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City Council - 01/10/1967 - Village Meeting !-h ell) Art A �2 COUNCIL MEETING 10 January, 1967 The meeting was called to order by Mayor Osterholt at 8:00 p.m. PRESENT WERE: David W. Osterholt, Mayor Paul Redpath James C. Brown, Clerk Rolf Haugen, Treasurer Alvin Bren Quentin K. Wood, APW Arthur Miller W. Harlen Perbix, Attorney ITEM 1-12-67 MINUTES OF 12-28-66 Motion was made by Arthur Miller, seconded by Paul Redpath to approve the minutes of December 28, 1966 as published. The motion carried. ITEM 1-13-67 VOUCHERS Motion was made by Alvin Bren, seconded by Arthur Miller to approve vouchers 3770 through 3832 for payment. The motion carried. iof l ,•. ITEM 1-14-67 PUBLIC HEARINGS / The Hearings are covered in Hearing Files # 22 and 24. Mr. Arnie Bloomquist representing the Char-Lynn organization was present at the ' Hearing. The other individuals involved in the property were not present. The motion was made by Alvin Bren, seconded by Arthur Miller to continue the Hearing until the meeting of January 24, 1967. 4.� The motion carried. .aC w ITEM 1-15-67 PARTY PLANNERS cm ..a Request had been received from Mr. Taube to be removed from the Agenda. No action was taken on this matter. ITEM 1-16-67 SAM GLENN PIT Mr. Quentin Wood presented to the Council the request of the owners, Mrs. Louise Doughty and Mrs. Ven-Hess and the operator, Mr. Cecil Cruse of Eden Prairie Sand and Gravel Company to have the eastern boundary of the pit area changed from a 30 feet non-disturbed piece of property to a 10 feet non-disturbed piece of property to allow additional work in the pit area. Motion was made by Alvin Bren, seconded by Arthur Miller to accept the re- commendation of the Engineer pending submission of appropriate maps to the Village. Upon roll call vote, Paul Redpath noted no, Alvin Bren voted yes, James Brown. voted yes, and Mayor Osterholt voted yes. The motion carried. COUNCIL MEETING 2 10 January, 1967 ITEM 1-21-67 ROAD AND BRIDGE FUND CAPITAL EQUIPMENT 1. Crawler Loader Mr. Ray Stodola and Mr. Quentin Wood presented to the Council information on the specifications for a crawler type loader. Mr. Ray Stodola asked that the Council act on this as soon as possible so that he could have the machine before the heavy spring work started as he felt the machine he presently had would not hold up and would require very expensive repairs to keep in operation. The Council went over the specifications and found them to be fair require- ments. There was some discussion on a crawler versus a rubber tired loader. Mr. Quentin Wood stated that he felt a rubber tired loader would be more ver- satile but would probably cost a great deal more money also. Mr. Ray Stodola stated that there were areas where a crawler type loader was the only thing they could use and that they did have a tractor which was re- latively new which a loader could be put on making a wheeled loader out of it. Motion was then made by Paul Redpath, seconded by Alvin Bren to instruct the Clerk to advertise for bids in the construction bulletin and the Hennepin County Review. The bids to be received by 8:00 p.m. on February 14, 1967. The motion carried. ( 2. Amber lights and Fire extinguishers for the Village truck y Mr. Quentin Wood explained that some of the vehicles did not have the proper type rotating amber light on the roof and this presented a danger not only to the vehicle itself but also to other traffic which might run into a vehicle of the Village and the Village would be held liable. Also that the vehicles did not at the present time have fire extinguishers nor first aide kits and was felt with the vehicles operating through-out the Village that this was necessary as the individual operating the vehicle was not always handy to first aide equipment or to fire equipment. They also advised that the tar kettle needed repair and Mr. Frank Duda who had originally built it stated that it could be repaired for approximately $100.00 and Ray Stodola stated that he had an offer to sell the Village a set of tire chains which would fit the Village trucks, the chains being in almost new condition for $35.00. Motion was made by Alvin Bren, seconded by Paul Redpath to authorize the pur- chase of 3 amber lights, 6 fire extinguishers and 1 large fire extinguisher for the tar kettle, 6 first aide kits, a set of tire chains and to repair the tar kettle. The total not to exceed $625.00. The motion carried. ITEM 1-20-67 SOUTHWEST SUBURBAN SEWER DISTRICT Mayor Osterholt reported that he had contacted Minnetonka. He had received ti, a copy of the bill just prior to the meeting that Minnetonka was contemplating COUNCIL MEETING 3 10 January, 1967 backing in the Legislature. As no one had had time to study it from the Village level, he would not be able to report anything until the meeting of January 24tth. He also stated he had contacted Mayor Illies and that they would be having a meeting with the Mayors of Plymouth, Deephaven, Medicine Lake, possibly Hopkins, Eden Prairie, and Minnetonka to discuss this Southwest Sewer District and the backing they would give the Legislature. They would give the proposal of a joint agreement between Eden Prairie and Minnetonka for an Engineering study. Virgil Muller of Reike-Carroll-Muller Associates came in and stated that on the Metropolitan Southwest Suburban and various Sewer Districts that are being proposed in the Legislature that he had made arrangements to receive copies of all the proposed bills. As soon as copies were made available to him, they would be reproduced•: and copies sent to the various Council members. ITEM 1-19-67 EDINA SEWER Mr. Virgil Muller of Reike-Carroll-Muller Associates reported that their original plan to run a joint bid with Hennepin County on the Highway #18 frontage road was in a quandary due to the fact that the County had now programed this for 1968 rather then 1967 and i:° the Sewer was put in it would have to be taken up and re-laid by the County at a future date. This would not delay the installation of the sewer but he thought we should ask the County if they would re-consider at least in this particular area so that they would not have to redo the work that had been done by the sewer contractor where they put in the frontage road. He was going to meet with Mr. Pederson and the Village of Edina and see if this could be worked out. He would report at the next Council meeting. ITEM 1-23-67 ENGINEERING DEPARTMENT L. On the re-approval of Hennepin County Plans for County Highway 18, County Highway 62, State Highway 169, Interchange with Ramp AA deleted on Layout 8C. Motion was made by Paul Redpath, seconded by Arthur Miller to approve Layout BC and to adopt a resolution to that effect. The motion carried. 2. Approval of Minnesota Highway Dept. Layout 7H on 169. This should have gone first to the Planning and Zoning Commission. i COUNCIL MEETING u 10 January, 1967 3. The approval of Layout 8E which involves the deletion of Ramp AA of the Interchange at 169, 62 & 18. A motion was made by Alvin Bren, seconded by Arthur Miller to approve Layout 8E to adopt a resolution to that effect. The motion carried. 4. Motion was made by Alvin Bren, seconded by James Brown to reject all bids on the Duck Lake Drainage Project and to return all bonds and or cashier checks to the various bidders. IT The motion carried. y5. A motion was made by Paul Redpath, seconded by Alvin Bren to authorize Quentin K. Wood to attend the City and Village Engineers of Municipal Public Works Conference at the University of Minnesota on January 26 and 27 and to authorize the payment of the fee of $17.00. The motion carried. 6. Mr. Harlan Perbix presented to the Council a correction on the plat of Eden Prairie Industrial Park as there had been an error in one of the descrip- tions. This had been corrected in order to properly file the plat. This to correction had to be approved by the Council. u_ Motion was made by Alvin Bren, seconded by Arthur Miller to approve the cert- ification of correction of the Eden Prairie Industrial Park and to authorize the Clerk to sign it for the Village. ; The motion carried. Y ITEM 1-18-67 TIME CLOCK Mr. Rolf Haugen presented to the Council information on the time clock, irE-vw able to procure from the IBM people who supply-the time-clocks for the.--Red-tw-1-- Stores. He stated that he had been able to procure a very good -clock at a very reasonable figure. Motion was made by Paul Redpath, seconded by Arthur Miller to approve the pur- chase of the IBM time clock for $50.00. The motion carried. ITEM 1-17-67 ANNUAL AUDIT Mr, Rolf Haugen stated that at tie Dept-st of the Council, he checked into several auditoring firms in the and found that the firm of George M. Hanson and Co. was the one firm in the municipal area that specialized in municipal audits and had done in the past the audits for most of the surrounding communities. Their estimate for the Village of Eden Prairie, he felt, was well in line with the work they would do and that they would give a very detailed management letter along with the audit and he felt that their work being 0 specialists in this field would be an advantage for the Village to use. Also the fact that we had completed a State Audit, this would be an ideal time to make a change if we were going to make a change. a COUNCIL MEETING 5 10 January, 1967 t He recommended that if we were going to make a change, this would be the firm that we shmuYd use. A motion was made by Paul Redpath, seconded by Arthur Miller to authorize the ''" ---hiriftg-of the George M. Hanson Co. to perform the Annual Village Audit for -the fiscal year of 1966. The motion carried. ITEM 1-D-67 INTEREST IN THE. ESCROW ACCOUNT It was discussed by the Council as to the possibilities on the interest now accruing in the escrow accounts. Mr. Perbix stated that there was a possi- bility that somebody may demand the interest on their particular money, that the Council should be prepared to act on this if it should come up. Mayor Osterholt asked Mr. Perbix to prepare whatever information that would be required so that the Council would have the necessary legal advise should this come up. They also felt the interest should be, of course, annually from this account as it accrues to the Village General Fund. This should be done by motion of the Council. Motion was made by Alvin Bren, seconded by Paul Redpath to transfer the in- terest from the Escrow Account and place it in the General Fund. The motion carried. ITEM 1-24-67 VILLAGE HALL EQUIPMENT 162 Maintenance agreement on the Friden Calculator and the IBM typewriter. Motion was made by Alvin Bren, seconded by Arthur Miller to take out mainten- ance agreements on the Friden Calculator and the IBM Typewriter. The motion carried. 3. The authorization to procure information. The Clerk was instructed that without any further motion by the Council to proceed to the necessary inform- ation and gather the price information on the office equipment needs for the Village. ITEM 1-25-67 PARK AND RECREATION SKATING AREAS The Road Crew was instructed to use their own judgement as to the safety factor an the ice in plowing skating areas for people in the Village where there was Public Access to the lakes. The area to be plowed should be next to the Public Access and the ice should be of sufficient strength to not en- danger the Village Personnel or the Equipment when they are clearing the area. ITEM 1-26-67 PLANNING AND ZONING REQUEST TO HAVE A PLANNERS REPORT 1. The Council discussed this matter and felt that because of the fact that they would be interviewing a series of planners for the potential 701 Program that at this time they would delay any action on any additional expenditures COUNCIL MEETING 6 10 January, 1967 by any planning firm until this had been accomplished and instruct the Planning and Zoning Commission to continue their action on this matter until such time as the Council gave the okay to have a report for this particular area. 2. On the Planning and "Zoning, Mr. Arthur Miller appointed Mr. Odmar Skjelbostad to replace Mr. Albert Picha as the member of the Special Committee made up of a Council member, Planning and Zoning member and a Park & Recreation member to look into the Kutcher property for a potential Village Park. i ITEM 1-E-67 SCHOOL FOR BUILDING INSPECTOR f Motion was made by Alvin Bren, seconded by James Brown to authorize Richard Bran, the Village Building Inspector, to attend the Building Inspector's Conference at the University of Minnesota on January 23, 24, and 25 and to authorize the payment of the fee of $18.00. The motion carri-ad. ITEM 1-F-67 BREN, KUSISTD, DVORAK, GREGURSON PROPERTY Mr. Alvin Bren asked that the Council not publish this fur a Hearing on January 24 and withhold any action on this matter until the participants in ' the petition are ready to present inform on to the Village. At a motion by Alvin Bren, the meetin adj ed at 10:1 Jame C. Brown, Clerk 4