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City Council - 12/16/1986 3 r �4 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY, DECEMBER 16, 1986 7:30 PM, SCHOOL ADMINISTRATION BUILDING BOARDROOM COUNCIL MEMBERS: Mayor Gary Peterson, Richard Anderson, George Bentley, Patricia Pidcock and x Paul Redpath CITY COUNCIL STAFF: City Manager Carl J . Jullie , Assistant to the City Manager Craig Dawson, City Attorney Roger Pauly, Finance Director John D. Frane , Planning Director Chris Enger, Director of Community Services Robert Lambert , Director of Public Works z Eugene A. Dietz , and Recording Sec reatry Jan Nelson PLEDGE OF ALLEGIANCE ROLL CALL: All members were present . I . APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS City Manager Jullie called attention to amended page 2 of the Agenda that included the addition to Item IV . C . Eden Pointe of Resolution No . 86-320 - Preliminary at and the revise page 3 of his December 12th memorandum to the Council concern- ing the same resolution . MOTIONS Anderson moved , seconded by Bentley, to approve the Agenda and Other Items of Business as amended and published . Motion carried unanimously . II . MINUTES A . Regular City Council Meeting held Tuesday, November 1$ 1986 MOTION: Bentley moved , seconded by Pidcock, to approve the Minutes of the regular Casty Council meeting held Tuesday, November 18, 1986 , as published . Motion carried unanimously. B . Special City Council Meeting held Tuesda November 25, 1986 MOTION: Bentley moved , seconded by Anderson, to approve the Minutes of the special City Council meeting held Tuesday, November 25, 1986 , as published . Motion carried unanimously. 1. City Council Minutes -2- December 16 , 1986 III . CONSENT CALENDAR A . Change Order Number 1 , Valley View Road, I .C . 51 -272 B . Change Order Number 4 , Anderson Lakes Parkway, I .C . 52-035 C . Final Plat approval for Bluestem Hills (south end of Bennett Place Resolution No . - 0 x D . Final Plat approval for Nemec Knolls Creek Knoll Road , north of CSAH 1 Resolution No . -302 E. Final Plat approval of Carmel Fifth Addition Fallbrook Road , north of Rowland Roadl Resolution No . -303 F. Clerk ' s License List G. EATON ADDITION by Eaton Corporation. Request for Preliminary Plat of . acres into two lots . Location: South of Hwy. ' 5 , west of Technology Drive , east of Wallace Road . (Reso- lution No . 86-307 - Preliminary Plat ) H. Resolution No . 86-309 , Amendment to Transit Joint Powers Agreement I . Resolution No . 86 211 , Amending the Closing Documents for the Preserve Place Apartment Project in the Amount of fW73 , 000 J . Resolution No . 86- 12 , Amending the Closin Documents for the Eden Pointe Apartment Project in the Amount of 000 K . Resolution No . 86- 14 Relating to the Acquisition of McGraw j Edison by Cooper Industries t Regan uing Item H, city Manager %J ie said this is a revi- Sion to the Joint Powers Agreement establishing a Southwest Area Transit Commission to change the name of the Commission to the Southwest Metro Transit Commission. Regarding Item B , Redpath asked about the cost for red hy- drant paint . Director of Public Works Dietz said this is a special paint for fire hydrants. Redpath then asked about the items designated as work by Lund Asphalt . Dietz ex- plained the system whereby costs of items supplied by sub- contractors are passed through the contractor with a 10% markup to the City. A discussion of the specific items and the markup procedure followed . MOTION: Bentley moved, seconded by Anderson, to approve Items A - K on the Consent Calendar. Motion carried unani- mously. City Council Minutes -3- December 16 , 1986 IV . PUBLIC HEARINGS A . MEADOW PARK 3RD ADDITION by J B & D , Inc . Request for Comprehensive Guide Plan Change from Public Open Space to Low Density Residential on approximately 13 .5 acres , Zon- ing District Change from Rural to R1 -13 .5 , and Preliminary Plat of 31 .5 acres into 29 single family lots and one outlot and road right-of-way. Location: Northwest quadrant of Homeward Hills Road and Sunnybrook Road . (Resolution No . 86-292 - Comprehensive Guide Plan Amendment ; Ordinance No . 58-86 - Rezoning; Resolution No . 86-293 - Preliminary Plat) Continued Public Hearing from December 2 , 1986 City Manager Jullie noted that this item was continued from the December 2nd meeting to allow time to receive a report from the DNR . He said the response has been received and proponent has requested continuation to January 20, 1987 . MOTION: Bentley moved , seconded by Pidcock, to continue this item to the January 20, 1987, meeting of the City Council . Motion carried unanimously. B . SUBURBAN NATIONAL BANK/PRESERVE MEDICAL BUILDING by Sup- plee • s 7-Hi Enterprises , Inc . Request for Comprehensive Guide Plan Change from Low Density Residential to Office on 1 .09 acres , Zoning District Change from Rural to Office on 1 .09 acres with variances to be reviewed by the Board of Appeals and Preliminary Plat of 1 .09 acres into one lot for the construction of a two-story offi-e building. Loca- tion: South of Anderson Lakes Parkway, west of County Road 18 . (Resolution No . 86-305 - Comprehensive Guide Plan Amend- ment ; Ordinance No. 62-86 - .Rezoning; and Resolution No . 86-306 - Preliminary Plat ) City Manager .Tul l ie stated notice of this Public Hearin_e hadvbeen published and property owners within the project vicinity had been notified . t Ron Erickson, representing proponent , addressed the proposal . Planning Director Enger said this item was reviewed at the November 24th meeting of the Planning Commission at which time they voted 6-0 to recommend denial of the request for the following reasons: the use of the property is too in- tense ; traffic circulation for the property is inappropriate and provides a negative impacts transition from the proposed use to the property to the south is non-existents the poten- tial for setting a precedent for development of the property r to the south as a use other than Low Density Residential . 1 City Council Minutes -4- December 16 , 1986 Enger said the Planning Commission felt that, while use of the property for office may be an appropriate land use , there were technical problems with the site plan and they wanted those problems worked out . He said proponent indi- cated that they were constrained in what they could do and could not make the degree of change suggested by the Commis- sion. Enger said Staff understood the County' s position at the time of the Commission meeting to be that they preferred the access to County 18 be shared with the property to the south in order to consolidate the accesses to Hwy. 18 . He said a letter received today from the County indicates they would prefer no access and that they are concerned with a proliferation of accesses to Cty . Rd . 18 before that road is upgraded and the current roadway becomes a frontage road . Peterson asked Enger to comment on the F.A.R. figure . Enger responded that 0 .5 is specified in code but anytime F.A .R. begins to approach 0.3 there will be parking under the building or a parking deck . He said the site is only one acre and the three-lane drive-through for the Bank takes a large portion of the property . He further said only 11 park- ing spaces can be provided on the site without a variance from code and that there are 66 spaces required for the site . i Redpath said he thought if proponent believes there is further information available now, the item should be re- turned to the Planning Commission and let them review it again. Bentley said rather than just telling them to try r again perhaps we should give some input so they have some basis for understandinK our thinking. Bentley then commented on each of the Planning Commission' s . reasons for recommending denial . He said he thought the idea that use of the property is too intense is a relative question, and that the problem of parking could probably be solved by sharing the parking available at the Preserve village Center. He said he thought this project would actually help the traffic circulation in the shopping cen- ter and that there would not be a great increase in traffic because of this project . As to transition he said he didn' t believe the property to the south would be developed as low density residential but would probably end up as medium- density residential . Anderson said his concern was that the residents of Clark Circle will go through this repeatedly as this area and the �i• City Council Minutes -5- December 16, 1986 property to the south is developed. He said he was also concerned about traffic circulation and that he would like to solve the problem for the residents once and for all since this is a zoning question. Peterson said he didn't agree that this would be the last property in the area for commercial or office . He said he was also concerned with the intensity of the use for this one acre setting a precedent for the other property to the south . He said he thought use as a transition area would mean a soft use rather than a heavy one that would contrast with the rest of the neighborhood . Redpath said he thought the right-in/right-out access would not create problems because of the relatively low traffic volume and that this would not necessarily set a precedent for development along County 18 . Pidcock asked if the fence behind Jerry' s supermarket would be continued onto this project . Erickson said it would be continued on both sides of the building. She then asked what the distance was between the building and the property line . Erickson replied it was 30 feet to the property line and about 80 feet to the nearest house . Pidcock said she was concerned tAat this was a little close . Pidcock asked who would maintain the landscaping and whether the fence would go all around the building. Erickson said the fence would be attached to both ends of the building rather than going all the way along the back and that pro- ponent would maintain the landscaping unless an arrange- ment can be reached with the adjacent property owners to have them maintain it . G e;tt �ravtl asked Dietz for his opinion on the location of the access to Hwy . 18 . Dietz said he believed Staff con- curred tIAat it would be best to consolidate the access t with the one to the south so that there would be only one access out to Hwy. 18 . Peterson said he thought proponent was to be commended for the time and sincerity with which they worked with the neighbors ; however, he said there is an additional concern for the community as a whole and also for the future of the . property to the south . Norm 2ies:man, 9425 Garrison Way, said he felt proponent should be commended for their cooperation with the neigh- bors . He said that the neighbors would like to see the land used as parkland but that their second choice is office, not multi-family. He said he would prefer the use �P x City Council Minutes -6- December 16 , 1986 of the land to the south not be part of consideration of this item and he thought returning the item to the Planning Commission made sense . Anderson said that the Council and the Planning Commission can do a much better job of long-range planning if each development is considered as part of the whole picture rather than considering them piecemeal . Jane Laskowski , 9445 Garrison Way, expressed concern about County Road 18 not being completely planned and how that would affect the development of this land as well as the land to the south . Bentley noted that , under current plans, County Road 16 will be transferred to the State and the existing Hwy. 18 would become a frontage road with the new four-lane high- way to the east of the current road . Bentley said he thought we need to make provision for access to the prop- erty to the south even though we can't suggest at this point what that property will be used for. MOTION: Redpath moved , seconded by Anderson, to continue the Public Hearing to the second meeting in January and to return this item to the Planning and Zoning Commission because of the additional information now available . Motion carried unanimously . C . EDEN POINTE by Welsh Companies , Inc . Request for Planned Unit Development Concept Amendment on 60 .86 acres, Planned Unit Development District Review on 60 .86 acres with vari- ances , Zoning District Change from Rural to I-2 Park on 2 .84 acres , and Preliminary Plat into one lot for construc- tion of a 32,700 sq . ft . office/warehouse building. Loca- }i.V r T.T n.. " V iF TT 71 "'I y l ng Cluud Drive, east of Hwy. 1b9. r (Resolution No . 86-304 - PUD Concept Amendment; Ordinance No . 61 -86 - Rezoning; Resolution No . 86-320, Preliminary Plat ) City Manager Jullie stated notice of this Public Hearing had been published and property owners within the project vicinity had been notified . Paul Dunn and Darryl Anderson, representing proponent, addressed the proposal . Planning Director Enger said the Planning Commission re- viewed this project on November 24th and recommended approval on a 6-0 vote , subject to the recommendations of the Staff Report of November 21 , 1986 . He noted that Staff recom- mended modification of the landscape plan to provide z# City Council Minutes -7- December 16 , 1986 additional plantings and substitution of a masonry wall for the fence along the south property line . Pidcock asked why they had selected orange tiles for trim. Dunn replied that the final selection of materials is yet to be completed and they may not choose orange . There were no comments from the audience . MOTION: Bentley moved, seconded by Pidcock, to close the Public Hearing and to adopt Resolution No . 86-304, approv- ing the Eden Pointe PUD Concept Amendment to the overall Wilson Ridge PUD . Motion carried unanimously. MOTION: Bentley moved , seconded by Pidcock, to give 1st Reading of Ordinance No . 61 -86 for Rezoning. Motion car- ried unanimously. 9 MOTION: Bentley moved, seconded by Redpath, to adopt Resolution No . 86-320 approving the Preliminary Plat of Eden Pointe for Welsh Companies . Motion carried unanimous- ly . MOTION: Bentley moved , seconded by Pidcock to direct Staff to prepare a Developer' s Agreement incorporating Commission and Staff recommendations . Motion carried unanimously. MOTION: Pidcock moved, seconded by Redpath, to recess the Council meeting in order to convene as the Housing & Redevelopment Authority . Motion carried unanimously. k AT THIS POINT THE COUNCIL CONVENED AS THE EDEN PRAIRIE HOUSING & REDEVELOPMENT AUTHORITY. t Mayor Pc4 c son recoi,vened the meeting or the City Council at 9: 15 PM . D . PRAIRIE VILLAGE APARTMENTS BOND AMENDMENT (Resolution No . -3 5 - Adopting an amended multi- amFly housing program) City Manager Jullie stated notice of this Public Hearing had been published in the November 26, 1986 issue of the Eden Prairie News . The're were no comments from the audience . MOTION: Redpath moved, seconded by Bentley, to close the Public Hearing and to adopt Resolution No . 86-315 , adopting an amended Housing Plan for Prairie Village Apartments . Motion carried unanimously. Q City Council Minutes -8- December 16 , 1986 V . PAYMENT OF CLAIMS NOS . 31535 - 31810 Regarding Item No . 31722 to Lang, Pauly & Gregerson, Ltd . , Peterson asked what was involved in that item. City Attorney Pauly said this concerned the development of a jogging path in City West. Pidcock asked about Item 31728 to Louisville Landfill, Inc . City Manager Jullie said trash must be taken there since the Flying Cloud Landfill is closed . MOTION: Bentley moved , seconded by Anderson, to approve the Payment of Claims Nos . 31535 - 311,10 . Roll call vote: Ander- son, Bentley, Pidcock, Redpath and Peterson voted "aye" . Motion carried unanimously . V I . ORDINANCES & RESOLUTIONS A . Proclamation for Councilmember Paul Redpath (Resolution No . -30 Mayor Peterson presented Resolution No. 86-308, a Proclama- tion recognizing Councilmember Redpath' s contributions to the community . He reviewed Mr. Redpath ' s contributions to the City and thanked him on behalf of the City for his many years of public service . a B . Resolution No . 86 - 10 , Givin Prel m1nary Approval to the Re un in o the ,000 wail Ri a Multi-Family Housing Bon s Finance Director Frane said that , contrary to his memo of December 12 . 1986 , he would now suggest that the Council pass the resolution and direct Staff to obtain a financial guarantee satisfactory to the city before issuance of the bonds . MOTION: Pidcock moved, seconded by Bentley, to adopt Reso- lution No . 86-310, giving Preliminary Approval to the refunding of the $5,565 , 000 Quail Ridge Multi-Family Hous- ing Bonds, and to direct Staff to obtain a financial guaran- tee satisfactory to the City prior to issuance of the bonds . Motion carried unanimously. C . Resolution No . � 86-312 , Relating to the Sale of 0,000,000 in Gene"F­aT Obligation bonds on December f� 1986 Bill Fahey of Ehlers & Associates, Inc . , the bonds consul- tant for the City, reviewed the status of bids opened this afternoon for three municipal bond issues: $1 , 700,000 in fire bonds i $1 , 000,000 in equipment certificates s and , City Council Minutes -9- December 16 , 1986 $2 , 300 , 000 for partial funding of the additions to the water plant . He said the low bid of 6 .6257% from a Nor- west Investment Services group is an extremely good bid and he recommended acceptance of their bid . Pidcock noted that she had heard of some financial insecur- ity with Norwest recently . Fahey said that the problems experienced by Norwest and other banks is not part of the bond business . MOTION: Bentley moved, seconded by Pidcock, to adopt Resolution No . 86-316, setting the terms and conditions of the Fire Bonds . Motion carried unanimously. MOTION: Bentley moved , seconded by Redpath , to adopt Resolution No . 86-317, setting the terms and conditions of the Equipment Certificates . Motion carried unanimously . MOTION: Bentley moved , seconded by Pidcock, to adopt s Resolution No . 86-318, setting the terms and conditions of the Water Bonds . Motion carried unanimously. MOTION: Bentley moved, seconded by Anderson, to adopt Resolution No . 86-313 , awarding the sale of $5,000,000 in General Obligation bonds to the firm of Norwest Investment Services . Motion carried unanimously. VII . PETITIONS , REQUESTS & COMMUNICATIONS A . Receive Petition for Sunn brook Road Street and Utility Improvements west of Homeward ills Road ad acent to a Meadow Park 3rd Addition) and authorize preparation of a Feasibilit Report , I .C . - 0 Resolution No. 00 Director of Public Works Dietz said this item should be continued to the January 20, 1987 meeting. MOTION: Pidcock moved , seconded by Anderson, to continue this item to January 20, 1987 . Motion carried unanimously . VIII . REPORTS OF ADVISORY COMMISSIONS A . Human Rights do Services Commission - Recommendation on facilities for PROP (continued from December 2, 19 City Attorney Pauly noted that this item had been referred to his office for review at the last Council meeting. He said PROP is a private non-profit organization and an out- right gift to such a group is beyond the authority of a municipality . He said this could be approached as the City City Council Minutes -10- December 16 , 1986 undertaking to provide the types of services that PROP provides and then contracting with PROP to provide those services on behalf of the City in return for rental of the City ' s property . He said the arrangements would have to be worked out with PROP and Staff . Peterson asked how much time would be required to work out this arrangement . Pauly replied that it could probably be accomplished early next year. Bentley asked if this recommendation would be run by the Human Rights & Services Commission for their review wince this is a different arrangement than was originally suggested . Peterson said he thought they should be involved in the process as we are talking about contracting with PROP for services . Pauly noted that this would have to be characterized as a City project ; therefore there would be some potential for liability. Bentley said if we are going to enter into a contractual relationship with PROP, he would want to know very specific- ally what projects we will be entering into and what the costs and liability to the City may be . R MOTION: Anderson moved, seconded by Pidcock, to direct Staff and the City Attorney, in conjunction with the Human fi Rights & Services Commission., to draw up the necessary agreements and ordinances for facilities for PROP, per Mr . Pauly ' s recommendation. Motion carried unanimously. B . Historical & Cultural Commission - Formation of an Ad Hoc Committee on Bicentennial of the U . S. Constitution MOTION: Pidcock moved , seconded by Redpath, to establish an Ad Hoc Committee on the Bicentennial of the U. S . Con- stitution during 1987 . Motion carried unanimously . a i MOTION: Bentley moved , seconded by Anderson, to refer this to the Mayor and City Manager to report back at the next meeting with recommendations on how to structure the Ad Hoc Committee . Motion carried unanimously. IX . APPOINTMENTS A . Appointment of two members to the Human Rights, & Services Commission - o 1 an unexpire 'term o and I to rill an unexpired term To Peterson commented on his ap preciation of the way this � material was presented in a matrix format and suggested that xi City Council Minutes -11- December 16 , 1986 �T a similar format be used for future Commission appointments . The names of Steve Geiger, Gail Leipold and Dent Barker were placed in nomination. MOTION: Anderson moved, seconded by Bentley, to close the nominations. Motion carried unanimously . Voting for Geiger were: Anderson, Bentley, Pidcock, Red- path and Peterson ' Voting for Leipold were: Anderson, Bentley, Redpath and Peterson Voting for Barker was: Pidcock MOTION: Redpath moved, seconded by Anderson,, to appoint Steve Geiger to the open position on the Human Rights & Services Commission expiring 2/28/88 . and to appoint Gail Leipold to serve in the position expiring 2/28/89. Motion carried unanimously. X . REPORTS OF OFFICERS, BOARDS & COMMISSIONS A . Reports of Council Members There were none . B . Report of City Manager a There was no report . C . Report of City Attorney City Attorney Pauly' s report was given at the special closed session following the meeting. D. Report of Director of Community Services 1 . Report on the Status of Purgatory Creek 'Frail Systems g Director of Community Services Lambert reviewed his memo of December 5, 1986, on the status of the entire Purga- tory Creek Trail System. He described the trail sec- tions and pointed out the locations on a map of the trail system. He noted that, while there will not be . a trail along the entire Purgatory Creek valley, there will be trails along six segments of the creek valley and those trails will be interconnected through trails along City streets and highways . Lambert further noted that the majority of the creek valley will be preserved in its natural condition I I City Council Minutes -12- December 16 , 1986 through City ownership of the floodplain and through scenic easements of the valley slopes . He reviewed the Staff recommendations for trail development south and east of Hwy . 169 . Pidcock said a number of assumptions were made that she thought should be studied more and that she would like to have a smaller scale map available in order to study the recommended trails . Anderson said he thought the lower portion of the creek valley offers a unique experience not available any , other place in the City. He said he thought we should preserve our options in that area for future considera- tion . Lambert said the Parks, Recreation & Natural Resources Commission supported the recommendations at their meet- ing last night . Lambert then reviewed the specific recommendations for the trail system in the area of Welter' s Purgatory Acres ( development . `4 Anderson asked if there is any way to alert property owners to the fact that there may be a trail constructed at a later time . City Attorney Pauly said there is no procedure or method of imposing notice on the adjoining lots that the adjacent land is owned by the City. Anderson said he thought it was important to plan for getting people to the neighborhood: playgrounds . Bentley asked Lambert what action he would like the Council to take . Lambert said he would like two actions: +- H.aVrn 4-1n +TV er^ r w% ran nrea .n 4. vv . a.t• . v.a4 vr.vJ by va• a ....va.. awe✓ ilig N1LE7 4VlltiClJ4 of what is going to happen in the overall Purgatory Creek area and, at some point , approving the concept ; and to take action on our intent for the area of Welter' s Purgatory Acres . a Jim Ostenson, representing the developer of Welter' s Purgatory Acres, said they are suggesting less than 20 feet for the outlot . Lambert said that sufficient width is needed for the sidewalk and maintenance as well as sufficient setback. Bentley said he thought we are dealing with two basic issues--the conservation/preservation issue and the i trail issue . r i City Council Minutes -13- December 16 . 1986 MOTION: Bentley moved, seconded by Redpath, to adopt the preservation plan for the Purgatory Creek Valley as presented by the Director of Community Services . Lambert asked if the preservation policy would then be to continue to require dedication of the 100-year flood- plain by the developers. Bentley said that was correct , plus continuing the scenic easement procedures that we have been using. z VOTE ON THE MOTION: Motion carried unanimously . { MOTION: Bentley moved, seconded by Pidcock, to c ontinue discussion of the trail system issue to the second meet- ing in January in order to have time to analyze the recommendations more closely and to direct Staff to provide all the supportive data relative to the issue . 9 Anderson expressed his concern about reviewing another development before the trail system issue is determined . VOTE ON THE MOTION: Motion carried unanimously . Bentley noted that there is no Agenda item relative to the Welter ' s Purgatory Acres project and he was con- cerned about discussing a Public Hearing item when it is not on the Agenda. A discussion followed as to whether the Public Hearing had been continued or if 1st Reading had been given with the trail system issue to be dealt with prior to 2nd Reading. The consensus was that the Public Hearing had been closed . Ostenson noted that another contingent item was the issue of construction traffic . He said Mr. Welter does not have a problem with the trail plan as it is laid out now but they are concerned about the width of the out- lot between_ the two lot lines . He said they would pre- fer to see a 15-foot outlot with a 5-foot concrete side- walk and that they would prefer to create an outlot rather than provide an easement . Peterson said this was referred to Staff to work with proponent and return at 2nd Reading with the problems either resolved or not resolved; thus the Council does 'not usually get involved at this stage . A discussion followed as to whether the Welter' s Purga- tory Acres portion of the Purgatory Creek Trail System should be considered separately or as part of the overall system to be considered at the second meeting in January. h City Council Minutes -14- December 16, 1986 City Attorney Pauly said he thought Mr. Lambert is looking for affirmation that this plan in this area would meet with approval and he would then work out the details in the Developer' s Agreement . Peterson said he did not want to go on record tonight as approving the trail exactly as proposed without fur- ther study and information available . Larabert said all he was asking for at this point is whether we want a foot path here with access to this area so that if we do want a path, the developer will have to work with Staff on it . t MOTION: Bentley moved. seconded by Anderson, to approve in concept the trail plan for the Welter' s Purgatory Acres area as presented tonight, including the dedica- tion of an outlot , in order to provide direction to } Staff in preparing a Developer's Agreement . Motion carried unanimously. i Peterson complimented Mr. Lambert on his very thorough and well-formatted analysis of the trail system. ' 2 . Park Reservation Policy Director of Community Services Lambert reviewed his memo of December 3 , 1986 , dealing with proposed solu- tions to the problems that exist regarding the Park Facility Reservation policy. He said the Parks, Recrea- tion & Natural Resources Commission reviewed the prob- lems and proposed solutions , agreeing with the solutions proposed for seven of the problems and suggesting changes to the remaining three solutions. a Peterson suggested the deposit be called a damage/open { and close deposit so people understand what it is for. Anderson said he thought there should be an attendant on duty at all times when there is a group there . Lambert said he didn't think we can afford it and that he thought it was probably not necessary because they have had very few problems to date with vandalism. Anderson said he thought an attendant would help avoid such situations as loud beer parties . Lambert said there is a pay phone in each building and groups can call 911 to get the Park Ranger' s assistance if problems arise . He said he would include the instructions to call 911 for assistance on the back of the form. MOTION: Bentley moved, seconded by Redpath, to approve the proposed changes to the Park Facility Reservation City Council Minutes -1 5- December 16 , 1986 Policy as amended and approved by the Park, Recreation & Natural Resources Commission and to direct Staff to report back next fall on how the revised policy worked during the coming season. Motion carried unanimously. 3 . Donation of Barn by the Brown Family Director of Community Services Lambert reviewed his memo of December 9, 1986 regarding the offering of a barn on the Brown farm at the south end of Bennett Place . He said it will cost about $40,000 to move the barn, re- model it and landscape the area in Homeward Hills Park to which it would be moved . He said the funding would come from the Five Year Capital Improvement Program for park and open space development . MOTION: Redpath moved , seconded by Bentley, to accept r the donation of the barn and to direct Staff to send a letter thanking the Brown family for their donation. Motion carried unanimously. E. Report of Director of Public Works 1 . Award Contract for Wells and Collector Line Contract I .C . 52-0728 Resolution No. - 99 Director of Public Works Dietz reviewed the bids re- ceived for water supply improvements and noted the names of the low bidders for each of the three sections of the improvements contracts . F MOTION: Bentley moved. seconded by Pi.dccck, to adopt Resolution No . 86-299 accepting the bids for I .C . 52- 072B, Water Supply Improvements, from Layne-Western Co. . Inc . in the amount of 475,000, 000; Barbarossa & Sons. Inc . in the amount of 1 ,447,700; and J . P. Norex, Inc . in the amount of $,0225 . Motion carried unanimously. XI . NEW BUSINESS There was none . XII . ADJOURNMENT The Council adjourned to a special closed session with City Attorney Pauly to discuss matters in litigation.