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City Council - 03/28/1967 - Village Meeting COUNCIL MEETING 28 March, 1967 The meeting was called to order at 8:00 p.m. by Mayor Osterholt. Mayor Osterholt introduced Father Firman of St . Hubert 's Catholic Church of Chanhassen. Father Firman presented the invocation for the meeting followed by the entire group joining in the Pledge of Allegiance to the flag. PRESENT WERE: David W. Osterholt , Mayor Paul Redpath James C. Brown, Clerk Rolf Haugen, Treasurer Alvin Bren Q-uentin K. Wood, APW Arthur Miller W. Harlem Perbix, Attorney ITEM 3-18-67 MINUTES OF 3-14-67 Motion was made by Paul Redpath, seconded by Alvin Bren to approve the minutes as published with the following corrections. R Item 3-8-67 In the second paragraphs, add, Mr. Grill felt that mosquito control should be added to the ordinance. a X, Item 3-7-67 Remove the 'e' in 'develope ' in the second sentence. In the fifth sentence change the word 'in' to 'and' so that it reads, 'taxes paid and the age group of the people. ' Item 3-13-67 The spelling of the word categories is incorrect. Item 3-15-67 In the sixth paragraph the word Lyons should be spelled Lions. Also add that Mayor Osterholt had recommended that there be two readings of any ordinance and that the Council consider the acquisition of a tape recorder for Council and Zoning Board meetings. The motion carried. ITEM 3-19-67 VOUCHERS Motion was made by Alvin Bren, seconded by Paul Redpath to approve Vouchers 4002 through 4016 for payment. The motion carried. ITEM 3-4-67 BIDS Mr. Quentin Wood presented a letter to the Council on the biuminous material, gravel and crushed rock. In this letter he made recommendations based on his study of the bids. He recommended that the biuminous material be awarded to Black Top Service; that the M-C o, M-C 1, and M-C 2 oil also be awarded to Black Top Service even though they are the high bid as the low bidder is 14.4 miles from the Village and not 9 miles as shown on the bid sheet and also the fact that the Village normally picks up a load of bituminous oil along with the load of bituminous material and this would require that the Village make two trips to pick up the different materials to two widely scattered locations in the area rather than one trip. + 1 I- 07 y4 LA_ 4 c� z COUNCIL MEETING 2 28 March, 1967 He recommended that the low bid on the gravel be awarded to Riverside Gravel and that the low bid on the crushed rack be awarded to Bryan Aggregates. A motion was made by Arthur Miller, seconded by Alvin Bren to award the bids based on Quentin Wood's recommendations. The bid on the M-C 0, M-C 1, and M-C 2 oil be awarded to the high bidder and not the low bidder due to cost factors in procuring the material from the low bidder as it would be cheaper to procure the oil at the same place the bituminous material is procured even paying a higher price for the oil. The motion carried. Petroleum Products. Mr. Quentin Wood presented a letter to the Council based on his study of the bids and wade recommendations that the bid be awarded to the low bidders; the bidders being W. Gordon Smith Company at .199 per gallon for the gasoline =i and the low bidder on the number two fuel oil and the number two grade diesel fuel being the Flying Cloud Oil Company at .12 cents per gallon. Motion was made by Paul Redpath, seconded by Alvin Bren to award the contracts �f- to the low bidder, the gasoline to the W. Gordon Smith Company and the diesel { fuel and fuel oil to the Flying Cloud Oil Company. ! The motion carried. ITEM 3-6-67 DICK STOCKSTEAD Mr. Dick Stockstead appeared again before the Council requesting a Special Use Permit for the Southwest corner of West 78th Street and Eden Prairie Road. !— Ve reported to the Council that Mr. Stockstead had appeared at the Planning and Zoning Commission Meeting on March 21st and at this meeting, the Planning Board +¢ had recommended approval of the permit for the filling station at this site. ca -� Mr. Stockstead stated that he had received the necessary re-approvals from the Col State Highway Department for the entrance changes that he had made. There had been no change on the entrance on the County Road, therefore, it was not necessary for the County to re-approve this. Motion was made by Paul Redpath, seconded by Alvin Dren to grant a Special Use Permit to the Sun Ray D-X Oil Company for a service station on the Southwest corner of County Road #4 and State Highway #5 (Eden Prairie Road and West 78th Street) and to include with it the special provisions supplied by Midwest Planning for service stations for Eden Prairie. This permit is valid provided the Sun Ray D-X people commence building on or before 15 May, 1968. The motion carried. COUNCIL MEETING 3 28 March, 1967 At the time the Planning and Zoning Board passed recommendation of approval for a Special Use Permit for the Sun Ray D-X people, they also made a re- commendation to the Council that they consider having the attorney draft a change to Ordinance #8 which would require all service stations in the Village to require a Special Use Permit. A motion was then made by Paul Redpath, seconded by Arthur Miller to instruct the attorney to draft an ordinance to this effect and to include drive-ins of all types. The motion carried. ITEM 3-20-67 FIRE DEPARTMENT The Fire Department had requested that the Village procure certain items of equipment so that the men could participate in training work with the various communities who have volunteered to assist them in their training program. and it was felt that these were very vital items to the department as without them the men could not proceed with the training program and it would be necessary once they actively engage in the fire protection program for the b community. F There was discussion as to how the purchase of this should be handled. It was felt that this was an expenditure of Village funds and should be handled under 1 procedures established by the Council for expending Village funds for equipment and/or supplies for the Village. The Fire Department is to provide the necessary information and recommendations and the Village will act on them and the purchase order is to be signed by the Clerk for the Village. A motion was made by Paul Redpath, seconded by Alvin Bren to authorize the pur- chase of rubber goods for the Eden Prairie Fire Department at a cost not to exceed $1,741.00. The motion carried. A proposed Fire Department ordinance had been presented previously to members of the Council. This was discussed. There were certain areas that the Fire Department requested consideration for changes. One was in the length of the term for the Fire Chief. They recommended the first year be a one year terra followed by a four year term. There were some other areas where some minor word changes were considered. Mr. Osterholt asked them when their by-laws and constitution would be available. They advised that within a week or less they would have the by-laws and con- stitution drawn up and Mayor Osterholt suggested that we meet with them to go over the ordinance and the by-laws and constitution so that the three papers are not at cross purposes. The attorney will continue the action on the ordinance and we should have a second reading at the meeting of April llth.. } COUNCIL MEETING 4 28 March, 1967 ITEM 3-21-67 JOHN TURNBULL Mr. Quentin Wood stated that Mr. Turnbull had requested that he be allowed to change from an escrow to a bonding agreement on the balance of the re- quirements for his Ponderosa Hills area. Mr. Perbix stated that they could draft a new contract for Council approval and would have it ready for the next meeting. No further action was taken on this matter. ITEM 3-22-67 PARK AND RECREATION 1. Mr. Donald Nygaard could not make the meeting and asked that he be placed on the agenda for the April llth meeting. 2. Appraisal of the Kutcher property. The appraisal had been received and a motion was made by Paul Redpath, seconded by Arthur Miller to refer the appraisal to the Park and Recreation Commission for their recommendation. The motion carried. ITEM 3-2.3-67 SEWER 1. Edina Sewer. The Clerk reported that he had received a communication from Research, Inc. also indicating their willingness to meet with the community. 2. Southwest Sewer. There was nothing, to report on the Southwest Sewer. 3. Metropolitan Sewer. Mr. Quentin Wood reported that he had attended a committee hearing at the Legislature the previous evening at which time it appeared that only one metropolitan bill was being worked in the committee, this being the Ashbach Bill. Mr. Wood stated that there was much work being done on the Legislative level on the Metro-Sewer bills and felt that we should keep in constant touch with the action taking place. ITEM 3-24-67 ITEMS FOR FUTURE AGENDAS i The Clerk asked if the information was ready to present on the shooting ord- inance. The committee working on this was not prepared to present anything. The Mayor asked if we could have a report on the dog proposals for an ord- inance at the next meeting. This will be put on the agenda. Also on the agenda will be a request for the purchase of street signs for the Village. The people were now working on the list of potential signs to be placed on the roads. Mr. Perbix asked if we wanted to consider adopting a resolution requesting the Liquor Control Commissioner to suspend the set-up license at the Brandin' Iron 4 i i r a y v/ a ,w Y Y COUNCIL MEETING 5 28 March, 1967 �-- for a 45 day period. It was decided that this would be considered and t.7 the resolution will be drafted and on the next agenda. p ITEM 3-25-67 LETTERS AND SPECIAL COMMUNICATIONS OF INTEREST A letter from the Southdale Chamber of Commerce favoring a YMCA for the Southwest area had been received. Mayor Osterholt reported that Northern States Power had been in contact with him and requested a special meeting with the Council. This will be set up and the Council members will be notified. He also had letters from two more of the churches regarding the invocation for the Council meetings which he allowed the members to read. ITEM 3-B-67 RESIDENTS IN THE SCENIC HEIGHTS PETITION The residents in the Scenic Heights area on Sheridan and Hillside Drive asked to present a petition for road improvements on these two streets as they were practically impassable at many times of the year because the road had not originally been built to any specifications for a road. Motion was made by Alvin Bren, seconded by Arthur Miller to accept the road improvement petition of the Scenic Heights area and have the Assessor check it for property holders under the Village requirement and to authorize the Engineer to give a report at the earliest possible date. _ The motion carried. w FX Motion was then made by Paul Redpath, seconded by Alvin Bren that the meeting be adjourned at 9:55 p.m. 10 The motion carried. v C/) tip © 4JCL. Brown, Clerk s-a