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Planning Commission - 06/16/1992 - Joint Meeting APPROVED MINUTES JOINT CITY COUNCIL/PLANNING COMMISSION MEETING TUESDAY, JUKE 16, 1992 6:00 P.M. CITY HALL COUNCIL CHAMBERS 7600 EXECUTIVE DRIVE, EDEN PRAIRIE COUNCILMEMBERS: Mayor Douglas Tenpas, Richard Anderson, Jean Harris, H. Martin Jessen and Patricia Pidcock PLANNING CONEVIISSIONERS: Tim Bauer, Kenneth E. Clinton, Karen Norman, Jim Hawkins, Katherine Kardell, Doug Sandstad, Mary Jane Wissner COUNCIL AND PLANNING City Manager Carl J. Jullie, Assistant to the City COMMISSION STAFF: Manager Craig W. Dawson, Director of Planning Chris Enger, Senior Planner Michael D. Franzen I. CALL MEETING TO ORDER Mayor Tenpas called the meeting to order at 6:05 p.m. All members were present. • H. DISCUSSION OF CITY'S CURRENT MISSION STATEMENT OR PHILOSOPHY OF GROWTH Planning Commission Chairman Sandstad stated that the Commission was looking for Council direction regarding its role as the community matured. Commissioners listed a variety of projects in which, with Council's permission, they would like to assume a more pro-active role, including: - Creation of greater housing diversity in the community, - Development of Downtown Eden Prairie - Protection of the Minnesota River Bluffs and River Valley - Transportation, including circulation within the City - Active use of open space in the Purgatory Creek Recreation Area - Detailed study of remaining large land areas such as was done with the Southwest Area, - Purchasing parcels for various uses in the future The Council and Commission discussed different methods for reaching these goals, including offering incentives to developers for provision of more affordable housing within a new development, land banking of parcels now in order to provide for a certain land use in the future, and use of existing code provisions and potential code iamendments. Councilmembers concurred that the City should not compromise on issues of quality with respect to incentives offered. Based on discussions with developers, the City's standards were considered tough; however, it appeared developers did not mind tough regulations, when it was clear City staff was willing to help them through the process, avoiding confrontational situations. Enger was commended for his leadership in this area. Discussion ensued regarding the changing needs of the City with respect to the function of the Commission. The nature of the Commission was seen as in-transition between a "development proposal review" group during the 1980s to an "overall study and planning group" in the 1990s. Councilmembers expressed confidence in the Commissioners to make recommendations in these areas which would be meaningful and important to Eden Prairie's future. They were also gratified by the willingness of the Commission to take on difficult issues and to assume a pro-active stance. Councilmembers concurred that the Commission's proposal fit well within the Total Quality Management program of City Staff being led by Jullie. It was suggested that Staff assist the Commission in developing a process to forward concerns, proposals, and studies to the Council on a regular basis. One suggestion was that the Planning Commission begin a series of meetings with the other boards and commissions to review the City's future. For example, the planning of the Purgatory Creek Recreation Area and the preservation of the Minnesota River Bluff area would be items to be reviewed jointly with the Parks, Recreation, and Natural Resources Commission. • Development of the Downtown Area was discussed in greater detail. Councilmembers concurred that a major focus of the immediate future would be development of the area between the Wal-mart store on the east and the CPT building on the west, bounding the future Downtown Area. The consensus was that the development plans for this area would be very important to the City in the immediate future. Councilmembers commended the Commissioners for their work on behalf of the City and thanked them for their interest in a proactive role in the City in the future. III. ADJOURNMENT The meeting was adjourned at 7:25 p.m., AGENDA JOINT CITY COUNCIL/PLANNING COMMISSION MEETING TUESDAY, JUNE 16, 1992 6:00 P.M. CITY HALL COUNCIL CHAMBERS 7600 EXECUTIVE DRIVE, EDEN PRAIRIE COUNCILMEMBERS: Mayor Douglas Tenpas, Richard Anderson, Jean Harris, H. Martin Jessen and Patricia Pidcock PLANNING COMMISSION MEMBERS: Tim Bauer, Kenneth E. Clinton, Karen Norman, Hawkins, Katherine Kardell, Doug Sandstad, Mary Jane Wissner COUNCIL AND PLANNING COMMISSION STAFF: City Manager Carl J. Jullie, Assistant to the City Manager Craig W. Dawson, Director of Planning Chris Enger, Senior Planner Michael D. Franzen, and Council Recorder Kate Garwood ROLL CALL I. CALL MEETING TO ORDER II. DISCUSSION OF CITY'S CURRENT MISSION STATEMENT OR PHILOSOPHY OF GROWTH M. ADJOURNMENT MEMORANDUM TO: Mayor and City Council FROM: Doug Sandstad, Chairman Planning Commission SUBJECT: Agenda for Joint Planning Commission/City Council Meeting June 16, 1992 - 6:00 p.m. In preparation for the Joint Meeting, the Planning Commission spent considerable time discussing a list of potential discussion items ranging from specific issues e.g., cul-de-sac vs. thru streets, to broad issues e.g., pro-active vs. reactive planning. The current Planning Commission is aware that past Commissions and Councils have believed in a mission of balanced growth with high standards and respect for preserving natural features. This mission should be discussed to determine if it should be reaffirmed or changed. Since Eden Prairie is approximately 60% developed, the Commission welcomes the opportunity to discuss what we believe•to be the most important question facing the Planning Commission: "What should the philosophy of growth or mission statement be for future development of the remaining 40% of the land in the City?" This philosophy or mission statement may be shaped by issues which include but are not limited to the following: • Role of the Planning Commission in the Development Review Process • Housing Balance • Preservation of Natural Features • Development of a Downtown Area • Providing for an Efficient Road System • Development Standards • Pro-Active vs. Reactive Planning • Land-banking cc: Planning Commission City Planning Staff. AP5MP CITY OF EDEN PRAIRIE STRATEGIC PLAN MISSION STATEMENT: We. are committed to the growth of Eden Prairie as a city of unique character where people can live, work, shop, and play, and where planning for the .future and delivery of public services contributes to a high quality of life for all and a strong sense of community based -.on Pride through Excellence. 140TTO: PRIDE THROUGH EXCELLENCE SUPPORTING GOAL STATEMENTS: PARKS AND OPEN SPACES . Goal : To have a well-planned, abundant system of parks and open spaces which is safe and accessible by trails. •Natural amenities should be preserved: . Outdoor uses should be diverse to appeal to the broadest range of people, .and there should be on-going evaluation of the changing needs for acti-ve and passive uses. COMMUNITY DEVELOPMENT Goal : To plan, encourage and support, responsible, timely development which integrates a . range of housing options, commercial/industrial land uses and parks and open spaces. "DOWNTOWN" Goal : To develop a special downtown center that will provide an active, bustling, central gathering point that is pedestrain friendly, accessible to the entire community, and lend a small-town feeling and opportunity for tradition. TRANSPORTATION: Goal: Develop an integrated transportation system embodying highways, transit- (including buses, Rideshare, LRT), and trail systems, all providing internal circulation and access to and from the City of Eden Prairie. PUBLIC SAFETY Goal : To continue to have Eden Prairie known as a safe place to live, work, and play. PUBLIC SERVICES Goal : To ensure that essential and desired services are provided at an acceptable cost which lead toward a high quality of life for all. ESTABLISHED PRACTICES DEVELOPMENT REVIEW AND TIMING 1. Project Scheduling First Come - Most Complete - First Scheduled 2. Agenda Size Maximum of three (3) large new development projects, fourth allowed if small, or routine, in nature. Maximum of two (2) continued projects, totalling five (5) to six (6) total projects on any Planning Commission, or Council, agenda. • 3. Agreement Scheduling No final plat will, be released until the Developer's. g g P Pe Agreement is signed and ready for adoption by the Council. Whenever possible, the timing from first to second reading will be no more than 30 days (two Council meetings). 4. Staff Review As many issues as possible should be worked out before any public meeting between Staff, Developer, and various agencies.involved (i.e. Hennepin County Transportation, DNR, etc.). 5. Neighborhood Meetings Encouraged whenever possible and should be held before the Planning Commission review. City provides Developer with the same mailing list as will be used for public hearings. 6. Grading/Erosion Control PCA Erosion Control Manual to be used on all construction projects. . No grading permit issued without approved development plan. Early grading permit may be issued before 2nd reading/execution of Developer's Agreement if all items . are agreed to (i.e. Watershed District requirements, etc.) But, Developer proceeds at own risk. DESIGN CRITERIA - GENERAL 1. Quality Development Encourage quality development at all times 2. Development Costs Developer's not. charged for full cost of processing development (Staff time, lists for public hearings, mailing costs, etc.) 3. Comprehensive Plan Entire undeveloped community zoned Rural - Rezonings evaluated according to the Comprehensive Plan. 4. Guide Plan Amendment Guide Plan Amendments must be justified - follow the "Substantiation for Guide Plan Amendment" worksheet. 5. Zoning by Specific Plan Developer's Agreement for all new development, considered part of zoning ordinance zoning property. • 6. Cul-De-Sacs No unnecessary cul-de-sacs are allowed. Exceptions are based on topography, vegetation, or wetland protection. Cul-de-sacs over 500 ft. in length are allowed only if other alternatives are non-existent, or grade prevents.through- street construction. 50 ft. radius on cul-de-sacs. 7.' Streets Collector and Minor Streets shall be in the locations as shown on the Comprehensive Guide Plan Map. Streets shall be aligned directly across from each other if at all possible, or offset by at least 125 ft. Streets shall be constructed to a 28 ft. width in residential neighborhoods. S. Sidewalks and Trails ' Collector Streets - Sidewalk on one side of the road and bituminous trail on the other side. Minor Collectors - Sidewalk on both sides of the road. • Neighborhood Streets - Along one side of neighborhood through-streets and along one side of long looped streets and long cul-de-sacs. 9. Ponding NURP Pond standards required for Commercial projects over five (5) acres and Residential projects over ten (10) acres. 10. Natural Amenities Natural resources and amenities are to be preserved whenever possible(lakes, streams, vegetation, steep slopes, other natural topographic features). 11. Conservancy Easements Generally required over above natural features/amenities. 12. Minnesota River Bluffs Bluff areas must be protected. Erosion control, density, aesthetics, drainage, etc., are considerations in review. Projects in wooded areas to be reviewed to reduce predicted tree loss to be less than 30% 13. Setbacks Front yard setbacks allowed at 25 ft. in residential,areas if • trees are preserved. 14. Retaining Walls Use of keystone masonry materials strongly encouraged, instead of timber. 15. Density Transfer Granted on case by case basis. Density transfers sometimes allowed from environmentally sensitive areas (creeks, flood plain, wooded areas) depending upon extent to which transfer results in problems or results in mitigation of problems. 16. Private Roads Generally discouraged; allowed with covenants for maintenance in multiple residential and some commercial/industrial areas. Allowed in single family areas if area is environmentally sensitive, or more trees would be preserved. 17. School Projects Consistency with Code requirements strongly encouraged. 18. Flying Cloud Airport Airport standards are less than Code requirements. 19. Safety Coordinate development design with safety of users and residents in mind. DESIGN CRITERIA - RESIDENTIAL 1. R1-9.5 R1=9.5 to be used in areas designated as Residential Multiple in the Comprehensive Guide Plan. Architectural Diversity Plan required for R1-9.5 (No two substantially similar units shall be located adjacent, directly across, or diagonally across from each other. R1-9.5 to be reserved for modest-cost housing (FHA limits) 2. Building Pads In more .expensive, wooded single family subdivision, building pads are planned with a minimum 75 ft. depth in order to predict likely tree loss. 3. Irrigation Strongly encouraged in Multiple Residential developments. 4. Lot Splits - Rural Allowed to be under ten(10) acres in size if hardship exists and with land hold agreement for no further development until sanitary sewer is available. 5. Flag Lots Generally unacceptable unless designed for the purpose of protecting natural amenities. Usually one acre in size, or greater. 6. Driveways Encouraged to be no greater than 12% slope for safety purposes. 7. Residential Lot No residential lots shall be allowed to front on designated Frontage Collector Streets. DESIGN CRITERIA - CHURCHES 1. Exterior Materials Often granted waiver/variance for exterior materials required (75% brick, glass, or better). 2. Location Churches frequently allowed as .transitional ;land uses between residential .neighborhoods and busy roads, or commercial areas. 3. Parking Unsurfaced, temporary parking lots sometimes allowed. • DESIGN CRITERIA - COMMERCIAL 1. Lighting Down-cast luminars, at a maximum height of 20 ft. adjacent to residential areas. 2. Traffic Study May be required - paid for by developer 3. Irrigation Strongly encouraged in commercial developments 4. Transition to Other Uses Distance, grade, landscape buffers, transitions, between differing land uses. 5. Shopping Center Signs Allowed according to approved, comprehensive sign plan for the property, including consistent location, size,, color, letter style, lighting, etc. 6. Parking Lots Variances sometimes given for FAR and/or BAR if adequate parking, or public amenity, or other mitigatioa,is provided. 7. Large Parking Lots Lots over 200 spaces in size required to be broken up with significant landscaped areas. . 8. Outdoor Display/Storage Special screening required (brick, landscaping, b in g). for materials stored outside of structure, such as Aden supplies and plants, automobiles for retail sale, etc. .9. Canopies for Strip Malls Canopies to be extended across building fronts with design opportunity for enclosure in the future. 10. Commercial Centers Support up to three commercial centers in the City (100 - '200,000 sq. ft.) 11. Neighborhood Commercial Support up to ten neighborhood-scale commercial centers (30 - 50,000 sq. ft.) DESIGN CRITERIA - INDUSTRIAL 1. Office Use > 50% Industrial areas frequently given waiver to allow more than 50% office use if adequate parking is available. 2. Irrigation Strongly encouraged in industrial developments 3. Transition to Other Uses Distance, grade, landscape buffers, transitions, between differing land uses. 4. Parking Lots Variances sometimes given. for FAR and/or BAR if adequate parking, and public amenity, or other mitigation is provided. 5. Large Parking Lots Lots over 200 spaces in size required to be broken up with significant landscaped areas. 6. "High Tech" City will consider "Hi-Tech" uses in Office Guided areas of Comprehensive Guide Plan if office. characteristics designed into plan. DESIGN CRITERIA MAJOR CENTER AREA 1. Residential Density Higher Residential Density allowed in MCA. 2. Taller Buildings Taller Buildings allowed in MCA. 3. Land Use Mix Land Use Mix encouraged in MCA. 4. Traffic Studies Traffic Studies Required in MCA if traffic estimate for use exceed adopted NEEPA Study estimates. .5. Interim Uses Interim Uses allowed in MCA, only, to allow transition between existing residential uses and planned commercial uses. ENFORCEMENT ISSUES 1. Outside Storage Enforcement costs paid by Developer/Operator of use when outside storage variances/waivers are granted by Developer's Agreement (i.e., Frank's Nursery and Crafts). 2. Billboards Eliminate them. 3. Zoning Code Regulations Enforced on a complaint basis (wood piles, unlicensed vehicles, etc.). Blatant violations pursued by Staff without complaint. Hazardous situations acted upon immediately. Proceed to court if all other avenues fail and complainant is willing to testify. 4. 2-Year Zoning Limit If no development has occurred for a period of tVW years after granting of zoning, Council has option to rezone property back to Rural. HOUSING POLICIES 1. Variety Encourage variety of housing types and costs for different living and working environments through innovative architecture and land use mixes. 2. Manufactured Housing Allow manufactured housing. 3. Lower Development Costs Reduce fees and offer support of development costs(CDBG Funds, TIF) low income and elderly housing. 4. - Elderly and Low Income Encourage housing for elderly and low income families. • 5. Housing Projections Prepared. by Staff based on land use designations within current Comprehensive Guide Plan - updated yearly. 6. HRA Use full authority of HRA to support development of low income and elderly housing. 7. Housing Revenue Bonds Exchange access to housing revenue bonds for low income and elderly*housing units within development projects. 8. Low/Mod. Income Housing Provide 1,338 units for low/moderate income housing by 1987 per Metro Council, 60% of which should be for family units, 40% for elderly units. 9. Non-Subsidized Housing Attempt to provide lower cost, non-subsidized housing through manufacatured housing and multiple family units. COMPREHENSIVE GUIDE PLAN DEVELOPMENT POLICIES 1. Overall Goal Develop plan based on 80-100,000 population, with commercial, industrial, and institutional uses which provide high quality environment. 2. MUSA Line Development is allowed within the MUSA Line, based on the availability of trunk utility systems. • i ORDINANCES 1. No development plan.- no zoning granted. (Same as 2. below) 2. Zoning approved according to a specific plan. (Sec. 11.20, Subd. 3., C.) (Sem. 111.25, Subd. 3., B.) (Sec. 11.30, Subd. 3., B.) 3. Entire undeveloped portion of the community zoned. Rural. Rezonings shal be in accordance with the land use designations of the Comprehensive Guide Plan. (Seams.IL,0I) 4. Screening is required from adjacent, differing land uses and public roads fronni -'king areas, loading areas, and outside storage. (Sec. 11.03, Subd. 3., 6., 4., k. and�,mad H., 5., a.) 5. Outside display area is limited to 10% of the total building area. (Sec. 11.30, S dbd. 3., J., 2.) • 6. Grand openings are allowed only once for each business. ( Sec. 11.70, Subd.. 3-, 6.) 7. Exterior materials for multiple residential, commercial, and office uses are required to be 75% brick, glass, stone, or better materials. Textured concrete is allowed as an exterior material in Industrial Districts.(Sec. 11.30, Subd. 3., K., 2.), 8. Cul-de-sac maximum length is 500 ft. (Sec. 12.30, Subd. 3., G.) 9. Developer are responsible for tree preservation,, restoration and replacement.(See. 11.03, Subd. 3., G., 4. g & i, Seca 11.55, Subd. 5., A., 6., and C., 9.) 10. The amount and size of landscaping required for a development is proportional to the size of the building. (Sec. 11.03, Subd. 3., G., 4., b., chart) 11. No off-site glare is allowed from lighting installed on the property. (Sec. 11.03, Subd, 4., F.) 12. There shall be architectural compatibility of design, materials, signage, etc., among neighboring uses. (Sec. 11.03, Subd. 6., E., 8.) 13. Public streets are required. (Sec. 11.03, Subd. 3., A.) DEPARTMENT PROCEDURES 1. Project Amendments May be approved, depending on significance of change, by: a) City Staff b) City Commission c) City Council d) New Public Hearing Process 2. Code Interpretation Controversy over Code interpretation may be resolved by: a) City Staff/Attorney b) Board of Appeals/Planning Commission c) City Council 3. Code Enforcement Enforcement of Code violations handled: a) On a complaint basis • b) If a blatant violation c) Immediately if a hazardous situation exists d) Through the court•system if complainant is willing to testify 4. Developer Agreement Between 1st and 2nd reading of ordinance rezoning Rezoning 2nd Reading property, timing is 30 days (two Council meetings) to allow .for drafting, distribution, -review, and signature of Developer's Agreement. No 2nd reading of ordinance rezoning property is allowed without a signed Developer's Agreement. 5. -Streets City streets shall be 28 ft. in width. Curb and gutter shall be constructed along all streets. 6. Landscaping and A mix of.coniferous and deciduous trees is encouraged in Tree Replacement tree replacement plans and landscape plans. Replacement/plantings requirements for tree replacement and proportionate landscaping are based on the most liberal interpretation by City. Financial securities provided for landscaping and tree replacement are reduced proportionate to the amount of plant materials installed and living for a period of one year. Planting plans - Available tree stock may differ from that shown on planting plan during review process. Developers are allowed to substitute similar species of trees without penalty or additional review. 7. Parking Lots Parking lot medians under ten (10) ft. wide should be widened or consolidated with others to allow for landscaping in the medians. All parking lots shall-be constructed with curb and gutter. Proof of parking allowed - Developer may show that space is available on the parcel for the construction of required parking, but may not be required to actually construct any more parking than required by the current number of employees. Corner lots -parking in the "second" front yard allowed in 1/2 of front yard setback. More major street shall have the full front yard setback. Fast-food restaurants encouraged to provide .l parking space for each 1.69 seats in restaurant. 8. Trash Enclosures Treatment, location, materials, etc., encouraged to be handled in an architecturally compatible manner. 9. Application for See detailed procedures in "EDEN PRAIRIE Development Review DEVELOPMENT REVIEW" 10. Comprehensive Plan All amendments to the Comprehensive Plan are submitted Amendments to the Metropolitan Council,.except: a) Minor residential changes of less than 15 units. b) Minor graphics changes (clarification of map). c) Amendment to a previously approved designation for the property. . 11. Building Permit One permit may be issued prior to recording of a final plat Issuance for a parcel being platted. 12. Platting Required If request is made to split a lot, a plat will be required to accomplish the lot split. Administrative splits possible at discretion of City Engineer. 13: Hearing No otices Mailed to everyone in 500 ft., even though 300 ft., or less, required by statute. Neighborhoods not split. Notices sent for public hearings AND public meetings. Sent for Planning Commission AND City Council meetings. 14. Special Studies As needed, special studies will be prepared for development review, i.e. traffic studies, EAW, drainage studies, etc. 15. Housing Programs Housing Rehabilitation Deferred Loan Program, Scattered Site Housing . Program, MHFA Minnesota Cities Participation Program (MCPP), and Reprogramming of CDBG Funds, each have developed administrative procedures, some modified to meet the special needs of Eden Prairie. BLUFFS EAST 12TH ADD IT ION - DEUELOPMENT REU IEW SCHEDULE ::>:>:::: ::::::::::;::::::>:::::::>:::>::::::.: 1992 Task'' Name Feb Mar Rpr Hag Jun . Submit Hpplication Mar 19, 1992 Plans Mar 19, 1992 Written Materials Mar 13, 1992 Hpplicatiun Rpproved Mar 13, 1992 Staff Review Rpr 8, 1992 Staff Research Mar 27, 1992 r Other Agency Input Mar 23, 1992 Staff Report Rpr B, 1992 C ' Planning Commission Meeting Rpr 13, 1992 PRNR Review May 1, 1992 MEMMEW Staff Review Rpr 27, 1992 Staff Report May 1, 1992 PRNR Meeting May 4, 1992 >` Council Review May 27, 1992 Council Public Hearing May 5, 1992 PC/PRNR Follow-up May 27, 1992 Board of Rppeals Cr Hd justments May 14, 1992 A. Council Rpprovals May 27, 1992 Developer's Hgreement May 27, 1992 � — Final Plat May 27, 1992 >. Council Meeting-Final Rpproval ,.; <: :>::::>: ::>::::>::>:<:;::;:::>:::>:: :<:::>:::::>::::r::.:.>:.;>:.:::.:.;::.;:.::.:::.:.....::............:::::::::::::.:......................... Jun Rctu®! hli�l� Pokiffif fu POW = 1kff 11 flltlli: Wlithatt DEVELOPMENT REVIEW SCHEDULE SUBMISSION DERBLINE OF JUNE 0-12, 1992 1992 Task Name May Jun Jul Aug e .......... ............... .......................................... .... f1 ........... , 101 Submit pplication Jun 12 1992 Plans Jun 12, 1992 EE.3 Written Materials Jun.12, 1992 EH f1pplication npproued Jun 12, 1992 A Staff Beuiew Jul 9, 1992 Staff Research Jun 26, 1992 Other Hgencq Input Jun 22, 1992 Staff Report Jul 9, 1992 Planning Commission Meeting Jul 13, 1992 A Hug 13, 1992 EMMMMMEEMMEHMMUM EIIII Revieiu Jul 31, 1992 Effill Published EFIW Findings Rua 13, 1992 PflNR Reuieiv Jul 31, 1992 Staff Review Jul 27, 1992 Staff Report Jul 31, 1992 A PRNR Meeting Rug 3, 1992 Council Review Rug 25, 1992 Council Public Hearing Rug 4, 1992 A Pc/PnNR Follow-up Hug 25, 1992 Guide Plan Hmend-Metro Council Hug 25, 1992 A Board of Rppeals re fidjustments Hug 13, 1992 Council ripprouals Hug 25, 11392 K3 Developer's Rgreement Rug 25, 1992 .. ...... .. Final Plat Hug 25, 1992 Council Meeting-Final ripproval See 1 1992 A ..................... ............... ... fictual Milestone SUBJECT TO EIIflN6E - NOT H FINIIL SCHEDULE o A A