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Planning Commission - 08/25/2003 APPROVED MINUTES EDEN PRAIRIE COMMUNITY PLANNING BOARD MONDAY,AUGUST 25, 2003 7:00 P.M., CITY CENTER Council Chambers 8080 Mitchell Road BOARD MEMBERS: Ken Brooks, Randy Foote, Vicki Koenig, Fred Seymour, Kathy Nelson, Dave Steppat, Ray Stoelting, Paul Sodt, Bill Sutherland STAFF MEMBERS: Stu Fox, Manager of Parks and Natural Resources Mike Franzen, City Planner Al Gray, City Engineer Jane Hovind, Recording Secretary I. PLEDGE OF ALLEGIANCE—ROLL CALL Vice Chair Nelson called the meeting to order at 7:00 p.m. Present: Vice Chair Nelson, Commissioners Foote, Koenig, Seymour, Sodt, Steppat and Sutherland. Absent: Brooks, Stoelting II. APPROVAL OF AGENDA MOTION by Steppat, second by Koenig, to approve the agenda. Motion carried, 7-0 III. MINUTES A. Minutes of the July 28, 2003 Community Planning Board Meeting Koenig referred to the last paragraph on page 3 and asked that the third line be changed to read "Koenig asked if they could approve a five year time limit." Sodt referred to page 4, and stated the listed variances 1 - 3 should be for 2 years not 5 years. MOTION by Foote, second by Steppat, to approve the minutes of the July 28, 2003 Community Planning Board Meeting. Motion carried, 7-0. IV. PUBLIC MEETINGS V. PUBLIC HEARINGS Planning Board Minutes August 25, 2003 Page 2 A. CIMA LABS by CIMA Labs, Inc.. Request for Planned Unit Development Concept Review on 9.47 acres, Planned Unit Development District Review on 9.47 acres, and Site Plan Review on 9.47 acres. Location: 10000 Valley View Road. Tom Rian, Engineering manager of Cima Labs presented the project. He said because of growth and additional employees, they need to build an expansion to the existing building. David Hagen of Loucks Associates stated they are asking for an 18,150 square foot expansion and addition of 77 parking spaces resulting in a total of 190 parking spaces. There are also 77 spaces set aside for proof of parking to add more as needed in the future. The request is an amendment to the PUD and approval of the site plan. Mike Franzen stated the staff recommends approval according to the recom- mendations on the last page of the staff report and the project meets all City Code requirements. Seymour asked what was meant by a water quality structure. Franzen responded it consists of a catch basin with a trap to catch sediment or debris; the clean water rises up and the sediment is removed by a vacuum. Sodt questioned since they are not meeting the parking requirements except for proof of parking whether staff was comfortable with that. Franzen responded yes some developments require more parking than the code requires, others require less. Proof of parking allows land to remain as green space until such time as the staff or developer determine that more spaces are needed. Steppat stated in the staff report it mentions that prior to Council review the proponent will provide an approved TDM plan and budget and a mechanical equipment screening plan. He asked if this is something the Board needs to see or whether it will go directly to the Council. Franzen responded these are details that do not materially change the plan but are important items to be completed. Staff wants to make sure the mechanical equipment is better screened to make it less visible. Franzen added that the TDM plan only needs a budget and a letter of credit to make sure the plan is implemented. Koenig stated she would appreciate feedback from staff on TDM and transportation issues. Franzen suggested that the Board invite Randy Newton, the City's Transportation Engineer, to attend a Board meeting and give them some information on TDM plans and how well they are working. Planning Board Minutes August 25, 2003 Page 3 MOTION by Sodt, second by Koenig, to close the public hearing. Motion carried, 7-0 MOTION by Koenig, second by Foote, to recommend approval of a Planned Unit Development Concept Review on 9.47 acres, Planned Unit Development District Review on 9.47 acres, and Site Plan Review on 9.47 acres, based on plans dated August 19, 2003, subject to the recommendations of the staff report dated August 22, 2003, to the City Council. Motion carried, 7-0 Stoelting joined the meeting at 7:10 p.m. VI. MEMBERS REPORTS A. LOCAL WATER MANAGEMENT PLAN Stoelting stated he participated in a citizen advisory committee which also included Eden Prairie citizens, Council members Mosman and Butcher, and state and local agencies. They discussed the Local Water Management Plan prepared by Leslie Stovring, the City's Environmental Coordinator, which includes development review and planning for water quality over the next five to ten years. He said that Stovring has done a water body inventory and there are currently 661 water bodies which includes 487 wetlands, 144 storm water ponds, 15 filled wetlands and 15 lakes within Eden Prairie. Stoelting said that the Planning Board has been involved with discussions about water quality,runoff and water treatment and Stovring would like input from the Planning Board members on the plan. He stated the plan will be presented at the Community Planning Board meeting of September 8. Sodt stated there have been three or four situations the Board has discussed regarding enforcement of shoreland setbacks to prevent encroachment on the lakes. He asked if the plan included enforcement measures. Stoelting replied enforcement hasn't been discussed in the Water Management Plan and he will convey the Board's comments to Stovring. Koenig stated there was a lot of good information and the plan was very readable. She stated that if there was discussion in the plan about enforcement, it should list the other enforcement agencies outside the City and how they would be involved. She asked about NURP ponds that were in bad shape from erosion, damage or deterioration and where they were located; whether they were in older areas or industrial areas. Stoelting stated that Stovring has done an inventory of the wetlands and it is contained in the document. Koenig responded that there's no location designated. Stoelting responded there are maps included and she should be able to locate them on the maps. Planning Board Minutes August 25, 2003 Page 4 Foote asked whether the advisory committee discussed the lakes and which were worse than others. He stated he is under the impression that Round Lake had some problems but it doesn't seem to be any worse than any others according to the plan. Stoelting stated there has been discussion between staff in cleaning the lake and it is really a geese management issue. They have looked at options, such as dogs to chase the geese and water chemicals,but these alternatives are not really addressed in the document. Sodt stated that he doesn't recall seeing anything about rain water gardens in the document. He said there was an article on rain water gardens in the Star Tribune recently. He asked if that is an integral part of the plan. Stoelting responded they touched on that and the BP Amoco project was the first of its kind but because the project hasn't been completed, there is no data at this time. This was a concept built into that project and they hope to have another project go forward with the rain gardens and see the data from that to determine its usefulness. Sodt said that the article stated there are other areas considering this option as an alternative to storm water ponds. Nelson stated the Board would like Stovring to address the issue of enforcement and rain water gardens. VII. CONTINUING BUSINESS VIII. NEW BUSINESS IX. PLANNERS' REPORTS X. ADJOURNMENT MOTION by Steppat, second by Koenig to adjourn. Motion carried, 8-0 There being no further business, the meeting adjourned at 7:30 p.m.