City Council - 12/04/1979 i
APPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL
-7SDAY, DEC€MBER 4, 1979 7:30 PM, CITY BALL
C',.UNCIL MEMBERS: Mayor Wolfgang Penzel , Dean Edstrom, Dave
Osterholt, Sidney Pauly and Paul Redpath
COUNCIL STAFF PRESENT: City Manager Roger Ulstad; City Attorney '
Roger Pauly; Planning Director Chris Enger;
Director of Community Services Bob Lambert;
Finance Director John Frane; City Engineer
Carl Jullie; and Joyce Provo, Recording
Secretary
INVOCATION: Mayor Wolfgang Penzel
FLEDGE OF ALLEGIANCE
ROLL CALL: All members present.
I. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
The following items were moved to the Consent Calendar: VI . C. Resolution
No. 79-222, authorizing filing of application for grants to acquire parkland
under the provision of the Federal Land and Water Conservation Fund Act and
the State Natural Resources Fund, and VII . C. 1. Receive and award bid
for compressor for Fire Department.
The following items were added to the Consent Calendar: Appointment of
members to the Building Committee for the Community Center and authorization
or City staff to obtain soil tests and to meet with the School-aarchitect`
to discuss the building location.
Discussion of Resolution No. 401 was added as item VII. C. 2.
MOTION: Edstrom moved, seconded by Redpath, to approve the agenda as amended
and published. Motion carried unanimously.
II. MINUTES OF THE CITY COUNCIL MEETING HELD TUESDAY, NOVEMBER 6, 1979
MOTION: Os terholt moved, seconded by Pauly, to approve the minutes of the City
Council Meeting held Tuesday, November 6, 1979, as published. Motion carried
unanimously.
III. CONSENT CALENDAR
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A. Final plat approval for LeParc (Resolution No. 79-223) ##
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B. Setting hearing for vacatin2 drainage and utility easements along West line
of Lot 2, Block 2, Shady Oak Industrial Park Resolution No. 79-224
C. Resolution No. 79-222 authoriiing filing of application for gran-ts to acquire
a�and under the provision of the Federal Land and Water Conseration Fund.
Act and the State Natural Resources Fund formerly item VI . C.
Council Minutes - 2 - Tues. ,December 4, 1979
D. Receive and award bid for compressor for Fire Department to American
Bristol Unit in the amount of $13,090.00 formerly item VII . C. 1 . )
E. Appointment of members to the Building Committee for the Community Center
Penzel recommended the appointments of Jerry Wigen, HAEP representative;
Richard Buretta, Swimming representative, Director of Community Services '
Bob Lambert, City Staff representative, Dave Osterholt, Council representative,
and Richard Anderson, Parks, Recreation & Natural Resources Commission f
representative. Penzel explained two further appointments will be made
by the School Board.
F. Authorization for City staff to obtain soil tests and to meet with the School
architect to discuss the building location
MOTION: Osterholt moved, seconded by Edstrom, to approve items A - F on the Consent
Calendar. Roll Call Vote: Osterholt, Edstrom, Pauly, Redpath and Penzel voted
"aye" . Motion carried unanimously.
IV. PAYMENT OF CLAIMS NOS_ 6399 - 6576
MOTION: Redpath moved, seconded by Osterholt, to approve Payment of Claims Nos.
6399 - 6576. Roll Call Vote: Redpath, Osterholt, Edstrom and Penzel voted "aye" ,
Pauly "abstained" . Motion carried.
V. PUBLIC HEARINGS
A. Hidden Glen PUD, request by Zachman Horses, Inc. Request for PUD concept approval
.. for single family' detached lots some withou garages on app oximately 125
acres. Located east of TH 101 and south of Townline Road Resolution No. 79-198)
Continued from November 6, 1979
City Manager Ulstad referred to the communication from Stephen T. Ryan,
Zachman Homes, dated December 4, 1979, requesting that their application be
withdrawn at this time.
Dick Feerick, representing Joe Dolejsi , Sr. , and family, the owners of the
property, requested a two week continuance on their behalf so they can review
a few elements of the plan, at which time Mr. Feerick stated it is his
intention to make the submission with the concurrence of the Dolejsi 's
for approval .
MOTION: Osterholt moved, seconded by Redpath, to continue the Hidden Glen PUD
Public Hearing to December 18, 1979. Osterholt, Redpath, Pauly and Penzel
voted "aye" ; Edstrom "abstained". Motion carried.
B. Creekview Estates by Heinen & Burnett. Request to rezone from Rural to R1-13.5
and preliminary plat 25.5 acres into 29 single family lots. Located at 9840
and 9940 Bennett Place Ordinance No. 79-39 and Resolution No. 79-197) Continued
from November 20, 1979
City Manager Ulstad stated Mr. Heinen has requested that this Public Hearing
be continued to January 22, 1980 as he is waiting for additional information
from the property owner across the street from his property.
MOTION: Redpath moved, seconded by Pauly, to continue the Creekview Estates
Public Hearing to January 22, 1980. Motion carried unanimously.
1--'ouncil Minutes - 3 - Tues. ,December 4, 1979
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C. Willow Creek Farm_ V .Vernon Geiger.. Request to rezone 8 acres from Rural
to R1-22. Located south of Willow Creek -Road and West of Flying Cloud
Drive. (Ordinance No. 79-42)
Mr. Vern Geiger, the proponent, spoke to the proposal and answered questions
of Council members. Mr. Geiger was also represented by Page Longeway of Bermel=
Smaby Realty.
Planning Director Enger explained this item was reviewed at the Planning
Commission on November 13th and was recommended for approval to the City
Council subject to the Staff Report dated November 8, 1979, with the
addition "there shall be no more than 4 additional lots added to the present
one in the future" .
Director of Community Services Lambert reported the Parks , Recreation &
Natural Resources Commission reviewed this proposal on November 19th and
recommended approval as per the Planning Staff Report and the Community
Services Checklist.
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MOTION: Osterholt moved, seconded by Redpath, to close the Public Hearing
and give a 1st Reading to Ordinance No. 79-42, rezoning 8 acres from Rural to
R1-22 for Willow Creek Farm by Vernon Geiger. Motion carried unanimously.
MOTION: Osterholt moved, seconded by Redpath, to direct Staff to draft
a developer' s agreement incorporating the recommendations of the Planning =.Orrmis-
sion and Staff Report dated 11/8/79, placing restrictions on the property which
would be filed of record and would preclude subdividing into smaller lots
than those which are proposed, and directing the City Attorney to review the
Willow Creek documents and then structure the documents in conformance
with those covenants. Motion carried unanimously.
D. Prairie Village Professional by Eagle Enterprises . Request for PUD Concept -
approval and rezoning from R1-22 to Office and RM 2.5 for an office building and
an elderly apartment. Located west of Prairie Village Mall . PUD Resolution.
No. 79-218 and Ordinance No. 79-41 )
Lanc:P Norderhus. Eagle Enterprises, spoke to the proposal and answered questions
of Council members. Mr, Norderhus added for the Council 's information that
at the Planning Commission he stated they had signed a letter of intent with
a doctor; however, it is no longer effective as the doctor has now acquired
some land across the street and is planning on building a medical building.
The proponents , according to 'Mr. Norderhus. have worked out two compromises
with the neighbors on the elderly apartment, those being: 1) reducing the units
to 45 units and 3 stories , and 2) orienting the building so the upper levels
would not be looking into the neighborhood.
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City Planner Enger explained this item was considered at the Planning Commission
the 2nd meeting in September and continued to their November 13th meeting.
The Planning Commission after reviewing the plan recommended to the City Council
on a 6 - 0 vote the approval of the PUD and rezoning a portion of the 4.4 acres
to RM 2.5 for elderly housing and a portion of the PUD to Office District, subject
` to the plan submitted by the developer and subject to the recommendations of
(� the November 9th Staff Report.
City planner Enger explained he, along with City Engineer Jullie, met with Bill
Crawford of District 5 regarding the intersection of #4 and #5 within the
last two weeks,and at this point there is no money forthcoming from the State
nor any design time that they can contribute. However, Hennepin County has
submitted some concepts to Eden Prairie staff as to geometrics of the intersection
Council Minutes - 4 - Tues. ,December 4, 1979
D. Prairie Village Professional by Eagle Enterprises (continued)
and they are now putting some cost estimates to those design features that can
occur on County Road 4 so we can see what the bill might be and who might pay it.
That information was not available at the time the Planning Commission
recommended approval of this . This site in and of itself on the west side
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of the Prairie Village Mall will contribute relatively little traffic,when taking
the whole context of the intersection,as compared to some of the other
developments.
Director of Community Services Lambert reported that the Parks, Recreation
& Natural Resources Commission first discussed this project on November 19th and
had a problem with setting some kind of a precedent waiving the cash park fee and I
really didn' t understand Section 8 housing that well and who was going to benefit
by waiving the fee - the renter or the developer. The project was then continued
to the December 3rd Commission meeting, and in the meantime Mr. Lambert stated
he prepared a report that described just how the Section 8 housing works re-
emphasizing that the developer wasn' t the first to initiate the request for
waiving of the cash park fee and that the City is encouraged to provide any
kind of assistance that is possible for this type of housing. On December 3rd
the Commission did decide rather than charging the full $250.00 per unit, to
recommend $100.00 per' unit, as long- as it is developed as a housing
assistance type program for low and moderate income/elderly.
Osterholt felt there should be some provision for 2 bedroom apartments as in some
cases there might be two people who might prefer to have separate bedrooms ,
or when they have people visiting them to have the use of a bedroom.
Mr. Norderhus thought the idea of one bedroom apartments was a requirement of
HUD. r
Edstrom questioned if the extension of the road would create a problem
for the Church to the west. Enger replied the Church is resisting the idea
of the road being extended. Their principal concern is for people coming
from the west on Highway 5 that this could become a shortcut for the signal
at #4 and #5, and people would take Cornelian Lane in through the service
road and into the shopping center rather than negotiating the signal .
Enger further commented there seems to be a possibility within the site plan to
segregate the elderly housing in terms of a direct access so that it could
be accessed from the west by a service road, and from the east by a more
disjointed service road, so it would be the elderly housing that would have the
full access and the bank and professional building would have the access off the
shopping center area. The Church is concerned with that aspect of it. Enger
stated at that point the Church is not so resistant, but they
expect compensation. Enger reminded the Church we did not have the benefit
of the site plan at the time their site was rezoned, and these were some of
the things that were intangibles at that time.
Penzel recalled the possibility of a service road was even under discussion
at the time of the rezoning for the Church, and did not receive a very negative
response at the time since they recognized the potential need for such an access.
Pauly asked what commitment Eagle Engerprises should make to the county road
improvements before approval is recommended. Enger replied the minimum commit-
ment which the City can identify at this time iq right-of-way that the County
feels they need (60 feet from center line). It is more of a commitment to say
they will agree to a reasonable assessment as part of an assessment district.
ro .ncil Minutes - 5 - Tues. ,December 4, 1979 �
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D. Prairie Village Professional by Eagle Enterprises (continued)
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MOTION: Edstrom moved, seconded by Osterholt, to close the Public Hearing
and adopt Resolution No. 79-218, approving the Prairie Village Professional
Planned Unit Development and amending the 1968 Guide Plan. Edstrom, Osterholt,
Pauly and Penzel voted "aye" ; Redpath "abstained Motion carried.
MOTION: Edstrom moved, seconded by Osterholt, to give a 1st Reading to
Ordinance No. 79-41 , rezoning from R1-22 to Office and RM 2.5 for an office
building and an elderly apartment, Prairie Village Professional by Eagle
Enterprises. Edstrom, Osterholt, Pauly and Penzel voted "aye"; Redpath "abstained" .1
Motion carried.
MOTION: Edstrom moved, seconded by Osterholt, to direct staff to draft a
developer's agreement incorporating the Staff and Planning Commission
recommendations , waiving the cash park fee on the elderly housing and instructing
staff to investigate through HUD the option of some two bedroom/guest facilities,
and if their current regulations do not permit two bedroom apartments that we send
a message to Washington with a strong urging that their requirements be modified
to permit a percentage of multiple bedroom elderly housing units . Edstrom,
Osterholt, Pauly and Penzel voted "aye" ; Redpath "abstained" . Motion carried.
E. Request for Municipal Industrial Development Bond approval for Douglas
& Roy Olson/Eagle Drug in the amount of 1 ,200,000.00. Resolution No.
79-221
Douglas Olson, one of the owners of Eagle Drug, spoke to the application and
answered questions of Council members.
Finance Director Frane explained the City Attorney's Office has reviewed the
documents submitted by the applicant and found them all to be in order.
MOTION: Redpath moved, seconded by Osterholt, to close the Public Hearing.
Motion carried unanimously.
MOTION: Redpath moved, seconded by Osterholt, to adopt Resolution No.
79-221, granting preliminary approval for Municipal Industrial Development
Bonds in the amount of $1 ,200,000.00 for Douglas & Roy Olson/Eagle Drug.
Motion carried unanimously.
F. Request for Municipal Industrial Development Bond approval for Cooperative Power
Association in the amount of 8,000,000.00. Resolution No. 9-220
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City Manager Ulstad explained proper notices have been published for this
Public Hearing. A Public Hearing was considered previously on this request
and approved; however, there was an error in the original publication which
legally results in requiring the Council to hold another Public Hearing.
Steve Jacobs with the investment banking firm of Dain Bosworth, who will be
acting as underwriter for Cooperative Power Association, summarized the
application and answered questions of Council members.
Vern Carlson, Assistant General Manager of CPA, and Don Brauer, architect for
the project, were also present and responded to questions raised by Council
members. !
Finance Director Frane stated the City Attorney's office, along with himself,
have reviewed the documents and find them in order.
Council Minutes - 6 - Tues. ,December 4, 1979
F. Request for MIDB's for Cooperative Power Association (continued)
Darwin Anderson, Alexandria, Minnesota, representing the Runestone Electric
Association, spoke in opposition to the proposed building and referred to letter to
Charles L. Anderson, President of Cooperative Association along with a letter
to Robert W. Feragen, Administrator of the United States Department of
Agriculture, Rural Electrification Administration. Mr. Anderson read the
resolution adopted by the Runestone Electric Association in opposition to
the proposed CPA headquarters in Eden Prairie. (All documents referred to
were made part of the record) .
Tom Rees, State Representative and member of Dakota Electric, asked Mr.
Carlson to go into whether the cash flow that the Association now has could
handle the planned improvements . Mr. Carlson replied they have sufficient
lines of credit to carry any expenditures that they need for the interim period.
They expect the total cost of this project is going to be 8 million dollars and
have lines of credit that would carry any expenditures that would take place a;
until such time as the sale of bonds. Cooperative Power Association intends to
construct the building in more than one segment and will have a portion of
the building available about mid-year of 1980 to take care of the communications
system. This system is applied to monitor all of their substations so they
know on a real time and current basis exactly what the demands are at each of
the various substations.
Connie De Buhr, Lakeville, Mn, representing Dakota Electric Association,
spoke in opposition to the building CPA is proposing and read from letter
dated April 27, 1979 from Mr. Henry Trapp, President of the Dakota Electric r
Association addressed to Mr. Robert Feragen, Administrator of the Rural
Electrification Administration, urging the rejection of the proposed headquarters
in Eden Prairie. Ms. De Buhr stated she has signatures of 3,000 members
of DEA opposing the building. Mayor Penzel requested these items be given to
the Secretary to be placed into the record. (As Ms. De Buhr only had originals
of documents she requested to be able to forward these at a later time, allowing
her to make copies of same).
Nancy Barsness, Cyrus , Mn. , consumer of Runestone Electric, spoke in opposition
to the building proposed and stated they had not been properly notifed when
CPA was first planning this headquarters . Ms. Barsness presented resolutions
from other co-ops opposing the proposed headquarters. (All documents
attached as part of minutes).
Edstrom asked if Minnesota Valley Cooperative Association has taken a position
on this question. Mr. Frankhauser, Director of Minnesota Valley Cooperative
Assocation and Cooperative Power Association, stated they voted for the
building because it was a matter of moving their entire new SCADA system
into the old building, which has to be torn down and removed within a couple of
years. It seemed like the most feasible and less expensive way to his 12 members
if it could be set into a new place and never have to be moved afterward
and would be less cost in the long run.
Bill Stone, resident of Burnsville, encouraged CPA, if in fact the new headquarters
are to be built, to look into every possible design configuration and make it the
most efficient demonstration of the use of energy that could be done so it could
serve as an example for the entire midwestern part of the United States. Also
expressed concern about the gasoline situation as people will have to be travelling .
further when the CPA headquarters is located in Eden Prairie.
MOTION: Redpath moved, seconded by Edstrom, to adopt Resolution No. 79-220,
giving preliminary approval approval for Municipal Industrial Development Bonds
in the amount of $8,000,000.00 for Cooperative Power Association,
Redpath, Edstrom and Pauly voted "aye"; Osterholt and Penzel voted "nay" .
Motion carried.
t:,,;,nc i l Minutes - 7 - Tues. ,December 4, 1979
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VI. ORDINANCES & RESOLUTIONS
A. Resolution No. 79-219, granting final approval for Municipal Industrial
Development Bonds in the amount of 3,000,000.00 for Menard, Inc.
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Penzel asked if all the documents have been delivered.
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Finance Director Frane explained the document that was missing was the
letter of commitment which has now been delivered.
MOTION: Redpath moved, seconded by Osterholt, to adopt Resolution No. k
79-219, granting final approval for Municipal Industrial Development Bonds
in the amount of $3,000,000.00 for Menard, Inc. Motion carried unanimously.
B. 2nd Reading of Ordinance No. 79-43, providing regulations prohibiting the
parking of vehicles and to authorize the designation of areas where parking
is prohibited and the ordering and placing of signs relative thereto
City Attorney Pauly spoke to the revisions made since the 1st Reading of
Ordinance No. 79-43 at the Council 's direction.
MOTION: Osterholt moved, seconded by Redpath, to approve the 2nd Reading
of Ordinance No. 79-43, providing regulations prohibiting the parking of
vehicles and to authorize the designation of areas where parking is prohibited
and the ordering and placing of signs relative thereto. Motion carried
unanimously.
C. Resolution No. 79-222, authorizing filing of application for grants to acquire
IL,; Parkland under the provision of the Federal Land and Water Conservation Fund
Act and the State NaturalResources un
This item was moved to .the Consent Calendar (III. C. ).
D. 2nd Reading of Ordinance No. 79-22, rezoning Lot 11 , Block 3 from I-2 Park
To Rural , Yorkshire Point continued from July 17, 1979).
City Planner Enger referred to memo dated November 27, 1979, adding that
Mr. Peterson has been notified that this item is on the agenda this evening.
MOTION: Osterholt moved, seconded by Redpath, to approve the 2nd Reading of
Ordinance No. 79-22, rezoning Lot 11 , Block 3, from I-2 Park to Rural , Yorkshire
Point. Motion carried unanimously. 4
VII. REPORTS OF OFFICERS, BOARDS & COMMISSIONS
A. Reports of Council Members. .
1. Osterholt requested that consideration be given to the adoption of
some broad guidelines for Municipal . Industrial Development Bonds
at a future Council meeting.
B.
Report of City Attorney �
City Attorney Pauly spoke to memo dated November 27, 1979 on the Southwest
Suburban Cable Commission Draft Ordinance.
No action necessary.
Council Minutes - 8 - Tues. ,December 4, 1979
C. Report of City Mana er
1. Receive and award bid for compressor for Fire Department (continued
it 'from November 20, 1979
This item was moved to the Consent Calendar (III . D. ).
2. Discussion of Resolution No. 401 relating to snowmobiles
Director of Community Services Lambert reported that the Parks,
Recreation & Natural Resources Commission on December 3rd recommended
that temporary trails be provided at Bryant Lake Park as per Staff' s
recommendation.
MOTION: Osterholt moved, seconded by Redpath, to instruct staff to post
temporary snowmobile trails as recommended by the Parks, Recreation
& Natural Resources Commission and Director of Community Services Lambert.
Motion carried unanimously.
Lambert added he would write letter informing the people what is going
to be done.
MOTION: Osterholt moved, seconded by Edstrom, to continue the Council meeting past the
scheduled- 11 :30 'PM adjournment time. Motion carried unanimously.
D. Report of Planning_ Director
1. Sutton 1st Addition by Michael N. Sutton Request to preliminary plat •+
4.7 acres zoned R1-22 into 6 lots. Located west of Baker Road and South
of Theresa Place cube—sac Resolution No. 79-217)
City Planner Enger explained the request by Mr. Sutton is for a preliminary
plat for 6 lots directly south of Forest Hills Kings Forest Addition
adjacent to Baker Road on 5 acres of property. The existing zoning on the
property is R1-22 with 1/2 acre lotting. They are not requesting a change
in the zoning. This request was reviewed by the Planning Commission at
their November l9th meeting and was recommended for approval subject to
the Staff Report dated October 16, 1979. Enger added there is a question
as to the storm sewer runoff) as currently there is no outlet out of the
site. City Staff has received calculations from Mr. Miller that do
indicate they have the capacity to contain the 100 year event on the property
itself, and looking toward a subsequent outfall of the storm sewer with an
improvement to Baker Road or subsequent development east of Baker Road.
Edstrom expressed concern about 'the safety of the deepened reservoir.
City Engineer Jullie stated he did review briefly the calculations the
proponents have submitted, and he is not totally familiar with the
method that they used to compute their storage volume. However, just
using some other rough rules of thumb, it looks like they do have a suffi-
cient storage volume provided for.
City Planner Enger responded to points raised in letter submitted by
Mrs. Scherber, 13730 Theresa Place.
Mrs. Scherber explained they own the panhandle shaped lot, and requested
the house be changed on lot 1 to fit in with the existing houses that are
already there. Mrs. Scherber stated she was requested by Mr. Jacobs , who
owns the land just south of her, to speak on his behalf, i .e. , Mr. Jacobs
is not hooked up to sewer and there are quite a few other lotsL that are
Council Minutes - 9 - Tues. ,December 4, 1979
1. Sutton 1st Addition by Michael N. Sutton (continued)
Penzel suggested Mr. Jacobs petition to the City Engineer for this
improvement.
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Mr. Miller replied they have discussed this with Mr. Jacobs and the
proponents will provide a easement for a future line as requested,
provided it doesn't damage a building site.
Dr. Richard Greene, 13731 Theresa Place, expressed concern about the exist-
ing trees and his desire to save same.
Jack Hacking, 13675 Theresa Place, spoke of the concern he has for the storm 'I
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sewer as his lot has been flooded about 3 or 4 times in twelve years .
MOTION: Pauly moved, seconded by Redpath, to adopt Resolution No. 79-217,
approving the preliminary plat for Sutton 1st Addition by Michael N. Sutton
with stipulations as follows: 1) the alignment of the proposed house on
Lot 1 , Block 1 , 2) proper alignment of the extension of Theresa Place to
minimize the damage to the existing vegetation, and 3) restriction of any
alteration or construction of lot 5 until such time as positive drainage.
for the area has been developed. Motion carried unanimously.
MOTION: Pauly moved, seconded by Redpath, to direct the Engineering
Department to look into the feasibility of storm sewer for the area and
report back to the Council . Motion carried unanimously.
2. Report on Community Development Block Grant for 1980
Planning Director Enger spoke to memo dated November 21st and the
recommendation of the Planning Commission to the City Council for continuance
of the 1978 three year plan for 166 elderly housing units through either
rehabilitation of existing homes or the development of new housing through
the banking of Community Development Block Grant fund money.
MOTION: Redpath moved, seconded by Osterholt, to approve the
recommendations of the Planning Commission from meeting held November
260 1979. Motion carried unanimously.
E. Report of City Engineer
1. Water Plant Expansion Plans
City Engineer Jullie spoke to his memo dated November 29, 1979 and
answered questions of Council members.
MOTION: Osterholt moved, seconded by Edstrom, to authorize Staff
to conduct interviews with 3 - 4 consulting engineering companies
and to report back to the Council within the next 6 - 8 weeks with a
recommendation for engineering services for this project. Motion
carried unanimously.
VIII. NEW BUSINESS
No New Business.
IX. ADJOURNMENT
MOTION: Redpath moved, seconded by Osterholt, to adjourn the Council meeting at
11 :59 PM. Motion carried unanimously.
Pe
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RLJ E 'E3_F CD EE
1 �
` LECTRIC SSCOCIATIQN
ESTABLISHED 1935
o L E X A N 0 R1A. 101 " NESOTA 56308
' "Service is Our Only Product"
PNONE 467-21 763-6641
May 2 , 1979
4
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Charles L. Anderson, President
Cooperative Power Association
Route 1 , Box 128B
Litchfield,MN 55355
Dear Charlie:
The Board of Directors of Runestone Electric Association
reviewed the proposed Cooperative Power Association ' s new
headquarters facility in Eden Prairie at our last Board meet-
ing on April 25 , 1979. Our Board of Directors have a number
of concerns and questions concerning this: proposed project .
The original building committee was charged with the
responsibility of finding a suitable location for the SCADA
micro-wave system . The project has now evolved into a full
scale headquarters facility which we feel has not been fully
justified to the Board of Directors . The building design was
completed and then the employee numbers were projected to
fit the size of the building design . We feel that there has
been a lack of sufficient information and no alternatives were
presented to the proposed project .
Our Board of Directors ' major objection to the building
Is that we feel it ' s very poor timing on the part of CPA to
be building an $8 , 000 ,000 non-energy producing facility when
we have the burden of the CD line and Coal Creek power plant
which is going to drastically increase our retail rates to
our members . We feel that this would be a tragic member
relations ' error if this project was to proceed at this time .
In studying the Theo . Barry Associates Report, we find
that the building is a "C" priority item that could be
delayed and considered at a future date and, therefore, .the
staff could dedicate their full time to getting the CD dine
and Coal Creek power plant on line as scheduled . There are
also problems facing us with future power needs that have
to be addressed with the unlikelihood that Tyrone will ever
be a reality .C ,,� -, a
Charles Anderson
Page 2
We urge the Board of Directors. of CPA to reconsider
this project and discontinue any further actions on it for the
present time.
Sincerely ,
- LIL
Wayne Bright , President
Runestone Electric Assn.
WB : g
cc : CPA Board of Directors
Bob Ferager , REA
Frank Bennett , REA
Charles Gill , CFC
President of Board of Member Cooperatives
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September 10 , 1979
Robert W. Feragen, Administrator
United States Department of Agriculture
Rural Electrification Administration i
Washington, D. C. 20250 !
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Dear Mr. Feragen:
Enclosed please find a Resolution that was passed '
by our Board of Directors at their Juice 28, 1979 Board
meeting.
Sincerely,
RUNESTONE ELECTRIC ASSOCIATION
Vernon A. Jut31a
General Manager
VAJ :g
enc . !
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RESOLUTION
WHEREAS, Runestone Electric Association is a member
of Cooperative Power Association, and
WHEREAS, Runestone Electric Association has a long
term wholesale power contract with Cooperative Power
Association until the year 2020, and
WHEREAS, Runestone Electric Association is concerned
about the future power costs to its members, and
WHEREAS, Cooperative Power Association is planning a
new headquarters building which will further increase our
power cost to our members,
WHEREAS, The Board of Directors of Runestone Electric
Association have become .increasingly concerned about the
management and operation of Cooperative Power Association
and its need for effective cost controls, improved planning
and management and improved Board of Directors management
j .
relationship,
THEREFORE, BE IT RESOLVED, That the Board of '
Directors of Runestone Electric Association request that
Cooperative Power Association reconsider its plan for a
new headquarters building and urge the Rural Electrifi-
cation Administration to give serious consideration to + :
denying a loan application to Cooperative Power Association
for new headquarters facility.
BE IT FURTHER RESOLVED, That the Board of Directors
of Runestone Electric Association will not sign another
extension to our Member Wholesale Power Contract until
steps have been taken to improve the operations and
management of Cooperative Power Association to the satts-
faction of the Runestone Electric Association: Board of
Directors.
I, VERNER HAABALA, do hereby certify that I am the Secretary of
Runestone Electric Association; that the foregoing is a true and
correct copy of a resolution passed by the Board at a regular meeting
held on June 28, 1979, and that said resolution has not been
rescinded or modified.
IN UITNESS WHEREOF, I have hereunto set my hand and affixed the
seal of the Cooperative this 28th of June, 1979.
(CORPORATE SEAL) ,' Verner �aasala, Secretary
y
EXHIBIT II - 7 -.
Page 8 of 8
SUMMARY OF CONCERNS AND PRIORITIES
MAJOR --
FUNCTIONAL OPERATIONAL
AREA AREA CONCERNS PRIORITY
• EXECUTIVE - Management o Overabundant but unfocused A AND Information information provided to
GENERAL board and management -"
(cont'd)
o Critical information often
unavailable or ill-timed
- Performance o Few measures established at A
Measurement any level +'
o Little evidence of ability
to manage by performance •� ,
measurement !
Meetings o Too many and too lengthy A } .
o Role of cooperative managers
at board meetings inappropriate
- Committees o Weak in structure and A -
performance
-Staffing o Imbalanced workload 6
o Imprecise planning of future L
- staffing requirements
- Facilities o Need for new headquarters C !.
Management facility needs review
o Current location politically
sensitive
o Timing of headquarters
change inappropriate consider-
ing other current problems
i
Priority Legend: A = Critical to Coal Creek start up and overall organization
8 = Necessary for longer term control of operations ►
C = Necessary for direction of CPA's future
II - 28
5
m
( 3,&3he�s
WHEREAS, Dakota Electri Assoc_-iation (DEt.) is a member
in good standing of Cooper& ti.ve Yo:ver Association (CPA) ,
and
WHEREAS, DEA is vitally concerned .ii th the rising level
of wholesale and retail ele-,tric rates, a-d
WHEREAS, DEA is strivir,j to obtain m:o.imum operating
efficiencies in its own bus.�ness operations as well as those
with whom it does business; �:!r_d
WHEREAS, DEA is incre: singly concerned that CPA is not
observing rigid econoriies i.;: several aspects of its opera-
tions, especially the pursuit of a new headquarters facility
at this time, and
WHEREAS, DEA believes that the Rural Electrification
Administration and/or National Rural Utilities Cooperative
Finance Corporation (CFC) should not grant CPA a loan for a
new headquarters 'facility at this time, and
WHEREAS. DEA feels that CPA should consider whether a
merger with other cooperative power suppliers would reduce
costs of. operation at the wholesale level,
NOW, THEREFORE, BE I1 RESOLVED that the board of
directors of DEA adopt ti_e following resolutions:
(1) That REA be urged to reject CPA's loan applica-
tion for a new headquarters facility;
(2) That CPA .initiate a study of the feasibility of
merging with another cooperative power supplier.
or suppliers to determine if such a merger would
produce reduced costs for wholesale power;
(3) That DEA will not execute further amendments,
extensions, or revisions to the current Member
Service Agreement with CPA until such time as
CPA initiates a merger study, reconsiders its
decision to pursue a new headquarters facility
at this time, ai:3 improves its general performance
standards .
01
- Dater]: Mxgust 8, 1979,
! t . -,Secretary\ —;-,
i
�j21
I, Raymond Busse , Go hereby certify that I am
the duly elected Secretary of Agralite Cooperative , and
that the following is a true and correct copy of a
resolution duly adopted at a meeting of the Board of
Directors of said Corporation duly convened and held in
accordance with its bylaws on the 21st day of June, 1979 ,
at which a quorum was Pry; ant, and I do further certify
that said resolution is still in force and effect and
has not been repealed.
RESCLU11ON
WHEREAS Agralite Cooperative is an electric membership
cooperative serving rural members in Swift , Bigstone ,
Stevens and Pope Counties of Minnesota , and
WHEREAS, Agralite Cooperative is a member/owner of
Cooperative Power Asso=iztion (CPA) , Minneapolis , Minn-
esota, with all the rights and priviledges under the
Bylaws of said cooperative , and
WHEREAS, Agralite Cooperative has entered into a Member
Service Agreement with Cooperative Power Association (CPA)
for the purpose of providing total electrical energy
1�. needs of Agralite which ruins to March of 2020 and,
WHEREAS, said contract constitutes security for mortgages
obtained by Cooperative Power Association and,
WHEREAS, the Board of Directors of Agralite Cooperative
are not satisfied that the operation and. management of
Cooperative Power Associr.-ion has been carried out in a
manner that would be or has been, beneficial to the member
•
owners of Agralite Cooperative .
NOW THEREFORE BE IT RESOLVED that the Board of Directors
of Agralite Cooperative will not sign future amendments or
revisions to the above mentioned member service contract
that✓ would2020 datend the until such time
date past the present
March me that the performance
standards of CPA are se t_is factory to the. Board of Directors
of Agralite.
BE IT FURTHER RESOLVED =hat- a copy of this resolution be
sent to the Administrator of REA, the Governor of NRUCFC,
and the President of Cooperative Power Association.
Ray nd Busse . Secretary
a.
IM
.Stearn., C001jerative
J �
.�electricAmociation
Phone (612) 256-4241 900 Eoss Kroft Drive MELROSE. MINNESOTA .56352
E79-10-4
: ;iLkEAS, Stearns Cooperative Electric Association is a weciL,er
of Cooperative s-ovier Association, and nas entered into a Member
~ Service Agreement wito said Cooperative, and
:'iicRLAS, Vie -card of uirectors of Stearns Cooperative Electric
increasingly th the _leadership
Association have Lecorle dissatisfied with
and managewent of Cooperative Power Association.
HOW, THEREFORE, BE IT RESOLVED, That the Board of Directors of
Stearns Cooperative Electric Association shall not enter into any
-new agreements with Cooperative Power.As.so—Oatson. urn 0 l such time as
steps have been taken to improve the management. of. 0 Cooperative Power
_ 1
Association to the satisfaction of Stearns Cooperative Electric
Association.
i
(See attached letter)
- - -
.
E79-10-5a
RESOLUTION
rt
I, Milford Rugroden do hereby certify that I am the secretary of
Steele Waseca Cooperative Electric, and the following is a correct copy
of the resolution adopted by the Board of Director's at their regular
meeting held the loth day of July, 1979 and entered in the minute book
of Steele Waseca Cooperative Electric.
It was moved by Lyle Wayne that the following resolution be
adopted;
WHEREAS, Steele Waseca Cooperative Electric is a member of Cooperative
Power Association;
WIM4EAS, Steele Waseca Cooperative Electric is not_..satisfied with the
operation, management and planning of Cooperative Power Association as being
�. prudent and in the best interest of members-of Cooperative Power Association
and Steele Waseca Cooperative Electric;
t*IERFAS, Stele Waseca Cooperative Electric is vitally concerned about
future power costs caused by duplication of (1) facilities, (2) staff, (3)
headquarters, (4) system dispatching and (5) planning without coordination;
WHETtEAS, Cooperative Power Associations action planning a new headquart-
,,.- ers building is contraindicated by the concerns indicated above to reduce
future power costs;
WHEREAS, prudent management of good business dictates a reconsideration
of any further planning, financing or construction for a new headquarters
building;
THEREFaRE, be it resolved that Steele Waseca Cooperative Electric's
Hoard of Director's request Cooperative Pager Association to reconsider its
plan for a new headquarters building and specif�
,ca,j1y,9rg-:-., t, heJWk,,to give
serious consideration to denying the 1pAR applicat on to Cooperative Power
Association for headquarters facility, and that REA urge a study to be done
on the best possible means of avoiding duplication for the generation and
transmission cooperatives in the state of Minnesota.
Motion seconded by Joe Fox and carried.
slford Rugroden,' Secretary
Donald Scomers, President
Use of Corporate Seal abandoned by resolution amending by laws .Tune 1, 1965.
9
CERTIFICATE OF SECRETARY
Egg. 10-6
STATE OF MINNESOTA )
COUNTY OF OTTER TAIL) ss
I , Wayne Gunderson, do hereby certify that I am the duly elected,
qualified and acting Secretary of Lake Region Co-op. Electrical Association.
hereinafter called the "Cooperative". And I do further certify that:
The following is a true and correct copy of a resol u ion passed and
adopted by the Board of Directors of the Cooperative at the regular meeting
of the Board of Directors thereof held on the 26th day of June, 1979, said
resolution being a part and portion, of the original minutes entered in the
minute book of said Board of Directors. That at said meeting all Directors
of said Cooperative were present. That said resolution was duly adopted by
said Directors. That no part or portion of said resolution has been
recinded or modified and is in full force and effect. That the following
is a verbatim copy of said resolution:
WHEREAS, Lake Region Co-op. Electrical Association is
a member in good standing of Cooperative Power Association,
and
+ WHEREAS, Cooperative Power Association and Lake Region
Co-op. Electrical Association have entered into a Member
Service Agreement which runs to the year 2020, and
WHEREAS, The Member Service Agreement between Cooperative
Power Association and Lake Region Co-op. Electrical Association
constitutes security for loans and loan guarantees made by
Cooperative Power Association, and
WHEREAS, The Board of Directors and management of Lake Region:
Co-op. Electrical Association have concluded that decision making..,
proces-ses. and the performance of Cooperative Power. As'so iat-lonis
✓ not effective, efficient or economical for the- best_intergsts of
Lake Region Co-op. Electrical Associatioh-Nembers,
NOW, THEREFORE BE IT RESOLVED, That Lake Region Co-op. Electrical
Association hereby notifies Cooperative Power Association and the
Rural Electrification Administration that Lake Region Co-op. Electrical
Association will not execute any extension of the existing Member
Service Agreement until such time as the performances standards of
Cooperative Power Association have improved to levels acceptable
to Lake Region Co-op. Electrical Association.
IN WITNESS WHEREOF, I have hereunto placed my hand and signature and
affixed the seal of said Cooperative this 26th day of June, 1979.
Secretary
(CORPORATE SEAL)
��ecfG 1 alqlej
October 18, 1979
a
The attached letter has been sent to each of the 19 cooperatives that are served by
Cooperative Power Association (C.P.A. ) Edina, Mn. We as the members of Dakota Electric
Association, the largest cooperative being served by C.P.A. (we pay 25% of the total
C.P.A. bill) , feel that many things have arisen in the past few months that should be
brought to light and answered by C.P.A.
We saw an exorbitant increase in our electric bills beginning in August, that brought
cries of alarm from the members, and town meetings sprung up from their anger and
confusion. Many questions were asked at these meetings that remain unanswered. The
cooperatives tried to place a burden of guilt on the members/consumers claiming public
apathy to warnings of escalating electric rates (hereinafter known as power cost adjust-
ments) . However, when consumers wanted to attend the D.E.A. monthly board meeting, they
were advised that even as an observer, a written 30 days request in advance to the
monthly board meeting was necessary. Who is nurturing the public apathy? Meetings are
not held at convenient times for the average consumer to become involved in his own
cooperative. Again, another chapter to the myth of the American cooperative.
The cooperatives were deregulated approximately two to three years ago and are no longer
under the regulatory rule of the Public Service Commission (PSC) . Petitions are being
presented on October 22 to the Public Service Commission by interested consumers that
have gathered about 2,000 names (more than 5% of the 24,000 members of. D.E.A.) of people
that would like to have cooperatives again under P.S.C. rules and regulations. If
accepted by the PSC, a vote will be given to the people to adopt or not adopt being
under the jurisdiction of the PSC. The cooperatives will be regulated then, but of
course, who regulates the C.P.A. 's -the generators and transmittors?
We need assistance from other cooperative members to find a united cooperative way
for all of us to survive. We have petitions available upon request that are being
gathered to be sent very soon to the R.E.A. in Washington, D.C. opposing the excessive
spending for a new building site by C.P.A. This is just the first step of many to see
that some of the excessive spending is curtailed, but we cannot , I repeat, do this
alone. If the R.E.A. and other government agencies see that all the cooperatives are
united together to stop bureaucratic rule by the generators and transmittors, maybe
something can be done. We certainly hate to think that the American public must just
sit back and watch our freedoms taken away from us. Inflation will continue to spiral
and our pockets will continue to be emptied if we do nothing.
The Members of Dakota Electric Association
* IF THERE IS A POSSIBILITY THAT YOU CAN RUN THIS AND THE LETTERS TO THE CO-OPS
CONCURRENTLY OR SIDE BY SIDE, SO THAT THE COOPERATIVE MEMBERS ARE ABLE TO SEE
EXACTLY WHAT LETTER WAS SENT TO THEIR RESPECTIVE COOPERATIVE. IT MIGHT GIVE A
MORE TOTAL PICTURE. WE ALSO WOULD APPRECIATE A COPY OF YOUR PAPER REFLECTING
THE EDITORIAL. FOR OUR FILES AND FUTURE INFORMATION.
THANK YOU FOR YOUR ASSISTANCE AND COOPERATION
CONN E DE BUHR
17M ISLE AVE. W.
LAKEVILLE. MN. 55044
Q �October 18, 1479
Dear Cooperative Members:
The month of October has been designated National Cooperative month with the slogan
"Cooperatives - Good for All Americans!" We feel that it is timely that the present
state of discontent among cooperative members has come to light.
We, the members of Dakota Electric Association purchase our electricity from Cooperative
Power Association (C.P.A.) just as you all do and we are very upset about the recent
increases in our electric bills, particularly since the Coal Creek Station in Underwood,
North Dakota has come on Line. Our bills on the average rose during the month of
August from 40-100%. This "Unit One" increase was not an approved rate increase, but
a power cost adjustment, meaning that the wholesale rate that the cooperative paid to
C.P.A. had increased from 2.954t/KWH to 5.03¢/KWH. The increase of course, was passed
on to us, the investor/consumer. "Unit Two" increases will hit us even harder this
coming year, 1980, when the next part of Coal Creek comes on line. We have been
advised that our rate will be 9.8¢/KWH. We currently are paying between 6.50 - 7.5t/KWH.
We entreat you, as one of the other 18 cooperatives that is served by C.P.A. to join us
in our effort to deter any further misappropriation of funds, i .e. (1) by building un-
necessary sites such as the new proposed C.P.A. headquarters to be located in Eden
Prairie, Mn. which will cost us, the members , approximately $8-10 million, and (2) ex-
penditures that at this recessive, economic period, seem to be ludicrous. We must,
as consumers, watch our spending, and so should big business. r
Our Dakota Electric Association Chairman of the Board addressed a letter to R.E.A. in
Washiz.gton, D. C. on April 27, 1979 opposing the new building proposed by C.P.A. , as
•innecessary at this time. The building site has been excavated amid the protests,
although final approval of the loan by R.E.A. is pending. (Remember, we as cooperative
members sustain all the expenditures by our cooperatives) .
Have we been too apathetic and not involved enough? What other expenditures have gone
unnoticed and unquestioned? There have been some questionnable actions and expenditures
by C.P.A. that have been disclosed, and we need some form of check and balance system
on the prohibitive costs that we are and will be burdened with.
The utility companies profits are based on the premise "the more we spend, the more we
make", and who pays the piper? True cooperative effort can prevail among the 19 cooper-
atives served by C.P.A. Let's really see the cooperatives working together for the
good of all Americans - US. We must work together to keep our energy costs down.
For further information on what you can do to further a more stable balance of our
electric rates, please contact Connie De Buhr, 17890 Isle Ave. W. , Lakeville,11N. 55044/
Margaret Trinka, 1359 Cosmos Lane, Eagan, MN. We will see that your questions and
assistance will be handled directly and immediately.
Thank you.
The Members of Dakota Electric Association
i
C'l-
December, 2,, 1979
Ar3ys Kakac
Kakac Farms
Rt. 4 4
Alexandria, Mn. 56308 �
To:
Roger K. Ulstad, City Manager
8950 Eden Prairie Road
Eden Prairie, Mn. 55344
We are unable to attend the Public Hearing concerning Co-operative Power
Association 's request for $8,000,000.00 of Municipal Industrial Revenue
Bonds. Therefor; we would like to submit this letter to be read as our
testimony.
As members of Runestone Electric Co-operative who in turn are members of
CPA, we do not feel this building is necessary and we do not intend to
pay for it.
Arlys Kakac
Member of Runestone Electric Assn,
c
e
t3
APPROVED MINUTES
SPECIAL WITH CITY COUNCIL, SCHOOL BOARD AND
PARKS, RL:CKFATION AND NATURAL RESOURCES COMMISSION
SATURDAY, DECEDIBER 1, 1979 10:00 A.M. , CITY HALL COUNCIL CIIA HERS
COUNCIL MEMBERS PRESENT: Wolfgang Penzel, Mayor; Dean Edstrotm,
Dave Osterholt, Sidney Pauly, Paul Redpath
SCI100L BOARD MEMBERS PRESENT: Loren Irvine, Gary Mohrenweiser, Lyle Shaw,
Jo Wigen, John Lobben
SCHOOL BOARD MEMBERS ABSENT: Norman Friedericks
COb1MISSIOX t1EMDERS PRESENT: Dick Anderson, Chairperson; Dave Anderson,
Steve Fifield, Robert Johnson, George
Tangen, Larry VanMeter, Bob Kruell
STAFF PRESENT: Robert Lambert, Director of Community Services
OTHERS PRESENT: Dick Dahl, Eden Prairie News; Merle Gamm,
Don Opheim, Steve Calhoon, Jerry Wigen,
Jerry Kingrey
Mayor Penzel called- the meeting to order at 10:10 A.M.
Mayor Penzel explained that the purpose of this meeting is discussion of the
broad stroke direction to take regarding the Bond Referendum.
Mayor Penzel turned the meeting over to Lambert and he spoke to the following
agenda items:
I. Park Development
A. Acquisition - Direction to obtain the necessary sites.
B. Development
a. Lambert feels the community wants to see some development next spring.
tie indicated that cash park fees would be used to start projects at
Homeward Hills , Flying Cloud Fields and the Athletic Fields at Staring
Lake Park. Lambert stated that due to development in Bluffs West
2nd and 3rd, and the drainage situation in those areas, work should
begin at Homeward Hills early next spring.
b. Lake Eden Park Site - Lambert indicated that development of this
site needs to be discussed with the School District as soon as
possible. The City has contacted the School Board regarding using
fill from the 1S acre school site. Irvine questioned if the whole
area were developed as a temporary park, is it feasible to use as
a school site later. i.ambert felt that it a decision cannot be
made soon another site should be considered. Lambert su.gc;ested
that the School hoard Incl the City Council consider trading this
13 acre site for possibly two School site "pads" at Preserve Park,
a 22 acre site, and at the Franlo Road Park site. a 20 acre parcel .
Special Meeting -2- December 1, 1979
!" He also requested the School Board t o provide the City with
1 information on any needed future school sites, as the City has
a policy to purchase additional land within specific neighborhood
parks for elementary school buildings. Wigen said she would request
the School Staff take another look at the area and then get the
two staffs together to make a recommendation to the Board and Council.
i
c. Plans and Specifications - Lambert stated that the sites the City
already owns are committed to start as soon as the bonds have been
sold.
Kruell asked if it is possible to bid the site before bonds are
sold. Lambert said that the plans and specifications would be .
ready, but projects should not be bid until the bonds are sold. .
4
9
Hayor Penzel indicated that the sale of bonds would begin early 1
April or Hay depending or. the market conditions.
Dick Anderson asked how much planning; can be done at present and can
cash park fee monies by used? Penzel said he felt cash park fees
• could be used to prepare plans and specifications. Lambert stated
that the majority of the work would be completed in house.
Osterholt requested a list of cash park fees collected for different
development areas. He also asked what the agreement would be with
the school regarding the tennis courts. Lambert indicated that there
is a commitment for them to be funded through the bond referendwu and
that a Joint Powers Agreement such as Prairie Views would be drawn up.
Dick Anderson suggested that whatever funds are available they be
• used to get started. Mayor Penzel spoke to cost increases and felt
work should begin as soon as possible.
II. Community Center - Discuss the process for choosing an architect
Mayor Penzel said he felt that a building committee was not necessarily the
answer. He felt the Parks, Recreation and Natural Resources Commission could
quickly develop criteria and the process of reviewing architects and made a
proposal to the Council.
Dick Anderson agreed, but he felt they needed the expertise of other organizations,
etc. , and suggested a small committee of no more than 9 members.
Osterholt felt that input from the school was necessary right from the beginning
and throughout the process.
a
Edstrom suggested there is merit in having a committee whose sole responsibility
is to consider the building and they would report to the Parks, Recreation and
Natural Resources Commission who would untimately make the recommendation to
the Council.
Mayor Ponzel stated his concern that a lengthy process would price us out
of the market. lie urged that a process be used that Mould not only be effective
but also speedy.
Special Meeting -3- December 1, 1979
r
Irvine suggested that 'the school policy for choosing an architect be used, which
was workable.
Edstrom suggested that the School Board be contacted regarding their experiences.
Wigen reported that staff within the District were helpful to the architect in
that they had ideas that the architect had not thought of. She said that the
School Building Committee was helpful.
Dick Anderson suggested the facility be adjacent to the school so as to give
the maximum use for their Physical Education programs .
Mohrenweiser stated his concern about a timetable and inflation. He said that
the high school needs plans now as to hoer the 2 facilities go together. He sees the
need for a committee with a definite timetable to meet and bring their ideas
to the Parks, Recreation and Natural Resources Commission.
Osterholt wants an indication from the School Board as to what they want to
see in terms of the facility.
Dick Anderson suggested a committee h appointed by the City and h appointed by
the School Board.
Tangen suggested a sub committee of the Parks, Recreation and Natural Resouces
Commission and the School Board, and that the Parks, Recreation and Natural
Resources Commission not be bypassed, but a place for public hearings and
then recommendations sent to the City Council. Z
Irvine suggested a 7-9 member committee 11 School Board and h City.
Mayor Penzel suggested that the committee consist of the following:
1. • School Board Member
2. Parks, Recreation and Natural Resources Commission Member
3. City Staff Member
4. EPAA
S. HAEP
6. School Staff Member
7. City Council Member
Kingrey indicated that the EPAA would probably not be as interested in this facility
as they are in development of neighborhood parks, but that swimming interests should
be represented.
WTION: Osterholt moved to establish a 7 member committee including the following:
1 School Board member, I School staff member, 1 City Council member. 1 City Staff
member, 1 Parks. Recreation and Natural Resources Commission member, 1 Hockey Board
member, and 1 member of the committee representing swimming interests in the City.
DISCUSSION: Discussion included the following comments: The 7 member committee
report to the Parks, Recreation and Natural Resources Commission and the Parks,
Recreation and Natural Resources Commi_:sion report to the City Council. It was
also noted that ether interested persons in the community could attend these
meetings and provide input, but would not be a voting member of the committee.
VOTE: I►lotion passed unanimously.
Special. Meeting -4- December 1, 1979
Mayor Penzel asked what is a reasonable timetable for the selection of an architect,
and should the selection process be restricted to those firms that have had
experience constructing similar facilities?
Osterholt suggested that the selection process itself would eliminate those applicants
who hadn't done that type of facility.
Lambert reported there are approximately 30 architects to date who have indicated
interest in the facility.
Kruell felt that the process of selection is not as important as the sub contractors,
and the criteria would not indicate who those might be. a
Mayor Penzel asked how soon an architect should be chosen.
Osterholt suggested the Council select a tentative date as to when bonds are to
be sold and selection of an architect be simultaneous - architect selected by the
time of bond sale. `
Wigen reported that he has talked to 2 architects and asked if they were to begin
immediately how long before start of construction and they indicated they would
need 6-8 months for the planning process, then another 3 months prior to beginning
construction.
Mayor Penzel suggested that the School Board advise the committee on their preferred
location for the facility.
" Irvine stated that soil borings will be critical.
Penzel felt that the layout of the school would dictate where the facility should
be located.
Lambert reported that when the committee starts talking to an architect one of the
first things they will need to know is where the site is and will want to review it
prior to submitting proposals.
Penzel suggested that the committee could be appointed by December 6, 1979. The City
will appoint their members at the December 4, 1979 meeting and the School Board
will appoint their members December 6, 1979.
Mayor Penzel spoke to the kind of facility - energy saving near to top of the list.
Information from the University of Minnesota is available on this subject.
Penzel suggested the committee establish the criteria to be sent to the architects.
Dick Anderson felt it important to free up City Staff to start working on these
projects. Mayor Penzel will look into this.
Kruell asked if the committee members would fill out potential conflict of interest
forms, *tlayor Penzel replied yes.
Wigen asked that when the committee comes in with a recomendatin on an architect,,
would the architect be hired? Penzel indicated that a transfer of funds is possible
to accomplish a given goal .
Special Meeting •SW December 1, 1979
Wigen asked if the fund raising campaign money were turned over for a public owned
facility, if this would cause any legal problems . Penzel replied not as long
as there is a clear understanding that it is community property once donated.
Wigen suggested that the people be offered their money back. L `
Dave Anderson said this would be dealt with in the next week.
Mohrenweiser asked if the donors name could be attached if they contribute. Lambert
will check with the City Attorney on this.
Wigen asked who is going to be in charge of the committee. Penzel suggested
the committee select a chairperson. Lambert will call the first meeting.
Irvine suggested that the City Engineering Staff check with the School District
Architect regarding the sanitary sewer line.
Hayor Penzel directed Lambert to make a recommendation to the Council on Tuesday
December 4 on the amount of funds needed for consultants prior to hiring an
architect.
Dean Edstroin asked that agenda and minutes be forwarded to the School Board and
Commission.
MOTION: Redpath moved for adjournment at 11:25 A.M. seconded by
Motion passed unanimously.
Respectfully Submitted,
kfarlys Dahl
Recording Secretary