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City Council - 10/17/2006 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, OCTOBER 17, 2006 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Councilmembers Brad Aho, Sherry Butcher, Ron Case, and Philip Young CITY STAFF: City Manager Scott Neal, Parks & Recreation Director Bob Lambert, Public Works Director Eugene Dietz, City Planner Michael Franzen, Community Development Director Janet Jeremiah, City Attorney Ric Rosow and Council Recorder Deb Sweeney I. ROLL CALL/CALL THE MEETING TO ORDER Tyra-Lukens called the meeting to order at 7:06 p.m. II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS /PRESENTATIONS A. TOASTMASTERS' PROCLAMATION Representatives of Toastmasters explained the organization's mission to help members practice communication and leadership skills and receive constructive evaluations. SUPERVALU sponsors five groups in Eden Prairie, all of which are open to the community. Tyra-Lukens read the proclamation and praised the group's contribution to the community. B. BIKE-TO-WORK PRESENTATION Representatives Melissa Madison and Katie Dierks of the 494 Corridor Commission presented results of this year's annual "Commuter Challenge." The Challenge asked commuters to pledge to try an alternative to driving alone at least once between April and June. Information on bike commuting was the most requested. Surveys of participants showed 50% used an alternative more than once, 80% still use the alternative, and 11% permanently converted. Publicity efforts included commuter fairs, onsite bike tune-ups, and internal communications at 25 Eden Prairie employers, as well as a bike display and drawing at the Eden Prairie Community Center. The 494 Corridor Commission CITY COUNCIL MINUTES October 17, 2006 Page 2 also provides resources for commuters year round, including bike maps, bike commuting tips, and instructions on how to put a bike on a bus or train. Madison praised Eden Prairie's outstanding participation in the Commuter Challenge and thanked Staff and Councilmember Aho for their service on the Commission and as partners in the effort. She presented an award to the City. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Neal added short item to Report of the City Manager. Tyra-Lukens added two short items under reports of Councilmembers. MOTION: Butcher moved, seconded by Young, to approve the agenda as published as amended. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 3, 2006 MOTION: Aho moved, seconded by Case, to approve the Council Workshop minutes as published. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 3, 2006 Aho asked that attributions of the motions be corrected. VII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. SUPERIOR OFFICE CENTER by United Properties. Second Reading of Ordinance 24-2006 for Planned Unit Development District Review and Zoning District Change from I-2 to Office on 10.36 acres, Resolution No. 2006-123 for Site Plan Review on 10.36 acres. Location: 6509 Flying Cloud Drive (Ordinance No. 24-2006 for PUD-16-2006 District Review and Zoning District Change; Resolution No. 2006-123 for Site Plan Review) C. ADOPT RESOLUTION NO. 2006-124 APPROVING FINAL PLAT OF SUPERIOR OFFICE CENTER D. MCDONALD'S RESTAURANT by McDonald's Corporation. Second Reading of Ordinance 25-2006 for Planned Unit Development District Review with waivers on 1.07 acres, Resolution No. 2006-125 for Site Plan Review on 1.07 acres. Location: 598 Prairie Center Drive. (Ordinance No. 25-2006 for PUD-17- CITY COUNCIL MINUTES October 17, 2006 Page 3 2006 District Review with waivers, Resolution No. 2006-125 for Site Plan Review) E. PRAIRIE ESTATES 2ND ADDITION by Prairie Estates of Eden Prairie, LLC. Second Reading of Ordinance No. 26-2006 for Planned Unit Development District Review with waivers and Zoning District Change from Rural to R1-13.5 on 2.33 acres, Location: Duck Lake Road and 62nd Street West. (Ordinance No. 2006-26 for PUD-18-2006 District Review with waivers and Zoning District Change) F. BLUFF COUNTRY VILLAGE 2002 by Trek Development. Resolution No. 2006-126 granting extension to the development agreement for Bluff Country Village 2002 project and site plan approval. (Resolution No. 2006-126 for Extension to Development Agreement). G. APPROVE CHANGE ORDER NO. 2 FOR COLUMBINE ROAD PROJECT, I.C. 52-130 H. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH S.E.H. INC. FOR DESIGN PHASE SERVICES FOR RECONSTRUCTION OF VALLEY VIEW ROAD, FROM FLYING CLOUD DRIVE TO GOLDEN TRIANGLE DRIVE, I.C. 02-5586 I. ADOPT RESOLUTION NO. 2006-127 CALLING FOR PUBLIC HEARING DECEMBER 19, 2006, TO CONSIDER ESTABLISHING A NEW TAX INCREMENT FINANCING REDEVELOPMENT DISTRICT FOR SOLOMON'S TOWN CENTER PHASE I PROJECT J. ADOPT RESOLUTION NO. 2006-128 DECLARING "ABANDONED PROPERTY" MOTION: Butcher moved, seconded by Young, to approve Items A-J on the Consent Calendar. Motion carried 5-0. VIII. PUBLIC HEARINGS/MEETINGS A. HEARING FOR APPROVAL OF 2006 SPECIAL ASSESSMENTS (Resolution No. 2006-129) Neal said the hearing is to consider levying 2006 Special Assessments. Dietz explained most of the assessments have been done. One item for tall grass and tree removal was appealed, and a meeting with the property owner suggests there may have been an error. Dietz recommended approving all special assessments, with the appealed assessment to be reversed through the normal process if it is determined to be in error. CITY COUNCIL MINUTES October 17, 2006 Page 4 MOTION: Aho moved, seconded by Case, to close the public hearing for the approval of the 2006 Special Assessments; and adopt Resolution No. 2006-129 approving all Special Assessments presented in the fall of 2006. Motion carried 5-0. IX. PAYMENT OF CLAIMS MOTION: Butcher moved, seconded by Young, to approve Payment of Claims as submitted. The motion carried on a roll call vote with Aho, Butcher, Case, Young and Tyra-Lukens voting "aye." X. ORDINANCES AND RESOLUTIONS XI. PETITIONS, REQUESTS AND COMMUNICATIONS A. COMMUNITY CENTER DONATIONS FROM C.H. ROBINSON AND SUPERVALU Bill Clark, Chairman of the Third Rink Fundraising effort for the Hockey Association, presented progress on fundraising efforts. Two large contributions have been secured: $50,000 from C.H. Robinson (naming rights for the childcare center) and $100,000 from SUPERVALU (naming rights for the main rink). Three other large contributions are being reviewed by corporate committees. About $400,000 has been raised from Hockey Association members. The fundraising effort is still striving to reach its goal by the end of the year. Tyra- Lukens, Aho, and Butcher praised the vision and effort of the Hockey Association. MOTION: Case moved, seconded by Butcher, to approve the naming rights agreement between C.H. Robinson and the City of Eden Prairie and to accept the donation of$50,000 toward the Community Center addition as per the terms of the naming rights agreement. Motion carried 5-0. MOTION: Case moved, seconded by Butcher, to approve the naming rights agreement between SUPERVALU and the City of Eden Prairie and to accept the donation of$100,000 toward the Community Center addition as per the terms of the naming rights agreement. Motion carried 5-0. XII. REPORTS OF ADVISORY BOARDS & COMMISSIONS XIII. APPOINTMENTS XIV. REPORTS OF OFFICERS CITY COUNCIL MINUTES October 17, 2006 Page 5 A. REPORTS OF COUNCILMEMBERS 1. New Fire Equipment Tyra-Lukens thanked Scout Troop 479 for their help in the dedication ceremony for a new fire boat, Engine 41, and a Crash 11 truck that is suitable for airport fires. With the addition of 3 new hook and ladder trucks last year, the fire department, including the new fire station, will be well equipped. Neal noted the City was able to purchase the Crash 11 truck from MAC for$1 after MAC upgraded its equipment. The truck adds new functions (top nozzle and spray foam) the City did not previously have. The agreement was a product of new and improved relationships between MAC and the City. 2. Eden Prairie Reads Tyra-Lukens reported the kickoff event for Eden Prairie Reads, including book discussions and a panel of firefighters and CERT volunteers, was attended by about 50 people. The next event will be an Open House held October 23rd at Fire Station#1. Doors will open at 5:30 followed by singer/songwriter Larry Long and then Population 485 author Michael Parry. B. REPORT OF CITY MANAGER 1. Community Survey Neal said a draft of the community survey tentatively scheduled for the end of November is in the packet. He asked for Council input so the draft could be finalized by the end of the month. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR 1. Golf Course Ordinance Jeremiah noted the City imposed a moratorium on development of golf courses in March 2006 in order to study whether there was any inconsistency between the comprehensive plan designation and the zoning code. After study, Staff recommends establishing a new golf course land use designation and a new zoning district. Staff will meet with golf course owners and a public hearing will be held before the Planning Commission. All property owners within 1000 feet of a golf course perimeter will be notified with a letter including the Staff's recommendation. If the Planning Commission approves the measure, it would come before the Council in December, with reguiding and rezoning to occur in January if CITY COUNCIL MINUTES October 17, 2006 Page 6 approved. It should be possible to lift the moratorium well within the one- year deadline. Tyra-Lukens noted the notification boundary is double the normal guideline (500 feet) and asked if Councilmembers were comfortable with the broadness of the notification. Aho confirmed the rule is 1000 feet from the entire perimeter of a golf course. Jeremiah said between 2100 and 2200 property owners would be notified but the effort is appropriate given public interest. D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Proposed Employee Discounts for Companies Donating to the Community Center Improvement Project and/or Third Rink Project Lambert said this item relates to the donations and naming rights already approved. It makes sense to also provide incentives to encourage corporate Boards of Directors to see value for their employees from donations. The proposed discount would apply to companies donating $50,000 or more. All employees of the company would qualify for yearly membership at 25% off the resident rate during the first year of operation at the new Community Center. Thereafter, all employees would qualify for resident rates for the life of the naming agreement(20 years). The plan would encourage memberships and provide an attractive benefit for donors. MOTION: Butcher moved, seconded by Case, to approve a 25% discount on annual residential memberships for all employees of companies that donate $50,000 or more to the Eden Prairie Community Center improvement project and/or the third rink project for the first full year of operation after the Community Center improvements are completed; and to provide those same companies with a complimentary corporate membership for the life of the naming rights (20 years). A corporate membership would allow all of that company's employees to be charged the same rate as Eden Prairie residents for daily use fees of the facility, or membership fees; furthermore, any company purchasing naming rights with a donation of$10,000 or more would also get corporate membership rates for the life of their naming rights. Motion carried 5-0. E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF CITY COUNCIL MINUTES October 17, 2006 Page 7 H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT Neal reviewed the Council schedule for November. There will be a Council meeting November 14"' and a town meeting November 28"' at Summit Place. All residents are invited to attend this informal opportunity to give input to the Council. MOTION: Case moved to adjourn the meeting. The meeting adjourned at 7:43 p.m.