City Council - 02/11/1980 - Special Meeting APPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL, SPECIAL bT-.ETING
MONDAY, FEBRUARY 11, 1980 7:30 P.M. , CITY 'BALL i
COUNCIL MEMBERS PRESENT: Wolfgang Penzel , Mayor; Dean Edstrom,
Dave Osterholt, Sidney Pauly, Paul Redpath,
STAFF PRESENT: Roger K. Ulstad, City Manager
Robert A. Lambert, Director of Community
Services
OTHERS PRESENT: Jerry Wigen
Mayor Penzel called the meeting to order at 7:30 P.M. Penzel explained
that after the February 6, 1980 meeting, when the final four architectural
firms made their presentation, he requested Lambert to contact the four firms
and have them submit a letter regarding their cost estimates of the facility.
Penzel requested the Council review each of these letters.
Osterholt questioned whether or not the 2 Council members not present at the
February 6 meeting should have an opportunity to interview the architects.
Penzel felt that if they were going to be asked back, it should be narrowed
down to two firms. At this point, Penzel gave a brief summary of each of the
presentations from the February 6 meeting.
Lambert gave a brief summary of the four firms that were interviewed at the
February 6 meeting.
BWBR: Good background in ice arena facilities.
Felt they could build within the 1.5 million dollar budget.
Smiley Glotter: 39,000 sq. ft. with a 2.6 million dollar,total cost.
Hammel, Green, Abrahamson, Inc. : Information basically the same as in the
brochure.
ATSR: They have done only 1 ice arena - have a good record on pool facilities.
Lambert made a brief report on each of the letters received from the architects
in response to the following two questions:
1. How many sq. ft. the pool and ice arena would be and the cost per
sq. ft.
2. What can you build for 2.5 million?
The response from the questions ranged from 12,600-19,6000 sq. ft. for pool
@ $65-$76/sq. ft.
28, 000 -34,000 sq. ft. on ice arena @ $45 -$48/sq. ft.
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CITY COUNCIL SPECIAL MEETING -2- February 11 , 1980
Estimated costs for the facility as per our current program:
ATSR - 3.6 million dollars
Hammel Green and Abrhamson, Inc. -2.6 million dollars total estimated cost
BWBR - 2 . 25 million dollars
Smiley Glotter Associates - 2. 560 million dollars
Redpath suggested the possibility of going first class with the pool facility
with an ice sheet in the arena area. He felt it was better not to reduce the
size of both the pool and arena. It is possible to rtake additions to ice
area later but would not be possible to enlarge the pool.
Edstrom questioned if we go with 36,000 sq. ft. are we leaving out important
space. Lambert said he felt that everything in the facility would be on a
smaller scale. Penzel felt the size of the facility can be very useable
(small or large) depending on how well the facility is designed.
Lambert indicated that he feels that everyone involved would be sorry if
we scale the facility down so that the pool is not functional as a community
pool, and that the arena would be too small for any spectator events. He would
rather have the Council consider completing the pool as per our existing
proposal, 25 yards x 25 meters, and build a quality building even if it means
just constructing the building shell for the ice arena at this time. The ice
making equipment, seating, etc. could be installed later if necessary.
Penzel had discussed the tight budget with John Frare, Financial Director ,
Frane felt that to sell the bonds in the spring, the first payment would not
be due until 1 year later and the interest would allow for a potential S-10o
flexibility.
Ulstad felt it important that the Council be convinced that the architect chosen
can do the job we want them to do. He felt the Council should make it firm
and clear what the budget is and be convinced that the architect will design
the best facility for our community.
Osterholt felt it would be helpful in making a decision on an architect to
visit some of the facilities in the area each of the 4 firms have completed.
MOTION: Radpath moved to authorize staff to negotiate with Smiley Glotter
Associates, to draw up a contract that will include all of the City's concerns.
Edstrom seconded.
DISCUSSION: Osterholt felt he would be more comfortable with a decision after
looking at some of the facilities the architects have done. Edstrom questioned
the possibility of looking at facilities on Tuesday and have another meeting
on Thursday night . Penzel said he could not visit in the next week and that
arrangements should be made with each facility if visits were to be made. He
felt this would slow down the selection process. Edstrom questioned what would
be gained by visiting facilities.
Wigen felt that we cannot get any more exact cost estimates until we know
more exactly what we want, the architects are dealing with only estimates at
this point.
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CITY COUNCIL SPECIAL MEETING -3- February 11, 1980
4r Ulstad felt it important to review with the City Attorney as how to design
the contract with the architect.
Lambert questioned hourly fee or a flat fee. Ulstad felt this could be contracted
on the bid - change orders are where the problem comes in.
Vote: Motion passed 4-1 with Osterholt voting nay.
Report on Sewer and Water
Lambert reported that water is available within 50' of the site. To dump
into the sanitary sewer approximately 13,000 feet of piping is necessary
at an approximate cost of $30-$40,000. 4" sanitary sewer is stubbed in and
a 12" strom sewer is stubbed in at the 912 contour. Also, if the building
is away from the school it is possible to make connection with a couple
of lift stations costing approximatley $20,000.'
Report on Bond Sale
Ulstad referred to the letter from William Fahey regarding the sale of bonds.
Fahey suggested that the bond offering tentatively scheduled for February
19 should be definitely cancelled and rescheduled because of the poor bond
market at this time. Ulstad checked with John Frane and reported that there
has been no advertisement and the bonds cannot be sold on February 19th.
MOTION: Redpath moved to adopt Resolution #80-32 to recind previous authorization
to receive bids on February 19, 1980. Pauly seconded, motion carried unanimously.
Osterholt did not vote on this item as he left the meeting prior to the motion.
Meeting adjourned at 9:30 P.M.
Repectfully Submitted,
Marlys Dahl
Recording Secretary
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