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City Council - 01/04/2005 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY,JANUARY 4, 2005 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Brad Aho, Sherry Butcher, Ron Case, and Philip Young CITY STAFF: City Manager Scott Neal, Parks & Recreation Director Bob Lambert, Public Works Director Eugene Dietz, City Planner Michael Franzen, Community Development Director Janet Jeremiah, City Attorney Ric Rosow and Council Recorder Theresa Brundage I. ROLL CALL/CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE IV. SWEARING IN OF COUNCILMEMBERS BRAD AHO AND SHERRY BUTCHER Tyra-Lukens announced that this ceremony involves new Councilmember Brad Aho and continuing Councilmember Sherry Butcher. City Attorney Ric Rosow administered the oath of office to Aho and Butcher. IV. COUNCIL FORUM INVITATION V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Under Reports of Councilmembers, Tyra-Lukens added discussion on goals for 2005, a report on a check she received and award news about the city. Neal noted Item VILG. should be outside the Consent Agenda and moved to Item XIIL Neal also noted that Item VII.H. contains a change in wording to make sure the resolution refers clearly to the appointed boards and commissions of the council and not the council itself. He also stated Item XIII.A. contains a typographical error in the second BE IT RESOLVED where 2004 should be changed to 2005. Neal also added a brief report regarding the 2005 council workshop schedule under Report of City Manager. MOTION: Aho moved, seconded by Butcher, to approve the agenda as published and amended. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 21, 2004 MOTION: Case moved, seconded by Young, to approve the minutes of the City Council Workshop held Tuesday, December 21, 2004. Motion carried 4-0. Aho abstained. CITY COUNCIL MEETING January 4, 2005 Page 2 B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 21, 2004 Neal noted there is an incomplete sentence on page 9, second paragraph. The second sentence should read "He said he has spent time with staff trying to understand the growth of the fund reserve balance over the last couple years." MOTION: Butcher moved, seconded by Case, to approve as amended the minutes of the City Council Meeting held Tuesday, December 21, 2004. Motion carried 4-0. Aho abstained. VII. CONSENT CALENDAR A. RESOLUTION NO. 2005-01 AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS B. RESOLUTION NO. 2005-02 DESIGNATING DEPOSITORIES C. RESOLUTION NO 2005-03 AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS D. RESOLUTION NO. 2005-04 AUTHORIZING TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS E. RESOLUTION NO. 2005-05 AUTHORIZING TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR CITY OF EDEN PRAIRIE F. RESOLUTION NO. 2005-06 AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL G. (Moved to Item XIILM.) RESOLUTION NO. 2005-07 APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY H. RESOLUTION NO. 2005-08 ESTABLISHING MEETING DATES AND TIMES FOR CITY BOARDS AND COMMISSIONS FOR 2005 I. RESOLUTION NO. 2005-09 DESIGNATING OFFICIAL CITY NEWSPAPER J. PROCLAIM MAY 1, 2004,ARBOR DAY IN EDEN PRAIRIE MOTION: Young moved, seconded by Case, to approve Items A-J of the Consent Calendar with the exception of Item G. Motion carried 5-0. VIII. PUBLIC HEARINGS/MEETINGS CITY COUNCIL MEETING January 4, 2005 Page 3 IX. PAYMENT OF CLAIMS MOTION: Young moved, seconded by Butcher, to approve the Payment of Claims. The motion was approved on a roll call vote with Aho, Butcher, Case, Young and Tyra- Lukens voting "aye." X. ORDINANCES AND RESOLUTIONS XI. PETITIONS, REQUESTS AND COMMUNICATIONS XII. REPORTS OF ADVISORY BOARDS & COMMISSIONS XIII. APPOINTMENTS A. RESOLUTION NO. 2005-10 DESIGNATING OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY OF EDEN PRAIRIE CITY COUNCIL IN 2005 AND APPOINTING ACTING MAYOR Neal commented that the only change to this schedule is one that recognizes Spring Break for the Eden Prairie School District and adjusts meeting dates accordingly. MOTION: Butcher moved, seconded by Young to adopt Resolution designating the official meeting dates, time and place for the City of Eden Prairie Council in 2005 and appointing Councilmember Case as the Acting Mayor. Motion carried 5-0. B. RESOLUTION NO. 2005-11 APPOINTING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY FOR 2005 Dietz explained that this is a quarterly meeting dealing with issues related to utilities that are generally regulated by the Public Utilities Commission. Case suggested Dietz as director and himself as the alternate. MOTION: Butcher moved, seconded by Aho, to adopt the Resolution designating Gene Dietz as the Director and Councilmember Case as the Alternate Director to the Suburban Rate Authority. Motion carried 5-0. C. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND COUNCILMEMBERS AS ALTERNATES TO THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES Neal explained that this association is one the city has belonged to for a number of years. He said it is a group of cities that advocates for issues of interest in the legislature of metropolitan cities within the seven-county metropolitan area. MOTION: Case moved, seconded by Aho, to approve appointment of the Mayor as Delegate and Councilmembers as Alternates to the Association of Metropolitan Municipalities. Motion carried 5-0. CITY COUNCIL MEETING January 4, 2005 Page 4 D. APPOINTMENT OF MAYOR TYRA-LUKENS AS DELEGATE AND COUNCILMEMBERS AS ALTERNATES TO THE NATIONAL LEAGUE OF CITIES Neal explained the National League of Cities is similar to the Association of Metropolitan Municipalities, but advocates at the federal level for cities all across the country. MOTION: Young moved, seconded by Case, to approve appointment of the Mayor as Delegate and Councilmembers as Alternates to the National League of Cities. Motion carried 5-0. E. APPOINTMENT OF MAYOR TYRA-LUKENS TO THE MUNICIPAL LEGISLATIVE COMMISSION Neal noted that this commission is also an advocacy organization for cities,but only for a small number of cities that are comparable in terms of the level of state financial aid they receive and also in the amount of contributions those cities make to the fiscal disparities pool. He said this is a group of 10-12 cities within the same area as Eden Prairie. MOTION: Butcher moved, seconded by Case, to approve appointment of the Mayor to the Municipal Legislative Commission. Motion carried 5-0. F. APPOINTMENT TO SOUTHWEST CORRIDOR COMMISSION Tyra-Lukens nominated Councilmember Young to the position. Neal commented that this commission is one that advocates for transportation improvements in the southwest corridor of the Twin Cities. He said the commission has had recent success in encouraging funding be provided for the 312 project. MOTION: Case moved, seconded by Butcher, to appoint Councilmember Young to the Southwest Corridor Commission. Motion carried 5-0. G. APPOINTMENT TO COMMUNITY RESOURCE CENTER ADVISORY COUNCIL MOTION: Young moved, seconded by Aho, to approve appointment of Councilmember Butcher to the Community Resource Center Advisory Council. Motion carried 5-0. H. APPOINTMENT TO SOUTHWEST CABLE TV COMMISSION Neal said this commission includes the cities of Eden Prairie, Richfield, Edina, Minnetonka and Hopkins with two representatives from each city —typically an elected official and a member of the city management. He said Councilmember Case is the current chair of the commission that meets twice a year. CITY COUNCIL MEETING January 4, 2005 Page 5 MOTION: Aho moved, seconded by Butcher to reappoint Councilmember Case to the Southwest Cable TV Commission. Motion carried 5-0. I. APPOINTMENT TO EDEN PRAIRIE FOUNDATION Tyra-Lukens explained that this is a community organization formed 25 years ago to raise money and provide things for the community that the city or school district cannot pay for. She said groups that benefit from the funds are not necessarily only city or school district related, but all needs with many organizations benefiting. She said the most recent contribution was the park fountain near the Jean Harris bridge. She said most funds are received from a Foundation Ball to be held this year February 26. MOTION: Butcher moved, seconded by Case to appoint Councilmember Young to the Eden Prairie Foundation. Motion carried 5-0. J. APPOINTMENT TO I-494 CORRIDOR COMMISSION Tyra-Lukens nominated Councilmember Aho for the position. MOTION: Case moved, seconded by Butcher, to approve appointment of Councilmember Aho to the I-494 Corridor Commission. Motion carried 5-0. K. APPOINTMENT TO HENNEPIN SOUTH SERVICES COLLABORATIVE Neal explained that this group is a three-city collaborative organization of cities and school districts of Bloomington, Richfield and Eden Prairie that pool resources for human service activities. He said grant funds and state funds come into this organization. MOTION: Case moved, seconded by Aho, to approve appointment of Councilmember Butcher to the Hennepin South Services Collaborative. Motion carried 5-0. L. APPOINTMENT TO CITY AND SCHOOL FACILITIES USE TASK FORCE Neal explained this is a joint task force of representatives of the city and school district that meets at least annually to discuss issues on use of each others' facilities. MOTION: Aho moved, seconded by Butcher, to approve appointment of Councilmember Young to the City and School Facilities Use Task Force. Motion carried 5-0. M. (formerly Item VII.G.) RESOLUTION NO. 2005-07 APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY CITY COUNCIL MEETING January 4, 2005 Page 6 Tyra-Lukens noted the HRA meetings are incorporated into the regular council meetings. Neal said the function of the secretary position is to sign documents on behalf of the HRA. MOTION: Young moved, seconded by Butcher, to adopt the resolution appointing City Coucilmembers to serve as commissioners to the Eden Prairie Housing and Redevelopment Authority and appoint Mayor Tyra-Lukens as chair, City Manager Scott Neal as executive director and Councilmember Case as secretary for calendar year 2005. Motion carried 5-0. Tyra-Lukens mentioned that in addition to the above appointments, there are many other things that councilmembers are involved in to represent the city regionally. She said for instance, Butcher is on the League of Minnesota Cities Insurance Trust, Case and Tyra- Lukens are on the Southwest Metro board, and Tyra-Lukens is on the Family Housing Fund. XIV. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. Tyra-Lukens—Award News Tyra-Lukens announced confirmation was received this week that the City of Eden Prairie will be included in the 2005 update of the book 50 Fabulous Places to Raise Your Family. She noted Eden Prairie was included in the previous edition of the book and it was updated through research and questionnaires. 2. Tyra-Lukens—Receipt of Check Tyra-Lukens announced the receipt of a check from the group that spearheaded the fundraising for the Gathering Bridge. She thanked the committee for their work towards making the bridge possible and said it would not have happened without their volunteer efforts. She said city and watershed dollars were also put into the fund. 3. Goals for 2005 Tyra-Lukens mentioned that many of the goals are things staff is currently working on. She said we should look at the possibility of another park referendum and planning should be done to do that at the right time. She also requested a report from some of the social service agencies in the city because the demographics of the city are changing and it is important to know the issues out there. She said also, she'd like to schedule a team building workshop to reevaluate issues of the council such as ways to handle the meeting and values. CITY COUNCIL MEETING January 4, 2005 Page 7 Butcher said one of her goals would be to work more closely with the business community, continuing Meet and Greets, and have an annual meeting and collaborate with the Chamber of Commerce to identify opportunities and discuss business issues. She said she would like to continue the work with public communication such as the public access cable station. Butcher said her third goal would be to continue looking at the aging population and the need to be ahead of the curve on senior services. She said it would also be prudent to look at reasoning and motivation behind budget philosophies. Aho said he would like to focus on and analyze the budget. He said he would also like to continue working to foster the city's relationships with businesses and making sure the city is in tune with what the business community sees and needs as well as the residents. He said he would like to look at a plan for redevelopment in key areas of the city. Aho said park issues should be revisited to find out what's most important to people and creatively work with the budget to accomplish those things. He said he would also like to work with involving residents in the community on the issues. Young said he would like to continue cooperation with the business community,particularly as it involves job growth. He said he can also appreciate that the city's demographic is changing in age and culture. Young said in park and open space issues, a priority would be completion of the trail system as it would be a huge benefit to the city as a whole. Case commented that he looks forward to working with a council where many of the goals are shared. He said his goals include finding out what long-term obligations are for city assets. He said he would like to see resolution on park concepts and a possible referendum. Regarding the demographic change, Case said he would like to reconstitute a Senior Issues Task Force to update findings from the 1996-97 study. He said he would like to continue the Golden Triangle study as it relates to redevelopment concepts. He said he is also in favor of taking the council meeting out to where people are and meet at various areas and include partnership city council/school district meetings. He said these activities help educate the council and help network with other players in the community. 4. Aho— Serving as a New Councilmember Aho commented that he is honored and humbled to have the opportunity to represent the people of Eden Prairie on the City Council. He said he will work diligently to represent all residents and is excited to work with council members and staff. He thanked everyone for their support and announced that he is always available and welcomes comments and suggestions. B. REPORT OF CITY MANAGER Neal reported that the proposed 2005 Council Workshop Schedule, distributed at CITY COUNCIL MEETING January 4, 2005 Page 8 tonight's meeting, includes two offsite meetings —April 12 joint session with Hennepin County Commissioners at Eden Prairie Library, and the October 4 meeting at the Riley-Jacques Barn. He said there is not yet a subject for the September 20 workshop. Neal said a new item will be a quarterly financial report. He said this schedule will be updated periodically with bi-monthly updates. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Butcher moved, seconded by Case, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 7:49 p.m.