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Heritage Preservation - 04/21/2003 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY,APRIL 21, 2003 6:30 p.m. Riley-Jacques Farm 9100 Riley Lake Road 7:45 p.m. Eden Prairie City Center Prairie Rooms A & B 8080 Mitchell Road COMMISSION MEMBERS: Lori Peterson-Benike, Chairperson; Betsy Adams, Deborah Barkley,Jennie Brown, Molly Gilbertson, Elise Kist, Kati Simons STUDENT REPRESENTATIVES: John Buteyn, Mackenzie Epping, Ron Viland COMMISSION STAFF John Gertz, Historic Preservation Specialist; Peggy Rasmussen, Recorder I. ROLL CALL Vice-Chairperson Adams called the meeting to order at the City Center at 8:00 p.m. Chairperson Peterson-Benike was excused. Geraldine Beckmann, a member of the Eden Prairie Historical Society, attended as a guest. II. APPROVAL OF AGENDA MOTION: Simons moved, seconded by Brown, to approve the agenda as published. Motion carried 6-0. III. APPROVAL OF MINUTES —MARCH 17, 2003 MOTION: Kist moved, seconded by Brown, to approve the minutes of the Heritage Preservation Commission meeting held on March 17, 2003, as published. Motion carried 6-0. IV. REPORTS OF COMMISSION AND STAFF A. Welcome New Commission Member Molly Gilbertson Molly Gilbertson was welcomed as a new Commission member and introduced to the other members. Commissioners Barkley and Peterson-Benike were reappointed by the City Council in March. B. Annual Meeting of the Historical Society Adams said the annual meeting of the Historical Society will be held on June 14 at 10 a.m., at the Cummins-Grill House. On the same day, from 10 a.m. to 5 p.m., the Parks and Recreation Department are planning to have an Arts and Antiques HERITAGE PRESERVATION COMMISSION MINUTES April 21, 2003 Page 2 Fair. Gertz said members should contact Tria Mann if they wish to volunteer for this event. C. State Grant for Cemetery Project Gertz reported that the grant from the state for the cemetery project was received. In the next few weeks a Request for Proposals will be sent out. After receiving proposals, a consultant will be selected and hired. In addition to researching and photographing cemetery records at Pleasant View and Eden Prairie cemeteries, the consultant will prepare designations for historic preservation of the two sites. V. TOUR OF THE RILEY-JACOUES FARM BARN AND DORENKEMPER HOUSE The Commissioners toured the site from 6:30 p.m. to 7:30 p.m. VI. OLD BUSINESS A. Review Fence Plan at Outdoor Seating at the Smith-Douglas-More House Gertz said a fence is necessary around the outdoor seating area because Dunn Bros. serves wine and beer. Commissioners reviewed the plan and accompanying information supplied by Andrew Caddock, Landscape Architect with Close Landscape Architecture. Gertz said he gave a copy to Jean Johnson, Zoning Administrator for the City, and she approved of the plan. City ordinance requires the fence to have a minimum height of 36 inches, and gates must operate from both sides to provide emergency egress. The plan shows a picket fence with two gates. It will have an opaque stain, complementing the new wood arbor at the outdoor seating area. The gates have to be ADA compliant off the ramped area. They should be four feet wide. Gertz said he would talk to the architect about this and make sure the gate is ADA compliant. MOTION: Gilbertson moved, seconded by Kist, to approve the fence design as submitted by Close Landscape Architecture on the plan dated 4-8-03, for the Smith-Douglas-More House at the outdoor seating area, and to make it ADA compliant. Motion carried 6-0. Beckmann inquired if a fence will be installed to screen the neighbor on the north side of the property. Gertz replied the neighbor had been told the City would screen off that portion along the boundary between Dunn Bros. and his property if lights in the parking area were a problem for him. The neighbor has made that request, and Gertz plans to meet with him this week to discuss it. HERITAGE PRESERVATION COMMISSION MINUTES April 21, 2003 Page 3 B. Review Color Samples for Shutters at the Smith-Douglas-More House Gertz said he contacted MacDonald and Mack about determining the original color of the shutters, most recently painted white. After scraping off the layers of paint, they found that over the years the shutters had been painted three different shades of green, but were originally a very dark green. Commission members were shown the three different shades of green. MOTION: Brown moved, seconded by Simons, that the shutters on the Smith- Douglas-More House be painted dark green, number 10GY24 from the Munsel book. Motion carried 6-0. Gertz said historic photos of the house show that the porch floors were a dark color, either black or dark green. Commission members expressed a preference for dark green and also wanted the risers to be green. Gertz requested that a couple of Commissioners meet with him at the house to discuss this further. Adams and Gilbertson agreed to meet with Gertz on Wednesday, April 23. C. Site Planning for the Riley-Jacques Farm Brauer Associates, working with Miller-Dunwiddie Architects, prepared the concept plans for restoration and rehabilitation of the site,barn and houses. City staff has asked for 100 parking stalls, with handicapped-accessible parking near the barn. Miller-Dunwiddie sent comments and questions to discuss at a meeting on April 25 at the Riley-Jacques Farm. One question asked whether 100+/- parking spaces is a realistic requirement or if the park was becoming a parking area. Gertz said that amount of parking uses up all of the open space on the site. Other places to put parking were suggested. It was pointed out that the Riley Lake Park beach area could not be used for overflow parking in the summer months because it is needed by those using the beach. Gertz asked the Commissioners to review the comments and let him know if there are questions they would like him to bring to the April 25 meeting on the project. Adams believed it was important to be able to see the barn when driving into the site from Riley Lake Road. She suggested having the majority of parking away from the core area of the farmstead, closer to Lake Riley Road. Kist asked if it would be possible to start with about 50 parking spaces and determine over time if that is enough. The Commissioners preferred the shape of Plan No. 2, with some modifications. The access ramp on Plan No. 1 was preferred. Gertz said he would convey these opinions. No action was needed by the HPC at this time. Gertz said the project would be going out to bid soon. The schedule shows an August start date, with an end date in November. The HPC will be asked to approve the whole plan and a Heritage Preservation Site alteration permit. Beckmann said the Historical Society doesn't know if the Anderson School House would be moved to the Riley-Jacques heritage park, but she wondered HERITAGE PRESERVATION COMMISSION MINUTES April 21, 2003 Page 4 where there would be room for it. Gertz said it will be located on the site plan, but would be moved there only if the School District doesn't find a place to locate it on school property. It will be necessary to make certain there are designated parking spaces for buses bringing school children to see the school. Gertz said he might look at the Gibbs Farm to see how parking has been arranged there. D. Site Planning for the Cummins-Grill House Gertz asked to table this matter until the next meeting, as Miller-Dunwiddie is still working on the site plans. At that meeting,reuse scenarios will also be examined. VII. NEW BUSINESS A. Interior Planning for the Dorenkemper House Gertz referenced a letter he sent to Marie Wittenberg, requesting the assistance of the Historical Society in supplying interior furnishings for the house and how they will be placed in the house. This would include refurbishing of original Dorenkemper furniture pieces and possible reconditioning and use of the "Bucks" wood stove currently located in the history museum. Gertz attended the Historical Society's April 16 Board meeting when this was discussed. The Historical Society has about eight pieces from the Dorenkemper family, and these will be restored. Kathie Case received three bids for the work and applied for an Eden Prairie Foundation grant to pay for it. She expects to know by May if the Historical Society will receive the grant. A refinisher said it would take six months to do the work. That will coincide with the end of the structural work on the house. Dan Herbst has said the work on the house should be done by late fall. The Historical Society is willing to do what it can to supply basic pieces and add to them later. They will provide the "Bucks" wood stove. Beckmann asked what era the house will reflect. Gertz said between 1880 and 1900,but it will depend on the furnishings acquired for the house. The date of the wood stove is about 1900. B. Improvements at the Glen Lake Children's Camp Gertz said he would be meeting with the manager of Eden Wood and Miller- Dunwiddie Architects at the Glen Lake Children's Camp on April 23, to discuss plans they have to alter the dormitory building. He had been aware they wanted to make modifications to the building, and after that meeting he would have more information to give the HPC and the SHPO. Commissioners expressed an interest is seeing the camp. Gertz said he will ask the manager when it would be convenient. C. Barn Preservation Workshop HERITAGE PRESERVATION COMMISSION MINUTES April 21, 2003 Page 5 Adams said that the workshop would be held on Saturday, May 3, in rural Isanti County. The City will reimburse commissioners who wish to attend. Peterson- Benike, who attended last year,has indicated she will not be able to go. D. Mpls.St. Paul Magazine Article Gertz reported that Mpls.St. Paul magazine has asked to interview him for a feature article about historic places in suburban cities, to be published in the June or July issue. VIII. ADJOURNMENT MOTION: Gilbertson moved, seconded by Barkley, to adjourn the meeting. Adams adjourned the meeting at 9:30 p.m.