City Council - 03/03/1987 APPROVED MINUTES
` EDEN PRAIRIE CITY COUNCIL
TUESDAY, MARCH 3, 1987 7: 30 PM, SCHOOL ADMINISTRATION BUILDING
BOARDROOM
COUNCIL MEMBERS: Mayor Gary Peterson, Richard Anderson,
George Bentley, Jean Harris, and
Patricia Pidcock
CITY COUNCIL STAFF: City Manager Carl J . Jullie, Assistant
to the City Manager Craig Dawson, City
Attorney Roger Pauly, Finance Director
John D . Frane, Director of Planning
Chris Enger, Director of Community
Services Robert Lambert , Director of
Public Works Eugene A . Dietz, and
Recording Secretary Jan Nelson
PLEDGE OF ALLEGIANCE
ROLL CALL; All members were present .
1 . APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
The following items were added to the Agenda: III . J .
THE TREE FARM by Countr side Investments, Inc . ; X . A . 1 .
Peterson - Handout .regarding communication; X . A . 2 .
Peterson - Request for smoking 1221'ey at new Cit Hall ;
X . A . 3 . Harris - Revised performance evaluation or City
Manager; X . A . 4. Pidco, o ounc 1 workshops ;
X . B . 1 . Appreciation dinner for retiring firemen
MOTION: Bentley moved, seconded by Anderson, to approve the
Agenda and Other Items of Business as amended and published .
Motion carried unanimously.
II . MINUTES
A . City Council Meeting held Tuesday, February 17, 198?
The following change was made to the Minutess page 22,
paragraph four, sentence two -- change "organizations" to
"organizations who make advance reservations" .
MOTION: Bentley moved, seconded by Harris, to approve the
Minutes of the regular City Council meeting held February 17,
1987, as amended and published . Motion carried unanimously.
III . CONSENT CALENDAR
A . MEADOW PARK 3RD ADDITION, by J B & D, Inc . 2nd Reading
of Ordinance , Rezoning from Rural to RI -13 .5;
City Council Minutes -2- March 3, 1987
Approval of Developer ' s Agreement for Meadow Park 3rd
Addition; and Adoption of Resolution #87-43 , Authorizing
Summary of Ordinance #58-86 , and Ordering Publication of
Said Summary. 31 .5 acres into 29 single family lots and one
outlot and road right-of-way . Location: Northwest quad-
rant of Homeward Hills Road and Sunnybrook Road . (Ordinance
#58-86, Rezoning; Resolution #87-43 , Authorizing Summary and
Publication)
B . CARMEL 6 & 7, by Hans Hagen Homes, Inc . 2nd Reading of
ORina e #2-87-PUD-1 -87. Rezoning from Rural to R1-13 .5 ;
Approval of Addendum to Carmel Addition Developer' s Agree-
ment : and Adoption of Resolution #87-53 . Authorizing Sum-
mary of Ordinance #2-87-PUD-1 -87 . and Ordering Publication
of Said Summary . Zoning District change from Rural to
R1 -13 .5 on 0 .66 acres ; platting of 16 .26 acres into 27
single family lots . Location: North of Fallbrook Road
and east of Thornhill Road . (Ordinance #2-87-PUD-1 -87,
Rezoning; Resolution #87-53 , Authorizing Summary and Publi-
cation)
C . 2nd Reading of Ordinance No . 5-87 AmendingSection 5 .20 of
the CityCode Regarding Amusement Centers .
± 5 7
D . TJH PLAT , by TJH Partnership. Preliminary and Final Plat
Approval for Prairie Business Park Condominium #509
(Resolution No . 87-50, Preliminary Plat, Resolution No .
87-56 , Final Plat )
E . Authorizing Transfer of. Property Ownership in Bluffs West
5th Addition
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F. Receive Feasibility Study for Prairie View Drive Street and
Utilit Improvements and setting Public Hearin for Aril 21
1987y I .C . 52-10E CResolution 7-5
G . Resolution Supporting Approval of the Hennepin County Federal
Aid Urban F.A .U. Project Submittal for Pro ects within the $
C Eden Prairie Throu Resolution 7-
57
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H . Change Order #1 - Water Treatment Plant Improvements Protect
No . 52-072
I . Reaffirmation of Appointments to Southwest Transit Commission
J . THE TREE FARM, by Countryside Investments, Inc . 2nd Reading
of Ordinance #1-87 . Rezoning from Rural to R1-13 .51 Approval
( of Developer's Agreement for the Tree Farm and Owners '
Supplement to Said Agreement= and Adoption of Resolution
#87-52 , Authorizing Summary of Ordinance #1-87 and Ordering
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City Council Minutes -3- March 3, 1987
Publication of Said Summary. 33 .6 acres into 72 single
family lots and one outlot . Location: South of County
Road #1 , west of Surrey Street . (Ordinance #1 -87, Rezoning;
Resolution #87-52 , Authorizing Summary and Publication)
MOTION: Anderson moved, seconded by Bentley, to approve
Items A - J on the Consent Calendar. Motion carried unani-
mously .
IV . PUBLIC HEARINGS
A . DEER CREEK 2ND ADDITION, by Thomas M. Carmody. Request for
Planned Unit Development Concept Amendment on 80 acres,
Planned Unit Development District Review on 80 acres with
variances and Zoning District Change from Rural to R1-9 .5
on 10 .5 acres, Preliminary Platting of 12 .6 acres into 31
single family .lots, one outlot , and road right-of-way.
Location: West of Anderson Lakes Parkway, East of Carmody
Drive . (hesolution #87-54, PUD Concept Amendment; Ordi-
nance #8-87, Rezoning; Resolution #87-55 , Preliminary Plat )
City Manager Jullie stated notice of this Public Hearing j
had been published and property owners within the project
vicinity had been notified . A
Ray Brandt , representing proponent , addressed the proposal .
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Planning Director Enger said the Planning Commission re-
viewed this item at the February 9th meeting and, on a
unanimous vote , recommended approval subject to the recom-
mendations of the Staff Report of February 6, 1987 . He
said that all of the items required to be revised prior to
Council review have been revised . He said that the exist-
ing five-foot concrete sidewalk along the north side of
Carmody Drive will be extended through the project site to
connect with an eight-foot bituminous trail along Anderson
Lakes Parkway . Enger noted that the Parks Commission did
not review this item.
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Peterson asked if the concerns of the neighbors regarding
the loss of trees from grading and backfill had been addres-
sed . Enger said Staff has completed a tree inventory since
the Planning Commission review, and proponent has been asked.
to revise the plan so that the amount of tree loss will be
reduced .
Bentley asked if there were any significant issues raised by
the public or the Planning Commission that were not addressed
in the Staff Report . Enger said the primary concern was
that of saving trees and reiterated that since the Planning
Commission review the tree loss has been reduced and a re-
placement plan has been submitted .
City Council Minutes -4- March 3 , 1987
Bentley asked if this is a medium-density project . Enger
replied that the eastern part of this area is shown on the
Comprehensive Guide Plan as medium-density residential and
that the density will be 2 .95 units per acre . Bentley then
asked what type of housing unit is proposed for these lots .
Enger said it will be small , single-family homes .
Bentley then asked if there would be restrictions relative
to footprints and total allowable F.A .R . for the lots .
Enger replied that the ordinance for the R1 -9.5 lots con-
tains a restriction of 15% for one story homes and 25% for
two story homes and that this project is consistent with
the City ' s policies for small lots .
Michael Carmody, representing proponent , said prices will
range from $90-120,000 and the size will range from 960
sq . feet to about 1400 sq . feet .
Noting that the size of the lots appears to be the same as
in Edenvale or the Preserve, Bentley said he wanted to make
sure proponent was aware that there are F.A .R . restrictions .
Mr. Carmody replied that the plans range in width from 40
feet to about 55 feet .
Regarding the issues raised in the Staff Report relative
to variances requested for front yard widths, Bentley asked
if the widths are now at least 70 feet on the building pad .
Carmody said they are .
Anderson asked if there is any way to control traffic on
Carmody as the residents there had voiced their concerns to
him regarding the narrow width of the street, the amount of
traffic and the inadequate parking along the street . He
said the problems may worsen once this becomes a through
street . Director of Public Works Dietz said it is 32 feet
wide and would be classified as a minor collector. '
Mr. Carmody said there are a number of through streets in
the area so it won't be the only one out to Anderson Lake3
Parkway.
Peterson said he thought that rather than considering
widening the street it would be better to restrict parking
on it at some time in the future . Anderson agreed it would
not be feasible to widen it now, but he thought we may have
to sign one side for no parking.
Regan Massee, 15571 Michele Lane, said he thought traffic
might be slowed a little by putting a stop sign or two
along Carmody.
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City Council Minutes -5- March 3, 1987
Anderson said he wanted to discuss this at the upcoming
workshop on sidewalks and trails .
MOTION: Harris moved, seconded by Pidcock, to close the
Public Hearing and to adopt Resolution No.L 87-54 for -the
PUD Concept Amendment on 80 acres . Motion carried unani-
mously .
MOTION: Harris moved , seconded by Pidcock, to give 1st
Reading to Ordinance No . 8-87 for Rezoning from Rural to
R1-9 .5 on 10 .5 acres . Motion carried unanimously .
MOTION: Harris moved , seconded by Pidcock, to adopt Reso-
lution No . 87-55 approving the Preliminary Plat of Deer
Dreek 2nd Addition for Thomas M. Carmody . Motion carried
unanimously .
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MOTION: Harris moved , seconded by Pidcock, to direct Staff
to prepare a Developer' s Agreement incorporating Commission
and Staff recommendations . Motion carried unanimously.
B . Vacation of Drainage and Utility Easements Over Outlot G
Edenvale Industrial Park Resolution No . 7- 9
City Manager Jullie stated notice of this Public Hearing
had been published and property owners within the project
vicinity had been notified .
Bentley noted that this is essentially a housekeeping item.
There were no comments from the audience .
MOTION: Bentley moved, seconded by Anderson, to close the
Public Hearing and to adopt Resolution No . 87-49, vacation
of a drainage easement on Outlot G, Edenvale Industrial
Park . Motion carried unanimously .
V . PAYMENT OF CLAIMS NOS . 33029 - 23269
Harris asked about Item 33089 to Afton Alps Ski Area for $319.00 ,
City Manager Jullie said this amount was for recreation field
trips that are paid for by fees .
MOTION: Bentley moved , seconded by Harris, to approve the
Payment of Claims Nos . 33029 - 33269 . Roll call vote : Anderson,
Bentley, Harris, Pidcock and Peterson voted "aye, " Motion
carried unanimously.
VI . ORDINANCES & RESOLUTIONS
There were none .
City Council Minutes -b- March 3, 1987
V I I . PETITIONS , REQUESTS & COMMUNICATIONS
There were none .
VIII . REPORTS OF ADVISORY COMMISSIONS
There were no reports . r
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IX . APPOINTMENTS
A . Historical & Cultural Commission - 1 Appointment (two-year
term commencing March 1 , 9 7
Peterson noted the request for consideration for this
appointment from Gwen L. Barker dated February 23 . 1987•
Anderson nominated Gwen Barker for appointment to this
position.
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MOTION: Bentley moved, seconded by Pidcock, to close the
nominations and to cast a unanimous ballot for the appoint- f
meet of Gwen L. Barker for a two-year term commencing
March 1 , 1987 on the Historical & Cultural Commission.
Motion carried unanimously.
B. Bicentennial of the U.S . Constitution - 1 Appointment
Peterson noted that he had not yet received a recommenda-
tion from David Anderson, School Board Chair, so he would
recommend continuing this item to March 17th.
MOTION: Bentley moved, seconded by Harris, to continue
this appointment to the March 17, 1987 meeting of the City
Council . Motion carried unanimously.
MOTION: Pidcock moved, seconded by Harris, to ask Mark
Weber to convene the Committee for the Bicentennial of the
U .S. Constitution. Motion carried unanimously.
X . REPORTS OF OFFICERS , BOARDS & COMMISSIONS
A . Reports of Council Members s
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1 . Peterson - Handout regarding communication
Peterson referred to his memo of March 3rd regarding
communication and his suggestion to explore the feasi-
bility of regularly cablecasting the Council meetings
and of a periodic cable show related to items of
interest to Eden Prairie residents .
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City Council Minutes -7- March 3, 1987
MOTION: Bentley moved , seconded by Pidcock, to direct
Staff to explore the feasibility of regularly cable-
casting the Council meetings, and the feasibility of a
periodic (quarterly, monthly or weekly) cable show
specifically related to issues, persons and events
that affect Eden Prairie , as outlined in Mayor Peterson' s
memo of March 3. 1987 regarding Communication.
Harris said she thought this is a very good ideas however,
in light of the costs that might be involved, she asked '
if there is any way to assess interest in the community
in watching cablecasts of this sort . Peterson said,
while that is difficult to determine , it is one of the
things Staff will have to explore , and there are some
people who have expressed great interest in this .
Harris asked if there might be some indications from
communities using such cablecasts . Pidcock said that
know-ing the number of people who use cable would be y
helpful .
VOTE ON THE MOTION: Motion carried unanimously.
2 . Peterson - Request for smoking policy at new City Hall
Peterson noted his apologies for including this item
that will require action tonight without prior informa-
tion. He read a brief statement regarding establishing
a smoking policy whereby the new City Hall would be a
smoke-free building or a policy as close to that as
feasible .
Bentley noted there are inherent problems any time a
smoke-free environment is declared in the workplace .
He said he thought it was within reason to ban smoking
in areas that are of public concourse , but that there
should be some designated smoking area within the
building.
Pidcock said she would like to see a smoke-free environ-
ment .
Harris said she is very concerned about health, both
that of the smoker and of those who must associate with
a smoker. While she would like to see a smoke-free
environment , she said she would opt for setting aside
a designated area for those who must smoke , provided it
is well ventilated .
Anderson said he was concerned about how smoking relates
to the cost factors for medical and health insurance,
absenteeism, shorter life span and other factors. He
City Council Minutes -8- March 3, 1987
said we should be concerned about the physical well-
being of the employees as well as the cost factors in-
volved . He said he would also like to investigate
possibilities for encouraging those with a very diffi-
cult problem quitting smoking to do so, or possibly
for restricting employment of smokers. Bentley commented
that he believes such employment regulation would then
have to be extended to cover alcohol consumption or
other activities that are considered unhealthy.
MOTION: Bentley moved, seconded by Anderson, to direct
staff to complete a study of establishing a smoking
policy for the new City Hall, including some suggestions
for programs to prGvide assistance for those who find it ,
difficult to quit smoking, and return to the Council
with recommendations for discussion at the March 17,
1987 City Council meeting. Motion carried unanimously . Y
3 . Harris - Revised Performance Evaluation for City Manager
Harris distributed copies of the proposed Performance
Evaluation for the City Manager and expressed her thanks
to Natalie Swaggert for her assistance to Mrs . Pidcock
and herself in this project . She said they felt the
C previous document was somewhat redundant and was very
subjective, so they decided, in effect, to create a new
document .
Harris said they have broken down the rules and responsi-
bilities and are recommending a change in the process
for the evaluation. She said there is now a section
that incorporates an evaluation of annual goals and
objectives . She outlined the major areas of change
from the previous document and reviewed the general for-
mat of the proposed revision.
Harris said they are proposing that the Mayor and one
other Councilmember be appointed to perform an assess-
ment based on performance evaluations of the City Manager
from all of the Council members .
Peterson asked about the rationale for the relative
weighting of the sections and asked if they had dis-
cussed a process by which the Council would annually
identify goals . Harris responded that they did not
address such a process as they felt it was a decision
the Council must make as it involves more than just two
Council members .
Bentley said he assumed that we were not approving this
tonight and noted that there was nothing discussed in
City Council Minutes -9- March 3, 1987
terms of a public review process . Harris said that
under Minnesota law the aggregate score is a part of
the Manager ' s personnel record . Bentley said he thought
one of the more important aspects of the manager' s
review is the public review, but he also thought it
would be good for designated Council representatives
to perform a private review prior to that . Pidcock
said that was their intent .
Bentley asked if the proposed point grading system
allowed for decimal point ratings, such as 2 .7 . A
discussion followed regarding such ratings .
Bentley then asked how they proposed to handle the
annual objectives for this year since we have not deter-
mined in advance what goals and objectives the manager
was supposed to have accomplished . Harris said this is
a year of transition and she thought there were things
discussed a year ago that could be used for this cate-
gory. Bentley said he had concerns about that because
it might be done very subjectively since goals were
not previously identified . 9
Harris said it would be possible to either identify
some of the issues or to give the manager a full 20
points for that section. She said it might be possible
to do a six-month evaluation which would occur in
November and would be in time for salary action in
January as they are also suggesting that the City
Manager' s salary action coincide with that of other
City employees . Peterson said he believed we had
identified this process to be completed by June 1 of
each year. A discussion followed regarding the
previously-determined process .
Pidcock said she realized the establishing of goals
for this year presents a problem, but she believes it
can be overcome by recognizing that certain things
could be accomplished in a certain number of months.
Anderson said he - was somewhat concerned about the evalua-
tion process which calls for each Council member to
complete the evaluation form and forward it to the Mayor
who, along with only one other Council member, performs
the review, seemingly without the knowledge of the full
City Council . Harris said it was intended that there
would be a public presentation of the aggregate evalua-
tions . Anderson said the document does not make that
clear. Peterson said he would like to see the entire
review process specified in the document .
Bentley said he was concerned that the evaluation of
goals not be based on retroactive goals but rather on
City Council Minutes -10- ;►March 3, 1987
mutually-determined goals set at the present time so
that progress towards those goals could then be assessed
at the time of evaluation.
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Peterson said he would be inclined to take the first
option and give him the 20% in this transitional year.
He asked ,if the intent was for the Council to receive
the revised evaluation at this time and then discuss
it further at the next meeting. Harris said that was
correct. Peterson asked if the timeline could be ex-
tended in order to allow time to specify the process . a
Harris responded that there should also be some time
to discuss it with the City Manager.
Harris said they would also like to have a salary range
set for the City Manager, and she would propose that the
Council charge Ms Swaggert with establishing such a
range . Bentley asked her to elaborate on that . Harris
said most positions have a salary range established for
them and Ms Swaggert is now establishing a range for
other City employees . She said this would give us in-
formation that could ensure the City Manager is appro-
priately rewarded .
Peterson asked if that would not tie the salary action
to the performance review, which is what we don't want
to do. Harris said salary actions should not be tied
to performance review but should reflect the performance .
Peterson asked if she is suggesting there is a more
precise way to set salary than we have done in the past .
Harris said they would like to ensure that we have
formalized that process in a way that provides equity
to the individual who holds the position.
Peterson said this is another factor that goes beyond
performance review, and we may not want to get into
this tonight . Bentley noted that he is uncomfortable
with Natalie Swaggert being involved in this because
she is an employee of the City Manager; therefore, he
would strenuously object to involving anyone but the
Council in any sort of salary review or performance
review of the Manager .
Harris pointed out that they are not talking about
review, but rather about providing information. Bentley
said even that concerns him, and he hoped if that is
going to become a policy of the City it would be brought
before the Council as a policy decision for a thorough
review of the process and how it will be implemented .
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City Council Minutes -li- March 3, 1987
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Peterson suggested that Harris and Pidcock draft a
preliminary document explaining the rationale and the
process for future Council consideration. a
City Manager Jullie said they have been planning to
follow up the comparable worth study program with a r
compensation study . He said they will be suggesting
that a consultant be retained to help in the applica-
tion of the comparable worth results . He said perhaps
that ought to include every position in the City so
that we could come back with a compensation plan relat-
ing to comparable worth .
Bentley said he considers the City Manager a "hired
gun" for the City Council, and thus a separate entity
from the rest of the City staff. As such, his pay
structure and review process should be solely determined
by the City Council .
Anderson said he was concerned about this because the
City Manager is hired by us . Since considerable amounts
of money have been spent on it, he thought we should go
through and evaluate the comparable worth study and
get the information on the manager's scale through the
metropolitan area. He said we have an obligation to
know where our City is compared to other cities for all
positions, not just the manager ' s position. He also
said he would like to have Mr. Jullie ' s comments on
the rationale and the process proposed .
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4 . Pidcock - Policy for Council workshops {
Pidcock said she would like to have a policy set that
no formal action would be taken at Council workshops .
She said she had understood last week' s meeting was to
be a workshop and as such would be a brainstorming ses-
sion without any action taken.
Anderson noted that , in the past, if it is a bona f ide
City Council meeting we were allowed to take action and
have , in fact, passed many resolutions at such special
meetings .
Peterson said he thought we have to be quite careful P
about introducing motions for quick response. He said
those generally come without written documents or analy-
sis and review, and we should be very cautious about the
kinds of motions to be introduced . He said it might be
advisable for us to agree that workshops, unless we
know that motions will be proposed, will be for discus-
sion purposes and subsequent action will be taken at a
regular Council meeting. I
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City Council Minutes -12 March 3, 1987 4k
Anderson said that Councilmembers have the prerogative
of voting against a particular motion, and he did not
want to eliminate the option of taking action at special
meetings .
Harris said she thought there are different types of
workshops ; some are informational and others are more
geared to making a decision.
Bentley said he entered workshop sessions and other
Council meetings with the expectation that issues may
have to be dealt with regardless of what the intent was
for holding the session. He said he would prefer receiv-
ing a memo to holding a workshop that was informational
only . He also said workshops are generally held for the
purpose of taking a lengthy issue out of the regular
Council meeting agenda; therefore , if action can only
be taken at regular meetings, the issue will have to
be discussed again at the regular meeting and the pur-
pose of the workshop session will not be achieved .
Peterson said he thought discussion would be minimal
at the following Council meeting. He thought a proposed
motion should be drafted similar to those for Public
t< Hearings and included in the packet or a memo from a
Councilmember. He said we probably don't want to pro-
hibit ourselves from entertaining and passing motions;
however, he felt that workshop time is time well spent
even if we don't make decisions . He said, further, that
there are things that can' t be done as well by memo.
Anderson said in cases where Staff has prepared and dis-
tributed a great deal of information prior to the meeting
so that we can come up with some conclusions, why post-
pone the decision to a regular meeting when there are
many other things to deal with .
Bentley said he thought we have overlooked the issue of
decisiveness . He said we run a risk of appearing in-
decisive to the public if we , in effect, study an issue
to death.
Peterson noted that Councilmembers have the prerogative
of abstaining or voting "no," on a motion if they feel
there hasn' t been enough' discussion or action is pre-
mature .
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Anderson said he thought the purpose of our workshops
was to obtain information in order to reach a conclu-
sion, whether at that meeting or at another meeting.
City Council Minutes -13- March 3, 1987
Peterson said he would rather be accused of being slow
to make decisions than of being precipitous .
Pidcock said she brought up this subject because several
workshops are scheduled, and she wanted to ensure that
we have adequate time to handle the material covered
in the workshops .
B . Report of City Manager
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1 . Appreciation dinner for retiring firemen
At this point Mayor Peterson turned the chair over to
Councilmember Bentley.
City Manager Jullie reported that there are five charter
firemen who will be retiring in the near future , and A
the Fire Department is planning an appreciation dinner
for them on Thursday. March 12th at 6: 30 PM. He said
all Councilmembers and spouses are invited to attend
the dinner to be held at the Central Fire Station. He
said there will also be an open house for them on Sunday,
March 15th at the Edenvale Country Club. He said he
will send a memo to the Councilmembers on both events .
Jullie said he will be preparing a letter of apprecia-
tion for their service to be signed by the Mayor and
himself on behalf of the Council .
At this point Mayor Peterson resumed the chair.
C . Report of City Attorney
City Attorney Pauly reported that the meeting of the E .R .C .
of the Met Council held on February 18th resulted in a tie
vote of 2-2 on the proposal to recommend to the Met Council
to not do the supplemental E. T .S. He said the discussion
was rescheduled for consideration by the committee again
tomorrow.
D . Report of Director of Planning
There was no report .
E . Report of Director of Community Services
1 . Survey on Lake C.onferenc_e. SchoolCity A&reement for
i School oc ey r7ame Costs
Director of Community Services Lambert referred to his
memo of February 16th regarding Community Center fees
and said that a survey had been done of the Lake Con-
ference schools and arenas, the results of which were
City Council Minutes -Ik- March 3, 1987
summarized in the Staff memo of February 20th . He
said he talked to Merle Gamm and Steve Schultz of the
School District about this so they would be aware of
our consideration of this subject .
Lambert said he thought we should be discussing other
fees in addition to those for the hockey games . He said
he thought we should continue to review fees s for the
Community Center in general and return with a recom-
mendation on all the fees there . He said he thought
that could be completed within two months, and he
would recommend that it be done by a joint study com-
mittee to include City Staff and Steve Schultz, the
Athletic Director of the School District .
Bentley said he hoped one of the options looked at
would be to lower fees in order to attract more people
to the facility. Lambert said Staff has discussed
memberships and has determined that it might be best
to simplify the memberships and perhaps offer more
benefits with the memberships, such as discounts on
lessons .
Bentley said he thought they should also look into
some comparative cost advertising with comparable
facilities in the area . Peterson said he didn't believe
we want to announce to private athletic facilities that
we are in direct competition and compare fee structures .
Lambert said he thought we could promote our membership
and fees without that sort of competition.
Peterson asked if this is the kind of thing that we
might ask the advice of a marketing person about .
Lambert said he would have no problem with talking to
a marketing specialist but it would require some funding.
Peterson then asked about the recommendation to form a
joint study committee with Staff and Steve Schultz .
Lambert said Steve is the only School District repre-
sentative necessary on the committee and that Chuck
Shaw of the Parks Commission indicated his willingness
to serve on the committee . Lambert said the committee
would probably be made up of himself, Tom Eastman, Rick
Bolinski, Chuck Shaw, and Steve Schultz, and they would k
determine the possible revision in the fees and return
to the Council with recommendations .
Peterson said he would like to open the committee mem-
bership to Council members who might like to serve .
Anderson said he would like to serve on the committee .
City Council Minutes -15- March 3 , 19$7
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Lambert said it would probably require two or three
meetings to develop a recommendation for Council con-
sideration .
MOTION: Bentley moved, seconded by Anderson, to appoint
a joint study committee to determine a possible revi-
sion in the fee schedule for the Community Center
facilities and to direct the committee to return to the
Council with recommendations within 60 days . Motion
carried unanimously .
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MOTION: Pidcock moved, seconded by Harris , to appoint f
Councilmember Anderson to serve on the joint study
committee for Community Center fee schedule revision .
Motion carried unanimously .
Anderson said he wanted to thank Bob Lambert and his
staff for this complete information that provides a
very comprehensive review . r
2 . CDBG Grant for Discretionary Funds for New Senior
Center Improvements
Lambert reviewed the Staff memo of February 25th re-
garding application for Community Development Block
Grant Discretionary Funds to renovate the lower half
of City Hall for the new Senior Center. He said the
majority of the $65 , 000 request is for purchase and
installation of kitchen equipment in order to serve hot
meals at the new center.
Anderson asked if this is a federal grant . Lambert
said it is federal money that comes to the State .
Peterson asked if there would be some provision for t
cooking meals there . Lambert said there would be,
but the majority of the expense would be for equipment
to keep the meals warm after they are delivered from
the School .
MOTION: Anderson moved, seconded by Harris , to authorize
Staff to proceed with the application process to request
$65 , 000 from the Community Development Block Grant Dis-
cretionary Account for the purpose of renovating the
lower half of City Hail for the new Senior Center.
Motion carried unanimously .
F. Report of Director of Public Works
There was no report . a
City Council Minutes -16- March 3 , 1987
XI. NEW BUSINESS
There was none .
XII . ADJOURNMENT
4
MOTION: Bentley moved, seconded by Anderson, to adjourn the e
meeting at 9:35 PM . Motion carried unanimously .
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