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City Council - 11/25/1969 - Village Meeting MINUTES EDEN PRAIRIE VILLAGE COUNCIL + Tuesday, November 25, 1969 7:40 P.M. , Village Hall Members present were Mayor Osterholt, Councilmen, Haugen, Nesbitt, Redpath and Lieb. Also present was Village Manager George C. Hite. I. MINUTES OF SEPTEMBER 30 OCTOBER 28 and NOVEMBER 11 1969. e minutes oF September 30, were unanimously approved after correcting the second on the. Starring LAke Park purchase motion to read Mr. Redpath rather than Mr. Haugen. Action on the minutes of October 28th was deferred. The minutes of November 11 , were unanimously approved. II, PUBLIC HEARINGS A. aca on of Hamilton Road. The Manager presented the petition of Transistor Inc. requesting the vacation of Hamilton Road as situated in the plat of Claredon Park. He reported that the petitioner represented 100% of the adjacent property. He recommended that the street be vacated subject to the petitioner supplying the Minneapolis Gas Company with easements for their gas utility. Mr. Haugen moved the adoption of Resolution No. 310, vacating Hamilton Road within the Claredon PArk subdivision. Mr. Redpath seconded. All voted aye. Motion carried. III . RECOMMENDATIONS AND REPORTS A. Hillcrest Courtecond Addition. The Village Manager recommended the approval of the final pra—t-777111crest Court Second Addition subject to the developer executing warrenty deeds transferring the ownership of all of the outlots to the Village of Eden Prairie. The plat is located at the easterly extension of Borth Hiilcrest Court. The outlofis represent by the channel and flood plain of Purgatory Creek. Mr. Redpath roved the adoption of Resolution 11•1o. 311 , granting approval to the final plat of Hillcrest Court Second Pddition. Mr. Haugen seconded. All voted aye. Motion carried. B. Peouest for Allocation of Municipal State Arid Funds. The Manager presente and recommen e t e adoption of Resolution No. 07, requesting the appropriation of Municipal State Aid Funds to cover the Villages share of the Shady Oak Road improvement costs. Mr. Lieb moved the adoption of Resolution No. 307. Mr. Nesbitt seconded. All voted aye. Motion carried. C. South Eden Drive-Creek View LAne Drafna e. The Manager reported that Mr. Patrick NowaK, ou en 5rive was unhappy with the action the Village problem to the rear of his lot. The 'tanager said that the Village had cut Lack the stoom sewer outfall pipe so that it did not protrude from the bank, ha d constructed a grate over the pipe so that children could not crarl into it, and had placed rock below the pipe so that water falling from the pipe so that the water falling from the pipe would riot arode the land. :Sr. Nosoak had requested that the Village extend the pipe father to the south A plan anJ cost estimate for an extension of the pipe southerly to Creek View Lane and thence west into the pond at the end of the Creed: View Lane culdesac was submitted by the Manager with the recommendation that if any storm sewer work was to be done it should be represented by the scope of the work on the plan. fie estimated the cost of the work at $13,000.00. He added that a project of that cost was beyond the scope of normal strum sewer mai ntence and that until such time as an over all storm sewer plan for the neighborhood was developed, he would not recommend that the Village proceed with the project. He advised the Council that he felt that the work the r Council Ninutes November 25, 1969 Page 2 Village had done with regard tp the existing pipe corrected whatever hazards may have previously existed. He reported that Mr. Nowak had been advised that the Council would consider the matter at the meeting Mr. Nowak was not present. The Council concurred in the recommendation of the Manager. 0. Overall Drainage Study Contract. A proposal letter from Barr Engineering for the preparation of an overall rainage study for the Village of Eden Prairie was presented and recommended by the Village Manag er. He noted that the $15.000 cost of the study had been includede in the approved 1970 budget. He advised ;that Barr Engineering had prepared a number of similar studies in other suburban communities and that they wer also engaged as the engineer for bothe the Nine Mile Creek and the Riley-Purgatory Watershed Districts. Mayor Osterholt asked if the studies would include consideration of the establishment of lake level and water course flood plan elevations and was advised by the Manager that usch consideration were included on all except those bodies of water and watercourses unde the direct juristiction of the Watershed Districts. The Districts areas had been excluded because the Districts would be authorizing engineering studies on these matters. Mr. HaLgen inquired about the application of the study to specific drainage problems, and was advised by the Manager that the study would be limited to a determination of trunk storm sewer and outlet facilities and that it would not include the design of any of the smaller pipe installations needed to correct many of thse specific situations. Mayor Osterholt asked if the study would include cost estimates and was advised that it would. Mr. Haugen moved that the Manager be authorized to enter into a contract on behalf of the Village of Eden Prairie with Barr Engineering Company for the purpose of preparing an overall drainage study of the Village at a cost not to exceed $15,000. Mr. Lieb seconded. On roll call, all voted aye. Motion carried. E. Resolutions Cancelling Deferred Tax Levies. Mr. Redprath moved that Resolution No. 3Ub and JUG cancelling deterred tax levies for the Street Improvement bonds of 1962 and the Park and Building bonds of 1969 be approved. MR. Nesbitt seconded. On roil call , all voted aye. Motion carried. F. Resolution Combining Fire Facility and Public Works Center Bond Funds. The Manager recommen t at the two sepera a funds into which a procee s oil the 1968 bond issue for the Fire Station and Public Works Building were placed be combined in that one building was being constructed to accomodate both uses. He advised that nothing in the referenum materi&I or the bond sale itself required two seperate funds and that the combination of the funds into a single fund would greatly simplify the fund accounting. Mr. ? Haugen moved the adoption of Resolution No. 308, combining the Fire Facility # and the Public Works Center Bond Fund. Mr. Redpath seconded. On roll call , all voted aye. Motion carried. F, a Council Polic on Fund Establishment Cash Transfers and Termination. The Manager recommended a e Council establish a policy of requiring ounc t approval before any funds could be created or terminated and before any transfers of cash between funds could be accomplished. i Mr. Nesbitt moved that the Council establish the financial policy recommended by the Manager. Mr. Lieb seconded. All 'voted aye. Motion carried. Council Minutes (Jovember 25, 1969 Page 3 It G. Resolution Approving Suburban Hennepin County Relief Board Contract for 19 . Mr. Redpath moved the adoption of Resolution No. 309 extending fhe'""contract between Eden Prairie and the Suburban Hennepin County Relief Board throught 1970. Mr. Lieb seconded. On roll call , all voted aye. Motion carried. H. Purchase of Kings Forest Park and School Site. The Manager reported that tE—e7ouncil hadpreviously authorized a purc ase of approximately 26 acres of land located on the north side of Holly Road and immediately west of Baker Road at a total cost of $85,000. The site was to be used by both the School District and the Village as a combination elementary school x and neighborhood park facility. The Manager then recommended that the boundry of the site be acquired be modified from that orginially proposed so that it would incorporate all of the land located south of the extension of West 66th Street from the Kings Forest area easterly to Baker Road. This extension would increase the site area from 3 to 5 acres. He noted that the orginial site boundry was represented in party by the extension of Manchester Lane easterly and northerly from its present terminus to an intersection with the extension of WEst 66th Street., He said the recommended change in the site boundry would not commit the Manchester Lane extension and the 2 to 5 lots which have been platted along the west side of the Manchester Lane extension. The additional land was of good quality he said and would make a very desirable addtion to the park area. The Manager reported that the exact acreage of the area to be added had not been determined but that it was between three and five acres. He recommended that the council authorize the purchase of this addditional acreage at a rate not to exceed $2500.00 per acre. b : Mr. Redpath moved that the Manager be authorized to negotiate the purchase of the Kings Forest neightborhood park and elementry school site on the basis of the orginally authorized purchase of $85,000, plus the cost of the additional three to five acres at an acreage rate not to exceed $2500 per acre. Mr. Lieb seconded.the motion. On roll call , all voted aye. Motion carried. I. Intersection of TH5 and Count Road 4. Request for Traffic Signal installation. Mayor s erho t asked that t e count11 be resolution request both the Qnneain County and the Minnesota State Highway Departments to install 1 traffic signals at the intersection of TH5 and County Road 4. He noted that despite the resent channelization improvements it was still most difficult to negotiate particularity during the rush hour conditions and that it appeared that traffic signals would be the only adequate answer to the problem. The Manager reported that he had not yet received a reply. Mr. Redpath x moved that the Council adopt Resolution No. 311 requesting both the Minnesota Highway Department and the Hennepin County Highway Department to install traffic signals at the intersection of TH5 and County Road 4. Mr. Haugen seconded. All voted aye. Aotion carried. J. Hennepin County Proposal to Assume Pro ert Assessments Function. Mayor Osterh t suggested that the Council sliould consider taking some position regarding the proposal currently before the County Board wherein the County :could assume the responsibility for property assessment in a number of Hennepin I Council Iinotes November 25, 1969 Page 4 County municipalities. The Manager reported that the Hennepin County League of Minicipalities would be devoting their December llth membership meeting to a discussion on this subject, and recommended that the Council attend the meeting and withold action until after this date. He said that he was of the opinion that there was considerable merit in the County proposal particularly as it related to the assessment of non single family f properties . Not action taken. r H. Canvass of Election Returns. Mr. Redpath moved that the Council meet as—the canvassing board on ednesday, December 3, 1969, at 4:30 P.M. for the purpose of canvassing the December 2nd municipal election returns s Mr. Nesbitt seconded. All voted aye. Motion carried. Meeting adjourned at 8:45 P.M. f Ed- na R. Ho1mgren, Clerk-