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City Council - 09/23/1986 UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY, SE PTEMBER 23 , 1986 6 : 00 PM, SCHOOL ADMINISTRATION BUILDING 's BOARDROOM COUNCIL MEMBERS: Mayor Gary Peterson, Richard Anderson, George Bentley, Patricia Pidcock , and Paul Redpath CITY COUNCIL STAFF: City Manager Carl J . Jullie , Finance Director John D . Frane , Assistant to the City Manager Craig W. Dawson, and Recording Secretary Jan Nelson PLEDGE OF ALLEGIANCE ROLL CALL: All members were present I . APPROVAL OF AGENDA The following items were added to the Agenda: IV. A . Recom- mendation to the Henne in Count Park Board re rdin two f' County Parks on Lake Minneto a . MOTION: Bentley moved , seconded by Anderson, to approve the Agenda as amended and published . Motion carried unanimously . II. APPOINTMENT OF CHAIRPERSON AND THREE VICE-CHAIRPERSONS TO SERVE ON THE CITIZENS COMMITTEE FOR CITY ADMINISTRATIVE OFFICES Peterson suggested that the Council appoint four persons and then ask the four to select a chairperson among themselves , MOTION: Anderson moved , seconded by Pidcock, to appoint four persons to the Citizens Committee for City Administrative Offices and to direct those four persons to select a chair- person among themselves . Motion carried unanimously. Peterson asked whether the Council would consider meeting with the four Committee members soon to review the charge to them. MOTION: Anderson moved , seconded by Bentley, to set a Special Meeting for Saturday, September 27, 1986, at 9:00 AM for the purpose of meeting with the four members of the Citizens Com- mittee , subject 'to rescheduling if two or more of the four members are not able to attend the meeting. Motion carried unanimously. City Council Minutes -2- September 23, 1986 III . REVIEW PROPOSED 1987 CITY BUDGET (Resolution No. 86-252 ) Bentley asked when .information relative to the bond issue on the fire stations would be available . Finance Director Frane said the bond issue should occur before the end of the year because of favorable interest rates . Anderson asked if budget amounts that were not spent for last year are carried over to next year. City Manager Jullie said those amounts would be transferred to the General Fund . Ander- son then asked about the situation with Valley View Road funds . Jullie said that the transportation fund is accumulated with interest each year. Anderson asked about the status of the trail west of County Road #1 since the trailway was staked . Jullie said he would check into it and see what is holding up the construction of the trail . Bentley said he wanted to compliment City Manager Jullie and Staff on a fine job of preparation for this year's budget, particularly in view of the loss of several major revenue items, the considerable increase in fiscal disparities loss to our as- sessed valuation, and the addition of fire bonds . He noted that the mill rate is essentially unchanged despite the revenue losses . He said he thought this showed -the Community the r important effect on the budget of the .increased assessed valua- tion of about $42 million. He said he thought the fiscal dis- parities situation needs to be modified or changed . Pidcock noted that she liked the format of this year' s pre- sentation . Jullie said it was based on the League of Cities format . Bentley asked Frane when we anticipate starting to withdraw out of the T .I .F. district . Frane said optimistically we would not use all of the money collected in 1988 and d.cfinitciy would not use it all in 1989 . Bentley noted that had turned out to be a wise move . City Manager Jullie addressed his memorandum of September 12 , 1986 , in which assessed valuations , tax levies, mill rate, other non-tax revenues, and program expenditures were addres- sed . Jullie noted the 198? budget calls for expenditures of $8 ,983 ,400, an increase of 12 . 9% over 1986 expenditures. The Council proceeded to review the budget on a page-by-page basis. Questions and concerns regarding specific items were noted and will be responded to in a memorandum to the Council prior to the time it next considers the budget . Discussion resulting in specific motions by the Council follows . City Council Minutes -3- September 23, 1986 City Manager Jullie noted the elected official salary survey conducted by the A .M .M . and said that if no adjustment is made now it would be two years before another adjustment could be considered . Pidcock asked what the average salary is . Jullie said the mean for mayors is $6700 and for councilmembers is $4800 so we are at the very low end . He said he thought a change would be in order. A discussion followed regarding the exten- sive time spent on Council business by the Mayor and Council- members . x MOTION: Redpath moved , seconded by Bentley, to increase the salaries of the Mayor and Council members by $1200 per year and to direct City Attorney Pauly to prepare the ordinance required for this action. Motion carried unanimously . Bentley noted his concern about the $87 ,000 budgeted for a new paving machine and equipment trailer . He asked if we could get by with what we have for a while longer. Jullie said that we could get by with the current equipment and that there was a possibility of leasing a machine for a month or so. He said that the paver was needed primarily to do a more professional job. Bentley said he thought leasing was a good idea as he didn't believe we 're ready for the $87 ,000 expenditure yet . :r. MOTIONs Bentley moved, seconded by Redpath, to delete $?5,000 for the paving machine and $12 , 000 for the equipment trailer from the 1987 budget . Redpath asked what was wrong with the present machine . Jullie said the present one does not produce a professional-looking job as it is towed behind a truck. refers un said he wasn't prepared to say we shouldn' t look into it more carefully. He said there would be increased costs if the road wears out faster. Jullie said the current equipment is ten years old and so something will have to be done some- where down the road . He said he thought we could lease for about $7500 per month and that the overlay of the streets sched- uled for 1987 could probably be completed in one month . Redpath called the question. VOTE ON THE MOTION: Motion carried unanimously. IV . OTHER BUSINESS OR REPORTS r A . Recommendation to the Hennepin County Park Board re ardin (, two County Parks on hake Minnetonka R City Council Minutes - - September 23 , 1986 i. Anderson said that the Hennepin County Park Board is proposing one metropolitan area regional park on the eastern side of Lake Minnetonka and another one on the western side . He said there are presently no parks on the lake that are open to the public . He said there is ffi a meeting tomorrow night at Tonka Bay City Hall and that they are trying to get support from communities other than those on the lake . He said some of the communities adja- cent to the lake including Mound, Minnetrista, Deephaven and Shorewood are opposed to the proposal . Bentley said he understood they are not talking about public access to the lake but rather just parks on the lake . He asked if , by supporting this proposal , we are getting involved in the access issue . Anderson said we will only be involved in getting two parks on the lake . MOTION: Redpath moved, seconded by Anderson, to support the Hennepin County Park District ' s efforts for park prop- erties on Iake Minnetonka. Motion carried unanimously . V . ADJ OURNMENT �! MOTION: Bentley moved , seconded by Anderson, to adjourn the meeting at 9:40 PM . w i i 1 i