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Planning Commission - 10/08/2001 APPROVED MINUTES EDEN PRAIRIE COMMUNITY PLANNING BOARD MONDAY, OCTOBER 8, 2001 7:30 P.M., CITY CENTER Council Chambers 8080 Mitchell Road BOARD MEMBERS: Ken Brooks, Frantz Corneille, Randy Foote, Vicki Koenig, Kathy Nelson, Fred Seymour, Paul Sodt, Susan Stock, Ray Stoelting STAFF MEMBERS: Stu Fox, Manager of Parks and Natural Resources Mike Franzen, City Planner Alan Gray, City Engineer Leslie Stovring, Environmental Coordinator I. PLEDGE OF ALLEGIANCE -- ROLL CALL Chair Corneille called the meeting to order at 7:30 p.m. Present: Chair Corneille, Commissioners Foote, Nelson, Seymour, Sodt, Stock, and Stoelting. II. APPROVAL OF AGENDA Motion by Nelson, second by Stoelting to approve the agenda. Motion carried, 9-0. III. MINUTES A. September 24, 2001 Community Planning Board Workshop Minutes Motion by Stoelting, second by Stock to approve the September 24, 2001 Community Planning Board Workshop Minutes. Motion carried, 7-0. IV. PUBLIC HEARINGS A. Crestwood Park Concept Plan Lambert reviewed the concept plans for Crestwood Park. The plans were revised so there is minimal wetland impact. Access points were moved to allow the hockey rink to move further from the property to the north. The public hearing opened at 7:35 p.m. Kathy Weber of 9650 Stable Path Road stated her property shares a border with the park. There was supposed to be a berm on her property line. She has horses and a riding ring and is concerned about people getting hurt. She wanted a barrier along Community Planning Board Minutes October 8, 2001 Page 2 that property line. It appears as though the path will cross the far end of her property. She has not been contacted regarding this. Stoelting asked Lambert about the path. Lambert stated they would need to purchase a trail easement at some point. There would bee a small berm; 4-6 feet. They will try to screen the property using deciduous and evergreen trees. Seymour inquired about the anticipated start date. Lambert stated they would bid in February, and construction may start in the spring. They would seed by the end of August. It would be complete by next fall except for the landscaping. Some trees may be planted this fall. Seymour asked about when they would purchase a right of way. Lambert stated they would need approval from council. If they cannot obtain it, they will stop the trail at some point. The problem is that if the trail stops people will cut between houses. Nelson asked whether there were paved trails between the parking lot and lower field through the open skate. Lambert stated there will not be a formal path; there will likely be a dirt path. Nelson inquired about the distance from the soccer field to parking. Lambert stated the soccer fields were each 300 feet long. Foote asked what else they could do about screening from the horses. Lambert stated if there is a problem it would be the property owner's problem. It is up to the property owner to protect the public. Requests for fencing from property owners are frequent and it is not possible to put up a fence with every park. He does not recommend fencing parks to protect private property. A 6 foot berm with 6 foot evergreens will provide screening. It will be fifteen years before there is a solid screen. The public hearing closed at 7:50 p.m. Motion by Stoelting, second by Nelson to recommend to the Council for approval the concept plan as consistent with the Comprehensive Plan and compatible with surrounding land uses. Motion carried, 7-0. Community Planning Board Minutes October 8, 2001 Page 3 B. Storage Building Miller Park Lambert stated Miller Park was approved in 1991 for development with a referendum. They could not put in all the proposed buildings right away; they first put in the fields and landscaping. They told athletic associations whoever came up with the most matching money first would have a building built. There is water and sewer stubbed to the site. The Baseball Association has saved $150,000 over seven years. Materials will be rock face tan block, metal roof, and glass (it will appear like the warming house). That is the concept. It has been through the parks commission. If everyone approves the concept plan, an architect will do the final design. They have carried matching funds in the CIP through cash park fees. There will be more buildings in future years as matching funds are raised. The public hearing opened at 7:53 p.m. Corneille noted the Baseball Association was providing $150,000 and the building is projected at$350,000; they would be $50,000 short of 1/2 the funds. Lambert stated the cost should be slightly less than $350,000. It was never formally determined that the outside contribution must consist of 1/2 of the funds needed. Sodt asked who supervises the food service in the area. Lambert said the County health inspector will inspect it before it opens and then periodically conduct spot inspections. It will be operated by the Baseball Association. The parks department will maintain restrooms and will have keys to storage. It will be their building. It is City owned and insured. Sodt asked whether there were any similar situations in other park areas. Lambert stated Flying Cloud had a similar situation. The City owns the storage. Different groups trade off operations of the concessions stand. They have had no problems except kids breaking in through the skylights, after which screening was provided. Sodt inquired about the City liability for storage of private equipment on public land. Lambert stated the City has a large deductible. The agreement is the City will build it. It is fairly vandal proof. The Baseball Association also insures their own equipment. Seymour asked whether there was a contingency if the building goes over$350,000. Lambert said that had not been addressed. The agreement was not for a significant amount. There is money in the CIP to cover. If it were more than $350,000, they may scale the building back. Community Planning Board Minutes October 8, 2001 Page 4 Nelson inquired about the upper floor; it is labeled storage and meeting room but there is no proper access. Lambert noted it would be changed to just storage because an elevator would not be provided for the required handicapped access. Stoelting inquired about the particular placement of the building—it appears to be in a corner rather than centrally located. Lambert said there are four baseball fields nearby and softball fields. There will be another building serving one of the fields in the future. Another proposed building will be near the soccer and football fields. Corneille thanked Lambert for his presentation. There was no further public comment. The public hearing closed at 8:30 p.m. MOTION by Nelson, second by Foote to recommend to Council for approval the architectural design of the proposed concession stand and storage as compatible with surrounding land uses and consistent with park design. Motion carried, 7-0. V. PUBLIC HEARINGS A. BFI ADDITION by BFI. Request for PUD Concept Amendment on 24.32 acres, PUD District Review on 24.32 acres, Zoning District Amendment within the I-2 Zoning District on 22 acres, Rezoning from Rural to I-2 Park on 2.32 acres, and Site Plan Review on 24.32 acres. Location: 9813 Flying Cloud Drive. David Weidenfeller, General Manager , BFI noted their intent to construct a transfer station; it is necessary in the marketplace. Longer trucks with more access can make long hauls; smaller route trucks can come to the station for transfer instead of tying up traffic. Waste will be put into an enclosed building and loaded onto semis. They won't be storing waste - it will be tipped on the floor. Ventilation systems for dust and odor control will be in place. None of the waste will sit overnight. Rodents and pests should not be an issue. A picture shows the before/after 6,000 square foot addition to the northwest corner of the building. The existing berm will be extended along the side where Lookout Park will be. The application has been submitted to the MPCA and Office of Minnesota Environmental Assistance for approval. Hennepin County has a copy of the application and will review after review by the City of Eden Prairie. Adjoining property owners have been informed. BFI held an open house so neighbors could have questions answered. They did not receive any negative feedback Community Planning Board Minutes October 8, 2001 Page 5 Franzen stated there are two decisions; one is the amendment of the PUD for the transfer station. The second part has to do with operating conditions. Leslie Stovring can answer these questions based on ordinances and staff review. Southwest Metro bus station complained about the manufacturing and hours of operation. Reuter had no complaints. The property is guided industrial. There was a question of how it would be best screened. They need clarification on the location of trees, whether they will be on MAC or BFI property. Significant trees should remain Staff recommends approval subject to the conditions in the staff report, including the memo from Leslie Stovring. Corneille inquired about the compliance reporting requirements. Franzen stated this was one of the conditions in the memo and staff report. Stovring said this was fairly standard; she researched the issue with other cities with transfer stations. Most require annual reports. One correction from the memo would be the hours of operation would be 4 a.m. to 7 p.m. and 7 p.m. to 9 p.m. , the facility would remain open for onsite cleaning only. The key factor is no overnight storage. Also, there is an alternate route in case the main route is blocked. Stoelting asked for clarification on how the transfer station works. Weidenfeller showed the plans for the transfer station. The west side of the building has overhead doors. Smaller refuse trucks dump onto the floor. Trash is then loaded from the bay into a waiting semi trailer which is filled, tarped, and driven to a landfill. Nelson asked whether this would include garbage from surrounding communities. Weidenfeller said it would include Eden Prairie and some other cities in the southwest metro. Nelson asked what BFI would do if the project were denied. Weidenfeller said they would have to continue to operate as they are. Nelson inquired about how many semis per day would be entering and leaving. Weidenfeller said 22 per day maximum; normally 16. Nelson asked about the anticipated route; it should be an approved route. Weidenfeller stated generally 212 to 394; the alternate would be in case of construction on 212 —this would be Pioneer Trail to 169. Community Planning Board Minutes October 8, 2001 Page 6 Nelson inquired about the sight line from road. It states there is an 8 foot berm from the road. Franzen said the sight line was measured beginning at 4.5 feet above pavement. Sodt said the berm was an improvement over the fence. He asked whether BFI would meet conditions outlined in the memo from Stovring. Weidenfeller said he worked closely with her to come up with the conditions. Part of the application process with the state is these guidelines. Seymour inquired about the traffic max and whether it was 22 trips or semis. Weidenfeller stated it referred to 22 loaded semis. Seymour asked whether this station would mean more smaller trucks coming in. Weidenfeller said no; it would be the same trucks that are there now. Stock asked what they were currently doing now with the smaller trucks. Weidenfeller stated they leave the yard every day and drive 35 W south to the transfer station or north to Minneapolis, or up 494 to Inver Grove Heights to the landfill. Foote inquired how much goes to the Hennepin Energy Reclamation vs. Pine Bend. Weidenfeller stated they have a contract with Hennepin County ; it involves about 14,000 tons or 2/3 of BFI's volume. They have a long term commitment with the County. Nelson asked whether that will change with the addition. Weidenfeller stated no. Motion by Stoelting, second by Foote to close the hearing. Motion carried, 7-0. The public hearing closed. Motion by Stoelting, second by Foote for approval. Motion carried, 7-0. VI. MEMBERS' REPORTS Community Planning Board Minutes October 8, 2001 Page 7 Sodt stated the Entrevaux Project was to use existing trees and topography. It appears the topography has completely changed and trees were not saved. Franzen said trees are saved adjacent to the creek. The middle of the site was proposed to be cleared, changing topography and removing trees. VII. PLANNER'S REPORT Gray noted there had been an issue with a resident's slope of pond and driveway. It was determined not to be a hazard. They did recommend placing a fence along the right of way. VIII. ADJOURNMENT Motion by Stoelting, second by Nelson to adjourn. Motion carried, 7-0. The meeting adjourned at 9:25 p.m.