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City Council - 01/03/1967 - Special Meeting SPECIAL COUNCIL MEETING 3 January, 1967 The meeting was called to order at 6:30 p.m. by Mayor Osterholt. ITEM 1-1-67 OATH OF OFFICE Clerk Brown administered the Oath of Office to the Councilman-elect, Paul R. Redpath who then took his seat on the Council. ITEM 1-2-67 APPOINTMENT OF ACTING MAYOR Moved by Clerk Brown, seconded by Alvin Bren to appoint A. W. Miller to the position of Acting Mayor for the Village of Eden Prairie. The motion carried. ITEM 1-3-67 SPECIAL DEPOSITARY FOR VILLAGE FUNDS Motion was made by Alvin Bren, seconded by Arthur Miller to name the First National hank of Hopkins as a deposiAry for the Village funds. The motion carried. A matter of the signatures on the combination claim voucher and check for the Village of Eden Prairie was brought up and the following combinations were made. The Clerk is to be the initiating signatory. Motion was made by Arthur Miller, seconded by Alvin Bren, that James C. Brown, Clerk, be the initiating signatory with Alvin J. Bren the alternate signatory for the Clerk in the absence of the Clerk. The approving signatory to be the signature of the Mayor. Motion was made by Alvin Bren, seconded by Paul Redpath that Mayor David W. Osterholt be the approving signatory with Acting Mayor A. W. Miller the alternate signatory in the absence of the Mayor. The Treasurer is to be the check signatory. Motion was made by A. W. Miller, seconded by Alvin Bren that Rolf E. Haugen, the Treasurer, be the check signatory and L. E. Whitmer, the alternate check signatory in the basence of Rolf Haugen. The motion was carried. ITEM 1-4-67 NAME THE VILLAGE OFFICIAL PUBLICATION Motion was made by A. W. Miller, seconded by Paul R. Redpath to designate the: Hennepin County Review of the Suburban Press as the official Village newspaper. The motion carried. ITEM 1-5-67 VILLAGE MEETING DATES F Motion was made by Alvin J. Bren, seconded by A. W. Miller, to set the 2nd and 4th Tuesdays of each month at 8:00 p.m. as the official Village meeting dates. j The motion carried. Because of the change of the Village meeting date, from January 25 to January 24th, a motion was made by James Brown, seconded by A. W. Miller to re-adopt SPECIAL COUNCIL MEETING 2 3 January, 1967 ItResolutions, Number 151 and 152, setting the Hearing Dates for the 24th of January. The motion carried. ITEM 1-6-67 ANNUAL AUDIT Motion was made by Alvin Bren, seconded by Paul Redpath to authorize the Annual Audit, to have Mr. Haugen look into the different firms and report to the Council meeting by 1-24-67 with recommendations for firms that could be used for the annual audit. The motion carried. ITEM 1-7-67 BONDS Motion was made by Arthur Miller, seconded by Alvin Bren to authorize the re- newal of all bonds on Village personnel and to authorize the Clerk to have these bonds renewed as needed and bonds on new personnel as required and the bond amounts to be set as follows: Quentin K. Wood $5,000.00 Richard J. Bren $5,000.00 Blanche Holmquist $2,000.00 James C, Brown $5,OOC.00 L. E. Whitmer $2,000.00 Because of the change in the status of L. E. Whitmer to an alternate signatory as Treasurer for the Village , his bond will be incra-ased to $10,000.00. The motion carried. ITEM 1-8-67 APPOINTMENTS i 1. For the Planning and Zoning Commission for 3 year terms to replace A. R. Hirt and A. C. Picha whose terms expire. y A letter from Mr. Anthony Hirt to the Council was read by Mayor Osterholt asking that he be relieved from his duties as a member of the Planning and Zoning Commission at this time. Motion was made by Paul R. Redpath, seconded by A. J. Bren that the Council render a vote of thanks to both Mr. Hirt and Mr. Albert Picha for their service on the Planning and Zoning� Commission. The motion carried. Motion was then made by James Brown, seconded by Paul Redpath to nominate Odmar Skjelbostad for a term of three years on the Planning and Zoning Commission. There were no other nominations and on vote the motion carried. 1 Motion was made by Paul R. Redpath, nominating Warren Gerecke for a term on the Planning and Zoning Commission. The motion died for lack of a second. t a SPECIAL COUNCIL MEETING 3 3 January, 1967 Motion was then made by Paul R. Redpath, nominating Howard Peterson to the Planning and Zoning:Commission. M The motion died for lack of a second. Motion was made by Paul Redpath nominating Kenneth Middleton to the Planning and Zoning Commission. I- aC The motion died for lack of a second. p Motion was then made by A. W. Miller, seconded by A. J. Bren nominating A. C. Picha to a term on the Planning and Zoning Commission. S Upon a roll call vote, Paul Redpath voted no, Arthur Miller voted yes, Alvin Bren voted yes, James Brown voted no, Mayor Osterholt voted no. The motion was defeated. Mayor Osterholt then relinquished the chair to Acting-Mayor Miller. Mayor Osterholt, seconded by Alvin Bren, nominated Henry Hauser to the Planning and Zoning Commission to a three year term. Upon a roll call vote, Paul Redpath voted no, Arthur Miller voted yes, Alvin Bren voted yes, James Brown voted yes, and Mayor Osterholt voted yes. The motion carried. Y Acting Mayor Miller then relinquished the chair back to Mayor Osterholt. w 2. The Park and Recreation Commission. Mayor Osterholt stated that he had not been able to make the contacts and MMYh*X0XVW(AUX would not have a nominee for the Park and Recreation Commission at this time. ¢¢ J " A The Council member who has been on Park and Recreation Commission had been de- feated in the election and was no longer on the Council. Therefore, a new designee from the Council to the Park and Recreation Commission should be made. Motion was made by James Brown, seconded by Arthur Miller to designate Mayor Osterholt as the Council representative on the Park and Recreation Commission. r The motion carried. i_ - 3. Industrial Commission F— Motion was made by Paul Redpath, seconded by Alvin J. Bren to appoint Allen G. Upton, George H. Johnstone, Richard V. Kinney, Phillip Millevolte, and Kennethact " LeGrand to one year terms to the Industrial Commission and to appoint Courtland Haupt , James Cardinel, H. Larry Wilson, and Robert W. Gibson, and J. Gordon Campbell ,CD to two year terms on the Eden Prairie Industrial Commission. The motion carried. w SPECIAL COUNCIL MEETING 4 3 January, 1967 ITEM 1-9-67 AUTHORITY FOR THE TREASURER TO INVEST VILLAGE FUNDS A motion was made by Alvin J. Bren, seconded by Arthur W. Miller, to authorize the Treasurer to invest Village funds in the First National Bank of Hopkins which is the official Village deposit'&ry in United States Government Notes and State of Minnesota Notes in Federal Government Agency bonds and notes as authorized in State statutes. The motion carried. ITEM 1-10-67 APPOINTMENT OF DELGATE AND ALTERNATE DELEGATE TO THE SUBURBAN RATE AUTHORITY Motion was made by Alvin Bren, sec-onded by Arthur W. Miller to appoint James C. Brown as delegate and Paul R. Redpath as alternate delegate to the Suburban Rate Authority. The motion carried. ITEM 1-11-67 APPOINTMENT OF VILLAGE ATTORNEY Motion was made by Arthur Miller, seconded by Alvin J. Bren to appoint W. Harlan Perbix and J. David McCarthy of the firm of Carroll and Perbix as attorneys with authority to act for the Village in legal matters. Upon a roll call vote, Paul Redpath voted no, Arthur Miller yes, Alvin Bren voted yes, James Brown voted yes, and Mayor Osterholt voted yes. The motion carried. ITEM 1-A-67 SCHOOL FOR NEW VILLAGE OFFICIALS Motion was made by James Brown, seconded by Arthur Miller to authorize Paul R. Redpath to attend the school put on by the League of Municipalities for newly elected Village Officials. The motion carried. ITEM 1-B-67 VILLAGE BOOKKEEPER Mr. Haugen and Mr. Brown had interviewed several applicants for the job and recommended Mrs. Adele M. McCracken as being the most qualified for the position. A motion was nade by A. W. Miller, seconded by A. J. Bren to hire Mrs. McCracken as Village Bookkeeper on the fee employee basis and to set the bond at $2,000.00. The motion carried. ITEM 1-C-67 ROLF HAUGEN Mayor Osterholt had received a letter from Glen Lake State Bank asking ,to be considered for the official depositary and Rolf Haugen, the Village Treasurer requested that the Clerk write a letter of thanks to Mr. McCarthy, President of the Bank, for his interest in the Village. Motion was made by Paul Redpath, seconded by Arthur Miller that the meeting be adjourned at 7:40 p.m. The motion carried. Arv.-A- 0 N�� Jame . 9rowr3, Clerk