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City Council - 03/16/1999 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL TUESDAY, MARCH 16, 1999 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Jean Harris, Sherry Butcher- Younghans,Ronald Case,Ross Thorfinnson,Jr., and Nancy Tyra-Lukens CITY COUNCIL STAFF: City Manager Chris Enger,Parks & Recreation Services Director Bob Lambert, Public Safety Director Jim Clark, Public Works Services Director Eugene Dietz, Community Development and Financial Services Director Don Uram,Management Services Director Natalie Swaggert, City Attorney,Ric Rosow and Council Recorder Margaret Rasmussen I. ROLL CALL/CALL THE MEETING TO ORDER Mayor Harris called the meeting to order at 7:05 p.m. Councilmember Thorfinnson was absent. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Butcher-Younghans added XH.A.3. Affordable Housing Issues in the Twin Cities Forum. Dietz moved item V. D. APPROVE REQUEST FOR EXCESS RIGHT- OF-WAY FROM MnDOT to XII.E.3. MOTION: Case moved, seconded by Butcher-Younghans,to approve the Agenda as published and amended. Motion carried 4-0. IV. MINUTES A. CITY COUNCIL/STAFF WORKSHOP HELD TUESDAY,MARCH 2, 1999 MOTION: Butcher-Younghans moved, seconded by Case, to approve as published the Minutes of the City Council/Staff Workshop meeting held Tuesday, March 2, 1999. Motion carried 4-0. CITY COUNCIL AGENDA March 16, 1999 Page 2 B. CITY COUNCIL MEETING HELD TUESDAY,MARCH 2, 1999 Butcher-Younghans said paragraph 3 on page 5 should be changed to`Butcher- Younghans said the 1989 plan was already approved,..." Harris said on page 4, the last paragraph should read,"She said that according to Eden Prairie City Council, Perkins could still develop the 1989 plan. The current proposal is a more acceptable plotting." MOTION: Case moved, seconded by Tyra-Lukens, to approve as published and amended,the Minutes of the City Council Meeting held Tuesday,March 2, 1999. Motion carried 4-0. V. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION 99-39 AWARDING 1999 STREET SWEEPING CONTRACT TO CLEAN SWEEP,INC. C. ADOPT RESOLUTION 99-40 AWARDING 1999 STREET STRIPING CONTRACT TO PRECISION PAVEMENT MARKING D. ADOPT RESOLUTION 99-41 TO RECEIVE PETITION AND ORDER FEASIBILITY STUDY FOR FLYING CLOUD DRIVE/WASHINGTON AVENUE BETWEEN SHADY OAK ROAD AND HAMILTON ROAD MOTION: Tyra-Lukens moved, seconded by Case, to approve Items A D on the Consent Calendar. Motion carried 4-0. VI. PUBLIC HEARINGS/MEETINGS A. 1999 COMM1JNrrY DEVELOPMENT BLOCK GRANT FUNDING PROPOSALS(CDBG) (RESOLUTION 99-42) Enger stated the official notice of this Public Hearing was published January 14, 1999 in the Eden Prairie News. The City's 1999 Community Development Block Grant(CDBG) entitlement is $184,712, and will be available beginning in July 1999. The national objectives of the CDBG program include the following: • Developing viable communities by providing decent housing, a suitable living environment, and expanded economic opportunities for low- and moderate- income persons. • Aiding in the prevention or elimination of slums and blights. • Meeting other community development needs having particular urgency. CITY COUNCIL AGENDA March 16, 1999 Page 3 The Housing, Transportation, and Human Services Board(HTHSB) considered priorities prepared by Hennepin County in developing its recommendations for funding. The County also suggests that one community undertake no more than three activities. The County's priorities are as follows: Affordable Housing - High Priority(including rental, ownership, and rehab) Community Development - Low Priority(unless related to housing) Public Service - 20 percent maximum of total entitlement Sharon Johnson, Executive Director of Community Action for Suburban Hennepin (CASH), thanked the City for its past support and asked that it continue to support their programs, based around affordable housing services. Mayor Harris expressed support for CASH and said she couldn't think of a better way to spend taxpayers' money. Enger stated that HTSSB recommends the following allocation of the$184,712 in CDBG funds: • Day Care Initiatives 12% • Household& Outside Maintenance for Elderly 6% • Homeline&Mortgage Foreclosure Prevention 2% • Housing Rehabilitation Deferred Loan Program 27% • Affordable Rental Housing Land Acquisition 53% Tyra-Lukens asked if the same organizations are represented, with similar levels of funding, as last year. Enger replied they are the same. MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans, a motion to approve the Community Development Block Grant funding proposals. Carla Jacobson, Greater Minneapolis Hennepin Day Care Association, gave an update on the association's work. She thanked the City for its help to families served through this program. Ron Block, Senior Community Services Household and Outside Maintenance for Elderly(HOME)Program,thanked the Council for past support and asked for continued support. Tyra-Lukens withdrew her original motion and substituted the following motion. MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans, to close the Public Hearing, and to approve the Community Development Block Grant funding proposals. Motion carried 4-0. Case thanked everyone who came to speak to the Council. CITY COUNCIL AGENDA March 16, 1999 Page 4 B. CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION(CLG) (RESOLUTION 99-43) The official notice of this Public Hearing was published March 4, 1999, in the Eden Prairie News. Tim Colliton, Chairperson of the Heritage Preservation Commission, said they are applying for matching funds from the Minnesota Historical Society to plan, design, and fabricate ten Outdoor Heritage Site interpretive signs at preservation designated sites around the city. The commission is asking for a total of$4,000 from the federal CLG Grant received by the Historical Society. The Heritage Preservation Commission has matching funds of just over$5,000, from both budgeted cash and in-kind services. He requested support from the Council so the commission can forward its application to the Historical Society. Butchers-Younghans stated she liked the creativity of matching funding for this grant. The Heritage Preservation Commission has created very appropriate text for the signs. These signs will be very helpful to the people who walk these historic sites. MOTION: Case moved, seconded by Butcher-Younghans, to close the Public Hearing, and to adopt the resolution authorizing the application for a Certified Local Government Grant that will provide funding assistance for the planning, design, and fabrication of ten Outdoor Heritage Site signs. Motion approved 4-0. VH. PAYMENT OF CLAIMS MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans, to approve the Payment of Claims as submitted. Motion carried on a roll call vote,with Butcher- Younghans, Case,Tyra-Lukens and Harris voting"aye." VIH. ORDINANCES AND RESOLUTIONS A. FIRST READING OF ORDINANCE AMENDING CITY CODE 2.3 AND 2.32 Enger explained the City Code must be amended to reflect the organizational changes made in the last half of 1998. Five service areas were organized to reflect results of the Vision 2001 Strategic Plan. The heads of these areas are Service Area Directors participating in a Management Team under the City Manager. The Building Code, Inspections and Zoning Administration functions have been transferred to the Public Safety Service Area. CITY COUNCIL AGENDA March 16, 1999 Page 5 The position of City Clerk/Treasurer has been split. The responsibilities of Treasurer rest with the Director of Community Development and Financial Services. The responsibilities of the City Clerk(Elections, Record Management and Data Practices)have been transferred to the Management Services Area. This new structure and position titles will be reflected properly in the City Code upon the adoption of this ordinance amendment. MOTION: Tyra-Lukens moved, seconded by Case, to approve the 1'reading of an Ordinance amending City Code Chapter 2 by amending Section 2.30 in its entirety, relating to City Departments; amending 2.32 in its entirety, relating to issuance of citations; providing for conforming changes throughout the City Code and providing penalties for violation thereof. Motion carried 4-0. B. ADOPT RESOLUTION 99-44 AUTHORIZING THE SALE AND ISSUANCE OF SENIOR MULTIFAMILY HOUSING REVENUE REFUNDING BONDS (STERLING PONDS PROJECT) SERIES 1999A, AND SUBORDINATE MULTIFAMILY HOUSING DEVELOPMENT REVENUE REFUNDING BONDS, SERIES 1999B. Enger said this is the City Council portion of the action taken by the BRA prior to this evening's Council meeting. In December 1998,the Council held a public hearing for the purpose of receiving comments on the proposed issuance of housing revenue bonds to refund bonds issued by the City in 1989 on behalf of Prairie Village Limited Partnership for the Sterling Ponds development. No comments were received. To complete this process, the Council is asked to adopt the resolution authorizing the sale and issuance of the bonds. MOTION: Case moved, seconded by Butcher-Younghans, to adopt the resolution authorizing the Sale and Issuance of Senior Multifamily Housing Revenue Bonds (Sterling Bonds Project) Series 1999A, and Subordinate Multifamily Housing Development Revenue Refunding Bonds(Sterling Ponds Project) Series 1999B, in the aggregate principal amount of$6,665,000. Motion carried 4-0. IX. PETITIONS, REQUESTS AND COMMUNICATIONS X. REPORTS OF ADVISORY BOARDS & COMMISSIONS A. REVIEW BOARD OF APPEALS NO. 99-01 Enger said the Board of Adjustments and Appeals, on January 14, 1999, denied Noisi/Ryan's request for a variance to build on a 1.2 acre Rural parcel at the northeast corner of Eden Prairie Road and T.H. 169/212. The Council has been asked by the applicants to review this decision of the Board. CITY COUNCIL AGENDA March 16, 1999 Page 6 Bill Griffith, 1500 Norwest Financial Center, representing Michelle and Perry Ryan in this application for a variance to allow for construction of a single-family home. The Noisis have closed on the sale of the property, so they are no longer part of this appeal. Griffith stated that this parcel of land is on 1.2 acres along Eden Prairie Road. In 1969 the City adopted a five-acre minimum lot size for single-family houses. However, land division in this area was 35 years ago, when the minimum lot size was 22,000 square feet. At that time this property conformed to the minimum requirements. Griffith said denial of a variance would result in hardship because there would be no reasonable use of this property. Rural District uses are limited to agricultural, public facilities, commercial stables, golf courses, or single family detached dwellings. This property is located on the bluffs and, therefore, is not suitable for agricultural uses. The land is only useful for single family dwellings. Approval of this variance will not alter the essential character of the surrounding areas because immediately adjacent parcels average 1.52 acres in size. All but one parcel contains single family homes. Extension of public utilities from about a mile away does not appear to be happening soon. The present homes use private utilities. Another key factor in denying the variance was that sight distances from the driveway along Eden Prairie Road do not meet the required minimum sight distances. The grading plan and driveway location have been revised to provide a minimum site distance of 300 feet in each direction. Perry Ryan, President of Ryan Engineering, showed Council a model indicating how access to the development would be provided. They believe the plan revision not only provides for an appropriate driveway location but also provides a direct public safety benefit for those using the road. Bill Griffith said, in conclusion, they have met the technical standards for developing this site, for creating a building pad, installing private sewer and water, and providing a public safety enhancement to the roadway. It is quite clear, based upon the uses that would be allowed for the property, there really is only one use for it and that is as a single-family home site. To say the owners should not develop this land is to say they cannot use it as the neighbors have been allowed to use their properties. He asked the Council for approval of the variance. Tyra-Lukens asked if the listing of uses for Rural District land is according to a State definition or the City of Eden Prairie. Griffith replied that this is the City's Rural District language. Enger stated a similar variance was before the Board of Adjustments and Appeals in 1995,under the ownership of Noisi. The Board denied the variance for safety and precedent reasons. The Council affirmed the decision of the Board. CITY COUNCIL AGENDA March 16, 1999 Page 7 The 1999 variance request was submitted by the Noisis. At the Board's January 14, 1999 meeting, Mr. Perry Ryan introduced himself as the new owner. The same concerns exist with the 1999 variance as it did in 1995: the degree of variance is large, a hardship has not been demonstrated, the situation was self- created, the driveway will create hazards to the users and to the public, and granting of the variance will set a precedent contrary to the City's Rural District purpose and intent. Enger referenced a memo from Rod Rue, Assistant City Engineer, in which he states that this portion of Eden Prairie Road continues to have a high number of accidents. His opinion is that the steep grade combined with the horizontal curves and narrow roadway contributes to many of these accidents. Mr. Rue states this proposal is similar to the 1995 proposal, with proposed sight lines in the 250-to 300-foot range. A sight distance of 300 feet is considered minimum for adequate access to or from a street or driveway based on vehicles traveling about 30 miles per hour. If approved, every attempt should be made to improve the sight distances. This is not the only consideration. The Board of Appeals made the following findings and conclusions: 1. The applicant failed to show hardship if the variances were not granted. 2. The property circumstances were self-created. 3. The applicants have not shown that denial of the variance will deprive them of all reasonable uses of the property. 4. The driveway movements created will be hazardous to owner and the public's health, welfare and safety, particularly during winter conditions. 5. Granting the requested variances will set precedent contrary to the City's Rural District purpose and intent. Enger said the same test the City considered in terms of use is evident today as in 1995. The City concluded at that time single-family use was not the only reasonable use of this property. There are instances of agricultural uses throughout the rural sections of the City that don't require large cultivating equipment or tilling of large areas of soil. Dean Edstrom, 10133 Eden Prairie Road, said he has lived at this address for 25 years. He is opposed to the variance request. He was opposed to the variance request in 1995 also, and the facts are essentially unchanged. He sent the City a letter in July 1995 setting forth some of the major legal and policy issues relevant to the request. He believes this should be a rezoning request rather than a variance request. The matter of hardship is self-created. Mr. and Mrs. Ryan purchased this property in the past few months knowing the variance may not be approved. Edstrom's house was built in 1958 on 2.5 acres, but he owns approximately 3.5 acres. He believes the previous speakers are incorrect in their calculations about the sizes of the properties. As far as use of the Ryan's property,there are other CITY COUNCIL AGENDA March 16, 1999 Page 8 uses;for example, as a wood lot or to grow Christmas trees. The Musa Line may extend close to the property. However, the land is quite erodible; a drain field would be inadvisable, and home construction should wait for utilities to be available. Sight distances from Eden Prairie Road have been improved but are still bad. If the City built a cul-de-sac it would help that issue. Edstrom suggested preserving the whole bluff area by putting it in a Land Trust. Tyra-Lukens asked if the other parcels on the bluff that are less than 5 acres had been built before 1968. Butcher-Younghans said she had asked that question of Jean Johnson, Zoning Administrator,who said the other parcels had been built on or before 1968. The ordinance requiring a 5-acre minimum lot size was passed in 1969. Harris asked if the City Engineer had reviewed the proposed realignment of this driveway. She also wondered if the City would have the same issues in terms of access and sight lines if the property were to be used as a tree farm. Her third question was whether the City Engineer knows of any plans for realignment of this section of Eden Prairie Road or creating a cul-de-sac. Dietz responded he has not personally reviewed the proposed driveway realignment. Ryan said Mr. Rue has seen only the information showing 300 feet sight distance to the south and 250 feet to the north of the driveway. Since then, they have found a way to move the driveway 20 feet to the southwest to increase the northerly sight distance to 300 feet. They believe they have now met the sight distance that Mr. Rue recommended in 1995 and late 1998. Ryan said he would work with the Engineering Department to assure they are comfortable with it. Case said he isn't as concerned about the road conditions as he is about the lot size. He doesn't want to see one-acre lots springing up in the bluff area. That is what the 1969 ordinance was intended to limit by requiring a minimum of five acres. Therefore, he does not favor requesting a variance. Butcher-Younghans said she agreed. She doesn't believe there is any hardship here because the owners just purchased the land knowing it did not meet the five- acre requirement of the ordinance and that the variance had previously been denied. Tyra-Lukens also agreed with this and had no further comments. Mayor Harris said her concern is the safety of this road. The driveway still presents a problem, and this makes her reluctant to overturn the decision of the Board of Appeals. However, if the Council decides not to, it has to list very clearly why it is not going to grant the variance. CITY COUNCIL AGENDA March 16, 1999 Page 9 Rosow said he has read Mr. Griffith's and Mr.Edstrom's letters and reviewed the material as well as some of the case law cited. There has been a change in the law since the last time this matter was before the Council. In 1997 the State Supreme Court reversed itself. Previously if you purchased a sub-standard lot, that was a reason to deny a variance request. Now this is not considered to be a self-created hardship under the ordinance. Therefore, the Council needs to look at other issues, such as health and safety or road issues, to support its decision if it decides to deny the variance. Another matter that was brought up in Mr.Griffith's material was the matter of"taking" of the property. Using the same analysis, the Supreme Court determined if the owner purchases a substandard piece of property, this is a sufficient reason to say there is no taking of the property. When analyzing whether there is a taking, and therefore damages that would result from it, there is no taking if a person took property knowing it was substandard. Rosow said it is important to obtain a review by the Engineering Department of the profiles presented at this meeting,because that may be a factor in the Council's decision, and also if that decision is challenged. The Council needs to identify what are the reasonable uses of this property if the variance is not granted. He encouraged the Council to base its decision on factors other than that the owner knew the property was substandard when he purchased it. Harris said it appears the Council needs additional information before making a decision and requested a motion to continue this discussion to the April 22 City Council meeting. MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans, to continue this discussion at the City Council meeting on April 22, 1999. Motion carried 4- 0. The Mayor requested the Engineering Staff to review, and Staff to consider, any reasonable options that relate to granting or not granting the variance request. XI. APPOINTMENTS XII. REPORTS OF OFFICERS A. REPORTS OF COUNCILMEMBERS 1. City ManLyer's Evaluation and Merit Pay Recommendations Councilmembers Butcher-Younghans and Tyra-Lukens conducted a performance evaluation of the City Manager and made recommendations for a merit pay increase. The recommendations were presented to the Council in a closed session at the March 2, 1999 Council meeting. CITY COUNCIL AGENDA March 16, 1999 Page 10 Butcher-Younghans said as a result of Enger's exceptional ability a merit pay award of 3.5% of his 1998 salary is recommended. She listed a number of his accomplishments during this time period. MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans, approval of the City Manager's 1999 evaluation and merit pay award of 3.5 percent of his 1998 salary. Motion carried 4-0. Enger thanked the Mayor and Councilmembers for their support for the new administration and that he has appreciated the opportunity to work with them. He believes this government works very well for the local citizenry. He thanked the City Staff for their understanding and support during this transition period. 2. Councilmember Case Will Report On A Proposal For Changing The Telephone Area Codes By The Suburban Rate Association Case is the Eden Prairie representative in the Suburban Rate Association (SRA), a consortium of 37 suburban communities that lobbies and advises PUC on right-of-way management,telecommunications technology and utilities. Case was recently elected chair of the ten-member board serving the SRA. He reported the 612 exchange has run out of numbers. The telephone companies and other entities are asking for an overlay plan, possibly using multiple numbers for the same service area. It may be easier for the telephone companies to implement this plan. Also, telephone companies are asking that Minneapolis, St. Anthony,Richfield and Ft. Snelling take the 952 area code and that Eden Prairie retain 612. Those responsible for these changes believe if Minneapolis has the 952 area code, they will run out of numbers in two years, so they want the suburbs to have 952. The PUC will vote on this matter on March 22. The SRA Board favors boundary-line demarcation, not overlays, and also prefers that the suburbs take the 952 area code. Case explained overlays might result in pagers and cell phones being given a certain area code, and other telephones being given a different one, even in the same household. 2. Councilmember Butcher-Younghans Will Report on Affordable Housing Issues in the Twin Cities Forum Butcher-Younghans attended a forum on Affordable Housing Issues in the Twin Cities on February 25, moderated by George Lattimer, former mayor of St. Paul. One primary message was that this area is facing a critical housing shortage. From the statistics it was evident the demand for affordable housing is increasing while the supply is declining. Housing is an important factor in economic growth. Lattimer also stated that reasonably priced housing is of interest to people of all income levels and all ages. He encouraged cities to continue efforts to implement the Livable CITY COUNCIL AGENDA March 16, 1999 Page 11 Communities Act. Butcher-Younghans wanted to carry this message to the Council. Harris said she attended a meeting where it was emphasized that the affordable housing shortage doesn't just affect people immigrating into the area, but also sons and daughters of area residents who are becoming first- time home buyers. B. REPORT OF CITY MANAGER C. REPORT OF PARKS AND RECREATION SERVICES DIRECTOR 1. Recommendation for 1999 Trails Proiects Lambert requested approval to authorize the construction and repair of the 1999 trails projects. There are seven projects this year. There is $117,500 in the 1999 C1P. This will be utilized against the prioritized list of projects. MOTION: Case moved, seconded by Tyra-Lukens, to approve authorization for the construction and repair of the proposed 1999 trails projects, as outlined in information provided by Staff. 2. Request Approval for 1999 Projects Lambert requested approval to complete the plans and specifications for the proposed 1999 projects previously initiated. The cost estimates received are within the parameters originally proposed. The projects are for replacement of the playground equipment and storage building at Round Lake Park,Nesbitt Preserve Park renovation,Miller Park shelter, and Riley Lake Park shelter. Lambert would meet initially with the Parks Commission on concept designs and cost estimates. The neighbors would be invited to a hearing on the final design. Lambert would then ask the Council for approval to proceed on the 1999 projects. A final decision on the timing of the projects would be delayed until it is determined whether or not grant-funding assistance will be available. This means the Nesbitt Preserve Park projects would likely be delayed until year 2000. MOTION: Tyra-Lukens moved, seconded by Case,to approve completion of plans and specifications for the replacement of the playground equipment and storage building at Round Lake Park and complete plans and specifications for proposed 1999 projects. D. REPORT OF COMMUNITY DEVELOPMENT AND FINANCIAL SERVICES DIRECTOR E. REPORT OF PUBLIC WORKS SERVICES DIRECTOR CITY COUNCIL AGENDA March 16, 1999 Page 12 1. Approve Special Assessment Agreement with Super Vain-Traffic Signals and HOV Bypass Dietz reported there are two projects. One is a signal at Valley View Road/Market Place Drive/Super Valu east entrance, and the second is to add a High Occupancy Vehicle(HOV)bypass lane for the Valley View Road ramp to I-494. The cost for these two projects is$650,000. MnDOT will be paying approximately$250,000 toward the HOV bypass lane. The remainder of the cost would be divided between Super Valu and Eden Prairie. Super Valu's share would be$162,500, plus a three-year commitment at a spending level of$37,500 toward a traffic-demand management plan. It is important to note that Super Valu volunteered to participate at this level and should be commended for their participation in these two projects. This is the first time a corporation has offered to , participate in a transportation project where there was no negotiation and no redevelopment involved. Two important issues remain: (1)the City has not amended the taxing and financing budget plan for many years and it needs some revisions; and(2)part of the project includes closing a median at Super Valu's west entrance to the property. There are two other median cuts farther to the east that are safer to use. Dietz would recommend that both the Super Valu special agreement be approved and the agreement with MnDOT for the HOV bypass lane. MOTION: Tyra-Lukens moved, seconded by Case, to approve the agreement with Super Valu for construction and funding of traffic signals at Valley View Road/Market Place Drive/Super Valu east entrance. Motion carried 4-0. 2. Approve Cooperative Agreement with MnDOT-HOV Bypass Lane (Resolution 99-45) MOTION: Butcher-Younghans moved, seconded by Case, to approve the Cooperative Construction Agreement with MnDOT for a High Occupancy Vehicle(HOV)bypass lane for the on-ramp from Valley View Road to I- 494. Motion approved 4-0. 3. Approve Reguest for Excess Right-of-Way from MnDOT Dietz requested authorization to request excess right-of-way from MnDOT for reconveyance to private property. Specifically, on the west side of Mitchell Road the property would revert to the private use of the Pillsbury Corporation and on the east side of the road to Buca di Beppo. MOTION: Case moved, seconded by Butcher-Younghans, to approve authorization for City Staff to request excess right-of-way from MnDOT for reconveyance to private property. Motion approved 4-0. CITY COUNCIL AGENDA March 16, 1999 Page 13 F. REPORT OF PUBLIC SAFETY SERVICES DIRECTOR G. REPORT OF MANAGEMENT SERVICES DIRECTOR H. REPORT OF CITY ATTORNEY XIII. OTHER BUSINESS A. COUNCIL FORUM INVITATION Mayor Harris reissued an invitation to residents of Eden Prairie to the Council Forum from 6:30 p.m.-6:55 p.m. before each Council meeting, in Heritage Room II. It is important if you wish to visit with the City Council and Service Area Directors that you notify the City manager's office by noon of the meeting date with your request. XIV. ADJOURNMENT MOTION: Tyra-Lukens moved, seconded by Butcher-Younghans, to adjourn the meeting. Motion carried 4-0. Mayor Harris adjourned the meeting at 8:50 p.m.