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Planning Commission - 08/08/1988 AGENDA EDEN PRAIRIE PLANNING COMMISSION Monday, August 8, 1988 7:30 p.m. COMMISSION MEMBERS: Chairman Julianne Bye, Richard Anderson, Christine Dodge, Doug Fell , Robert Hallett, Charles Ruebling, Ed Schuck STAFF MEMBERS: Chris Enger, Director of Planning; Michael Franzen, Senior Planner; Don Uram, Assistant Planner; Sue Anderson, Recording Secretary a Pledge of Allegiance--Roll Call I. APPROVAL OF AGENDA II. MEMBERS REPORTS III. MINUTES IV. DEVELOPMENT PROPOSALS (7:35) A. DATASERV by Opus Corporation. Request for PUD Amendment Review on 17.4 acres, Planned Unit Development District Review on 17.4 acres with a waiver for office use up to 100% within the I-2 Zoning District, Zoning District Change from Rural to I-2 on 7.4 acres and Preliminary Plat of 17.4 acres into 1 lot for construction of additional parking spaces for the Datasery Headquarters. Location: South of Technology Drive, east of Prairie Center Drive. A continued public hearing. (8:05) B. CHEYENNE PLACE, by Westar Properties, Inc. Request for Planned Unit Development Concept Review on 38.27 acres, Planned Unit Development District Review on 38.27 acres with waivers for lot frontage, Zoning District Change from Rural to R1-13.5 on 38.27 acres, Preliminary Plat of 38.27 acres into 76 single family lots, 6 outlots, and road right-of-way. Location: North of County Road #1, 640 feet west of County Road #4 and County Road #1 intersection. A public hearing. V. OLD BUSINESS VI . NEW BUSINESS 1. Review of Scenic Easement Policy 2. Review of Design Framework Manual for Southwest Crossing 3. Highway #5 from County Road #4 to Dell Road improvements. VII. PLANNER'S REPORT VIII. ADJOURNMENT *NOTE: THE TIMES LISTED ABOVE ARE TENTATIVE, AND MAY BE SIGNIFICANTLY EARLIER, OR LATER, THAN LISTED. MINUTES EDEN PRAIRIE PLANNING COMMISSION Monday, August 8, 1988 City Council Chambers 7:30 PM MEMBERS PRESENT. Chairperson Julianne Bye, Christine Dodge, Charles Ruebling, Robert Hallett, and Ed Schuck. • MEMBERS ABSENT: Douglas Fell and Richard Anderson, STAFF PRESENT: Michael Franzen,Senior Planner; Don Uram,Assistant Planner;and Sue Anderson, Recording Secretary 1. APPROVAL OF AGENDA MOTION: Motion was made by Schuck and seconded by Dodge to approve the agenda as printed. Motion carried 5-0-0. II. MEMBERS REPORTS None III. MINUTES A. Planning Commission Meeting Minutes of July 11, 1988. The following changes were made: Page 2, Paragraph 2, should read: Motion was made by Dodge and seconded by Fell. Eden Prairie Planning Commission Meeting Minutes August 8, 1988 Page 2 MOTION: Motion was made by Ruebling and seconded by Dodge to approve the minutes of the July 11, 1988, Planning Commission meeting as published and amended. Motion carried 3-0-2, Hallett and Schuck abstained. B. Planning Commission Meeting Minutes of July 25, 1988. The following changes were made: Page 11, Paragraph 2,should read: Dodge expressed concern that the guideplan is low density residential for this site and the City has made a prior commitment to the homeowners regarding land use. MOTION: Motion was made by Ruebling and seconded by Dodge to approve the minutes of the July 25, 1988, Planning Commission meeting as published and amended. Motion carried 3-0-2, Hallett and Schuck abstained. IV. DEVELOPMENT PROPOSALS A. DATASERV. by Opus Corporation. Request for PUD Amendment Review on 17.4 acres, Planned Unit Development District Review on 17.4 acres with a waiver for office use up to 100% within the 1-2 Zoning District,Zoning District Change from Rural to 1-2 on 7.4 acres and Preliminary Plat of 17.4 acres into 1 lot for construction of additional parking spaces for the DataSery Headquarters. Location: South of Technology Drive, east of Prairie Center Drive. A continued public hearing. • Franzen reported that the item had been continued from previous Planning Commission meetings pending receipt of the BRW Traffic Study concerning this property. By recommendation of the Planning Commission,BRW conducted a trip analysis per 100% office conversion. The City has been working with DataSery to reduce the PM peak hour trips through traffic management. Bob Worthington, Executive Director of Opus Corporation presented the proposal for the expansion to 100% office for the DataSery headquarters. He indicated that at the time of initial rezoning in 1986, they were not aware of allocated trips. When this was pointed out, DataSery asked the City to provide them with the basis for the conclusion of the study to assist them in resolving the traffic situation. They now understand the reason and concur with the Staff Report. He stated that in meeting with the DataSery people,they are ready and willing to implement a Traffic Management Plan, herein referred to as TMP, to take place when the City feels the traffic number reaches the quota allocated. They have requested that a TMP plan be called for and approved as part of the conversion,and ask that the TMP go into effect when the expansion of the parking and 100% office conversion to DataSery has taken place. Franzen reported that the current PM Peak Hour traffic generation was 319 trips,exceeding the BRW allocation of 217 trips. He stated that the current traffic level could be considered as the new base allocation for the site. The expansion of the building to 739 employees would generate 406 PM Peak Hour trips. A TMP, using flex time,could reduce traffic by 87 trips to the current traffic level for the site. He felt the TMP should be implemented concurrent with the conversion of warehouse to office space as the three affected intersections were already at Level of Service F. • Eden Prairie Planning Commission Meeting Minutes August 8, 1988 Page 3 Ruebling inquired how 539 employees could leave the site when the projected traffic based on the existing use is 319 PM peak hour trips. Ruebling also inquired what hours were considered peak hours. Franzen responded that 3-6 p.m.drivers were observed to register the number of cars leaving the site. The peak hour for purpose of the study was 5-6 p.m. Franzen added that peak hour traffic was a percentage of the total traffic going to and from the site over the day. Ruebling asked if improvements to Hwy.5 would have an effect on the level of traffic. Franzen replied that when the.improvements are made to the highway-and_other_improvements identified in the BRW Study,the level of service would improve to level of Service D. Ruebling asked if additional improvements were scheduled for the roads in the area. Franzen responded that the BRW Study showed.improvements to Hwy. 18 and 169. There were no public comments on this item. Discussion followed on number of cars leaving at peak hours and the number during the day and the monitoring necessary to stagger hours for employees. Worthington clarified that DataSery was not in disagreement with the Staff,and had agreed to a TMP. They would like to have the implementation to take place once there was a true problem, and stated that time was needed to set up the TMP. Hallett asked what the recourse was for the City if the proponent did not implement the plan. Franzen stated that it would be a zoning violation. If a resolution could not be reached between Staff and the proponent,the proponent would have to appear before the Council to work the situation out. • Hallett asked if 900 employees would be the maximum and proponent responded affirmatively. Dodge inquired how the City in the future would determine which business was generating a traffic problem, if major traffic problems occurred. Franzen responded that an inventory of use in the MCA would be needed and traffic counts where major employees exist. Worthington concluded that DataSery wants to be a good neighbor but they suffer from growth and not enough office space. They were willing to make a commitment to a TMP by the time they go to the City Council. Their major problem was the flex time as it would take time to implement the program. Ruebling stated that the problem to be resolved by the TMP already exists today,since affected intersections exceed capacity now. Worthington stated that in the spirit of compromise, a TMP would be compiled and drafted. It would include flex time and a specific implementation date and the City would give DataSery the time to put a TMP together. Franzen asked how long it would take before the 900 employees would be placed on the site. McKenzie responded this would occur 6 months from today through a 2 to 3 year period. Hallett asked Staff what the time period would be acceptable for them to get the conversion and flex time worked out. Franzen responded that by the first of the year would be reasonable. Worthington asked if an extension to spring on the TMP was possible if the employee rate was not • up to the level for them to implement the TMP. Eden Prairie Planning Commission Meeting Minutes August 8, 1988 Page 4 Ruebling responded that of PM peak traffic was already in excess of the allocation, and felt phasing • the conversion would not make a difference in the TMP requirement. Franzen concluded that DataSery was willing to produce a TMP with 900 employees and Staff was comfortable with that. Ruebling stated he was comfortable with giving DataSery time to implement the TMP by the first of the year. Worthington asked for clarification regarding the parking lot that it could be finished and landscaped prior to TMP implementation. Commission agreed that would be acceptable. MOTION 1: Motion was made by Dodge and seconded by Ruebling to close the public hearing. Motion carried 5-0-0 MOTION 2: Motion was made by Dodge and seconded by Schuck to recommend to the City Council approval of the request of Opus Corporation for Planned Unit Development Concept Amendment to the overall Prairie Business Center Planned Unit Development Concept on 17.4 acres,for expansion of the DataSery parking lot, based on plans dated July 10, 1988, subject to the recommendations of the Staff Report dated August 4, 1988,and that a traffic management plan based on flex time to reduce peak hour traffic to 319 trips should be completed prior to City Council review and implemented by January 1, 1989. Motion carried 5-0-0 • MOTION 3: Motion was made by Dodge and seconded by Schuck to recommend to the City Council approval of the request of Opus Corporation for Planned Unit Development District Review on 17.4 acres, with a waiver for office use up to 100%within the 1-2 Zoning District,and Zoning District Change from Rural to 1-2 on 7.4 acres for expansion of the DataSery parking lot, based on plans dated July 10, 1988, subject to the recommendations of the Staff Report dated August 4, 1988, and that a traffic management plan based on flex time to reduce peak hour traffic to 319 trips should be completed prior to City Council review and implemented by January 1, 1989. Motion carried 5-0-0 MOTION 4: Motion was..made..by Dodge•and seconded-bySchuck-to recommend to the-City-Council approval of the request of Opus Corporation for Preliminary Plat of 17.4 acres into one lot for construction of the expansion to the DataSery parking lot, based on plans dated July 10, 1988, subject to the recommendations of the Staff Report dated August 4, 1988, and that a traffic management plan based_on.flex time to reduce peak hour traffic to 319 trips should be completed prior to City Council review and implemented by January 1, 1989. Motion carried 5-0-0 B. CHEYENNE PLACE, by Westar Properties, Inc. Request for Planned Unit Development Concept Review on 38.27 acres, Planned Unit Development District Review on 38.27 acres, with waivers for lot frontages,and Zoning District Change from Rural to R1-13.5 on 38.27 acres, and Preliminary Plat of 38.27 acres into 76 single family lots,6 outlots,and road right-of-way. • Location: North of County Road#1,west of County Road#4. A public hearing. Eden Prairie Planning Commission Meeting Minutes August 8, 1988 Page 5 • Peter Knable, representative from Ron Krueger&Associates, presented the project of 76 single family lots and 6 outlots on 38.27 acres. A total of 5.06 acres would be dedicated to the City consisting of Outlot C,3.44 acres,the location for the ponding area along the northern property line, and Outlot D, 1.62 acres,to provided access to the proposed park area to the east. All of the lots meet the min. requirements for the R1-13.5 zoning district with the exception of Lots 5, 6, and 17, Block 4, and Lots 7 and 8, Block 2,where the frontage has been reduced to 70 ft. due to the location on the curve. Knable stated:that access to the.project-would from Cty. Road#1 by way of two access points,and until roads are connected to the west, a 1500 foot dead-end cul-de-sac would provide service to Cheyenne Place. Uram reported that.staff recommended waivers be granted-for-lot-frontage on the curve. He continued that due to the project being adjacent to Cty. Road#1 and the anticipated traffic volumes, Staff recommended that the lot widths and/or depths be as large as possible along Cty. Road#1. He stated that the majority of grading would occur along the slopes along the eastern property line, and screening for the homes adjacent to County Road#1, consisting of a berming and landscaping plan,would be implemented by the developer. Regarding tree removal, it was estimated that 18% would be the true tree replacement. Uram stated that the memo from Al an Gray, City Engineer, dated August 4, 1988,addressed the storm drainage plan as a system of catch basins located throughout the project site. The overall storm drainage plan proposed would drain into Outlot C, Outlot D and onto the City property located to the northeast. No public comments were heard on the item. Hallett inquired if the 1500 ft. cul-de=sac would accommodate safety access for police and fire • departments. Uram stated that with the ultimate road connection to the west,the cul-de-sac would be reduced to approximately 1000 feet. Due to the configuration of the property and natural site constraints,a cul-de-sac is the only way to service the property. Hallett asked if this project could connect with Fairfield. Uram stated he did not see that happening. Bye stated she would like to see sidewalks on all through streets. Uram stated that the item had been reviewed by Parks and Recreation but would bring this to their attention. MOTION 1: Motion was made by Dodge and seconded by Schuck to close the public hearing. Motion carried 5-0-0 MOTION 2: Motion was made by Dodge and seconded by Schuck to recommend to the City Council approval of the request of Westar Properties, Inc.,for Planned Unit Development Concept on 38.27 acres for Cheyenne Place,fora single family residential development, based on plans dated July 19, 1988, subject to the recommendations of the Staff Report dated August 5, 1988, City Engineer's report of August 4, 1988, and subject to compliance with the findings and recommendations of the Southwest Area Study for Eden Prairie, and recommend to Parks and Recreation that there should be sidewalks on the southwest corner of the project and lots in the northern corner to remain outside of the 100 year flood plain. Motion carried 5-0-0 • Eden Prairie Planning Commission Meeting Minutes August 8, 1988 Page 6 MOTION 3: Motion was made by Dodge and seconded by Schuck to recommend to the City Council approval of the request of Westar Properties, Inc.,for Planned Unit Development District Review,with waivers for lot frontage,and Zoning District Chagne from Rural to R1-13.5 on 38.27 acres for Cheyenne Place,for a single family residential development, based on plans dated July 19, 1988,subject to the recommendations of the Staff Report dated August 5, 1988, City Engineer's report of August 4, 1988, and subject to compliance with the findings and recommendations of the Southwest Area Study for Eden.Prairie and-recommend to Parks and Recreation-that there should be sidewalks on the southwest corner of the project and lots in the northern corner to remain outside of the 100 year flood plain. Motion carried 5-0-0 MOTION 4: Motion was made by Dodge and seconded by Schuck to recommend to the City Council approval of the request of Westar Properties, Inc.,for Preliminary Plat of 38.27 acres into 76 single family lots, 6 outlots,and road right-of-way for Cheyenne Place, based on plans dated July 19, 1988,subject to the recommendations of the Staff Report dated August 5, 1988, City Engineer's report of August 4, 1988, and subject to compliance with the findings and recommendations of the Southwest Area Study for Eden Prairie and recommend to Parks and Recreation that there should be sidewalks on the southwest corner of the project and lots in the northern corner to remain outside of the 100 year flood plain. Motion carried 5-0-0 V. OLD BUSINESS • None VI. NEW BUSINESS A. Review of Scenic Easement Policy Franzen reported on the memo from Bob Lambert, Director of Parks and Recreation, regarding the Scenic easements and the intention, location, and control of easements in the City. The easement policy was being considered for a change and asked if the Commission have any comments on the present policy or the proposed changes to pass onto the City Council. Franzen stated that the creeks and valleys and slopes have been left alone, but the people on the lake lots want to make changes to the land. Staff felt the most effective way to preserve the character.of.the shoreline was to comply with the Shoreline Management Ordinances. Franzen stated that half of Mitchell Lake was in a private easement and half in the City easement. Ruebling commented on the height of the stumps along the shoreline. Uram stated that a DNR permit was required to remove stumps. MOTION: A motion was made by Hallett and seconded by Schuck to recommend to the City Council adoption of the proposed Scenic Easement Policy as stated in the June 29, 1988, memorandum. Motion carried 5-0-0 • Eden Prairie Planning Commission Meeting Minutes August 8, 1988 Page 7 B. Review of Design Framework Manual for Southwest Crossing One of the conditions of approval for the Southwest Crossing proposal by Vantage Companies was a Design Framework Manual for the property. This was completed and Staff's concern was with the portion of the manual dealing with commercial free-standing signage. Staff did not feel it was specific enough and could be improved by having common signage elements, common colors, common materials,etc. Bye asked for more details and continuity and would like it returned to Vantage with recommended revisions. MOTION: Motion was made by Ruebling and seconded by Schuck to direct Staff to have Vantage Corporation make revisions on signage before presentation to the City Council. Motion carried 5-0-0 C. Highway#5 Improvements from County Road#4 to Dell Road The proposed alignment for Hwy. 5 road improvements to be completed in 1990 were received and comments were requested. Commission felt it was critical that the frontage road system be implemented and driveway access eliminated to provide for safer access. Commission recommended that roads south of Hwy. 5 should connect back to Dell Road to create loop road systems and no additional street access to Hwy.5 be allowed. • MOTION: Motion was made by Dodge and seconded by Hallett to recommend to City Council for loop south of Hwy.5 to connect to Dell Road and implement the frontage road system. Motion 5-0-0 Vil. PLANNER'S REPORT Franzen reported on the items was scheduled for August 22, 1988, Planning Commission meeting. Vill. ADJOURNMENT MOTION Motion was made by Schuck and seconded by Hallett to adjourn the meeting at 9:25 p.m.