservation Commission held on August 18, 2003, as published. Motion carried 7-0. IV. REPORTS OF COMMISSION AND STAFF A. 20 Annual Statewide Historic Preservation Conference—New Ulm Eden Prairie did not get the grant from SHPO that would have reimbursed the City 60 percent of the cost of sending representatives to the conference. SHPO said the grant application was received after the $5,000 that had been available was used up. However, the City will reimburse representatives for mileage between Eden Prairie and New Ulm. Adams planned to attend sessions on Thursday and Friday, Brown on Thursday, and Kist on Friday. They will give a report at the next HPC meeting. B. Removal of Peony Plants from the Cummins-Phipps-Grill Property Gertz said a Parks Services maintenance employee, who was responsible for maintaining the gardens and landscaping, arbitrarily decided to cut half the peony plants down to reduce the weed problem. Gertz has told Wes Dunsmore, in charge of Parks maintenance, if the plants don't come back next spring the remaining peonies will have to be divided and transplanted to replace those lost. The Garden Club made an inventory of the peonies a few years ago, when the members were maintaining them, and it is hoped that plan can be followed. Gertz reminded Bob Lambert and Stu Fox that the whole property has been designated a historic site, and any alteration would require review by the HPC. Gertz said he HERITAGE PRESERVATION COMMISSION MINUTES September 15, 2003 Page 2 would put this in the form of a memo to staff and ask them to circulate it to Parks maintenance staff. He will mail copies of the memo to the Commissioners. V. OLD BUSINESS A. Review of Proposals to Complete CLG Grant Project and Selection of Consultant Two consultants responded to the Request For Proposals — Robert C. Vogel & Associates and Hoisington Preservation Consultants. After reviewing the proposals, Commissioners agreed that both consultants have the professional qualifications for the work. However, Robert C. Vogel & Associates has more experience in completing cemetery designations and developing preservation plans for historic cemeteries, including five in Minnesota. Robert Vogel has done work for Eden Prairie in the past and does everything in a timely fashion. MOTION: Simons moved, seconded by Brown, to select Robert C. Vogel & Associates to do the work on the CLG grant projects at Eden Prairie Cemetery and Pleasant Hill Cemetery for the purpose of preparing local registration forms. Motion carried 7-0. Gertz said Vogel should be able to start his work October 1. He will be invited to attend the October meeting of the HPC to discuss the project in more detail. Gertz said Wes Dunsmore is responsible for maintenance of the Pleasant Hill Cemetery, and Vogel will probably want to meet with him and others who work in the cemetery. He may also want to meet with the Historical Society to request access to records on the two cemeteries. B. Memorandum of Agreement for the Runway Project at Flying Cloud Airport Commissioners reviewed the draft Memorandum of Agreement among the FAA, the Advisory Council on Historic Preservation, the Minnesota SHPO and the MAC. It includes a stipulation to develop a mitigation plan for the historic hangars that will have to be demolished in order to implement the planned runway extension. Gertz said because of time constraints, there probably would not be enough time to make a determination on mitigation alternatives prior to finalizing the MOA, so what will be signed is an agreement on the process. According to the draft MOA, the process would be as follows: "To develop this plan the MAC shall hold a meeting with persons familiar with the area's aviation history to identify alternatives for types of mitigation that would be most appropriate, historical themes that should be highlighted, and possible locations for the mitigation. The MAC, in consultation with the FAA and SHPO, will review these alternatives and determine which should be implemented. The MAC will complete the mitigation within eighteen months from the date that this Agreement is authorized." HERITAGE PRESERVATION COMMISSION MINUTES September 15, 2003 Page 3 Gertz said he doesn't know what SHPO found out about these Historic Districts where the hangars are located. He will ask for a report from SHPO, and will mail it out to HPC members as soon as he receives it. C. Glen Lake Children's Camp Rehabilitation Project Gertz compiled all the comments and sent them with a memo to Charlie Nelson at SHPO. He was asked to send his comments back to Gertz, who will forward them to the architects, Miller-Dunwiddie, and copy the Commissioners. Gertz plans to review the comments with the architects. Peterson-Benike suggested that the Commissioners visit the camp prior to the next HPC meeting. They will meet Gertz at 6:00 p.m. on October 20 at the City Center to drive to the camp. The October meeting will be the first one for new student representatives, and they will also be invited to see the camp. D. Riley-Jacques Farm Projects Gertz reported that the City Council is expected to award a $708,400 contract to Parkos Construction Company for rehabilitating the barn and site. The work would begin in March 2004, and should be done in the fall of that year. Parks Services is working on programming for the property. Gilbertson inquired if there will be a facility for caterers to serve food. Gertz said there is an area with many electrical outlets where a caterer could set up. Gertz reported that no work is being done now at the Dorenkemper House, but hardware that was ordered should be arriving in October and will be installed. Gertz said he would also suggest the house be painted as soon as possible. He has asked Parks maintenance to cut down the weeds in the area, and that will be done. Work on the inside will be re-started in the spring of 2004. Gertz said he hopes that the house could be open to the public by next fall. VI. NEW BUSINESS 181h Annual Minnesota Preservation Awards and the Smith-Douglas-More House Gertz reported that the Smith-Douglas-More House is being nominated for a preservation award from the Preservation Alliance of Minnesota, in the category of Adaptive Re-Use. MacDonald & Mack Architects are sending in the nomination, and they will be acknowledged as the architects. Molly Gilbertson will be acknowledged as the interior designer. The awards will be presented at the Alliance's Annual Awards Dinner in November. The City will be notified if the house wins the award. VII. ADJOURNMENT MOTION: Adams moved, seconded by Kist, to adjourn the meeting. Motion carried 7-0. Peterson-Benike adjourned the meeting at 8:30 p.m. HERITAGE PRESERVATION COMMISSION MINUTES September 15, 2003 Page 4